Facility Manager TM a Computerized Maintenance Management System. Developed by CTL Engineering, Inc.
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1 Facility Manager TM a Computerized Maintenance Management System Developed by CTL Engineering, Inc.
2 Facility Manager TM Overview: Developing and implementing a Facility Management System is an effective method of extending the life of assets (i.e. pavements, roofs, structural, mechanical, electrical, and plumbing (including HVAC)) while keeping costs to a minimum. A Facility Management System provides inventory, condition assessment, maintenance/rehabilitation strategies, needs and requirements forecasting in addition to budgeting guidelines
3 CTL Engineering, Inc. Our Background Over 77 Years of Proven Experience One of the Top 500 U.S. Consulting Engineering Firms CTL s Facility Management team have hands on experience with design, observation, replacement and renovation of over one million sq. ft. of roofing area and over 8 million sq. ft. of paved areas annually CTL has been developing Facility Preventative Maintenance Plans for over 3 years in conjunction with the Ohio Schools Facility Commission s (OSFC) school improvement program and for over 12 years for the Charlotte Mecklenburg Schools in Charlotte, North Carolina
4 Facility Manager TM Results In: Reduced Annualized Asset Costs Respond to minor problems before they become major problems Maximize Building Systems efficiency through set preventative and routine maintenance scheduling and asset operations costs Extend life of pavements, roofs and internal MEP operating systems by scheduled maintenance Schedule maintenance and reconstruction projects during the most competitive season Identify and document safety or hazard concerns
5 Facility Manager TM Results In: Reduce Administrative/Management Expenses Projects prioritized based on field inspection and forecasted needs Pavement, roof, and internal MEP operating systems plans and historical data are organized, current and readily available Improved response time to inquiries of pavement, roof surfaces and internal operating systems (MEP)
6 Facility Manager TM Results In: Return On Investment Facilities Management Programs Result in a Reduction in Annual Costs: Address problems before they become major re-construction investments Extend the life of roofs, pavement and internal MEP operating systems Results in a reduced annual energy cost
7 Facilities management costs are recouped in cost savings by extending the life and efficiency of Roofs, Pavements, and Internal MEP Operating Systems and decreasing the costs associated with them
8 Sample Case- Roofing Assumptions: 100,000 square foot facility Original roofing cost of $6 per square ft. = $600,000 Annualized Cost: 10 year life = $60,000/yr 20 year life = $30,000/yr Annual inspection and repair costs of approximately $0.02 to $0.07/square foot Typical Roof Life: With Roof Management = 20+ years Without Roof Management = 10 to 15 years
9 Extending Roof Life Beyond 10 Years Accumulated Cost/Savings vs. Roof Life $400,000 $350,000 $300,000 $250,000 Annualized Savings $0.02/sf Roof Mgmt $0.07/sf Roof Mgmt $200,000 $150,000 $100,000 $50,000 $ Life of Roof (Years)
10 Extending Roof Life Beyond 15 Years Accumulated Cost/Savings vs. Roof Life $300,000 $250,000 $200,000 Annualized Savings $0.02/sf Roof Mgmt $0.07/sf Roof Mgmt $150,000 $100,000 $50,000 $ Life of Roof (Years)
11 Protecting Assets- Roofing Moisture proofing is an issue in 75 to 85% of construction litigation. Roofing Systems are exposed to extreme environmental conditions of temperature, ultraviolet, etc. Minimize leak impact and damage to facility and its internal systems and/or components
12 Protecting Assets- Pavement Conduct condition assessments regularly for pavement sections Plan maintenance & rehabilitation strategies to prepare and prioritize sections for future repair needs Deterioration rates are determined per section Network needs & long range goals are determined to aide in budgeting
13 Protecting Assets- HVAC Track regular maintenance of HVAC systems to better plan for future needs Preventative maintenance today results in decreased replacement expense tomorrow Frequent maintenance results in decreased energy cost over time
14 Optional Information Management Systems Timely, Accurate and Complete Information is Readily Accessible: Historical Data Age, Designer, Slope, Contractor, Repair History Site and Sector Identification Pavement and Roofing Evaluation and Survey Results Pavement Condition Index (PCI) Roofing Condition Index (RCI) Distress Type, Quantity and Severity of Problems Maintenance/Repair Alternatives based on PCI and RCI value Prioritize Expenditures Based on PCI s and RCI s Minimize/Eliminate Unanticipated Roof and Pavement Failures
15 How It Works Locate Historical Data and Develop Internal and External Systems Inventory Develop CAD Drawings Conduct Initial Audits Option to Input Data in Supplemental Roof Manager and/or Pavement Manager Report Findings Train Facilities Management Staff Conduct Periodic Audits and Follow-up Training
16 Facility Manager TM Features Include: Roof/Section, Pavement/Sector and Internal MEP Operating Systems data storage and retrieval Analysis of optimal maintenance, repair and replacement strategies Projected budgets Inspection schedules
17 Summary Facility Manager serves to protect the investment in all external and internal assets Avoiding the costs of major repairs and premature replacements more than compensates for the investment in facilities management Information At Your Fingertips aids in responding to inquiries and efficiently managing budgets
18 Summary, Continued CTL Engineering has the expertise, experience and credibility to best serve you in implementing your Facility Management Program Computerized tracking system for managing asset preventative maintenance, repairs or replacements and their related costs over multiple sites
19 Facility Manager TM Program Specifics User friendly interface Daily/scheduled reminders to alert facility Work order can be generated and tracked Graphical representation of reports Database export/import option Maintenance schedule in calendar format Color based work priority display Various comparison reports can be generated Search option for Assets
20 Site Information Name & address of each structure on site
21 Site Information Associate multiple buildings with each site
22 Site Information Auto alerts popup once software is opened as reminders for the scheduled date
23 Extensive Information on Each Sector A category can be created, edited or deleted
24 Extensive Information on Each Sector For each category and system a component can be created, edited or deleted
25 Extensive Information on Each Sector An asset can be created, edited or deleted for each category, system and component
26 Extensive Information on Each Sector Specific notes can be added per system to accommodate unique characteristics of that component
27 Extensive Information on Each Sector Manufacturer and supplier can be created, edited or deleted
28 Extensive Information on Each Sector Manufacturer and supplier contacts and company information is recorded, including rates
29 Plan and Budget Repairs A maintenance plan can be prepared for each category, system, component and asset. This includes: maintenance start date, life span in years, service frequency and description
30 Plan and Budget Repairs Unplanned maintenance details can be entered for each category, system, component and asset. This includes: - maintenance date - labor - material - notes
31 Plan and Budget Repairs Generates work order and updates completed status
32 Plan and Budget Repairs Schedules are displayed for the present month. Daily, weekly or monthly schedule provisions can be viewed
33 Powerful Reports & Charts are Generated
34 Thank You
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