Special Education & Pupil Accounting. Early Childhood Special Education Program

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1 Special Education & Pupil Accounting Oakland Schools Compliance Support Services September 22, 2015 Learning today. Transforming tomorrow. Early Childhood Special Education Program MARSE : Program code 191 Minimum 144 days / 360 hours (.8 FTE) FTE calculated by dividing total hours by 450 Students must be present at least 1 Friday during count period for ANY of the Fridays in your schedule to count. CHECK ATTENDANCE AND PRORATE FTE IF NECESSARY. 1

2 Early Childhood Special Education Services MARSE : Program code 270 Children on IEP Often delivered while child is in a typical preschool program (GSRP, Head Start, Community Education Program) 72 hours over a school year ( e allows for less) FTE calculated by dividing total hours by 180 Other Program Codes MARSE : Program code 190 MARSE : Program code 193 FTE calculated by dividing total hours by 1098 even if child is of preschool age. Be aware: you must prorate FTE for children who removed from school for outside therapies. 2

3 Special Education Services for Ages Birth to Three MARSE : Program code 270 Children on IFSP Often delivered in the home 72 hours of CALENDAR year ( e allows for less) FTE calculated by dividing total hours by 180. Expect to see monthly ranges written on IFSPs due to year round calendar. Early On Component ISD personnel are responsible for reporting Early On data in the MSDS The Special Education Component must also be reported at the district level for children who are receiving special education services on an IFSP. 3

4 Initial IEP Do not report an Initial IEP for children birth through two years, six months old (birth to 30 months). These children eligible for Michigan Special Education will only have an IFSP. Initial IFSPs will be reported by the ISD. Program Service Code 4

5 Code Individualized Family Service Plan (IFSP) Birth through age 3 Reported as Individualized Education Plan (IEP) 2 years 6 months old through age 5 Reported as 272 A child between 2 years 6 months to age 3 may have either an IFSP or an IEP. If an IFSP is active, the child will be designated as program code 271. Code 270 There will be staging area and certified reports available for districts to see, prior to and after collection certification, how their children reported with program code 270 will break out according to their reported age and IFSP/IEP status. This report will provide both summary and student-level data. 5

6 Secondary Adult Transition Secondary Follows K-12 Cleanly Middle School High School Adult Transition Doesn t Follow K-12 Cleanly Adult Transition Programs & Services (18-26 yrs.) Secondary Adult Transition Formally known as post high, postsecondary, Now known as Adult Transition Programs & Services year old students Common Language for Oakland County 6

7 Secondary Adult Transition Areas Needing Your Help MSDS data feeds the Continuous Improvement Monitoring System (CIMS) 17 Indicators w/targets Determinations & Findings Graduation & Drop Out (GAD) Tracking & Exit Coding Transition Services Work-Site Based Learning (5P) Transition Community Living Experience (5L) Graduation & Drop Out Oct Dec. 3, 2015 GAD Exit Status Audit GAD Quick Reference Chart GAD 7

8 Data Reporting Guidance for Certificate of Completion Code 20 Received special education certificate of completion and exited the K-12 Other high school completer 8

9 Coding for Transition Tracking Students Middle School High School Adult Transition yrs. Coding student(s) exiting high school Actually exiting with a Certificate of Completion (code 20) Continuing in same or other district Code 08 another district Code 19 same district Secondary Adult Transition Transition 5P Work Based Learning (WBL) Student learning work skills w/o teacher present School setting to community Supervised to independent Paid/unpaid 9

10 5P Work Based Learning Secondary Adult Transition Transition 5L Transition Services Work Activities Transition Community Living Experience (TCLE) Activities NOT Work based Instruction under direction of teacher but may not be a teacher Location might NOT be school/classroom 10

11 5L Transition Services Supporting District Staff New Transition Coordinator or staff assigned WBL/Transition Count day preparation Work Based Learning forms Post secondary students with nontraditional schedules to meet their transition needs Clear communication or process for tracking students who are off track for graduation 11

12 Resources PAM Oakland County Transition Assistance Work Safety Overview Compliance Team Lydia Moore, Early Childhood Matt Korolden, K Cathy Schmidt, Secondary- Adult Transition Michelle Wolschlager, CIMS