Purchasing made easy. Solutions for optimizing your procurement process

Transcription

1 Purchasing made easy Solutions for optimizing your procurement process

2 People for Process Automation Endress+Hauser is a worldwide supplier of automation solutions. Excellent products and innovative services assist customers by providing a high level of quality, safety and effi ciency. The family-owned company was founded in 1953, and is still independent today, serving its customers in 38 countries with over 7,000 associates. Our People for Process Automation will help to achieve success by using their extensive knowledge to optimize your automation-related processes and to help reveal hidden potential. Supporting your business processes with W@M Knowledge is a critical factor in driving productivity and competitiveness. Full knowledge of your plant status allows for good maintenance planning. W@M Life Cycle Management from Endress+Hauser provides up-to-date and complete information on all your assets, including products from other suppliers. From engineering, procurement and commissioning through to operation, maintenance and the replacement of individual components, W@M is an open and flexible information platform with on-site tools and services supporting you throughout your plant s life cycle. In the initial engineering phase, W@M supports you in the selection of the most appropriate instruments and the specification of measurement technology to best fit your requirements. In the product selection phase, W@M helps you check availability and prices quickly and efficiently simply place the configured instrument in the shopping cart and place your order. Immediately, the status of the order or shipment can be monitored online. What s more, the preparation of catalogs and spare part files makes ordering as easy as possible. In the commissioning phase, W@M Life Cycle Management provides all required information you need for safe installation and commissioning. You can download quickly documentation, software or certificates in a variety of different languages. During the operations phase of the life cycle, W@M provides updated and quickly available information; be it on spare parts, the verification of software versions, tracing instrument history records on basis of key events or viewing the plant database with its installed instruments. So, you can safely comply with the continually increasing quality requirements through traceable and certified calibration and documentation. Use W@M as a stand alone solution or it can support your existing systems like Enterprise Resource Planning (ERP) systems or Computerized Maintenance Management Systems (CMMS) using open and flexible interfaces. At any time of the life cycle, W@M provides you with updated knowledge and guarantees to save time and cost plus contributes to maintaining your competitive edge by constant planning reliability.

3 Optimizing procurement processes implementing potential savings Being innovative, improving quality and reducing costs are demands that you and your company are constantly faced with. The decision to conduct a portion of your business processes electronically represents a significant opportunity to optimize your business. It enables you to shorten the purchasing process dramatically and therefore to realize additional savings potential. The result is a sustained strengthening of your competitive position. Making solutions out of IT applications this is our understanding of successful e-procurement. To do this, we first of all need to understand your business processes, so that we can then work together to select the appropriate application and to successfully introduce it. We will assist you with both the technical implementation of the solution and the instruction and training of your staff. In the process, you will benefit from our consulting and application expertise acquired through years of experience. Reduced process costs Reduced pressure on purchasing department due to direct electronic ordering by authorised buyers. Increased process quality and speed The purchasing department has access to the relevant data relating to all orders. Prevention of errors due to complete electronic process flows. Get the right product faster Increased efficiency of internal order processes. Unnecessary waiting times due to manual processing are eliminated. Greater flexibility (24/7) Around-the-clock support for your procurement processes. Short project and integration times Drawing on our many years of experience in optimizing the procurement processes of our customers, we offer you comprehensive and expert support with your projects. Online/offline solutions Information Selection Configuration Purchase order Delivery status Electronic procurement solutions Homepage Download area Applicator Delivery status Online Shop Configurator Integrated solutions RFQ Quotation Purchase order Confirmation Invoicing ERP to ERP integration Electronic catalog Shopping cart interface e.g. OCI Endress+Hauser offers you comprehensive tools for your procurement process. From the first piece of information to the delivery status the entire procurement chain is available online via your browser, offline on your computer or as an integrated solution adapted to suit your procurement process.

4 Online and offline solutions Information Selection Configuration Purchase order Delivery status The fastest way to order Available around the clock, the Online Shop gives you the opportunity to order standard products, services, consumables and spare parts in accordance with your conditions. You access the shop s homepage through a personalized portal. With its clear layout, it shows at a glance all current quotations and purchase orders. An intuitive navigation system allows you to make direct comparisons between the products suited to your application, to select these products and to configure them. If you have standard devices, you can store them (fully or partially configured) in personal product lists. However, you can also create project-specific or company-specific lists, which would allow you to make the data accessible to other departments (e.g. engineering, purchasing, plant operation). Overview of your shop quotations and purchase orders Access to our complete product range with your conditions and delivery times Export/import your shopping carts

5 Information An overview of all instruments, services and solutions Modern production would be unimaginable without them: sensors and measuring devices that determine process data and forward this information to sophisticated control technology. On our website you will find an overview of our entire product range. The easy-to-use and intuitive navigation system enables you to find each area, with detailed information on products, applications, services and branches. In addition, you will find an overview of technical data as well as links to the relevant certificates, technical datasheets and operating instructions. Quick and convenient access to information on our entire product range Direct access to documentation and software Available anytime via our website, this application gives you direct access to a wide range of documentation (technical information, operating instructions, certificates, application sheets, safety instructions and multimedia files) in addition to all installation and update files required for Endress+Hauser software. Searching is extremely easy, and the results are very accurate. All you have to do is enter the order code to obtain a list of documentation which is sorted according to version and language. Select the desired documentation, click on the link, and that s it! You can display the documentation on screen, download it or even have it sent to you directly by . Access the desired documentation at any time Configuration Configure products online or offline You can configure our products both offline and online. You always have direct access to the entire Endress+Hauser product range. With the help of the Configurator, you can configure the chosen product in accordance with your application, including detailed specifications such as lengths or measuring ranges. This can be stored in a shopping cart. If you created the shopping cart online, you can order the product via the Online Shop. If you created it offline, it can be imported into the Endress+Hauser Online Shop using an export and mail function and subsequently ordered. Flexibility thanks to a product range that s tailored to our customers needs Configure products whenever and wherever you want Upload of configurated products from the offline configurator (top picture) to the Online Shop (bottom picture)

6 Selection Choosing the right product Do determine and select the right product for your application using our Applicator software. Choosing the right product poses many questions: Which measuring principle should be selected? Which device type is best suited? Is the selected device compatible with the medium you want to measure? How do you choose between alternative solutions? To answer these questions, Endress+Hauser has bundled its expertise in the design of field measurement devices into one single software application. The Applicator allows you to choose and design our products for flow measurement, level and density measurement, pressure and differential pressure measurement, liquid analysis, temperature measurement and recording in addition to system-related components. Certainty when selecting products Easy to operate design know-how for all products bundled into one piece of software Purchase order Order products quickly and easily In the Online Shop, you can open or import shopping carts you have generated and send them directly to us in the form of an RFQ or purchase order. To help you complete your order, your price and delivery data as well as invoicing and delivery addresses you have previously used are available to you. If you require the shopping cart data for other purposes, you can save it on your computer using the export function and import it again at a later date. Constant access ensures a high level of flexibility Your price and delivery data available online Delivery status Reliable and up-to-date delivery status inquiry Track your order every step of the way. If you want to install a device you have ordered or need to perform maintenance on devices already installed, you will require the delivery date of the material in order to plan these tasks. Via our website you can track the delivery of your purchase orders around the clock. Together with our logistics service providers, we provide you with information on the delivery status of your order. Simply enter your order number or our order confirmation number and you are presented with a table containing the various items of your order and the delivery status. Direct access to the delivery date Planning of installation and commissioning

7 Solutions for integration in your procurement process RFQ Quotation Purchase order Confirmation Invoicing Working in line with your strategic orientation and in business processes, we assist you with individual solutions for integration into your procurement process. This means that you get the ideal solution for your requirements electronic catalogs, defi ned shopping cart interfaces such as OCI, and ERP to ERP connections. Depending on the type of solution, this can be done directly or indirectly via electronic marketplaces. Procurement system e-catalog ERP Customer Connector Marketplaces Shopping cart interface (e.g. OCI) Endress+Hauser Online Shop SAP CRM 4.0 ERP (SAP R/3) Connector (SAP XI) Purchase order Order confirmation ERP to ERP Integration Order Order confirmation Invoice Invoice The easiest solution for repeat ordering of products electronic catalogs For the procurement of standard products, such as in MRO business (Maintenance, Repairs & Operations), electronic catalogs are the ideal solution for optimizing your purchase orders. The electronic catalog contains as many Endress+Hauser products as you require and includes order codes, delivery times and technical information. Once loaded into your procurement system, the information can be called up for purchase orders. You obtain your electronic catalog in the standard catalog formats e.g. BMEcat, Harbinger TLC, Ariba CIF or individually tailored to suit. Your product range can be classifi ed according to the standards UNSPSC or according to your specifi cations. Due to standardized creation processes, the catalog data possesses a high level of quality both in the initial creation phase and in updates. Custom-made catalogs adapted to suit your needs with your conditions Simple, error-free repeat ordering The flexible solution for any requirement shopping cart interface In contrast to pre-defi ned electronic catalogs, shopping cart interfaces (e.g. OCI) offer more fl exibility by using the full functionality of the Online Shop. In accordance with your specifi cations, you always confi gure exactly the right device to suit your application. The confi guration is checked automatically, in order to prevent incorrect entries. When using this method, you are always accessing updated data. The shopping carts you have compiled are transferred into your procurement system via an interface. High level of fl exibility due to complete functionality of the Online Shop No expenditure required for data maintenance or updates Connecting business processes ERP to ERP integration The complete integration of a procurement solution into your system offers the highest degree of automation for the entire procurement process. Here, all transaction data for quotations, orders, order confirmations and invoices is efficiently exchanged between the ERP systems. Transactions are processed without any manual input. This rules out the possibility of errors, reduces costs and facilitates shorter lead times. As a result, the procurement process is made considerably faster and the process quality is increased. A presence on the most important marketplaces Endress+Hauser is a registered and active supplier on the most successful electronic marketplaces, such as cc-hubwoo. The experience we have been gathering since 1998 makes it possible for us to implement potential savings within your procurement processes. Most of the world's leading chemical companies already use this means of procurement. High process speed Increase in process quality

8 Quality and reliability Endress+Hauser offers you worldwide support for the implementation of electronic procurement solutions. Our sales centers always provide you with a direct contact in your location. E-business specialists are also available to support you in the conception and application of the desired solution. If stock data needs to be integrated into your IT system, such as SAP, we do this with an experienced partner: Endress+Hauser InfoServe GmbH+Co. KG. InfoServe is an independent company of the Endress+Hauser Group and employs over 200 associates. It offers round-the-clock support to Endress+Hauser companies at over 30 locations around the world. Endress+Hauser InfoServe offers not only SAP application consulting but also qualified IT management consulting, business process optimization, system integration and development, and complete project management. Due to their extensive experience, you are provided with optimum advice and assistance. The developed solutions ensure that you gain the maximum benefit from your SAP investments and enable you to generate added value for your company. Certifi ed SAP Customer Competence Center Certifi ed SAP Hosting Partner Backup data processing center with synchronous data mirroring Supplementary information W@M Life Cycle Management Supporting your business processes CP001Z/00/en E-Business online Applicator Selecting and Sizing Tool for your Planning Processes IN013F/00/en Instruments International 12.06/MMC Endress+Hauser Instruments International AG Kaegenstr Reinach/BL Switzerland Phone Fax info@ii.endress.com CP004Z/00/en/ LL/INDD CS