DELIVERING PAYSLIPS DIFFERENTLY. Glyn King Datagraphic Ltd 22 nd September 2015

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Denis Sparks
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1 DELIVERING PAYSLIPS DIFFERENTLY Glyn King Datagraphic Ltd 22 nd September /09/2015

2 Agenda The Case for Change Our Experience The MultiChannel Approach Who Uses our Services? Service Demonstration Questions?

3 Methods of Payslip Distribution In-house Print Distribution In-house Print/Mail Outsourced Print/Internal Distribution Online Web Portal Payroll Documents Outsourced Print/Mail Online Self-service ed PDF

4 THE CASE FOR CHANGE Communicating to employees in a flexible way 22/09/2015

5 The Case for Change

6 The Case for Change Employees want to access their payslips differently Through multiple devices PC/Laptop, tablet or mobile From anywhere Home, work or on-the-go At anytime 24 hours a day, 7 days a week Print still desired The key to employee engagement is choice The key to employer success is flexibility

work or on-the-go At anytime 24 hours a day, 7 days a week Print still

7 The Case for Change The way adults view information is changing 86% of UK households had Internet access in % of UK adults used the Internet every day 66% used a mobile phone to access the Internet 74% of adults access the Internet on the go, using Wifi hotspots or a mobile phone network Source: Office for National Statistics

66% used a mobile phone to access the Internet 74% of adults access the Internet on

8 Our experience The way employees view information is changing 61.8% Desktop/Personal computer 25.5 % Mobile 12.7 % Tablet 24.8% Outside traditional office hours Over 38% access online payslips away from the workplace

9 Why Print is Still Important Online isn t for everyone YET: 16 million consumers over 15 years don t have basic online skills 1 81% of UK adults want to choose how they receive their information. 2 84% of UK adults don t like it when companies take away their right to choose how they are communicated with. 3 Sources: 1 Source: Go on UK 2 Source : Opinium 3 Source: Office for National Statistics

2 84% of UK adults don t like it when companies take away their right to choose how they are

10 THE MULTICHANNEL APPROACH Secure robust payslip solutions 22/09/2015

11 Multi-channel payslips Day 1 1:00PM 1:15PM 1:30PM 1:31PM Day 1 Day 2 Day 3 Payroll Files Secure Server Employees Alerted Payslips available to view Printed Posted Received

12 What s Important to Remember A multi-channel service provider should be hosting data on UK servers at an ISO27001 approved data centre Using an ISO27001 approved print production facility Transferring data files by Secure File Transfer Protocol (SFTP) or https Ensuring online payslips are always available (our minimum SLA 99.7%) Making current and historical online payslips accessible from any Internet enabled computer, tablet or mobile Providing a means for employees to access payslips from work, home or on-the-go Doing it all from one data source to save time and remove duplication of effort

13 WHO USES OUR SERVICES Over 500 companies, all sizes and sectors 22/09/2015

14 Case Study H & M Hennes Limited Fact File: Employees: 9,000 Payroll software: Bond Pay frequency: Weekly and Monthly Distribution: Online payslips Benefits Payslips released ahead of pay day helps RTI and Autoenrolment filing Messaging screen updated to communicate to employees 26 hours per week released from payroll processing

released ahead of pay day helps RTI and Autoenrolment filing Messaging screen

15 Case Study Network Rail Fact File: Employees: 35,000 Payroll software: Oracle, PSE (Atos Origin) Pay frequency: Weekly and monthly Distribution: Paper and online option Benefits ROI 3 months Employee engagement Independence from a corporate software vendor Trade Union acceptance

Distribution: Paper and online option Benefits ROI 3 months Employee

16 Case Study Yorkshire Water Fact File: Employees: 3,500 Payroll software: SAP Pay frequency: Monthly Distribution: Print / Online Benefits Improved process efficiency: no longer rely on facilities team distribution Removed internal production

Print / Online Benefits Improved process efficiency: no

17 Case Study Nottingham University Hospital Fact File: Employees: 14,500 Payroll software: Oracle Pay frequency: Monthly Distribution: 7,000 Paper Payslips, 7,500 Online Benefits: Print distribution Speed of delivery employee service enhancement

Monthly Distribution: 7,000 Paper Payslips, 7,500 Online

18 SERVICE DEMONSTRATION Our Multi-channel payslip solution 22/09/2015

19 Questions? Thank you For further information contact: Glyn King +44 (0)

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