Conway Love, PLLC (c) 2013 Rosemary Weaver McKenna, Esq. 1
|
|
|
- Amos Ford
- 8 years ago
- Views:
Transcription
1 Conway Love, PLLC (c) 2013 Rosemary Weaver McKenna, Esq. 1
2 The legal advice included in this seminar is subject to appropriate analysis and application to the particular circumstances which are presented by a client. Attendees at this seminar do not constitute clients of the firm without a separate engagement letter. (c) 2013 Rosemary Weaver McKenna 2
3 Why do we keep records? (c) 2013 Rosemary Weaver McKenna 3
4 Terms for today Records management How you organize your records so you can find documents when you need them. Record retention How you keep the mountain of paperwork under control and effectively purge unwanted/unneeded records. (c) 2013 Rosemary Weaver McKenna 4
5 What we will cover Overview of types of records to be addressed in your records management process and record retention policy Paper and electronic document filing protocols to be addressed in your records management process Treatment of privileged or confidential documents in your records management process (c) 2013 Rosemary Weaver McKenna 5
6 What we will cover (continued) Considerations for retention timeframes in your record retention policy Items that should be routinely destroyed Archiving considerations Paper vs. electronic Organization and implementation Document destruction protocols (c) 2013 Rosemary Weaver McKenna 6
7 Electronic records Paper records Records relating to the various stages of the HR process: Pre-employment Course of employment Post-employment records Records relating to restrictive covenants (c) 2013 Rosemary Weaver McKenna 7
8 Employee handbooks Personnel documentation Other items: All hands s Staff meeting agendas Company wide memos (c) 2013 Rosemary Weaver McKenna 8
9 There may also be state or federal laws that require you to maintain certain types of records: Credentialling records for health care employees (immunizations, etc.) OSHA ERISA HIPPA (c) 2013 Rosemary Weaver McKenna 9
10 Basics Need effective and consistent protocols that everyone can (and does) follow a universal recordkeeping and archiving system Records management needs to be monitored and updated Apply timeframes that relate to the different functions within your business (operations, HR, accounting) (c) 2013 Rosemary Weaver McKenna 10
11 Paper and Electronic Records Do both have to be saved? What is saved, what is immediately (or almost immediately) discarded? s Received and sent s should be treated the same How are attachments filed? Common filing protocols universal system (c) 2013 Rosemary Weaver McKenna 11
12 Example of common filing protocols: By Department: HR, Finance, Operations/Administration, Sales, Marketing/Business Development, Purchasing, Company Governance By Category: HR: Vendor Agreements Employment Records Meeting Minutes Correspondence Notes Research Training Materials Privileged/Confidential Documents (c) 2013 Rosemary Weaver McKenna 12
13 Example of common filing protocols (cont d): By subcategory: Vendor Agreements By contracting party By type of agreement Employment Records Current employees, by last name Terminated employees, by last name and date of termination Meeting Minutes By type of meeting and/or date Research By topic Training Materials By topic and/or date (c) 2013 Rosemary Weaver McKenna 13
14 Treatment of Privileged/ Confidential Records Segregate attorney s Archive materials provided or received under CDAs/NDAs Pay attention to personally identifiable information in releasing HR records (c) 2013 Rosemary Weaver McKenna 14
15 Other considerations: Paper vs. electronic archives Organize archives for access and eventual destruction Backup/destroy when updating servers and other electronic systems Cloud servers Dump days! (c) 2013 Rosemary Weaver McKenna 15
16 Timeframes: Basic employee records: 6 years Hiring records: 2 years Tax records: 4 years Pension/COBRA records: 6 years I-9: later of 3 years from date of hire or 1 year from date of termination (c) 2013 Rosemary Weaver McKenna 16
17 Review of Sample Policies: Categories of records Level of detail may vary Specify retention periods for each category Outline retention and destruction procedures (c) 2013 Rosemary Weaver McKenna 17
18 Review of Sample Policies: Confidential/privileged documents to be addressed Legal holds may be addressed May want to specify format to be used for retaining records Remember: Any policy is only useful if it is enforced! (c) 2013 Rosemary Weaver McKenna 18
19 Procedures for disposal of documents: Scheduling Shredding Original documents Certification logs Notice of litigation holds (c) 2013 Rosemary Weaver McKenna 19
20 Litigation Holds: Terms E-discovery Spoilation What is the issue? What are the penalties? What should a litigation hold include? (c) 2013 Rosemary Weaver McKenna 20
21 (c) 2013 Rosemary Weaver McKenna 21
22 And please let me know if you have questions: Rose McKenna Phone: (c) 2013 Rosemary Weaver McKenna 22
State of Michigan Records Management Services. Frequently Asked Questions About E mail Retention
State of Michigan Records Management Services Frequently Asked Questions About E mail Retention It is essential that government agencies manage their electronic mail (e mail) appropriately. Like all other
Records Management Services We re not just paper. We are compliance.
Information compliance is everyone s responsibility. But for us it s a job. Records Management Services We re not just paper. We are compliance. Call Records Management Services for assistance if you have
Electronic Data What Does it Include, its Retention and Disclosure
Electronic Data What Does it Include, its Retention and Disclosure Electronic Data What Does it Include, its Retention and Disclosure MML Legal Track Wednesday, September 19, 2007 Karrie Zeits, City Attorney,
FRONTIER REGIONAL/UNION#38 SCHOOL DISTRICTS. Records Retention Policy for Electronic Correspondence
EH I. Introduction FRONTIER REGIONAL/UNION#38 SCHOOL DISTRICTS Records Retention Policy for Electronic Correspondence All business conducted by government agencies are subject to the Public Records law
E-Discovery in Practice: A Roadmap for Financial Institutions
E-Discovery in Practice: A Roadmap for Financial Institutions Martha R. Mora Martha R. Mora, Esq. ARHM&F Avila Rodriguez Hernandez Mena & Ferri LLP 2525 Ponce de Leon Blvd., Suite 1225, Coral Gables, Florida
by: Scott Baranowski Community Bank Auditors Group Best Practices in Auditing Record Retention, Safeguarding Paper Documents, GLBA and Privacy
Community Bank Auditors Group Best Practices in Auditing Record Retention, Safeguarding Paper Documents, GLBA and Privacy June 10, 2015 MEMBER OF PKF NORTH AMERICA, AN ASSOCIATION OF LEGALLY INDEPENDENT
Cloud Computing: Implications and Guidelines for Records Management in Kentucky State Government
Cloud Computing: Implications and Guidelines for Records Management in Kentucky State Government (Version 1.0 August 2012) Many information technology (IT) departments and resource allocators are considering
United Cerebral Palsy of Greater Chicago Records and Information Management Policy and Procedures Manual, December 12, 2008
United Cerebral Palsy of Greater Chicago Records and Information Management Policy and Procedures Manual, December 12, 2008 I. Introduction United Cerebral Palsy of Greater Chicago ( UCP ) recognizes that
Records and Information Management and Retention
Records and Information Management and Retention Association of Corporate Counsel Nonprofit Organizations Committee Legal Quick Hit March 13, 2012 3 pm ET W. Warren Hamel Venable LLP 750 E. Pratt St. Baltimore,
B. Preservation is not limited to simply avoiding affirmative acts of destruction because day-to-day operations routinely alter or destroy evidence.
This is a sample approach to developing a sound document collection process, referenced at Section II(7)(vi) of the Guidelines on Best Practices for Litigating Cases Before the Court of Chancery. It should
Developing an Integrated e-discovery and Corporate Records Management Program. Presented by: Janeine Charpiat Information Security Professional
Developing an Integrated e-discovery and Corporate Records Management Program Presented by: Janeine Charpiat Information Security Professional What is ediscovery? any process in which electronic data is
Economic Realities in the Management of Public Records. George Bakolia Senior Deputy State Chief Information Officer November 4, 2011
Economic Realities in the Management of Public Records George Bakolia Senior Deputy State Chief Information Officer November 4, 2011 Outline Statutory and other requirements Hidden vs. direct costs Records
FYI RECORDKEEPING. Employee File Management
RECORDKEEPING Employee File Management Revised: March 2014 Summary: Organizing information about employees into individual employee files is a common practice because it makes it easier to access information.
Electronic Discovery
Electronic Discovery L. Amy Blum, Esq. UCLA University of California, Los Angeles 1 Topics Not Covered Best practices for E-mail E use and retention in the ordinary course of business Records Disposition
E-mail Archiving: What to Keep, What to Purge, and How To Tell
E-mail Archiving: What to Keep, What to Purge, and How To Tell Digital Government Institute E-Discovery, Records & Information Mgmt. Conference Washington, D.C. March 4, 2010 Jason R. Baron Director of
BRIDGEVALLEY COMMUNITY AND TECHNICAL COLLEGE OPERATING POLICY
BRIDGEVALLEY COMMUNITY AND TECHNICAL COLLEGE OPERATING POLICY Effective Date Subject Number Page September 14, 2014 RECORDS RETENTION GUIDELINES E-OP-8-14 1 of 11 Supersedes/Supplements: Reference: BC
New Jersey Health Care Quality Institute Policy for Accounting Practices, and Records and Document Retention
New Jersey Health Care Quality Institute Policy for Accounting Practices, and Records and Document Retention Honest and accurate recording and reporting of information is critical to the Quality Institute
Practical tips for managing e mail
E MAIL MANAGEMENT E mail messages both sent and received that provide evidence of a government transaction are considered public records. Agencies and locality Records Officers must ensure that e mail
Retention & Disposition in the Cloud Do you really have control?
InterPARES Trust Retention & Disposition in the Cloud Do you really have control? Franks Patricia, San Jose State University, San Jose, USA and Alan Doyle, University of British Columbia, Canada October
SAMPLE TEMPLATE. Massachusetts Written Information Security Plan
SAMPLE TEMPLATE Massachusetts Written Information Security Plan Developed by: Jamy B. Madeja, Esq. Erik Rexford 617-227-8410 jmadeja@buchananassociates.com Each business is required by Massachusetts law
Protecting Official Records as Evidence in the Cloud Environment. Anne Thurston
Protecting Official Records as Evidence in the Cloud Environment Anne Thurston Introduction In a cloud computing environment, government records are held in virtual storage. A service provider looks after
www.shipmangoodwin.com Shipman & Goodwin LLP 2015. All rights reserved. @SGHealthLaw HARTFORD STAMFORD GREENWICH WASHINGTON, DC
HIPAA Compliance and Non-Business Associate Vendors: Strategies and Best Practices July 14, 2015 William J. Roberts, Esq. Shipman & Goodwin LLP 2015. All rights reserved. HARTFORD STAMFORD GREENWICH WASHINGTON,
WRIGHT STATE PHYSICIANS
TITLE: Document Management Policy 1 APPLICABILITY: Workforce POLICY: R1029 I. PURPOSE The corporate documents of Wright State Physicians, Inc. (the "Corporation") are important assets of the Corporation.
Managing Records: Retention, Destruction and Disposal
Managing Records: Retention, Destruction and Disposal Presentation by Jennifer L. Cox, J.D. Cox & Osowiecki, LLC Hartford, CT April 10, 2014 Today s Program Identify the universe of records involved Distinguish
Records Retention & E-Discovery. Preserving Electronically Stored Information for Litigation
Records Retention & E-Discovery Preserving Electronically Stored Information for Litigation Introduction Increasingly, data is created, sent, received, and stored electronically. In fact, 89 billion business
GUIDE TO SMALL BUSINESS RECORDKEEPING. To make your business #CPAPOWERED, call today and let s get started.
GUIDE TO SMALL BUSINESS RECORDKEEING To make your business #CAOWERED, call today and let s get started. TABLE OF CONTENTS BASIC CONSIDERATIONS 2 CONVENIENCE AND FLEXIBILITY 2 When starting a small business,
GUIDE TO SMALL BUSINESS RECORDKEEPING. To make your business #CPAPOWERED, call today and let s get started.
GUIDE TO SMALL BUSINESS RECORDKEEING To make your business #CAOWERED, call today and let s get started. When starting a small business, taking the time to set up your recordkeeping system properly, right
GUIDE TO SMALL BUSINESS RECORDKEEPING
GUIDE TO SMALL BUSINESS RECORDKEEING To make your business #CAOWERED, call today and let s get started. 2015 American Institute of CAs. All rights reserved. 15610-312 When starting a small business, taking
Legal Ethics in the Information Age: Unique Data Privacy Issues Faced by Law Firms. v2.18.11, rev
Legal Ethics in the Information Age: Unique Data Privacy Issues Faced by Law Firms v2.18.11, rev 1 Presenters Joseph DeMarco, Partner DeVore & DeMarco, LLP Lauren Shy, Assistant General Counsel Fragomen,
NAVIGATING THE MAZE. 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona. 2013 CIO Roundtable Retreat
NAVIGATING THE MAZE 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona Information Governance Define your Process and Framework Agenda Information Governance Defined
RECORDS AND INFORMATION MANAGEMENT AND RETENTION
RECORDS AND INFORMATION MANAGEMENT AND RETENTION Policy The Health Science Center recognizes the need for orderly management and retrieval of all official records and a documented records retention and
Records Management Policy
Records Management Policy Business Records exist in a variety of forms, including physical and electronic form. The foundation produces, receives, stores and destroys a large number of Business Records
DEFENSIBLY DOWNSIZING YOUR DATA: WHERE TO BEGIN WITH RECORDS RETENTION AND MAINTAINING COMPLIANCE. June 5, 2015
DEFENSIBLY DOWNSIZING YOUR DATA: WHERE TO BEGIN WITH RECORDS RETENTION AND MAINTAINING COMPLIANCE June 5, 2015 1 Joshua J. Death TD Bank Group John Beardwood Fasken Martineau LLP Robert Fowler Jordan Lawrence
Health Care Information Privacy The HIPAA Regulations What Has Changed and What You Need to Know
Health Care Information Privacy The HIPAA Regulations What Has Changed and What You Need to Know Note: Information provided to NCRA by Melodi Gates, Associate with Patton Boggs, LLC Privacy and data protection
TOWN OF COTTESLOE POLICY EMAIL MANAGEMENT
EMAIL MANAGEMENT POLICY STATEMENT Town of Cottesloe email accounts are intended for business transactions in support of the Town s strategic goals and objectives. Accordingly any email transmission residing
Fundamentals. of Records & Information. Management
Fundamentals of Records & Information Management Records & Information Management Two Major Objectives: To manage the creation, growth, duplication, maintenance, retention and disposition of records. (Records
Electronic Data Retention and Preservation Policy 1
1 Purpose and Scope The purpose of this policy is to: Identify the types of College-related electronic information, including the location of the information; Identify what departments or individuals are
Montana Local Government Records Management Guidelines
Montana Local Government Records Management Guidelines Prepared and Published by the Montana Local Government Records Committee Rev 3.0 Sep 2010 TABLE OF CONTENTS Introduction i Authority...ii Definitions...
RECORD RETENTION AND DESTRUCTION POLICY
RECORD RETENTION AND DESTRUCTION POLICY 1. PURPOSE: The purpose of this Record Retention and Destruction Policy ( The Policy ) is to ensure that The Minerals, Metals & Materials Society (the Society )
Heather L. Hughes, J.D. HIPAA Privacy Officer U.S. Legal Support, Inc. hhughes@uslegalsupport.com www.uslegalsupport.com
Heather L. Hughes, J.D. HIPAA Privacy Officer U.S. Legal Support, Inc. hhughes@uslegalsupport.com www.uslegalsupport.com HIPAA Privacy Rule Sets standards for confidentiality and privacy of individually
MONROE COUNTY WATER AUTHORITY IDENTITY THEFT PREVENTION POLICY REVISED MARCH 2014
MONROE COUNTY WATER AUTHORITY IDENTITY THEFT PREVENTION POLICY REVISED MARCH 2014 Section 41.90 of Title 12 of the Code of Federal Regulations (the Regulations ) requires every utility that offers or maintains
Creating a Bulletproof BYOD (Bring Your Own Device) Policy for Personal Devices At Work
Creating a Bulletproof BYOD (Bring Your Own Device) Policy for Personal Devices At Work FEATURED FACULTY: Amy F. Melican, Associate, Proskauer 212.969.3641 AMelican@proskauer.com Traci Clements, Attorney,
ELECTRONIC DISCOVERY. Dawn M. Curry
ELECTRONIC DISCOVERY Dawn M. Curry Nutter McClennen & Fish LLP World Trade Center West 155 Seaport Boulevard Boston, Massachusetts 02210 Telephone 617.439.2000 www.nutter.com E-Discovery Facts 93-99% of
Audit Report. Information Technology Email Service. May 2014. Angela M. Darragh, CPA, CISA, CFE Audit Director AUDIT DEPARTMENT
Audit Report AUDIT DEPARTMENT Information Technology Email Service May 2014 Angela M. Darragh, CPA, CISA, CFE Audit Director AUDIT COMMITTEE: Commissioner Steve Sisolak Commissioner Chris Giunchigliani
Office of the Chief Information Officer
Office of the Chief Information Officer Online File Storage BACKGROUND Online file storage services offer powerful and convenient methods to share files among collaborators, various computers, and mobile
CHAPTER 9 RECORDS MANAGEMENT (Revised April 18, 2006)
CHAPTER 9 RECORDS MANAGEMENT (Revised April 18, 2006) WHAT IS THE PURPOSE OF RECORDS MANAGEMENT? 1. To implement a cost-effective Department-wide program that provides for adequate and proper documentation
Information Management Advice 62 Help! We're moving
Introduction This advice provides practical guidance on the physical relocation of records in any format when you are moving premises, including: planning for a move how to identify records affected how
Protecting the Information of Clients, Donors, the Organization, Oh MY! Stacey Keegan November 14, 2012
Protecting the Information of Clients, Donors, the Organization, Oh MY! Stacey Keegan November 14, 2012 Mission of Pro Bono Partnership of Atlanta: To maximize the impact of pro bono engagement by connecting
THE IMPACT OF THE ELECTRONIC DISCOVERY RULES ON THE EEOC PROCESS
THE IMPACT OF THE ELECTRONIC DISCOVERY RULES ON THE EEOC PROCESS Cynthia L. Gibson, Esq. Katz, Teller, Brant & Hild 255 East Fifth Street Suite 2400 Cincinnati, OH 45202 (513) 977-3418 cgibson@katzteller.com
Corporate Governance - The Importance of a Compliant Record Retention Program. by Christopher N. Weiss 1
Corporate Governance - The Importance of a Compliant Record Retention Program by Christopher N. Weiss 1 A. Rationale for a Sound Record Retention Policy Record retention is crucial to disciplined corporate
How To Manage Cloud Data Safely
Information Governance In The Cloud Galina Datskovsky, Ph. D., CRM President of ARMA International SVP Information Governance Solutions Topics Cloud Characteristics And Risks Information Management In
Dale E. Applegate. dapplegate@marlandale.com. dale@consultd.com
Small Business Document Management Dale E. Applegate dapplegate@marlandale.com dale@consultd.com Where are you Today? With your Document Management Assess Your Current Document Management Low Tech- Paper
Gain Efficiency, Cost Savings and Compliance with Iron Mountain s Portfolio of Services
ONE SOLUTION Maximize the Business Value of Your Information Gain Efficiency, Cost Savings and Compliance with Iron Mountain s Portfolio of Services In today s world, information whether in paper or digital
Introduction Thanks Survey of attendees Questions at the end
Introduction Thanks Survey of attendees Questions at the end 1 Electronic records come in a variety of shapes and sizes and are stored in a multitude of ways. Just what are you managing? Video Cloud computing
Allison Stanton, Director of E-Discovery U.S. Department of Justice, Civil Division. U.S. Department of Agriculture
Allison Stanton, Director of E-Discovery U.S. Department of Justice, Civil Division Benjamin Young, Assistant General Counsel U.S. Department of Agriculture 1 Disclaimer The views expressed in this presentation
PRESENTATION TOPICS 2/27/2014. Why Update Policies? 21st Century Best Practices for Information Governance & Policies. Why update policies??
21st Century Best Practices for Information Governance & Policies Presented by: John Isaza, CEO- Information Governance Solutions, LLC Partner - Rimon PC ARMA NOVA Chapter Friday, February 28, 2014 12:30
ediscovery Features of SharePoint 2013 and Exchange 2013 Paul Branson Solution Architect Microsoft
ediscovery Features of SharePoint 2013 and Exchange 2013 Paul Branson Solution Architect Microsoft Agenda On-Premises vs. Online ediscovery in SharePoint, Exchange and Lync Notes on Implementation How
Records & Information Management Policy
2014 Records & Information Management Policy VerQu CONTENTS Document Control... 2 Purpose... 3 Scope... 3 Organizational Placement... 3 Roles and Responsibilities... 3 Corporate Records Manager... 3 Record
Minnesota Association of County Administrators & Minnesota County Human Resources Management Association September 10, 2015
Minnesota Association of County Administrators & Minnesota County Human Resources Management Association September 10, 2015 Charles Rodgers Minnesota Historical Society charles.rodgers@mnhs.org 651.259.3266
FDU - Records Retention policy Final.docx
Records and Information Management Program Policy and Procedure Responsible Office Office of the General Counsel Effective Date 04/01/2012 Responsible Official General Counsel Last Revision I. Rationale
How To Preserve Electronic Records
10 Strategies for Getting E-Discovery Under Control Jim McKeown & Rich Young 10 1 Electronic Records Have Exacerbated the Discovery Burden Employees (custodians) are typically pack rats for electronic
E-DISCOVERY & PRESERVATION OF ELECTRONIC EVIDENCE. Ana Maria Martinez April 14, 2011
E-DISCOVERY & PRESERVATION OF ELECTRONIC EVIDENCE Ana Maria Martinez April 14, 2011 This presentation does not present the views of the U.S. Department of Justice. This presentation is not legal advice.
E-MAIL RETENTION BEST PRACTICE. Issue Date: April 20, 2011. Intent and Purpose:
E-MAIL RETENTION BEST PRACTICE Issue Date: April 20, 2011 Intent and Purpose: The intent of this best practice is for county officials to have an educational mechanism to explain requirements for maintaining
Strategic HR Value Proposition
Strategic HR Value Proposition Lise Ann Ebert, MSL, PHR, SHRM-CP Director of Human Resources The Indiana Rail Road Company Building a Road Map for Doing More with Less as a Strategic Business Partner Purpose
Document Management Policy
Document Management Policy April 2014 1 Table of contents Introduction 1 Purpose... 1 Implementing a Paperless Office in Xplan 1 Introduction... 1 Benefits and Risks... 1 Issues to consider before transitioning
Records and Information Management. General Manager Corporate Services
Title: Records and Information Management Policy No: 057 Adopted By: Chief Officers Group Next Review Date: 08/06/2014 Responsibility: General Manager Corporate Services Document Number: 2120044 Version
This policy shall be reviewed at least annually and updated as needed to reflect changes to business objectives or the risk environment.
- 1. Policy Statement All card processing activities and related technologies must comply with the Payment Card Industry Data Security Standard (PCI-DSS) in its entirety. Card processing activities must
SPECIAL REPORT. Records Management 101 for Human Resources
SPECIAL REPORT Contents What documents you must keep and for how long How to effectively weed out what you no longer need to retain Tips for making a smooth transition from paper to electronic records
How Microsoft is taking Privacy by Design to Work. Alan Chan National Technology Officer Microsoft Hong Kong 7 May 2015
How Microsoft is taking Privacy by Design to Work Alan Chan National Technology Officer Microsoft Hong Kong 7 May 2015 Agenda Introducing the New Microsoft Microsoft privacy principle Protecting privacy
SOCIAL MEDIA THE RECORDS MANAGEMENT CHALLENGE SOCIAL MEDIA AS RECORDS QUESTION
SOCIAL MEDIA THE RECORDS MANAGEMENT CHALLENGE DARREN SHULMAN DELAWARE CITY ATTORNEY dshulman@delawareohio.net SOCIAL MEDIA AS RECORDS Defined in Ohio Revised Code (O.R.C.) 149.011(g) Electronic Records
Introductory Records and Information Management (RIM)
Introductory Records and Information Management (RIM) Association of Records Managers and Administrators Vancouver Island (ARMA VI) December 4, 2008 Emily Shrimpton, President Your ARMA Facilitators Jon
Cultural Human Resources Council (CHRC) Personal Information Protection and Electronic Documents Act (PIPEDA) Privacy Policy
Cultural Human Resources Council (CHRC) Personal Information Protection and Electronic Documents Act (PIPEDA) Privacy Policy September 2004 1.0 INTRODUCTION... 3 2.0 CHRC POLICY STATEMENT... 3 3.0 PRIVACY
Data Privacy and Security: A Primer for Law Firms
Data Privacy and Security: A Primer for Law Firms All We Do Is Work. Workplace Law. In four time zones and 46 major locations coast to coast. www.jacksonlewis.com JACKSON LEWIS SERVING THE DIVERSE NEEDS
Non-Profit Records Management Tool Kit
Non-Profit Records Management Tool Kit January 2013 Contents Introduction.... 3 Generally Accepted Record Keeping Principles.... 4 What is a Record?.... 5 File Maintenance.... 6 Classifying a Record.....8
Record Retention and Disposal of College Records
Record Retention and Disposal of College Records The College sets forth standards and procedures for the retention and disposal of College records 1) to identify documents that must be retained permanently
ARMA Houston Chapter Spring Seminar April 25, 2012
Spring Seminar 2012 Spring Conference in Implementing Electronic Information Management Jim Coulson, Partner CCIM Consulting LLC Agenda The Gathering Opportunity 1. What is the Opportunity and are you
Acknowledgments Introduction: Welcome to the Labyrinth. CHAPTER 1 Gathering the Evidence 1. CHAPTER 2 Third-Party Experts 25
Acknowledgments Introduction: Welcome to the Labyrinth xi xiii CHAPTER 1 Gathering the Evidence 1 Form 1.1: General Preliminary Electronic Evidence Questions for Your Client 3 Form 1.2: Checklist to Define
HOWARD UNIVERSITY POLICY
HOWARD UNIVERSITY POLICY Policy Number: 400-003 Policy Title: RECORD RETENTION AND DESTRUCTION POLICY Responsible Officer: General Counsel Responsible Office: Office of the General Counsel Effective Date:
Article originally appeared in the Fall 2011 issue of The Professional Engineer
Article originally appeared in the Fall 2011 issue of The Professional Engineer Electronic Discovery in Litigation By Douglas P. Jeremiah, P.E., Esq. Your firm is involved in litigation and you get the
How To Make Bring Your Own Device A Plus, Not A Risk
FINANCIAL INSTITUTIONS ENERGY INFRASTRUCTURE, MINING AND COMMODITIES TRANSPORT TECHNOLOGY AND INNOVATION PHARMACEUTICALS AND LIFE SCIENCES BYOD: Bring your own device How to make BYOD a PLUS, not a RISK
A 10-Step Records Management Plan for Your Office
A 10-Step Records Management Plan for Your Office This document outlines the primary steps to follow to establish and maintain a records management program for your office. Why is this important? First,
E-Discovery Quagmires An Ounce of Prevention is Worth a Pound of Cure Rebecca Herold, CISSP, CISA, CISM, FLMI Final Draft for February 2007 CSI Alert
E-Discovery Quagmires An Ounce of Prevention is Worth a Pound of Cure Rebecca Herold, CISSP, CISA, CISM, FLMI Final Draft for February 2007 CSI Alert While updating the two-day seminar Chris Grillo and
RUTGERS POLICY. Approval Authority: Executive Vice President for Academic Affairs and Senior Vice President for Administration
RUTGERS POLICY Section: 30.4.5 Section Title: Business Services Policy Name: Records Management Formerly Book: Formerly Policy 50.3.10 Approval Authority: Executive Vice President for Academic Affairs
Scanning and Tossing. Requirements for Scanning and the Destruction of Paper Based Records
Scanning and Tossing Requirements for Scanning and the Destruction of Paper Based Records Overview I want to go paperless! Can I scan and toss? What are the rules and requirements about imaging? What are
General Compliance and Best Practices. HR Audit Worksheet
General Compliance and Best Practices HR Audit Worksheet Note: When conducting a complete HR audit, every aspect of a company's practices should be included. Each question is important, as a deficiency
COLORADO COMMUNITY COLLEGE SYSTEM SYSTEM PRESIDENT S PROCEDURE ELECTRONIC COMMUNICATIONS MANAGEMENT AND RETENTION PROCEDURES
Page 1 of 6 SP 3-125d COLORADO COMMUNITY COLLEGE SYSTEM SYSTEM PRESIDENT S PROCEDURE ELECTRONIC COMMUNICATIONS MANAGEMENT AND RETENTION PROCEDURES EFFECTIVE: June 14, 2009 REFERENCE: BP 3-125; Electronic
Contents. Introduction to Student Records Management... 1. Retention Schedule Recommendations... 15
Contents Acknowledgments... i Introduction...iii CHAPTER 1 Introduction to Student Records Management... 1 Definition of a Student Record in the United States...2 Elements of Student Records Management...2
Selling/Closing a Medical Practice
Selling/Closing a Medical Practice This publication is a snapshot of South Carolina laws, regulations and best practices as of July 2009. The material presented is likely to evolve and change from year
Staffordshire County Council. Records Retention and Disposal Policy
Staffordshire County Council Records Retention and Disposal Policy Version Author Approved By Date Published Review V. 1.1 Information Governance Unit Philip Jones, Head of Information Governance 2/11/2012
New Email Retention Policy Announced
New Email Retention Policy Announced Background, Timeframes and FAQs The Department of Health ( the Department ) is transitioning to a new 90-day email retention policy for all staff. Since the Department
The Future of Information
Place image here The Future of Information Management Bill Tolson Iron Mountain In the face of an ongoing electronic information explosion, information management becomes an imperative. Organizations need
CITY OF FRISCO PURCHASING DIVISION
CITY OF FRISCO PURCHASING DIVISION August 6, 2012 Addendum #1 RFP# 1207-069 RFP for E Discovery for Electronic Records Questions and Answers: 1.26 Ability to set policies or rules to prevent specific Email
HCAOG Records Retention Policies & Procedures
HCAOG Records Retention Policies & Procedures Draft September 2015 HUMBOLDT COUNTY ASSOCIATION OF GOVERNMENTS 611 I Street, Suite B Eureka, CA 95501 www.hcaog.net RECORDS MANAGEMENT These procedures are
ACADEMIC AFFAIRS COUNCIL ******************************************************************************
ACADEMIC AFFAIRS COUNCIL AGENDA ITEM: 8.D DATE: March 15, 2007 ****************************************************************************** SUBJECT: Electronic Records Discovery Electronic records management
UW-Madison Records Management Program
UW-Madison Records Management Program Helping in ways you never Imagined... 2012 University of Wisconsin-Madison Archives & Records Management UW- Madison Records Management Program Standards and Best
AMERICAN MEDIA INSTITUTE RECORDS RETENTION POLICY
AMERICAN MEDIA INSTITUTE RECORDS RETENTION POLICY American Media Institute ( AMI ) is committed to compliance with all applicable laws and regulations governing the management, retention, and destruction
This article first appeared in the International Technology Law Association s ebulletin, Volume 2, Issue 3, summer 2008.
Designing a Co m p l i a n t Re c o r d Retention Policy for Your Business This article first appeared in the International Technology Law Association s ebulletin, Volume 2, Issue 3, summer 2008. by Jenna
Records Management - Council Policy Version 2-28 April 2014. Council Policy. Records Management. Table of Contents. Table of Contents... 1 Policy...
Council Policy Records Management Table of Contents Table of Contents... 1 Policy... 2 Policy Objectives... 2 Policy Statement... 2 Records Management Program... 2 Accountability Requirements... 3 General
Information Security Policies. Version 6.1
Information Security Policies Version 6.1 Information Security Policies Contents: 1. Information Security page 3 2. Business Continuity page 5 3. Compliance page 6 4. Outsourcing and Third Party Access