MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION OF OAKLAND SCHOOLS

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1 2111 Pontiac Lake Road Waterford, MI Telephone: Facsimile: MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION OF OAKLAND SCHOOLS 7:00 PM Oakland Schools Conference Room A I. Regular Meeting Called to Order President DeMarco called the regular meeting of the Board to order at 7:00 PM. Treasurer Williams and Secretary Katz were in attendance. Vice President Rich and Trustee Ehlert were absent. II. Information from the Superintendent and Administration A. Superintendent s Report: Superintendent Markavitch reviewed the items in the Board folders. As part of the report she presented her official letter of resignation to the Board (Exhibit A). The letter went on to thank the Board for providing the right balance of guidance and autonomy to the leadership team of Oakland Schools. Superintendent Markavitch will remain in her position until such time as the board has found the next superintendent. The Board accepted her letter of resignation. Secretary Katz thanked Superintendent Markavitch for her dedication to the children in Oakland County and across the state. Treasurer Williams echoed those comments and led an ovation in her honor. President DeMarco expressed her gratitude that Dr. Markavitch will continue to work in education and that her vision over the past eleven years will drive Oakland Schools to the next level. With that, President DeMarco declared that a committee will be appointed to determine the next steps in searching for a replacement. Vice President Rich will be asked to participate in that committee. B. Legislative Update: Ms. Lisa Hansknecht provided an update of legislative activities in Lansing of the past week. III. IV. Visitor Comments None Regular Working Agenda A. Board of Education 1.0 Reports None 2.0 Discussion None 3.0 Action a. Board Resolution: Best Practices Board Resolution It was moved by Treasurer Williams, supported by Secretary Katz to adopt the Best Practices Incentive Resolution (Exhibit B) which makes Oakland Schools eligible to receive the Best Practices Incentive payment.

2 Minutes of the Regular Meeting of the Board of Education of Oakland Schools b. Approval of Minutes It was moved by Treasurer Williams, supported by Secretary Katz to approve the minutes of the Regular Meeting of April 27, 2015, as presented by the Administration. B. Programs and Services 1.0 Reports None 2.0 Discussion None 3.0 Action a. Overnight Field Trips (i) Michigan Health Occupations Students of America (HOSA) National Conference It was moved by Secretary Katz, supported by Treasurer Williams to approve the Overnight Field Trip Request for Oakland Schools Technical Campuses Northwest and Southwest (Health Sciences Cluster) to attend the Michigan Health Occupations Students of America National Convention in Anaheim, CA from June 23 through June 28, 2015, as presented by the Administration. (ii) SkillsUSA National Championship It was moved by Secretary Katz, supported by Treasurer Williams to approve the Overnight Field Trip Request for the Oakland Schools Technical Campus-Northeast (Cosmetology Cluster) to attend the SkillsUSA National Competition in Louisville, Kentucky from June 22 through June 27, 2015, as presented by the Administration. b. Intergovernmental Agreement: State of Michigan, Michigan Department of Education It was moved by Treasurer Williams, supported by Secretary Katz to authorize the Administration to execute a contract renewal in an amount not to exceed $200,000 to Michigan Department of Education (MDE), to transcribe printed educational materials into Braille for students with IEPs, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. c. MDE Application: Seat Time Waivers for Grades K-5 and 6-12 It was moved by Secretary Katz, supported by Treasurer Williams to approve Oakland Schools pursuit of the MDE Seat Time Waiver (STW) for grades K-5 for a fourth year for students, as well as the continuation of the STW application for grades 6-12 that we currently operate with VLAC and OOA. It is further recommended that the Board approve the online content for the online programs, as presented by the Administration. Page 2 of 6

3 Minutes of the Regular Meeting of the Board of Education of Oakland Schools d. Contracts and Awards (i) Contract Award: Blanket Purchase Order: American Printing House for the Blind (APH) It was moved by Treasurer Williams, supported by Secretary Katz to authorize the Administration to approve a blanket purchase order in an amount not to exceed $80,000 to American Printing House for the Blind, for the purchase of instructional products and equipment for students with visual impairments, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. (ii) Blanket Purchase Order: Advanced Multimedia Devices, Inc. It was moved by Secretary Katz, supported by Treasurer Williams to authorize the Administration to approve a blanket purchase order in an amount not to exceed $35,000 to Advanced Multimedia Devices, Inc., for the purchase and repair of Assistive Communication Devices and associated protective/mountable cases, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. (iii) Blanket Purchase Order: Apple Computer It was moved by Treasurer Williams, supported by Secretary Katz to authorize the Administration to approve a blanket purchase order in an amount not to exceed $90,000 to Apple Computer, Inc., for the purchase of ipads purchased throughout the year for students with IEPs in Oakland County, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. (iv) Blanket Purchase Order: Dell Computer It was moved by Treasurer Williams, supported by Secretary Katz to authorize the Administration to approve a blanket purchase order in an amount not to exceed $45,000 to Dell Computer Corporation, for the purchase of computer equipment, accessories and repair parts purchased throughout the year for Oakland County students with IEPs, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. (v) Blanket Purchase Order: Phonak, Inc. It was moved by Secretary Katz, supported by Treasurer Williams to authorize the Administration to approve a blanket purchase order in an amount not to exceed $165,000 to Phonak, Inc., for the purchase of Hearing Assistive Technology equipment and repair of existing devices purchased throughout the year for students, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. Page 3 of 6

4 Minutes of the Regular Meeting of the Board of Education of Oakland Schools (vi) Blanket Purchase Order: Tobii Dynavox, Inc. It was moved by Treasurer Williams, supported by Secretary Katz to authorize the Administration to approve a blanket purchase order in an amount not to exceed $85,000 to Tobii Dynavox, Inc., for the purchase of Augmentative and Alternative Communication (AAC) devices provided to students with IEPs, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. (vii) Contract Renewal: Keystone Library Automation System (KLAS) It was moved by Secretary Katz, supported by Treasurer Williams to authorize the Administration to execute a contract renewal in an amount not to exceed $40, to Keystone Systems, Inc., for renewal of operation, support and maintenance for fourteen (14) user licenses, for the period July 1, 2015 to June 30, 2016, as presented by the Administration. (viii) Contract Award: Olmsted Associates It was moved by Treasurer Williams, supported by Secretary Katz to authorize the Administration to execute a contract award in an amount not to exceed $100,000 to Olmsted Associates, to conduct a campaign for the Great Start Readiness Program including newspaper, cable television, electronic billboard and yard sign advertising, for the period May 20, 2015 to March 30, 2016, as presented by the Administration. (ix) Contract Modification: Michelle Fruehan It was moved by Secretary Katz, supported by Treasurer Williams to authorize the Administration to execute a contract modification with Michelle Fruehan increasing the amount by $9,450 from $21,000 to an amount not to exceed $30,450, to serve as the Maternal Infant Early Childhood Home Visiting (MIECHV) Family Support Coordinator, for the period January 26, 2015 to September 30, 2015, as presented by the Administration. C. Administrative Services and Business Operations 1.0 Reports a. New Employee Onboarding Program The presentation was led by Chief of Staff Cook-Robinson who introduced Human Resources staff members Mark Hansen, Meg McMahon, and Pam Zapalski. The onboarding program will provide a framework for job success through the communication of duties, expectations, norms and standards at Oakland Schools. Board members were provided with a draft of the manual that will be provided to newly hired employees. A critical component will be the assignment of a buddy who will be available to Page 4 of 6

5 Minutes of the Regular Meeting of the Board of Education of Oakland Schools closely mentor the employee during the first phase (quarter) of employment and continue thereafter as needed. The program will extend through the six month, nine month and one year probationary reviews. The ultimate goal is to provide information and resources that will create a welcoming environment that builds a sense of community and team. 2.0 Discussion None 3.0 Action a. Approval of Personnel List It was moved by Treasurer Williams, supported by Secretary Katz to approve the amended Personnel List of, as presented by the Administration. b. Approval of Employee Pre-travel Requests It was moved by Secretary Katz, supported by Treasurer Williams to approve the Employee Pre-travel Requests of, as presented by the Administration. c. Approval of Professional Agents of Record: Add Husch Blackwell law firm and remove Hogan Lovells as Agent of Records It was moved by Treasurer Williams, supported by Secretary Katz to approve the addition of Husch Blackwell to the Professional Agents of Record for legal services during the period May 4, 2015 through June 30, 2015 and to remove Hogan Lovells as Agent of Records effective May 1, 2015, as presented by the Administration. d. Approval of Professional Agents of Record: Legal Services for Oakland Schools and JobLink It was moved by Treasurer Williams, supported by Secretary Katz to authorize the Administration to enter into Retainer Agreements with Clark Hill, Dickinson Wright, Kerr Russell, Lusk & Albertson, Thrun, LaPointe & Butler, and the Allen Law Group for the period July 1, 2015 through June 30, 2018, and authorize the Administration to enter into a Retainer Agreement with Clark Hill to represent Oakland Schools on matters related to JobLink for the period July 1, 2015 through June 30, 2018, as presented by the Administration. e. Approval of Purchase of Natural Gas It was moved by Secretary Katz, supported by Treasurer Williams to approve the purchase of natural gas with a contract length not to exceed a total of four (4) years starting with fiscal year 2016/2017 through 2019/2020, as presented by the Administration. Page 5 of 6

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