Emptech s Electronic I-9 Administration

Transcription

1 Emptech s Electronic I-9 Administration I-9/E-Verify Management System Finally, a complete and trusted solution for businesses.

2 Put an End to I-9 Non-compliance Woes Since 2009 the Department of Homeland Security s Immigration and Customs Enforcement Agency (ICE) has reported year over year increase in I-9 audits. In years past the primary target were employers who knowingly hired individuals that were not legally allowed to work in the US. However, the focus has decidedly shifted to include employers whose I-9 records reveal only clerical errors. This change places all employers at real risk as the fine for clerical errors, failure to retain, or make I-9 forms available for inspection can cost up to $1,100 per individual I-9. The penalties for continuing to employ unauthorized workers exposes employers to criminal and civil liability with fines ranging from $250 to $11,000 per violation. Start Filing with Confidence The solution is simple; ensure a compliant I-9 program that maintains consistent, accurate I-9s that are free of clerical errors. While the solution is simple the reality of implementing such a program can be nearly impossible for employers currently processing paper I-9s. Even those who have switched to an electronic I-9 often realize only moderate improvements when compared to paper processing. Electronic versions still left employers vulnerable and lacking vital safeguards needed to assist them in staying compliant. Emptech s electronic I-9 solution keeps employers compliant by providing them the tools and safeguards to maintain consistency and accuracy as they process their I-9s. Our solution is a simple, secure and cost effective electronic I-9 solution that eliminates Federal noncompliance infractions and probable fines using focused data collection, process completion and preservation.

3 Program Features Historical recovery and integration to Emptech I-9 process Cloud-based utilization model for reporting, compliance tools, plus remote I-9 access options Re-verification tracking, updating plus electronic notification system with electronic signature Cutting-edge, easy access search tools plus around the clock electronic auditor and purge utility Dynamic smart features that ensure form and administrative accuracy Compliance audit support from a proactive team of highly specialized I-9 authorities Fully integrated with E-Verify (SSO) Single sign-on available with Emptech s Integrated I-9/E- Verify Solution Why choose Emptech s electronic I-9 solution? Managing paper I-9s is labor intensive and prone to oversight. Emptech s Electronic I-9 Management solution provides a single look at all peripherals surrounding a single I-9 event facilitating easy communication with end users on specific I-9 elements requiring additional management. Achieve compliance maximization using the Advanced Search and Compliance Tools to generate reports and identify missing I-9s. Our integrated data feed provides employment status data that pushes against our 3/1 purge algorithm to remove I-9s no longer satisfying data retention requirements. Electronic signature capability prevents users from having to scan and upload sensitive documentation. Paper backload integration converts historical I-9s to an electronic format allowing for a fully optimized electronic solution moving forward.

4 Cautious use of E-Verify is essential to avoiding State and Federal scrutiny. U.S. law requires companies to employ only individuals who may legally work in the United States E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. U.S. Citizenship and Immigration Services website Failure to adhere to specific guidelines can result in state or federal investigations for incorrect use of E-Verify and possible discrimination, which can result in thousands of dollars in fines per violation. E-Verify Technology Solution Emptech designed and owns an approved integrated technology communication protocol with the official government E-Verify site. Our technology solution provides seamless access and verification of E-Verify during the I-9 process. Calculated to eliminate duplication in the hiring process, both I-9 and E-Verify verification can be completed in one single occurrence. Program Features Complete document creation, integrated photo match and requisite storage Electronic signature routines for TNC plus referral letters eliminate cumbersome search/browse/upload of detached electronic documents Dedicated Emptech customer service E-Verify experts support the entire TNC process by meeting program deadlines and compliance requirements Online reporting accessible 24/7 via our original, incomparably secure and user-friendly Viewpoint Dashboard Dedication to Customer Service Emptech s proven commitment to customer service begins with you. Providing comprehensive, detailed customer service has been and remains a cornerstone of our business philosophy. Accordingly, our technology comes complete with our experienced team of dedicated, highly trained I-9 specialists eager to assist you.

5 The Emptech Advantage Advanced Search and Compliance Tools for compliance maximization SSL encrypted link provides easy access to Section 1 of Form I-9 Cloud-based technology 24/7 online reporting Entire Emptech portfolio of technology solutions is supported via single employer sign on with optional data feed interface designed to enhance the user experience Industry leader in customer support Emptech Portfolio of Technology Solutions Unemployment Claims Management Verification of Income and Employment Electronic I-9 Onboarding ATS OIG Exclusion Tax Credits and Incentives Emptech 2377 Crenshaw Blvd. Suite 200 Torrance, CA P F info@emptech.com