USING UNICAT Library s on-line catalogue Library and Information Centre, University of Nicosia Library E-mail: libithelp@unic.ac.cy Tel: 22444772 Version: January 2012 (GC, KP, AP)
CONTENTS 1 Before beginning your search... 4 1.1 Viewing your library card... 4 1.2 Renewing books... 5 2 Performing searches... 5 2.1 Basic search... 6 2.2 Browse search... 7 2.3 Advanced search... 7 3 Results table... 8 3.1 Locating books... 9 3.2 Results sub-menus... 10 3.2.1 Selected records... 10 3.2.2 Whole set... 11 3.3 Viewing and accessing saved references... 13 3.3.1 Grouping saved references... 13 4 Previous searches... 15 4.1 Crossing searches... 16 4.2 Saving search-terms... 17 2
USING UNICAT UniCAT is the University of Nicosia s on-line library catalogue of all material held in the University s libraries (Nicosia, Larnaca, Limassol and Medical). These consist of: books, DVD/videos and paper and electronic journal articles. UniCAT can be accessed through the University Library s website: http://www.library.unic.ac.cy/ by clicking on the UniCAT logo. UniCAT opens in the Basic Search frame, with the main menu options located at the top of the screen with the different search options below. Main Menu Search options Basic Search Frame 3
1 BEFORE BEGINNING YOUR SEARCH Sign-in before you begin your search as this will give you access to more tools and privileges within the system, e.g. save your searches, view your search history, renew your books. To sign-in, click on Sign-in at the top of the screen. Enter your Student ID (for students)/ Library ID (for staff) in both the User ID and Verification boxes. Then click the LOG ON button. Enter Student ID / Library ID in both boxes Once you click on the LOG ON button the screen will revert to the Basic Search frame but main menu will change giving you more tools to work with. 1.1 VIEWING YOUR LIBRARY CARD By signing-in you will also be able to view your items you have borrowed and renew your books on-line. To access your library card click on My Account and this will open the Library Card frame. A sub-menu will appear enabling you to view and edit your account details. My Account Sub-menu 4
1.2 RENEWING BOOKS UniCAT allows you to either renew your books individually or collectively. Sign-in and click on My Account. Click on the underlined number showing the number of books on loan. Renew all books at the same time 2) Click RENEW ALL 1) Click number Renew individual books To renew individual books click on the underlined number next to Loans (same a Renew All ) and then click on the underlined number next to the book you wish to renew. 1) Click number 2) Click Renew Having clicked Renew you are taken back to the list of loans with the due updated. 2 PERFORMING SEARCHES UniCAT offers three types of searches: Basic Search finds items by keywords in: Title keywords, Author keywords, Subject keywords and combined Browse searches alphabetical indices. Advanced Search works the same as Basic Search but allows you to use more keywords/phrases and Boolean operators to refine your search. 5
2.1 BASIC SEARCH To begin your search: Type in your keyword or phrase, omitting articles (a, an and the) Then select the Field to Search in the drop-down list. o Title keywords UniCAT will search for your keyword/phrase in the titles of the materials held in the library. Be careful, this will limit the results as the keyword may not be in the title. o Author keywords Use if you are looking for a specific author. o Subject keywords These are subjects chosen by the University of Nicosia library cataloguers to describe the book. o Keywords anywhere Searches for the keyword/phrase in all the above fields. Keyword or phrase Search field Then click GO. This will take you to the results table (See section 3). Useful tips for keyword formats Author Name Format: Type the surname first, e.g. Halsall, Fred DVD/Videos: Enter the keyword or title of your search followed by [videorecording] Journals: Enter the keyword or title of your search followed by [periodicals] Language: To change from Greek to English or vice versa, press Alt and Shift on your keyboard. Wildcards: can be used when there is a variant in spellings or different endings, e.g. Catalog? will return Catalog (American spelling), Catalogue (British spelling), Cataloguing, etc 6
2.2 BROWSE SEARCH The Browse option enables you to browse through the following indices, e.g. title fields, subject fields, author fields and ISSN/ISBN fields. This option should be used when you know the exact subject, author or title. Results are given in alphabetical order with the number of results. Click on the underlined text for the results (see section 3 for explanation of results). To perform a Browse search: 1) Type in search term 3) Click GO 2) Select index You need to be careful when selecting the index you wish to search as they will yield different results, see examples below: Title Index Results Subject Index Results 2.3 ADVANCED SEARCH The Advanced search option enables you to perform up to three individual searches, which will also be combined. 1) Type in keyword(s)/phrase(s) 2) Select search field Individual search results Combined results 3) Click GO Upon clicking on GO UniCAT will display the number of results to the right of the search term and below the combined results. To view the results click on the corresponding number and you will be taken to the results table (See section 3). 7
3 RESULTS TABLE The results table, for all search types, provides you with the bibliographical details of the book, as well as the Location that indicates where you can find it on the shelf. You can also see if an item is available (Item status) and the Collection it is found in. NB, search consisted of: Basic Search; Keyword: child psychology; Field to search title ; Language: English and the words needed to be adjacent Clicking on the number to the left of the reference will give you full bibliographic details of that reference. The hyperlinks (underlined text) allow you to do further searches on any of these fields. Clicking on location will give you a summary of the holdings : borrowing status, due date or if it is currently on the shelf, the collection found in and its location on the shelf. Main subject areas covered NB, if you click on the author or subject a window will open enabling you to get more search results or access Google for more information. Borrowing status Due Date Collection in the library Location on shelf 8
3.1 LOCATING BOOKS To locate a book, etc, it is necessary to check the Item status and to make a note of the Location number. The Location number enables you to find the book on the shelves. The Item status determines what is displayed in the Due Date column. Item status Item status description classification Standard Loan The item can be borrowed for 10 days or 14 days depending on the borrower s status Due Date display On Shelf Re-shelving A date: e.g. 28/08/2008 Due Date description The item is available for borrowing and can be found on the relevant shelf. The item has recently been returned but is still in the Circulation area and has not yet been placed back on the shelves. The date which the item has to be returned to the Library. Not for Loan 3 hour loan, 1 day loan, 3 day loan The item belongs to one of the following collections and can only be used in the Library: Reference, Rare, Journals, Audiovisuals, Government documents, Oversize, Law Reference, Cyprus Reference The item is on Reserve (usually course text books) and can only be borrowed for that period Requested Reserve The loaned out item has been requested by another user and should be returned to the Library within 3 days. Audiovisuals One week loan for audiovisual Loan material (for Lecturers only) In Cataloguing The item is being catalogued and is not available for borrowing yet In Binding The item was damaged and was sent for binding On Order The item has been ordered but has not been received yet 9
3.2 RESULTS SUB-MENUS SIGN-IN!!!! The Results sub-menu appears below the main menu, which allows you to select/deselect references, save, refine your search or add the results to your e-shelf, where you can save your results and access in the future when necessary. Results submenu 3.2.1 SELECTED RECORDS These commands only apply to the records that have been selected by clicking on the tick-box to the left of the record. 3.2.1.1 VIEW SELECTED The View Selected sub-menu option allows you to view the bibliographic details of the references that you have ticked-mark. Only one reference can be viewed at a time. The bibliographic details of the next reference can be viewed by clicking on Next record. 1) Tick-mark references 2) Click View selected 10
3.2.1.2 SAVE/MAIL The bibliographic details of the references in the results table can be either saved to your computer or emailed. To save or email bibliographic, for either individual (by tick-marking them) or all references, details click on Save/Mail, which will open a new screen enabling you to specify the format, etc of the bibliography. To send the record or list of records by e-mail: 1. Click Save/Mail. 2. Choose a record format, or create your own, select the encoding, and fill in the e-mail address field. The Name, Subject and Text fields on the form are optional, and can be helpful in managing your e-mail. 3. Click Send/Save. To save the records on disk: 1. Click Save/Mail. 2. Choose a record format or create a format of your own. 3. Leave the e-mail address field blank. The Name, Subject and Text fields on the form are optional. 4. Click Go. A Save file to PC screen appears. 5. Click Save Selected. You will be prompted with your options for saving and naming the file. Note: Add to Basket option is not available. 3.2.2 WHOLE SET These commands apply to all the records in the results table: Select All, Deselect, Refine, Add to my e- Shelf. 3.2.2.1 SELECT AND DESELECT The tick boxes to the right of the reference enable to select or deselect your references. The Result s submenu enables you select or deselect all your references in one go. 11
3.2.2.2 REFINE If you find your initial search term produces a large number of results or the results do not exactly match your research question the search can be reduced by clicking Refine. This will open up a search page where you can add (using the AND Boolean operator) or omit (using the NOT Boolean operator) keywords to your original search term. The OR Boolean operator enables you to expand your results by keeping those that have been found, adding results from the new keyword and the results derived from combining both keywords. 1) Select operator 2) Select field to search 3) Enter keyword 4) Click GO The results table is then updated to include the new criterion. 3.2.2.3 ADD SELECTED RECORDS TO MY E-SHELF You need to be signed-in before you can add references to your e-shelf. Tick-mark the references you wish to keep and click on Add to My e-shelf. A window will open requesting that you put a note for records. 2) Click Add to My e-shelf 1) Select references 3) Add brief note Once you click on the GO button you are returned to the results table with a message highlighted in yellow stating that the selected items were added to My e-shelf. Note: Add to Basket and SDI request options are not available. 12
3.3 VIEWING AND ACCESSING SAVED REFERENCES Once you have saved references to your My e-shelf you can retrieve them by first logging-in into UniCAT and clicking on My e-shelf. If you wish to delete or save/mail a reference, tick-mark it and click on the relevant option. 3.3.1 GROUPING SAVED REFERENCES To group your references in different folders use the Folder Management in the My e-shelf sub-menu. To use this option you need to be logged-in. The Folder management screen is split in to two sections to the right of the screen are the references that were added to My e-shelf but have yet to be organised in folders. These references are stored in a folder called Basket. The left of the screen is for managing folders and adding/removing references. 13
3.3.1.1 TO CREATE A FOLDER 1) Type in folder name 2) Click New When you click on the New button the name of the new folder appears in the box labelled Folder with zero in brackets. The number in the brackets indicates the number of references that are in that folder. The name of the folder also appears in red next to the label Records in folder. This shows what folder you are looking. If there are any references in the folder they will be listed in the box below the folder name in red. To delete a folder ensure that the name of the folder that you wish to delete is visible in the box labelled Folder and then click on Delete. To rename a folder ensure the folder name is visible in the Folder box, type the new name in the Rename box and then click on the RENAME button. 3.3.1.2 TO ADD REFERENCES TO A FOLDER 1) Select folder to add the references to 2) Tick-mark references 3) Click arrow pointing to folders The arrows in blue circles enable you to move references between the Basket and your created folders. 14
3.3.1.3 VIEWING REFERENCES SAVED IN FOLDERS To view your references you need to be logged-in and then click on My e-shelf. In the box labelled Folder, click on the name of the folder and the table is updated. You can view the bibliographic details of each reference by clicking on the number underlined to the left of the reference. 4 PREVIOUS SEARCHES Previous Searches is an option in the main menu which enables you to manipulate all the search terms that you have used during your current session using UniCAT. Upon clicking on Previous Searches its related frame is opened listing all the search terms you have used and the number of items retrieved under each search. Previous searches Sub-menu Previous Searches generates its own sub-menu which enables you to: View the results table of individual searches (by tick-marking the search and then click View ). Delete one or more searches ( tick-mark the searches to be deleted and then click on Delete ). Cross searches enables you to combine two search terms. Save allows you to permanently save your search terms to your account. 15
4.1 CROSSING SEARCHES Previous Searches allows you to cross (combine) two or more of your search terms using Boolean operators. Boolean Operators AND OR NOT Description Results must include both search terms Results can include either or both of the search terms Results must include the first but EXCLUDE the second search term To cross your searches you need to tick-mark the searches you wish to cross. Then click on Cross. 1) Tick-mark searches to be crossed 2) Click Cross The screen changes asking how you want the searches you have selected to be crossed. Once you have selected the appropriate Boolean operator click GO. You are taken back to the previous searches screen with a message in the yellow box saying that the cross has been successful and the new search appears at the top of the Previous Search table. 16
4.2 SAVING SEARCH-TERMS When you are performing searches the keyword / phrase (search terms) are automatically stored in Previous searches. These will be deleted when you end your session or log-out. If you wish to keep them you need to do the following: Ensure you are logged-in, click on Previous searches. Tick-mark the references you wish to save and then click on save. A message will appear indicating that the searches are saved in History. To view your saved searches log-in then click on History in the main menu. 17