Answers to Questions Received from Vendors

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1 The Corporation of the Town of St. Marys REQUEST FOR PROPOSALS Server Migration with Virtualization and Possible SAN Integration Addendum #1 Answers to Questions Received from Vendors CLOSING: Wednesday, May 26 th, 2010 at 2:00pm

2 Question 1) Does the proposed budget of 55K include taxes? Due to the HST tax changes after July first 1 st, please use a budget number of 55K PLUS Tax. However this also means that the project will start NOT start until after July 1 st, 2010 Question 2) Do Backup Exec and Symantec AV on the vendor-proposed server need to be upgraded to latest versions? Backup Exec will definitely need to be upgraded or and replaced, we don't have a service contract for this software. Symantec AV is at , we have a software contract for the AV only, Question 3) Are there sufficient spare components in your inventory to build up the existing Dell Poweredge 2900 as a backup server? No, the possibility of re-using the existing 2850's with existing tape drives should be reviewed. Question 4) Is there a UPS available or do we have to add one to the proposal? There are QTY rack mount APC units on each of the existing dell poweredge 2850's, possible these could be used. Question 5) Is there a server room? Yes, we have climate control rooms for our data equipment. Question 6) Is there space on the rack for a new server? Yes, 30U of space available Question 7) Does the Corporation of the Town of St. Marys get Microsoft Government licensing pricing? Is there a master license that we should reference when requesting pricing? We have a select enrolment through CCSI, agreement number , Question 8) Exchange 2010 how many user licenses? 176 licenses, just did a user account - We seen massive expansion to our WAN in the last 18 months. Page 2 of 6

3 Question 9) The RFP references approximate size of data on files server and exchange datastore, How big are the existing ESXi based VM and the OS partitions of the existing servers? The existing Esxi Server has a data storage of 925GB, 390GB of active VM's. Were not set on VMware as the hypervisor, HyperV should also be considered. Hypervisor selection will be up to the vendor Question 10) Are there additional services (besides BES) on the SC1425 that need to be retained? The BES doesn't have to be part of the virtualization project, we doesn't use much of the enterprise functionality, we were just recently looking at the free BES offering from RIM to get the exchange 2010 compatibility. Question 11) What is the SQL2005 engine on the Symantec server used for and does it need to be maintained if Symantec is replaced? The SQL Server and Symantec Server doesn't have to be part of these virtualization project. The town is only looking to virtualize the File and Exchange Servers at this point. Question 12) How big is the current VM (Water Well Database) residing on the current ESXi server? The VM Disk is sized at 60GB but is currently only using 4GB, - This will expand when our Waste Water Treatment Plant automation comes online. Question 13) Are there any existing VLAN's, etc. on the Nortel 5520 in the Data Centre? (the one with 15 free ports) yes, there is a voice vlan setup with the Nortel ADAC feature. Question 14) If the Symantec server services are to be maintained, how big is this server (drive space)? See answer for question 11. Question 15) The backup software should definitely be upgraded as ver. 10 does not allow for VI agent, etc.; Do you get preferential (government) pricing from Symantec and are you tied to this product? I agree that we will require and upgrade and or software replacement to backup the VM's, I would assume we could get government pricing for Symantec products, but the Town is not tied to this product. Page 3 of 6

4 Question 15) On page 3 of the RFP it specifies that all bids must be submitted on the Quotation Form provided and returned in the self addressed envelope, please provide. That would be a copy & paste typo,as long as the bid is sealed it will be fine, please follow the submission guidelines section 5.0 on page 9. Question 16) Can the Town specify if it would like to stay with VMWare or if indifferent on moving to Microsoft s Hyper V Hypervisor? We re going to leave the selection of the hypervisor up to the vendor, We re not opposed to either. I need to maximize the solution for the dollars, We only have so much for this project. We recognize that hyperv is included with Server licenses I will have to purchase regardless. Right now any virtualization will benefit the towns infrastructure.. Question 17) What is the size of the database? Do you mean the Exchange Server Database? 40GB as per page 7, Question 18) What version of VMware is being used? I am assuming the resource(s) need(s) to be certified? Citrix Servers, blade servers, etc? We currently have 1 VM loaded into the free version of ESXi 4.0 on a Dell PowerEdge 2950 as listed in the RFP. We're not totally fixed on vmware for the hypervisor. The selection of the hypervisor vendor will be at the bidders discretion Question 19) What is the target start date? Due to the changes coming with HST, it would be in the Town s best interest to start after July first, with a competition date of before July 30th Question 20) What days will be available for the work to be done? (i.e. M-F inclusive, M,W,F only, Weekends only and after hours, etc) The towns core work hours our M-F 8-5, we will work with the selected vendor on final scheduling depending on expected outage times, See Page 9 for submission details, Section C of the submission will include an Action Plan and Migration time line Page 4 of 6

5 Question 21) Has this type of project (specifically server migration and VMware focus) been done in the past? The town used Metafore in 2005 to migrate from Small Business Server 2000 to our current infrastructure Question 22) Are there multiple locations which would need to be accessed? The town has 10 site WAN with 1GB fiber links, all servers are located at 1 location in our operations centre. Located at 408 James St. South, St. Marys On Question 23) Who does this position report to? The RFP and Contract for migration will be reporting to myself, Jed Kelly, I.T. Manager, Town of St. Marys Page 5 of 6

6 THIS FORM MUST BE SIGNED AND INCLUDED WITH YOUR QUOTATION IN ORDER FOR THE SUBMISSION TO BE COMPLETE. By completing this form you are acknowledging reviewing Addendum and stating that these requirements are included with the submission price. Company Bidding Title Authorized Signature Page 6 of 6

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