INVITATION TO BID BID FORM Three (3) ¾ Ton, Long Wheel Base, 4x2 Pickup with Utility Body. City Business Registration Number Signature Title

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1 INVITATION TO BID BID FORM Three (3) ¾ Ton, Long Wheel Base, 4x2 Pickup with Utility Body BID NO D City of Carlsbad 101 N. Halagueno Carlsbad, New Mexico Or PO Box 1569 Carlsbad, New Mexico BID DUE DATE: Please submit on or before O c t o b e r 1 1, 2013 at 2:30 pm in the office of the Purchasing Manager, Room 101. At precisely 2:30 pm on October 11, 2013 bids will be opened and read aloud in Conference Room Bids must be clearly marked on the outside of the sealed envelope: "Bid No D Long Wheel Base, 4x2 Pickup with Utility Body" "3/4 Ton, 2. All bids must be submitted on bid forms furnished by the City of Carlsbad. 3. In order to be a valid bid, all bids must be signed. 4. Please submit three copies of your bid. 5. No alternate bids will be accepted. 6. All bid prices, shall include transportation charges, shipping or freight charges. 7. Bids will remain subject to acceptance for 30 days after Bid Opening. 8. Any questions concerning this bid must be addressed to the Purchasing Manager (575) Payment shall be made net 30 days of receipt of equipment. 10. No payment will be made prior to receipt of equipment and inspection for conformity to bid specifications and other bid requirements. DELIVERY DATE Total Bid Price$ New Mexico Identification Tax Number Name of Company City Business Registration Number Signature Title Resident Business Certification No. Business Address Telephone Number City, State, Zip Acceptance of this bid constitutes a contract and is binding on both parties. The Procurement Code, Sections through NMSA 1978, imposes civil and criminal penalties for its violation. In addition, the New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks. Acceptance of this bid constitutes a contract and is binding on both parties. BID NO D Page 1of 6 Specs prepared by TC Invitation to bid fonn revised

2 BID GENERAL: The following specifications describe Three (3) 3/4 Ton, Long Wheel Base, 4x2 Pickup with Utility Body to be used by the City of Carlsbad Public Works Department. All specifications shall be considered as minimum. MINIMUM/REQUIRED BIDDER'S ( 1 l 1 Year Model 2013 or newer ( 2 l 2. Body Style %Ton Long Wheel Base 4x2 3. Engine 6.2 Liter V-8 E-85 Flex Fuel or Bigger 4. Transmission Heavy-Duty, Automatic 5. Air Bags Dual 6. Air Conditioning Factory Installed 7. Axle Limited slip rear differential 8. Brakes Power, Four Wheels Antilock 9. Bumper Heavy-Duty Rear Step Bumper 10. Color White 11. Fuel Tanks Maximum Fuel Capacity Available 12. Glass Factory standard tint all around 13. Gross Vehicle Weight Rating 8,600 pounds 14. Keys Three (3) complete sets of keys 15. Mirrors Outside-right/ieft below eye level. Inside non-glare day/night BID NO Page 2 of6 Specs prepared by TC _ Invitation to bid form revised

3 MINIMUM/REQUIRED BIDDER'S ( 1 l 16. Radio AM/FM/CD ( 2 l 17. Seats Cloth seats 18. Steering Power, Tilt Wheel/Cruise Control 19. Tires Factory Standard on-off road radials (all season not acceptable) full-sized spare tire/wheel included 20. WheelBase 150inches 21. Windshield Wipers Two-speed intermittent with washer 22. Window and Doors Power Windows and Power Door Locks 23. Trailer Towing Package Trailer towing package and class three receiver hitch less ball mount 24. Utility Body Low profile utility for 8,600 GVWR cab & chassis truck. Body to be approx. 96" long, 78" wide with 14" deep side compartments and 48" wide cargo area. Body compartments to be approx. 36" high. Three (3) compartments on each side of body with standard adjustable shelves & dividers. One (1) compartment on each side of body (Flip Top Style) with dividers. Opening to be full length of body. Electrically welded all steel body construction of 16 gauge galvanized steel with 18 gauge shelves and dividers. Double panel doors built of 22 gauge steel keyed alike. 12 gauge steel diamond tread floor with three (3) steel length longitudinal members welded to four 11 gauge cross members. 8" high (1) Bidder IS requ1red to f1ll 1n th1s column. BID NO.- Page 3 of 6 Specs prepared by Invitation to bid form revised

4 _ MINIMUM/REQUIRED BIDDER'S 11 l tailgate. Full width rear step bumper with hitch recess. Flush mount stop-tail-backup turn lights recessed in rear. DOT approved body lights and reflectors. Body installed complete on 8,600 GVWR truck with 56" cab to axle dimensions. Painted to match truck cab. Five year warranty on rust and cracks. Tail, brakes & marker light to be LED. 25. Power Outlet Interior Power Outlet 12 l 26. Backup Sensor Factory Installed 27. Back-up Alarm Standard Back-up alarm 28. Trailer Brake Integrated Trailer Brake Controller Installed 29. Material Rack with rear window protector 1700 lb. capacity materials rack 30. Manuals Successful bidder is to provide with each item at time of delivery: a. One "Operator's Manual" b. One "Parts Manual" including wiring and hydraulics diagrams. c. One copy of lubrication schedule charts. 31. Warranty Bidder is to submit a detail listing of all types of warranty coverage and pricing to include the following; Manufacturer's warranty certificates shall be included with the list for all standard coverage: a. Full12 month coverage on all parts and labor BID NO. Page 4 of6 Specs prepared by -:--:TC-:---:-:-:--: Invitation to bid form revised 7116/1 2

5 MINIMUM/REQUIRED b. Full extended coverage on all parts and labor c. body assembly coverage plus related components, parts, and labor 32. Warranty Work All warranty or recall work is to be done in Carlsbad by the Bidder or the Bidder's designee or at a different location with all transportation expenses paid by Bidder 33. Delivery Delivery shall be completed within 120 calendar days. Failure to meet delivery date will be subject to liquidated damages in the amount of $ per day per unit. Complete units shall be delivered to the City of Carlsbad, Public Works located at 1702 W. Fox, Carlsbad, NM. All transportation cost shall be included in the bid price per unit. 34. Inspection Upon delivery and prior to acceptance, the equipment will be inspected for compliance to these specifications by authorized City employees at the City's facility. 35. Training Bidder shall provide a minimum of Two (2) hours training on safety, technical, maintenance, service and proper operational procedures by factory or factory trained personnel. Training shall consist of classroom and hands-on operation. Time and place shall be mutually agreed on by the Bidder and the city. Training shall be provided within thirty (30) days from date of delivery. BIDDER'S ( 1 l ( 2 l BID NO.- Page 5 of 6 Specs prepared by.,...---,---tc,-,--.,--, Invitation to bid form revised

6 MINIMUM/REQUIRED 36. Method of Payment Payment for the equipment to be provided by the vendor will be made on a lump sum basis represented by the Total Bid Price: The Total Bid Price shall include the price of the equipment, applicable taxes transportation cost, fees, overhead, profit, and any other cost associated with the sale of the equipment. BIDDER'S ( 1 ( 2 l ) VENDOR NOTES: BID NO.- Page 6 of6 Specs prepared by TC _ Invitation to bid form revised

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