Vision Documentation. Table of Contents. Contact Details Executive Summary 1.0 Scope 2.0 Define Deliverables. 3.0 Project Requirements

Transcription

1 Table of Contents. Contact Details Executive Summary 1.0 Scope 2.0 Define Deliverables 3.0 Project Requirements 4.0 Data that is required 5.0 Technical Structure Definition 6.0 Other Considerations 7.0 Other Works (outside of scope). 8.0 Milestones 9.0 Cost Estimates 9.1 Signatures 10.0 Purencool Website Development Guidelines 11.0 Intellectual Property, Liability and Indemnification 12.0 Server Use and Hosting 13.0 Payment Agreement 14.0 Miscellaneous Appendix Created by on the 25/03/11 Page No: 1

2 Contact Details Clients Business Details Budget Business Address Postal Address Name Phone Clients Business Employees Details One Name Address Phone Role Created by on the 25/03/11 Page No: 2

3 Executive Summary _Business_ Name_ engage Purencool Website Development on the _Date_ to look at the following goals so project _Project_Name_ can achieve with the assistance of our business. With the following information we will be able to achieve these outcomes in a timely and professional manner. 1.0 Scope 1.1 _Project_Name has been initialised by _Project_Owner_ under the consultation of the following _Sponsors_and_Stakeholders the issue that has arisen in their organisation that has is to be resolved is _Add_Issues_. 1.2 Terminology This documentation is to verify and declare what everyone s roles and responsibilities are in the following project. You _Business_Name_ (the Client which includes references to you and your ) have requested Purencool Website Development(being Purencool Website Development which includes references to us and our ) to create a _SOFTWARE_ for you based on information and material provided by you ( Content ). You have also requested Purencool Website Development to host your website for a minimum term of twelve (12) months if specified in this document you will be using Purencool Website Development hosting services. The following terms and conditions govern your agreement with Purencool Website Development. 1.3 Assumptions _Business_Name_ has a web site with the following components. 1.4 Define Deliverables The _Business_Name_ wants the Purencool Web Development to deliver the following outcomes using the development method of _Method_. The Deliverables will be outlined in 3.0 define deliverables. We will execute and complete the deliverables discussed below Purencool Website Development will meet these goals as long as _Business_Name_. Ensures the completion of its roles and obligations under this project management document contract. If these cannot be met by either party then the offending party has to contact the opposite party annexed in this document I five working days in writing. The deliverables will be drawn from the design brief consultation provide by us and any written documentation given to us from _Business_Name_ contact that annexed in this document. 1.5 Project Requirements The Project Requirements will be outlined in 4.0 Project Requirements. Purencool Website Development will abide by the requirements as long as Created by john_cullen@purencool.com on the 25/03/11 Page No: 3

4 _Business_Name_ ensures the completion of their roles and obligations under this project management document contract. If these cannot be met by either party then the offending party has to contact the opposite party annexed in this document I five working days in writing. 1.6 Data that is required _Business_Name_ will accept that for this project to succeed they will have to provided the information, data, imagery, set out in 5.0 Data that is required one week before they are needed by Purencool Website Development. Purencool will inform the client a minimum of two weeks before the data is needed. If the data is not received by Purencool Website Development as stated in this agreement it is not our responsibility for the delay or slowing down of the project. 1.7 Technical Structure Definition Purencool Website Development will use the tools described in 6.0 Technical Structure Definition to do develop _Business_Name_. If the you need or want any other tool to be used or added this needs to be putting into writing and added to the scope of the project. Any tools or structural changes or software that is to be added by the client needs to given to us at the start of the development point of the project. Purencool will inform you of when this process is starting by or fax and will be accompanied by a phone call. 1.8 Other Considerations Purencool will be flexible in realising that there might be other considerations need outside this document and will be willing to converse to the client about what outcomes could be reached according to 7.0 Other Considerations. If these works are going completely change the scope in this document. The key points stated in 7.0 Other Considerations will be used to come to some agreement. 1.7 Other Works (outside of scope). Purencool will be flexible in realising that there might be other works need outside this document and will be willing to converse to the client about what outcomes could be reached according to 8.0 Other Works. If these works are going completely change the scope in this document. The key points stated out it 8.0 Other Works will be used to come to some agreement. 1.8 Milestones Time lines laid out to complete this project will be adhered to by both parties according to 9.0 Milestones of this document. If their needs to be any change to these both Purencool Website Development and _Business_Name_ will call and also give written confirmation. This can only be done by one of the contacts in this document. 1.9 Cost Estimates On the signatures of this document 10.0 Cost Estimates and 14.0 Payment Agreement Created by john_cullen@purencool.com on the 25/03/11 Page No: 4

5 will be adhered to by Purencool Website Development and _Business_Name_. 2.0 Further Assumptions All assumptions were taken from all correspondences between Purencool Website Development and _Business_Name_. 2.1 Works assumptions 3.0 Define Deliverables All deliverables were taken from all correspondences between Purencool Website Development and _Business_Name_. 3.1 Work deliverables 4.0 Project Requirements 4.1 Works to be agree on _Business_Name_ needs to have had a consultation where the development brief will be explain and filled out so as to ascertain the technologies that their project will need this will allow Purencool Website Development to complete the technology task to finish the project that is being proposed. 4.2 Development Purencool Website Development will complete the works agreed by bother parties. 4.3 Testing Purencool Website Development will test and install works so that it can be ready for proofing if the agree works specified it. 4.4 Final Proofing Client will proof development in accord with in this documents parameters. 4.5 Sign Off Sheet Project is review according to the outcomes that are annexed in this project document. Training is started if needed and specified by this document. Sign off sheet is completed and finalisation of moneys to Purencool Website Development are competed according to the 10.0 Cost Estimates and 14.0 Payment Agreement. 4.9 Feedback Feedback is give to Purencool Website Development for _Business_Name so that we can better our processes. Created by john_cullen@purencool.com on the 25/03/11 Page No: 5

6 5.0 Data that is required All assumptions were taken from all correspondences between Purencool Website Development and _Business_Name_. 5.1 Purencool Website Development Data. 5.2 _Business_Name_ Data. 6.0 Technical Structure Definition 6.1 Tools Used. 6.2 Frameworks used. 6.3 Technologies used. 7.0 Other Considerations backups, training 8.0 Other Works (outside of scope). 8.1 What other works 8.2 Conciliation Process. 8.3 Process For Changes Milestones 9.2 Milestone Process Table Document Type Description Date Started Date Complete Works to be agree on Development Testing Final Proofing Sign Off Sheet Feedback 10.0 Cost Estimates cost to client broken down into discernible parts including things like hosting this depends on the project and it size to the project costs and payment structure most Initial Meetings,Consultations and Project Created by on the 25/03/11 Page No: 6

7 Documentation is Free. The costing structure below only applies to large projects. (a) 30% on signing of this Agreement; (b) 40% on the provision to you of your website for final proofing; (c) Final (ci) Item Description Cost GST Costs Client Feedback Hosting Meeting Client and understanding there needs and business strategy End of design and development of clients application Purencool Hosting Program _Hosting_References_ $0.00 $0.00 $0.00 Total GST $0.00 Total INC GST $0.00 *Please note that the above pricing is not an invoice Purencool Website Development will invoice the client separately. This cost does not include any scope creep if more need to be done outside the scope of this document they will need to be costed and added the scope or Purencool Website Development will charge an hourly rate of to complete the extra tasked being asked. Signatures EXECUTED AS AN AGREEMENT BY (Client Name): by its duly authorised officer Name Signature Date: / / EXECUTED AS AN AGREEMENT BY (Purencool): by its duly authorised officer Name Signature Date: / / By signing this document you are legal bound by the processes and outcomes that are needed to achieve the documents goals. Please ensure you have read the entire document be for signing it. Created by john_cullen@purencool.com on the 25/03/11 Page No: 7

8 11. Purencool Website Development Guidelines You shall provide Purencool Website Development with the exact Content that is to be developed into your website electronically. This may include part or all of your existing website should you have authority to do so and ownership of any intellectual property subsisting in such website You must provide your own access to the Internet to provide your Content to us (if required) and to access your website Subject to availability, Purencool Website Development will register and maintain the domain (web address) of your choice Purencool Website Development shall use reasonable endeavours to develop the Content you provide into a website in the estimated development time set out in the website specification annexed to this Agreement, but shall not be bound by the estimated development time. By providing information or Content to Purencool Website Development you are expressly consenting to it being freely published on the Internet For the term of twenty four (24) months, Purencool Website Development shall host your website on our servers and grants you a limited licence to use our content management system (where specified in the website specification) Purencool Website Development will not check, proof, correct or verify any of the Content you submit for inclusion on your website Where the whole or any part of your website is provided to you for verification that it conforms to the website specification, your acceptance shall be immediately binding and it shall also be deemed to conform and be accepted by you if you do not advise us to the contrary within 7 days of the provision of the whole or that part of your website as the case may be Any variations to the website specification after the execution of this Agreement shall be at additional cost, due and payable in accordance with clause 4.1(c). 12. Intellectual Property, Liability and Indemnification You warrant to us that you are the owner of any intellectual property including, but not limited to, moral rights, copyrighted works, trade marks and service marks (the intellectual property ) subsisting in any Content which you provide to us. Where you provide Content in the form of an existing website, you specifically warrant to us that you have the authority to do so and that its reproduction will not infringe copyright or any other rights of any third party By uploading any material which is intellectual property, you are granting Purencool Website Development a perpetual, non-exclusive and payment-free licence throughout the world to reproduce, use and exploit the intellectual property, as part of your website, to the full extent permitted by law in any jurisdiction in which your website is available to users. Created by john_cullen@purencool.com on the 25/03/11 Page No: 8

9 12.3. You agree to defend, indemnify and hold Purencool Website Development harmless against any and all demands, liabilities, losses, costs and claims, including legal costs (on a solicitor own client basis) claimed or asserted against Purencool Website Development arising out of any content supplied to us, included on, or linked from your website, which infringes or allegedly infringes on the proprietary rights of any third party, infringes copyright, is defamatory, illicit or pornographic. You agree to defend, indemnify and hold Purencool Website Development harmless from any and all demands, liabilities, losses, costs and claims, including legal costs (on a solicitor own client basis) claimed or asserted against Purencool Website Development and its customers, that may arise as a result (directly or indirectly) of our hosting of your website or any other service performed or omitted to be performed by us During the term of this Agreement and after the expiry of this Agreement, Purencool Website Development retains copyright and the right to retain any proprietary code of your website Purencool Website Development will not be responsible for any loss, damage or liability to you or any third party as a result of any hosting services outages, viruses, errors, bugs, delays, non-deliveries, wrong deliveries or any other service interruptions whether caused by us (negligently or otherwise) or any third party Purencool Website Development liability to you under this Agreement and in any other way is limited to the resupply of the services provided for under this Agreement, or at the discretion of Purencool Website Development, the refund of any amounts paid by you under this Agreement. 13. Server Use and Hosting If, in Purencool Website Development reasonable opinion your website contains or contains links to: (a) Defamatory or allegedly defamatory material; Customer Contract Custom Site V5proforma.doc (b) Pornographic or illicit images, text or other material; (c) Scripts which create excess load on Purencool Website Developmentc servers; (d) Spiders, robots, worms, warez, programs or scripts which may be used for password cracking, IP spoofing, phishing, viruses or any other malicious activities; Or if you: (a) Exceed your allocated bandwidth; (b) Exceed your allocated storage or data amounts; (c) Fail to make any payment under this Agreement (or such payment is declined or dishonoured); or (d) Disclose or allow anyone else to use your customer number and password; Created by john_cullen@purencool.com on the 25/03/11 Page No: 9

10 Purencool Website Development may suspend or terminate your website immediately and without notice to you Nothing in this Agreement obligates Purencool Website Development to review, check or ensure that your website does not contain any material which may breach this Agreement or the law Payment Agreement The total cost of the preparation and establishment of your website is as per section 9.0 Cost Estimates explained in this document: The monthly hosting of your website is as per section 9.0 Cost Estimates explained in this document its commencement will be the date this Agreement is signed Where agreed to in writing by both parties, Purencool Website Development may provide additional products and services to you on the terms of this Agreement at an additional charge Should you cancel the hosting of your website or this Agreement for any reason then the whole amount set out in clauses 4.1, and 4.2 shall, at Easy Business Websites discretion, become immediately due and payable Payment of hosting charges must either be made monthly by credit card or annually in advance by cheque, cash or direct deposit and may be prorated and charged on the first day of each month. You agree and authorise to the amounts set out in clause 4.1 (including those arising from renewal pursuant to clause 4.6) being charged to your credit card On the expiry of the initial twelve (12) months, and any subsequent renewal period, this Agreement shall automatically renew for a further period of twelve (12) months, unless you give us sixty (60) days notice of termination prior to the expiry of the 24, or 12 month period as the case may be You authorise Purencool Website Development or its authorised agent to charge all payments set out in this Agreement from your nominated credit card below as due. If any payment is declined, dishonoured or charged back ( amounts declined ) then you agree to immediately provide us with the details and authority to charge another account which you are authorised to use, the amounts declined and any fees or charges incurred because of the amounts declined Miscellaneous 15.1 This Agreement is made in Victoria and the parties irrevocably submit to the jurisdiction of the Courts of Victoria If any part of this Agreement is held invalid, unenforceable, or illegal for any reason, the Agreement will remain otherwise in full force apart from such provision/s which will be deemed deleted. Created by john_cullen@purencool.com on the 25/03/11 Page No: 10

11 15.3 This Agreement embodies the entire agreement of the parties as to its subject matter and supersedes and cancels all prior agreements, understandings and negotiations in connection with it. No oral explanation or information provided by any party to another affects the meaning or interpretation of this document or constitutes any collateral agreement, warranty or understanding between the parties You authorise Purencool Website Development to contact you by for the purposes of advising you of product changes, promotions and in relation to other goods and services provided by Easy Business Websites. Created by on the 25/03/11 Page No: 11