1 st Annual Maryland Prince Hall Family Youth Summit

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1 F U N F O O D Order of the Knights of Pythagoras and Myra Grand Chapter Youth Fraternity will host its 1st Annual Youth Summit August The Youth Summit will be enjoyable to all who attended; bringing together practitioner and young people to discuss key issues and strategies affecting young people today. Train a child in the way he should go, and when he is old, he will not depart from it. Proverbs 22:6 1 st Annual Maryland Prince Hall Family Youth Summit August 3 5, 2012 Clarion Conference Center Hagerstown, MD Ages 8 to 18 Theme: LEARN TODAY LEAD TOMORROW All Youth Welcome Registration $50.00 For all summit events Deadline July 14, 2012 Hotel Reservation: Clarion Hotel at Code: PHFYS Workshops Violence/Bullying Team Building Self-Awareness Wealth Building Semi-Formal Dinner Dance Scavenger Hunt Awards Ceremony Talent Show And Much More For More Information Contact: Sister Juanita Brinkley-Hall or atinauj_2000@yahoo.com Brother Julio Martinez at or brojulio@aol.com Subject Line: Maryland Youth Summit

2 Train a child in the way he should go, and when he is old, he will not depart from it. Proverbs 22:6 DATE August 3 5, 2012 The purpose of the Prince Hall Family Youth Summit is to inform, enlighten and foster the growth of today s youth. It is designed to give young people an opportunity to look at real issues facing them in today s society as well as help them build character and integrity in their future decision making. LEARN TODAY TO LEAD TOMORROW!!!! This Summit is sponsored by the Maryland Prince Hall Masonic Family and other caring individuals and businesses. It is to be held on August 3 5, 2012 at Hagerstown, MD. The goals of the 1 st Prince Hall Family Youth Summit is to instill values, responsibility, communication, and leadership skills. Information will be disseminated in an interesting and enthusiastic manner to capture the attention of all involved. The youth & adult leaders who are attending the summit will learn from the inspiring motivational speakers and activities presented. This training is to provide a framework for boosting self-image, building friendships, resisting peer pressure, setting and achieving goals, making proper decisions, improving communication and relationships with peers, parents and authority figures involved in their lives and community.

3 TO: FROM: RE: The Prince Hall Family Sister Juanita Brinkley-Hall, Chair Brother Julio Martinez, Co-Chair Prince Hall Family 1 st Youth Summit Greetings, I hope this communication finds you in the best of health and prosperous with God s many blessings. On behalf of Myra Grand Chapter Youth Fraternities Order of the Knights of Pythagoras of the Prince Hall Grand Lodge of Maryland, we would like to invite you to the 1 st Annual Youth Summit, August 3 5, 2012, at the Clarion Conference Center, Hagerstown, MD. The room rate is $85.00 per night. Please contact the Clarion Hotel at with the group code of Prince Hall Family Youth Summit (PHFYS). In order to plan properly, it is imperative that all participants pre-register. The registration fee is $50.00 per person. The registration deadline is July 14, Checks should be made payable to Maryland Prince Hall Youth Summit and mailed to Prince Hall Youth Summit 1307 Eutaw Place, Baltimore, MD The Maryland Prince Hall Family wants to make this youth summit a learning and memorable experience. The youth summit is not only designed for the members of Order of the Knights of Pythagoras, but it is also an opportunity to share this experience with other Youth Fraternity s, Teen Groups, family friends, and youth in the community. The Maryland Prince Hall Summit would like to share this experience with as many youth as possible. This can only be done by obtaining additional resources. We are in need of ads for the Souvenir Journal and Corporate Sponsorship. Please see the enclosed Souvenir Journal and Sponsorship letters for more detail. This Youth Summit is the beginning of many joint youth conferences. The youth in attendance will participate in stage performances, informative workshops, and a Semi-Formal Youth Ball. To ensure that all attendees are accommodated, we need the following: Enclosed are: Youth Summit Registration Form Travel Permission Slip Emergency Medical Authorization Form Thanks for your cooperation and we look forward to your participation. If you have any questions, concerns or if assistance is needed, please feel free to contact: Sister Juanita Brinkley-Hall at , or Brother Julio Martinez at

4 Friday, August 3, 2012 Tentative Schedule August 03-05, :00 PM Registration 7:30 PM Greetings, Introductions, Rules for the weekend and Remarks 8:00 PM Group Session 1 9:00 PM Get acquainted Ice Breaker Scavenger Hunt 10:00 PM Talent Show (three to five acts) Saturday, August 4, 2012 REGISTRATION 7:00 to 9:00 AM 7:00 AM 9:00 AM Registration (Check-in) 6:30 AM - 8:45 AM Breakfast 9:00 AM Morning Welcome and Group Session 2 10:00 AM First Break-out Sessions Boys Only Girls Only 11:00 AM Second Break-out Session (Topics of Choice) 12:00 PM Group Session 3 (Team Building) 1:00 PM Lunch 3:00 PM 5:30 PM free time 6:30 PM Youth Ball/Award Presentation 10:00 PM - 12:00 PM after party mixer Sunday, August 5, :30 AM to 8:45 Breakfast 9:00 AM to 12:00 Morning Worship Service (Youth Pastor) Closeout

5 Spotlight of Events SESSIONS/SEMINAR The seminars are topics that effect today s youth. Issues that are relevant to what they watch on television, in the theatres, exposed to via the internet, and listen too on the radio. ***Each participant is required to select two seminars of choice *** A. Violence/Bullying B. Peer Pressure C. Drug and Alcohol abuse D. Wealth /Entrepreneur E. Sex/Abstinence F. Self Awareness/ Your role G. Arts & Craft (Younger Youth) TALENT SHOW The Talent Show will be held on Friday, 08/03/2012 at the Grand Youth Conference and will represent an array of talent to include: Singing, Poetry, Drama (Educational Short Play or Skit) Praise Dancing, High Stepping (Please, No Offensive Routines) and Musical Instruments. Each Youth Fraternity is asked to participate. The deadline for submitting the talent show form is July 20, Please submit the youth talent form as soon as possible this will assist us with adequately prepare for the 2012 Grand Youth Summit. SENIORS AWARD 2012 (Maryland Students Only) If you have any GRADUATING SENIORS in your Youth Group, please share the exciting news so that we can adequately prepare for the seniors at the 2012 Grand Youth Summit. All seniors are welcome to apply for the Scholarship Award. The application is due on or before June 25, Applicant must be a student in Maryland School System 2. Applicant must be a graduating senior 3. Applicant must submit an acceptance letter from an Institution of Higher Learning 4. Applicant must have a minimum, cumulative GPA of 2.5 or higher on a 4.0 scale Applicant must complete a 300 word Personal Essay. In your essay, please answer the question --: What do I Need to do in order to be a productive youth in today s society? 5. DEADLINE for scholarship applications is June 25, 2012 (No exceptions). 6. You will be notified by mail or phone in July regarding the status of your application

6 KING AND QUEEN CONTEST Each Youth Fraternity is REQUIRED to represent at the Grand Youth Conference with two contestants regardless of gender or age. The contestants representing with the highest amount of money raised from selling ads in the Souvenir Journal will be crowned King and Queen. The King and Queen will be presented on Saturday, 08/4/2012. AWARD RECOGNITION Each Youth group can nominate a youth for each category. M.W. Melvin M. Thorpe G.M. Prince Hall Grand Lodge Award Faye H. Williams, Grand Worthy Matron Myra Grand Chapter Award Thomas H. Wise, Jr., Community Service Award Juanita L. Clarke, Jr. Past Grand Matron s Humanitarian Service Award Good Samaritan Award My Brother/Sister Keeper Award ATTENDANCE TROPHY The attendance trophy will be presented to the Youth Fraternity with the greatest number of Youth members in attendance at the Grand Youth Conference, and not how many names are on the registration sheet. The attendance award will be awarded on Saturday, 08/04/12. All youth groups are encouraged to rock their youth group shirts on Saturday. YOUTH HELPING YOUTH PROGRAM The Youth Helping Youth Program, to help the less fortunate schools or other groups that work with children by donating school supplies. 1. Packs of 10 or more #2 Pencils 2. Non-toxic Packs of 16 or 24 Crayons 3. Non-toxic Glue Sticks or Glue Bottles 4. Packs of 150 Sheets Wide Ruled Paper 5. Medium Plastic Pencil Boxes 6. Assorted Colors Construction Paper Sheets Spiral Tablets Pack Assorted Colors Washable Markers Don t forget to get OES Chapters and Masonic Lodges in your city involved with the school supply drive.

7 Dear Patron, SOUVENIR JOURNAL AD FORM DEADLINE: July 24, 2012 We, the Knights of Pythagoras of Maryland have the pleasure of hosting the 1 st Annual Prince Hall Family Youth Summit. The youth summit will take place on August 3 5, 2012 at the Clarion Conference Center, Hagerstown, MD. All Contributions will support a framework for boosting self-image, building friendships, resisting peer pressure, achieving goals, improving communication skills and much more. We solicit your assistance as we continue to make opportunities for our youth. Please submit CAMERA READY Artwork/Copy along with your remittance by JULY 13, Ad files must be saved in a PDF files. Attach a hard copy of your journal ad exactly as you wish it to appear. Submit a journal ad form for each 8 ½ x 11 pages or partial page submitted for approval. Name Phone ( ) Address Advertiser Name(s) Total Amount Enclosed $ Full Page Ad $ including Photo Half Page Ad $50.00 including Photo Quarter Page Ad $25.00 photo not included Business Cards $15.00 Patrons List $2.00 Single Name Mr. & Mrs. $3.00 Front Inside and Back Cover $ All ads are to be camera ready. Ad measurements are based on an 8 ½ x 11 page size. Black & white or color photographs accepted (black & white preferred). Ads will appear in black & white You may wish to use one of the following fonts for your ad copy Bookman, Courier, or Times Roman Payment for all ads or patrons must be in cash, money orders, cashier s, certified or company checks. Money orders, cashier s, certified or company checks should be made payable to Prince Hall Family Youth Summit and must accompany the ad(s) or patron(s) Mail to: Prince Hall Family Youth Summit 1307 Eutaw Place Baltimore MD FOR COMMITTEE USE ONLY: Form of Payment: Date Received: Received By (initials) Disc Rec d: Yes or No Amount Received: Ad Size: Full, Half, Quarter Photo: Yes or No Type: B/W or Color Description:

8 TALENT SHOW ENTRY FORM: Name Youth Group Talent Phone Number Number of People in Routine SENIOR AWARD ENTRY FORM: Requirements 1. Applicant must be a student in Maryland School System 2. Applicant must be a graduating senior 3. Applicant must submit an acceptance letter from an Institution of Higher Learning 4. Applicant must have a minimum, cumulative GPA of 2.5 or higher on a 4.0 scale Applicant must complete a 300 word Personal Essay. In your essay, please answer the question ---What do I need to do to be a productive Youth in this Society Today? 5. DEADLINE for scholarship applications is June 25, 2012 (No exceptions). 6. You will be notified by mail or phone in July regarding the status of your application. Please mail to: Prince Hall 1 st Family Youth Summit Scholarship Application 1307 Eutaw Place Baltimore, MD Name Youth Group High School College Accepted To: GPA: How many people in your household currently attend college?

9 Youth Fraternity Award Nomination Form Youth Fraternity Name Youth Chair Person Youth Co-Chair Person M.W. Melvin M. Thorpe, G.M. Prince Hall Grand Lodge Award Faye H. Williams, Grand Worthy Matron Myra Grand Chapter Award Thomas H. Wise, Jr. Community Service Award Juanita L. Clarke, Jr. Past Grand Matron Humanitarian Award My Sister s/ Brother s Keeper Award Good Samaritan Award

10 Registration Form Youth Organization No. Location Chapter/Lodge (Adult) No. Location Name: Office/Position Age (Youth Only) Please Choose Two(2) Break-out session A. Violence/Bullying B. Peer Pressure C. Drug and Alcohol Abuse D. Wealth /Entrepreneur E. Sex/Abstinence F. Self Awareness/ Your role G. Arts & Craft Please Return to: Prince Hall Youth Summit, 1307 Eutaw Place Baltimore, MD Attn: Registration

11 Emergency Medical Info This form authorizes Emergency Medical Treatment For: Childs Name In case of injury on In-Town or out-of-town trips. Parents can be reached at: Address: Phone No. Cell No. Place of Employment Phone No. If I cannot be reached at either of the above numbers, please contact: Name Relationship Phone No. IN-TOWN: Physician Dentist Health Insurance Policy No. Phone No. Phone No. Phone No. Out-of-Town: In case of injury or sickness this form gives my permission to a qualified physician or dentist or Emergency Room to give medical attention to my child as needed. *** Parent (s) Signature: Date: MEDICAL HISTORY: Allergies Past Illnesses Is the child healthy and able to participate in activities in hot weather? Is the child now taking any type of medication? Does the child have any type of disabilities? (Such as wearing glasses, braces, etc.) Release of Liability WHERE WE ASSUME ALL RISKS AND HAZARDS INCIDENTAL TO SUCH PARTICIPATION BY RELEASE AND AGREE TO HOLD HARMLESS THE ORGANIZERS, SPONSORS, SUPERVISORS AND PERSONS TRANS- PORTING OUR YOUTH. I, the parent, hereby hold the Most Worshipful Prince Hall Grand Lodge, Myra Grand Chapter Order of the Eastern Star, Most Venerable Grand Council, of Maryland and all other councils of the Knights of Pythagoras, and Myra Grand Chapter State of Maryland & Jurisdictions harmless of any and all liability while my child is participating in the program. This document will remain in effect for one year from the date provided below. * **Parent (s) Signature: Date: (Note: Parents must sign in both places and return this form back to the Advisor of the council. This form must be returned in order for the Youth to participate in activities).

12 To: From: The Prince Hall Masonic Family Sister Juanita Brinkley-Hall, Chair Brother Julio Martinez, Co-Chair Re: Sponsorship for the Prince Hall Family 1 st Youth Summit The goals of the 1 st Prince Hall Family Youth Summit is to instill values, responsibility, communication, and leadership skills. It is our desire to see the youth succeed and maximize their participation within the Maryland Masonic Youth Fraternity. All youth programs and activities are designed with this goal in mind. Myra Grand Chapter Youth Fraternities Order of the Knights of Pythagoras of the Prince Hall Grand Lodge of Maryland will be holding its 1st Prince Hall Family Youth Summit August 3 5, 2012, at the Clarion Conference Center, Hagerstown, MD. Myra Grand Youth Fraternity Order of the Knights of Pythagoras are programs that support young ladies and men, age 8 to 18, through hands-on activities, mentoring, presentations, and field trips. The participants are then encouraged to serve his or her community by helping the elderly, community cleanup projects, and inspiring other youth. We have numerous youth groups throughout the state of Maryland. We would like to request your assistance in providing support for the 1 st Prince Hall Youth Summit. The youth summit is not only designed for the members of Order of the Knights of Pythagoras, but it is also an opportunity to share this experience with other Youth Fraternity s, Teen Groups, and youth in the community. Your contribution will help us achieve our goal. Thank you for attention, as sponsors the company name or personal name will be advertised in the souvenir journal. Please complete the attached form. Respectfully Yours, Sister Juanita Brinkley-Hall, Chair Brother Julio Martinez, Co-Chair *********************************************************************************************************** Donation Contribution Form I, of will help the 1 st Prince Hall Youth Summit reach its fundraising target by sponsoring a donation of: $100, $175, $250, $500, Amount $ The deadline for sponsor is July 13, All checks should be made payable to Prince Hall Family Youth Summit and mailed to 1307 Eutaw Place Baltimore, MD 21217, Attn: Sponsor Date Received: Amount Received: Payment Method Received By: Cash or Check No.

13 Patrons List Single Name $2.00 Mr. and Mrs. $3.00 Thank You for Your Support!!!