The Power of One: Essentials for Office 365. The single solution for Office 365 lifecycle management

Transcription

1 The Power of One: Essentials for Office 365 The single solution for Office 365 lifecycle management

2 The Problem of Consolidated, Cloud IT While the move to Office 365 reduces infrastructure needs and cuts IT costs, onboarding and performing the day-to-day administration necessary in the cloud takes up large amounts of time and energy. Along with the reduced infrastructure comes a consolidated workload. As the responsibilities of five administrators are delegated to a single individual, performing all of the tasks necessary to run an environment on a daily basis becomes more than a full-time job that requires one administrator to become an expert on eight disparate systems and work at five times the speed. The Metalogix Solution Metalogix, as the premier provider of management software to move, manage, and secure content for enterprise content management (ECM) systems, has leveraged its vast experience in the collaboration space to provide next-generation software for companies investing in Office 365. Through a combination of analysis of market trends; use of customer feedback from more than 20,000 clients; previous experience building management software for on-premise ECM solutions; and a great deal of experience with Office 365, Metalogix has developed Essentials for Office 365, a unified platform for complex cross-service management in Office 365. > An End-to-End Solution for Office 365 Lifecycle Management > Cross-Service User Management > Environmental Optimization > Data Democratization > Detailed Reporting, Analysis, and Security > Granular Backup and Restoration

3 An End-to-End Solution for Office 365 Lifecycle Management Essentials for Office 365 utilizes the power of an agentless, single platform to perform, enhance, and further build upon the functionalities provided by multiple disparate systems and administrative portals. From pre-migration analysis and migration to Office 365, to cross-service analytics and optimization, to security and backup/restore operations, Essentials is the single solution that provides all of the functionality needed to perform the day-to-day management of Office 365. Essentials is bridging the gap between disparate Office 365 services and lightening the load of the newly minted Office 365 Administrator. Essentials creates a single UI from which the administrator can perform Active Directory user profile administration, license management, SharePoint Online and OneDrive migration, and SharePoint Online, Exchange Online, and OneDrive content backup. Cross-Service User Management One of the most time-consuming jobs of the new Office 365 administrator is user management. Making sure that users have access to the proper services, have been granted enough quota, have relevant permissions, and have the right information in their profiles. As users onboard, transfer departments, and off-board, admins have to scramble to gather data and perform countless manual operations in multiple admin control panels to provision user accounts and services properly. Environmental Optimization Essentials for Office 365 provides administrators with the information necessary to ensure they are getting the best return on investment in their Office 365 environment. Detailed, actionable reports show all the relevant information about the licenses and storage space included in the plan. Knowledge of what licenses you have, how they are allocated, who they have been assigned to, and whether or not they are in use is right at your fingertips. With the click of a button, you can see how much space is in your Office 365 environment, how it is meted out and where it can be best put to use to keep your environment lean and efficient.

4 Data Democratization With Essentials, end users can be granted the ability to control their own content through a centrally-deployed app that puts the controls right in the ribbon of their SharePoint interface. The job of copying, moving, downloading, updating, classifying, managing field values, and remapping can be handled by the people who know the content best. Rather than having a client-installed program that takes up workstation resources and requires special training, the users can be allowed to manage their content from a familiar, intuitive interface. Meanwhile, Essentials takes care of ensuring that the environment s rules are respected. Detailed Reporting, Analysis, and Security Rather than muddling through countless Excel files, looking through the files themselves, and searching for specific data, Essentials for Office 365 performs the analysis for you. The platform scours your environment and compiles information about your users, access levels, permissions, object access, disabled and deleted users who still have access, and highlights security flaws that have the potential to turn into data breaches. All of this information is presented in interactive, easy to understand reports that are backed by cross-service, pre-configured actions for administration and remediation. Granular Backup and Restoration In an active Office 365 environment, one of the most crucial administrative duties is making sure users have access to their content. In the event of an accidental deletion, overwrite, or network outage, the out-of-the box, 14-day backup solution provided with Office 365 is very insufficient. Essentials gives admins the ability to perform comprehensive backups from the entire environment down to a single file. Office 365 only provides a snapshot of your entire environment that requires a few days for restoration and only kept for two weeks. Essentials performs data normalization and stores the files in the same format as they are in SharePoint. Site and list structure is converted into a folder structure so that admins can browse the backup and restore files to users without the need for converters, readers, or even Essentials itself. When restoring a file or even an entire backup to Office 365, Essentials ensures that the environment can stay online and usable, and won t need to be rolled back while restoring.

5 The Power of One Metalogix Essentials for Office 365 was developed to ensure that companies could get the most out of their Office 365 environment. It truly provides all of the functionality needed to perform the lifecycle management of Office 365 in a single, unified platform. From migrating to Office 365, day-to-day user and environmental analysis, to optimization, security, and backup/restore operations, Essentials reduces the administrative workload while ensuring that your environment remains secure and efficient. US About Metalogix Metalogix is the premier provider of management software to move, manage and secure content for Office 365, SharePoint, OneDrive for Business, Exchange, Box, Dropbox, Amazon, Google and other leading enterprise content management (ECM) systems in the Cloud, On-premise and Hybrid environments. Over 20,000 clients rely on Metalogix and the industry s highest rated LIVE 24x7 support to enhance the use, performance and security of content collaboration in the cloud, on-premises and in hybrid environments. Metalogix is a Microsoft Gold Partner, an EMC Select Partner, and a GSA provider. Our Client Service division of certified specialists is a multiple winner of the prestigious NorthFace ScoreBoard Award for World Class Excellence in Customer Service. Copyright 2015 Metalogix International GmbH. All rights reserved. No part of this publication may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the publisher, except in the case of noncommercial uses permitted by copyright law.