Office of Admissions Ohio University Heritage College of Osteopathic Medicine

Transcription

1 Office of Admissions Ohio Heritage College of Osteopathic Medicine Annual Report July 1, 2013 June 30, 2014 Prepared by: John D. Schriner, Ph.D. Assistant Dean of Admissions Assistant Professor, Department of Social Medicine

2 OU-HCOM Admissions Annual Report 2 Table of Contents Executive Summary... 3 Recruitment Summary... 4 Applicants and Matriculants Summary... 4 Prematriculation Activities and Summary Historical Trend Data Appendix A... 17

3 OU-HCOM Admissions Annual Report 3 EXECUTIVE SUMMARY Activities and events over the past year include extensive recruitment travel, hosting thirteen on-campus recruitment events, review of over 4,400 application files, facilitation of over 350 candidate interviews, administration of three yield programs for accepted students (PreCOM), administration of a peer mentor program (COMrade) for two campuses, coordination of first and third year student criminal background checks, facilitation of the Summer Undergraduate Research Fellowship (SURF) and Summer Scholars programs, executing the launch of five Early Assurance Programs and the interview and acceptance process for these programs, final implementation stages of a constituent relationship management system, and last but not least, the coordination and execution of the college s annual Convocation and White Coat ceremony program was a strategic building year for our staff. A new administrative coordinator was hired in October and temporary employees filled the vacated administrative associate position until a full time person was hired for that responsibility in March. A new position of administrative assistant was added and filled in June and a half-time admissions advisor for the Dublin campus was also hired in June with a start date of August 18, All key staff positions have been filled and the office is functioning at an extremely high level. Highlights from the 2013/2014 recruitment activity include 103 campus visits, including minority focused programs, 120 tour and counsel sessions on the OU-HCOM campus, and a total of 3,708 student contacts. OU-HCOM premedical summer programs continue to be effective recruitment tools with four SURF and 22 Summer Scholars participants in Outcome information regarding SURF and Summer Scholars programs can be found on page 11. By the end of December, 2013, OU-HCOM had signed five Early Assurance Program (EAP) agreements which would allow high achieving high school seniors to enter college with a medical school acceptance. Affiliate Institutions include Ohio, Ohio Dominican, Otterbein, John Carroll, and Baldwin Wallace. In concert with new branding efforts, our print and electronic communication pieces have been redesigned to enhance student engagement and to better tell the story of the Heritage College. New recruitment pieces were developed for the Dublin and Cleveland sites and we continue to reach our constituents via social media outlets like Facebook and, on a limited basis, Twitter. In addition to our usual collaboration with the Offices of Academic and Student Affairs, the Admissions Office has also worked very closely with the Office of Institutional Assessment and Accreditation in preparation for all COCA visits, particularly the seven-year renewal process and Standards 5 and 8. We also work closely with them to evaluate our Admissions Interview Evaluation Form and track data that will assist the college in meeting its mission.

4 OU-HCOM Admissions Annual Report Recruitment Summary Campus Visits 103 Individual Visits to OU-HCOM 120 Total Student Contacts 3,708 Minority Focused Events 15 Visits to Ohio Institutions 81 Applicants and Matriculants Summary The most current data available from the American Association of Colleges of Osteopathic Medicine, the American Association of Medical Colleges and internal application software was used in the creation of these charts. This section will provide an overall view of applications, both MD and DO and will conclude with current matriculant data. Highlights include: AACOMAS reported a total of 17,944 applicants for 2014 with 155,349 designations. Applications from Ohio residents to OU-HCOM have increased 34.4% over the last five years.

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11 OU-HCOM Admissions Annual Report 11 Prematriculation Program Recruitment Summary The office of admissions is responsible for five prematriculation programs designed to expose potential students to the college and to provide support and information to accepted students, their families and significant others. Summer Undergraduate Research Fellowship (SURF) Since 1986, 206 students have participated in SURF. Of these 206 students, 50% have been accepted and of those accepted, 69% have chosen to matriculate, or are expected to matriculate to OU-HCOM. Overall, a total of 34% of those who participated in SURF successfully matriculated to OU-HCOM. One student participated in the 1986 program but waited 15 years to apply. He matriculated in One student participated in the 2010 program but waited 2 years to apply. He matriculated in Summer Scholars Program The Summer Scholars program has experienced a long tradition of success at OU-HCOM marks the eighth year that the program has been administered by the office of admissions. A total of 22 participants completed this year s program with 68% hailing from Ohio. This program provides the basis for our strong underrepresented minority population, a population that the college has identified as one of value and one we should strive to attract. However, every year the program s integrity is endangered because there are not enough faculty available (or willing) to teach in the basic discipline areas covered within the curriculum. Educational support for this program needs to become a more visible priority for faculty if it is to continue to provide the diversity benefits that are integral to our mission.

12 OU-HCOM Admissions Annual Report 12 PreCOM There were three PreCOM events planned for the class of 2018 which 130 of the 190 (68%) accepted students attended. The March 22 event in Athens had a record total of 180 attendees. The Dublin event on May 24 consisted of a morning and afternoon session. A total of 37 students attended both sessions. Three students who attended PreCOM eventually withdrew from OU-HCOM prior to July 7, leaving the yield for those who did attend at 98%. It should be noted that only three students were selected off of this year s alternate list.

13 COMrade Program OU-HCOM Admissions Annual Report 13 In 1996, this office created the COMrade program a sort of big brother, big sister type of relationship between rising second year students and incoming first year students to encourage and assist them in their transition to OU-HCOM. Assignment are made in May of each year and students are encouraged to interface with their incoming student through the entering class Facebook page, s, personal meetings or telephone conversations to answer questions and provide insight into the OU-HCOM experience. This year a total of 104 rising second year students volunteered to be a COMrade for the Class of 2018 in Athens and 25 third and fourth year HCOM students volunteered to be COMrades for the new Dublin students. The COMrade experience continues after new students matriculation and is a relationship that can be beneficial throughout ones medical education. Early Assurance Programs Five new Early Assurance Programs (EAP) were developed with strategic partner institutions to assist extremely talented rising college freshmen realize their dream of becoming a physician and to develop a pipeline of potential primary care physicians who will stay to train at OU-HCOM and eventually practice within the state. Ohio Heritage College of Osteopathic Medicine Early Assurance Programs Partner Institution Ohio Ohio Dominican Otterbein John Carroll Baldwin Wallace Cohort Limit Applications Received in HTC General OU 31 Cross Applicants 1 with Otterbein 0 1 with John 1 with Otterbein 0 Carroll Number Withdrew or not Interviewed HTC 1 General OU Number Interviewed HTC 4 General OU Interviews occur in summer after completion of sophomore year Accepted After Interview HTC 2 General OU 10 Waitlisted After HTC Interview General OU 17 Total Enrolled for

14 OU-HCOM Admissions Annual Report 14 Historical Trend Data

17 OU-HCOM Admissions Annual Report 17 Appendix A * Denotes a minority recruitment event Master Visit Report Minority Breakdown Date School/Event Total Student Contacts Total Minority Contacts African American Hispanic Asian American Indian Event Format Fall /2/2013 SOMC Premed Award Dinner 7/10/2013 Case Western Reserve * 7/17/2013 National Institutes of Health CORE Hospital Health Professions Fair Grad/Prof School Fair 9/4/2012 Wittenberg Grad/Prof School Fair 9/7/2013 NAMME* Medical School Fair 9/9/2013 Miami MED Fair 9/10/2013 of Cincinnati Health Professions Course 9/18/2013 Ohio PreSOMA 9/20/2013 of Dayton Individual Visits and Seminar 9/25/2013 Ohio Wesleyan Grad/Prof School Fair 9/26/2013 Morgan State* Campus Visit 9/26/2013 Ohio Premedical Learning Community 9/27/2013 Bowie State * Tour for Diversity 9/30/2013 Ohio State Biomedical Science Honors Class 10/1/2013 of Las Vegas Nevada 10/2/2013 Exploring Health Careers AOA/AACOM Recruitment Event CHSP/OU Combined HS Event

18 OU-HCOM Admissions Annual Report 18 10/5/2013 Ohio Medical Education Day Mt. Vernon Nazarene 10/9/2013 Walsh Pre Med Club 10/10/2013 Ohio UC 113/Careers 10/10/2013 Denison Grad/Prof School Fair 10/15/2013 John Carroll PreMed Club 10/15/2013 Heidelberg Campus Visit 10/15/2013 of Toledo Health Professions Fair 10/16/2013 Case Western Reserve AMSA/William Hale Society 10/17/2013 Cleveland State AMSA 10/19/2013 SNMA Region V* Wright State 10/22/2013 Kettering College Campus Visit 10/22/2013 Ohio State Grad/Prof School Fair 10/23/2013 College of Mt. St Campus Visit Joseph 10/23/2013 Xavier PreMed Club 10/23/2013 Baldwin Wallace 10/24/2013 St. John Medical Center Premed Society CORE Premed Reception 10/25/2013 Shawnee State BBB/Premed Club 10/26/2013 Kent State AMSA/Phi Delta Epsilon visit to OU 10/28/2013 Wilmington College Campus Visit 10/29/2013 Wilberforce Campus Visit * 10/29/2013 Central State Campus Visit * 10/29/2013 Glenville State College Interview Workshop 10/30/2013 Antioch Campus Visit 10/30/2013 Cedarville Campus Visit 11/2/2013 Baldwin Wallace Premed Group visit to OU

19 OU-HCOM Admissions Annual Report 19 11/6/2013 Dublin Methodist Hospital CORE Premed Reception 11/7/2013 Marietta College Grad/Prof School Fair 11/7/2013 Muskingum Grad/Prof School Fair 11/8/2013 Capital Survey Class 11/20/2013 Notre Dame College PreMed Club 11/19/2013 Ashland PreMed Club 11/19/2013 College of Wooster PreMed Club 11/19/2013 Ursuline College Campus Visit 49 Total Events Total Fall Contacts Master Visit Report Minority Breakdown Date School/Event Total Student Contacts Total Minority Contacts African American Hispanic Asian American Indian Event Format Spring /8/2014 SNMA Phone a thon* Summer Scholars and Application Completion 1/15/2014 Malone Campus Visit 1/15/2014 Hiram College Campus Visit 1/16/2014 Loyola Chicago PreSOMA 1/16/2014 of Mt. Union Campus Visit 1/17/2014 Northwestern Campus Visit 1/18/2014 LMSA Midwest* Latino Medical Fair and Panel 1/23/2014 Denison Campus Visit 1/23/2014 Case Western Reserve Physiology Class 1/29/2014 Ohio State * Weddington Society 1/29/2014 Ohio State PreSOMA 2/8/2014 SNMA* Medical Student for a Day

20 OU-HCOM Admissions Annual Report 20 2/8/2014 Winston Salem Visit to OU * 2/13/2014 Kettering College Campus Visit 2/17/2014 Wright State Health Professions Fair 2/18/2014 Grandview Hospital CORE Premed Reception 2/24/2014 Ohio Dominican Campus Visit 2/25/2014 of Akron Campus Visit 2/25/2014 Youngstown State 2/26/2014 Ohio Northern Premed Club Grad/Prof School Fair 3/3/2014 of Cincinnati Health Professions Fair and Workshop 3/5/2014 of Rio Campus Visit Grande 3/8/2014 AMSA National PreHealth Fair Conference 3/10/2014 Earlham Campus Visit 3/11/2014 Indiana Health Professions Fair 3/12/2014 Ohio AMSA 3/12/2014 Indiana Wesleyan Campus Visit 3/14/2014 Shawnee State Visit to OU 3/17/2014 of Toledo AED 3/17/2014 Prairie View A&M* Campus Visit 3/18/2014 of Texas Premed Club Austin 3/18/2014 of Michigan Medical School Fair 3/19/2014 Texas A&M Campus Visit 3/19/2014 of Houston Counselor Visit 3/20/2014 Ohio College of Arts and Sciences 3/20/2014 Houston Baptist Campus Visit 3/25/2014 Wheeling Jesuit Campus Visit

21 OU-HCOM Admissions Annual Report 21 3/26/2014 Franciscan of Steubenville 3/27/2014 Amanda Clearcreek High School Campus Visit Visit to HCOM 4/3/2014 Logan High School Visit to HCOM 4/5/2014 AACOM Recruitment Fair Multi COM Fair in DC 4/8/2014 Ohio Grad Fair Psychology Dept 4/9/2014 Ohio Northern Seminar Class 4/9/2014 Bowling Green State AED 4/9/2014 South Pointe Hospital CORE Premed Reception 4/10/2014 Ohio State Medical School Fair 4/15/2014 of Dayton Visit to HCOM 4/17/2014 Ohio STEMM 4/19/2014 SNMA National Wash., DC Conference* 4/26/2014 Kent State Visit to HCOM 5/13/2014 Vinton County Middle School 5/21/2014 Florida International 6/19/2014 Larry Keith Health Professions Fair Duke * Academic Club Teleconferenc e Panels and Recruitment Fair 6/28/2014 NAAHP National Health Advisors Conference 54 Total Events Total Winter/Spring Contacts