Request Form. Section 1: Project Description

Transcription

1 Request Form Please read the entire form to familiarize yourself with this agreement, and fill out Section 1 before meeting with a librarian to discuss your needs. Initial meeting date: Timeframe for report publication: Estimated timeframe for delivery (TBD with librarian(s) based on Section 3: Tasks): Librarian(s) assigned to search: Local: Contact information: Team leader: Pager: Contact person: Department: Phone: Fund no. Phone: Pager: Section 1: Project Description (To be completed by team leader or contact person. If you have a completed protocol feel free to attach in lieu of answering the first two questions of this section) What is your research topic? Please provide a brief summary of your research question. Type of project (end product): Paper Thesis/Dissertation Grant application Other What are your research aims? Please be specific i.e. to determine x, to quantify y etc. (in the order in which you want to do so) 1

2 Have you already searched the literature for other systematic reviews or primary studies on your topic? yes no Did you find a relevant systematic review yes no If yes: Please provide citations (author, title, journal, year, volume/issue, page#): Searched in: Search terms: Citations: Medline(Pubmed) Medline(Ovid) TRIP Cochrane Other: Did you find any relevant primary studies yes no If yes: Please provide citations (author, title, journal, year, volume/issue, page#): Searched in: Search terms: Citations: Medline(Pubmed) Medline(Ovid) TRIP Cochrane Other: Can you provide any relevant synonyms for the key concepts? Concepts Synonyms 2

3 What is your population (age range, gender, race/ethnicity, humans only?) Age range Gender Race/Ethnicity Humans only? Other (nationality, occupation, socio-economic status etc.) all under years old over years old between and years old humans only humans and animals animals only Does setting matter? i.e. geographical location (country, rural/urban), institution, occupations etc. If yes, please tell us more: What languages would you like included in the search results? No language restrictions (all) English only English & French Other To which date range would you like to limit the search? all before after between and Research rationale for using date limit (this will be included in the methods section of the final paper): 3

4 Types of studies to be included: All clinical trials: include exclude Controlled clinical trials: include exclude Randomized controlled trials: include exclude Cohort studies: include exclude Case control studies: include exclude Cross-sectional (prevalence) studies: include exclude Longitudinal studies: include exclude Follow-up studies: include exclude Retrospective studies: include exclude Prospective studies: include exclude All reviews: include exclude Systematic reviews: include exclude Evaluation studies: include exclude Meta analysis: include exclude Guidelines: include exclude Practice guidelines: include exclude Multicentre studies: include exclude Intervention studies: include exclude Program evaluation studies: include exclude Cost-benefit analyses: include exclude Qualitative studies: include exclude Other Other publications to be included (please note that a grey literature search will increase the time required for delivery of results- please discuss this aspect with the librarian(s): Non-peer reviewed Comments: include exclude Editorials: include exclude Letters: include exclude Newspaper articles: include exclude Magazine articles: include exclude Other Other publications Books: include exclude Book chapters: include exclude Grey literature Conference proceedings: include exclude Dissertations: include exclude Theses: include exclude Research in progress (clinical trials): include exclude Reports: include exclude Government Documents: include exclude Newsletters: include exclude Other 4

5 Section 2: Databases & Resources Databases & resources to be searched (to be completed in collaboration with the librarian) Medicine General/other Grey Literature Medline (Ovid) Academic Search Google/Google Scholar Complete Medline (Pubmed) Proquest LISA (library lit) GreyLit.org EMBASE Other OpenGrey.eu Cochrane Library TRIP African Index medicus Books/chapters Grey Matters (CADTH) LILACS (Latin Google Books PAIS international Amer./Caribbean) Worldcat Other Nursing/Allied Health CINAHL Newspapers/magazines Conference proceedings CIRRIE (rehab) Canadian Newsstand NLM Gateway RehabDATA Canadian Reference Biosis Previews Centre PEDro (physio) World news Connection EMBASE OT Seeker Factiva PEN (nutrition) Dissertations/Theses Snowballing Proquest Dissertations and Thesis NA Psych/Social work/education Google Scholar Proquest D and T UK & Ireland PsycINFO Scopus ERIC Web of Science Research in progress Clinical Trials.gov Cochrane Library Other 5

6 Section 3: Tasks The following tasks must be completed as part of a systematic review. Please let us know which of these tasks you would like a librarian to perform: Check for existing or ongoing systematic reviews on the same topic Design the systematic review search strategies Send a copy of 1st 100 citations from Medline to SR team and consult re: search Run searches in appropriate bibliographic databases Arrange for peer review of the search strategies (allow 1 week min.) Support for grey literature search (the search should be done by the researcher) Create an EndNote Library with all retrieved results and remove duplicates Compile a flow diagram of the selection process (the research team must provide data) Prior to the final write-up, rerun Medline search strategy to retrieve new studies Write the sources and search methodology section Final review of the article EndNote training for team * Please Note: If you wish (a) librarian(s) to perform the tasks in bold, we ask that the librarian(s) be included as co-authors of the published study. Agreement: 1. The team leader and the contact person understand that a minimum of two months from the date of the agreement are required for delivery of the work done by the librarian (not including flow diagram, methodology and final review of the article). If a shorter timeframe is required, the search is treated as a comprehensive search and not considered systematic- the search will not be peer reviewed, and only 1-2 databases will be searched. 2. The team leader, the contact person, and the librarian agree to the estimated timeframe for delivery of the work done by the librarian, with the understanding that any time estimates are subject to change depending on the nature and complexity of the search, and that factors out of the control of the librarian e.g. technical problems with bibliographic databases, may impact on the estimated timeline. 3. The team leader and the contact person agree to answer all communications in a timely manner in order to facilitate completion of the librarian's work within the estimated timeframe. The contact person should be available to answer questions within 2 business days. 4. The team leader and contact person agree to a $250 fee for services rendered, to be charged to a fund no. and payable upon receipt. Signature of team leader: Signature of contact person: Signature of librarian: Date: Date: Date: 6