Full Lifecycle Project Cost Controls

Transcription

1

2 Full Lifecycle Project Cost Cotrols EcoSys EPC is a ext geeratio plaig ad cost cotrols software solutio deliverig best practices for full lifecycle project cost maagemet i a itegrated, easy-to-use web applicatio. EcoSys EPC bridges the gap betwee plaig ad executio. Project Cost Maagemet Portfolio Maagemet Capital Plaig Resource Maagemet Budgetig & Forecastig Fuds Maagemet Eared Value Maagemet Estimatig Corporate Accoutig Capital Plaig Budgetig & Forecastig Performace Reportig & Eared Value Commitmets Closeouts Chage Cotrol Project Plaig Work Maagemet Asset Maagemet

3 Project Cotrols Challeges Effective project cost maagemet ca be elusive. While most orgaizatios utilize commercial software for corporate fiacials, they are still heavily depedet upo Excel spreadsheets ad maual, discoected processes for project budgetig, forecastig, ad performace measuremet. Large systems, such as ERPs, have prove cumbersome for project plaig ad cost cotrols sice they focus primarily o geeral accoutig eeds. Fudametal Cost Cotrols Questios What is the curret budget ad forecast? How much has bee spet? How much fudig is available ad how is it beig used? How ad why has my budget ad forecast chaged? Executives, project cotrollers, cost aalysts ad those resposible for moitorig ad improvig project performace eed to be able to aswer fudametal cost cotrols questios quickly ad easily. However, i most cases project cost ad performace aalysis is dautig. Lackig stadards ad the tools to provide a automated solutio, aswers geerally emerge oly after sigificat time ad effort. How is the work package/project/portfolio tredig? Where ca we make improvemets? How are project schedules impactig cost? Are we performig efficietly? What is the status of our commitmets? What are the cotractual, fudig or paymet rules? The EPC Advatage EcoSys EPC (Eterprise Plaig & Cotrols) is a eterprise software platform desiged to address all the cost cotrols eeds of project-drive orgaizatios. Created by the origial developers of Primavera P6, EcoSys EPC draws upo a i-depth uderstadig of how to bridge the project plaig/cost divide to deliver cost cotrols best practices. Through a powerful combiatio of best practices, cofigurability, ad itegratio with existig systems, EcoSys EPC creates a eviromet where stadardizatio ad automatio directly lead to improved project performace. Beefits Real time visibility ito forecasts ad spedig performace with trasactioal drilldow Cofidece i data by elimiatig spreadsheets, homegrow tools, formula errors, ad maual processes for budgetig, forecastig ad reportig Tremedous time savigs by automatig previously maual data collectio tasks, freeig resources for performace ad tred aalysis Rapid user adoptio through a easy-to-use system with a familiar iterface cofigured to match busiess processes Low total cost of owership through a web platform ad EPC s ability to adapt as eeds chage over time For large projects, the savigs from elimiatig redudat spedig, ad automatig ad stadardizig critical ad previously time cosumig fiacial reportig processes ca equal millios of dollars, typically withi the first six moths of deploymet. Traditioal Corporate Fiacial Plaig ORACLE SAP G/L EcoSys EPC Fiscal Year Budgetig Budgets, Forecasts, Commitmets Actuals & Performace Reportig Chage Maagemet Closeouts, Adjustmets & Audits Project/Resource Maagemet Primavera MS Project

4 Key Differetiators Reiforced by ogoig collaboratio with customers, the EcoSys EPC software solutio is uiquely suited to project cotrols requiremets: 1. Highly scalable web platform desiged for large eterprises, multiple projects ad may users 2. Excel-like spreadsheets for umatched user friedliess ad flexibility while deliverig eterprise stadards, such as full audit trail ad strict cotrols o chages to historical data 3. Rapid software implemetatio through cofiguratio rather tha complex customizatio or custom developmet 4. Ability to model busiess rules ad stadards that match your processes ad termiology 5. Easy tailorig of reports, forms, ad dashboards without IT ivolvemet 6. Time-phased maagemet of budgets, forecasts, commitmets, ad chages 7. Fully itegrated reportig desiged for ed users, executives ad other stakeholders 8. Robust multi-currecy support 9. Ulimited versios of budgets ad forecasts, allowig for viewig of treds over time ad what-if sceario plaig Project Cost Maagemet As projects grow more complex ad budgets face icreasig scrutiy, EcoSys EPC provides the tools ecessary to effectively maage all phases of the project cost lifecycle from plaig, budgetig ad forecastig through project executio, chage cotrol, closeouts ad eared value/performace reportig. Robust data itegratio coupled with EPC s umatched orgaizatioal fit creates a egie for real-time visibility ito project performace ad proactive decisio makig. Use EcoSys EPC to eforce eterprise-wide stadards, while retaiig the flexibility ecessary to adapt to uique project requiremets. Capital Plaig Maitai aual ad multi-year capital budgets. Alig budget plas with strategic iitiatives, orgaizatioal targets, ad regulatory commitmets. Fud capital iitiatives from oe or more fudig sources ad differetiate betwee iteral ad exteral sources of fuds. Model cash flows ad perform what-if aalysis of ivestmet scearios. Drive capital ivestmet plas based o real project schedules. Measure actual performace agaist plaed with precisio ad accuracy. Budgetig & Forecastig Use EPC to model ad maage your budgetig cycle for orgaizatio, program, ad project budgets. Simplify the process by usig EPC s web spreadsheets ad forms. Budget requests ca be easily populated from project plas or estimates i other systems or etered directly ito EPC. EPC supports both bottom-up ad top-dow budgetig. Dyamic ad accurate forecastig is essetial for moitorig progress agaist targets. Coect forecasts with work plas, project schedules, resource allocatios, ad plaed expeditures. EPC maitais ulimited versios of forecasts i a auditable repository, so maitaiig historical sapshots is easy. Aalyze variaces ad treds. Utilize ulimited auto-forecastig rules to provide more accurate at completio forecasts. Determie strategic ad orgaizatioal impacts based o aggregated forecasts, ad drill dow to detailed plaed trasactios.

5 Eared Value Maagemet & Performace Measuremet EPC s idustrial stregth aalytic ad reportig capabilities support comprehesive cost cotrol ad performace maagemet eeds. EPC serves as a robust Eared Value Maagemet (EVM) egie from simple trackig of key performace idicators (KPIs) to providig ANSI 748 compliace ofte required of federal agecies ad govermet cotractors. Itegrate cost data with project ad schedule iformatio icludig activities, WBS elemets, resource ad expese assigmets, ad percet complete to automatically geerate EV reports. Leverage EPC s flexibility to create custom metrics, progress measuremet rules, or use multiple calculatios to look at importat measures from a wider perspective (e.g. alterative Estimate At Complete formulas). Portfolio Maagemet Use EcoSys EPC to strategically evaluate project ivestmet optios ad determie optimal resource allocatios. Develop scorecards based o your criteria. Perform ulimited what-if sceario aalysis. Fud selected projects ad track their progress over time with role-based dashboards ad data drilldow from summary views to trasactio details. Fuds Maagemet EPC provides the workflow ad structures for distributig fuds through the orgaizatio ad ito programs, projects, ad operatios. The rules that gover fuds ca be easily modeled from multiple fudig sources to complex allocatio requiremets. Forecast ad track fud availability across fiscal years. Reallocate fuds as eeded usig a clear, structured process ad protected by a eterprise-level audit trail. FUNDING SOURCES Resource Maagemet Flexibly maage labor ad equipmet budgets, forecasts, ad actuals with EcoSys EPC. Budget ad forecast resource costs, hours, quatities, ad related expeses. Distribute fiscal budgets by resource category or type. Strategically alig resource supply with orgaizatioal goals, priorities, ad bottom-up demad while trackig availability of full time equivalet (FTE) resources. Defie resource rate types alog ay umber of dimesios ad associate multiple rates with each resource. Itegrate with Project Maagemet ad Timesheet systems to cosolidate true bottom-up forecasts, reflectig the latest resource allocatio iformatio, as well as resource actuals. PROJECTS/ PROGRAMS Itegratio Leverage ivestmets i existig systems by usig the best sources of fiacial ad schedule data available. Itegrate with ERPs (e.g. Oracle, SAP, JD Edwards, PeopleSoft), project maagemet systems (e.g. Oracle Primavera P6, Microsoft Project), proprietary fiacial systems, procuremet systems, timesheet applicatios, Excel spreadsheets, ad data files. Map cost codes ad categories from your various systems ito EPC for itegrated performace reportig. Automate reportig through itegratio of expeditures, actuals, commitmets, budgets, ad projects icludig resource plas ad progress. Project Maagemet EcoSys EPC ERP Fiacials

6 Techical Architecture EcoSys EPC is etirely web-based, eablig users full access to the applicatio fuctioality usig oly a web browser. This architecture elimiates the eed for cliet-side istallatios, ad upgrades are cetralized ad easy to deploy. EPC has bee architected with eterprise performace ad scalability as key elemets of its desig: EPC rus o Oracle ad SQL Server database platforms The middle tier rus o idustry-leadig applicatio server techologies: IBM WebSphere, BEA Weblogic, JBoss, ad Apache Tomcat Core techologies of Java ad DHTML provide a secure, scalable, ad resposive platform The EPC reportig egie executes calculatios i parallel threads for maximum performace ad resposiveess Strategic i-memory ad disk cachig speeds up access to commo data Systems admiistrators have access to itegrated system performace metrics ad resource moitorig tools Rich itegratio is supported for all areas of the data model through the EcoSys SOA/web services API ad a robust file-based itegratio for XML ad XLS formats. New York Housto Sa Fracisco Atlata Lodo US: UK: +44 (0) ifo@ecosys.et