Monthly Community Criminal Justice Report Version 4

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1 Monthly Community Criminal Justice Report Version 4 How to access and use the Monthly Community Criminal Justice Report Page 1 of 15

2 Contents Contacts... 2 An Overview... 3 Accessing and distributing the report... 3 Structure of the report... 3 How to use the report... 4 Summary Page... 4 Descriptives Page... 5 Detail Page... 5 Frequently Asked Questions... 6 Appendix a - Technical definitions... 7 Appendix b - Glossary of Key Terms Appendix c Definition of specific data items Contacts For general enquiries or Tim Lowden Information Analyst (Reintegration Lead), PHE Jonathan Alderson Senior Information Analyst, PHE Page 2 of 15

3 An Overview The Monthly Community Criminal Justice Report is intended to provide both CJITs and Police Force Areas an overview of monthly criminal justice activity / performance, based on data submitted to PHE. Accessing and distributing the report This report is primarily aimed at Criminal Justice Interventions Teams and Drug Action Teams commissioning their services. The report can be downloaded via NDTMS at alternatively DIRDET users can download it from a dedicated reporting section within DIRDET. For the first few months the report will also be ed so that feedback can be gained from the users. Structure of the report The report is divided into three pages, the Summary and Descriptives pages being dictated by which Service (this shows activity submitted by your CJIT) or Partnership (which shows activity for all clients who are resident in your DAT area, regardless of which CJIT submitted the data) is selected on the Summary page, the Detail page being an overview of all Services. The pages are as follows:- The first page ( Summary page ) shows the pertinent figures relating to caseload, assessments, referrals to structured treatment, closures and referrals from prisons successfully picked up. The second page ( Descriptives page ) shows a breakdown by gender, ethnicity, drug & alcohol use and offender management status of either the current caseload at the end of the period or those newly assessed in the period. The third page ( Detail page ) gives an overview of most of the items on the Summary page by all Services. These can be further filtered by offence type, drug use and referral source for a further interrogation of the data. Page 3 of 15

4 How to use the report Summary Page On the Summary page, the end-user can select whether to look at the data by a Service level (data submitted by the CJIT) or at a Partnership level (all clients who reside in your DAT area) using the Reporting Level drop-down list. Once the reporting level is selected, select a Service or Partnership using the adjacent drop-down. The corresponding Police Force Area will also change accordingly (as shown below). This will also be the Service/Partnership and Police Force Area by which the Descriptives page will be filtered by. The time scale of the report, referred to as the Period, can be toggled between Month (the month of activity being reported on i.e. November) or Quarter (rolling quarter, so three month period up to and including the current month of activity being reported on i.e. September, October and November). This is a report-wide toggle, so will affect the time period of the entire report. N.B. that this toggle will change the periods in the charts from a sequence of months to quarters for example, in a November Report if Period is set to Month the periods in the charts will read AUG,SEP,OCT,NOV. If the Period is set to Quarter the periods in the charts will read Q-3,Q-2,Q-1,Q (so current rolling quarter and preceding rolling quarters indicated by the minus sign). Collapses report Expands report The and buttons are used to collapse and expand respectively the tables and graphs within the report. The Save Summary sheet button on the right allows you to create a printable report of the Summary page once you have selected the Service or Partnership of your choice. Page 4 of 15

5 This section shows the number of clients who were on the caseload at any point in the period selected and of these those who are also in structured treatment. It also shows the average time in days those clients have been on the caseload for. Additional to this it gives a breakdown of assessments, closures and prison referral / pickups occurring in the month. Descriptives Page On the Descriptives page, the Caseload Level toggle switches between clients who are All on caseload and New to caseload (Please see the Technical Definitions section for a full explanation of these terms). Collapses report Expands report As on the Summary page, the and buttons are used to collapse and expand respectively the tables and graphs within the report. As on the Summary page, the Save Descriptives sheet button on the right allows you to create a printable report of the Descriptives page once you have selected the Service or Partnership of your choice. Detail Page The Detail page shows a table view of the majority of the data items on the Summary page but exclusively by CJIT Teams. On the Detail page, the Filter Section dictates how the information in the tables is filtered. There are drop-down lists for Client offence group, Client drug use and Client referral source which can all be changed. Note that the Period is dictated by the report-wide value on the Summary sheet. Page 5 of 15

6 The Detail table can also be filtered by Region and Police Force Area to see the information more clearly. Once the filter parameters have been set, figures will update when the Calculate! button is clicked. The Panic button on the left ( ) can be used to quickly remove all filters on the Detail page. Frequently Asked Questions 1. What clients are included in the measure Not taken onto caseload or closed prior to caseload in month? There are four possible situations that meet the criteria for this measure. Client assessed during the month but has no caseload start date or closure date. Client assessed during month and has caseload start date but this falls outside the month and closure date is missing. Client assessed during month and has no caseload start date but closure date is present but this falls outside the month. Client assessed during month and has caseload start date and closure date but these both fall outside the month. 2. We have a high proportion of clients referred to us from prison but we have a low rate of pickup by the CJIT. Is there any way we can access the details of the clients referred to us so we can crossreference them locally? Unfortunately at present we are not able to give the attributors of the clients referred to CJIT from prison. This is because if a prison provider has recorded a discharge reason as Transferred-Not in custody that means they have been in contact with the community provider, shared the treatment need and agreed the continuity of care. The community provider should not need to receive attributors from PHE directly as they will have received full names, etc., from the prison provider. We are working on expanding this item in future reports to include a breakdown by prison referred from. Hopefully this will help to highlight where there are any problems with a referral from a particular source. It should also be noted that a low proportion on this measure is not necessarily indicative of any problems in practice. If a referral from prison is deemed to be appropriate when initially assessed by the CJIT, they will not be triaged and subsequently will not be included in this figure. Page 6 of 15

7 Appendix a - Technical definitions Data Item REPORTING LEVEL PARTNERSHIP/SERVICE POLICE FORCE AREA PERIOD CASELOAD LEVEL CLIENT OFFENCE GROUP CLIENT DRUG GROUP CLIENT REFERRAL SOURCE Definition Selects between a Service/Criminal Justice Intervention Team(CJIT) or a Partnership (DAT). This selection applies throughout the report, except for the Detail section. The area that the report focuses on. This selection applies throughout the report, except for the Detail section. The corresponding Police Force Area to the partnership/service. This selection applies throughout the report, except for the Detail section. Toggles between time periods. The choices are either Month or Quarter (rolling quarter, i.e. last three months). This selection applies throughout the entire report. This toggles caseload level in the Descriptives section. The choices are All On Caseload (at end of period) or New To Caseload (within the period, irrespective if they have closed after that point). The offence which brought client to treatment is grouped into four types: acquisitive, drug-related, behavioural or other. See Appendix c for a definition of these. This item is only used in the Detail section. The main drug which brought the client to treatment is grouped into, broken down by: opiates, non-opiates, alcohol only and non-opiates & alcohol. See Appendix c for a definition of these. This item is only used in the Detail section. The referral source which brought the client into treatment. This item is only used in the Detail section. The table below shows the definition and calculations for each of the indicators in the report. These are based on a month period but are exactly the same for a quarter period. The measures in the Detail tab are not shown as they are the identical to those on the Summary tab. Page 7 of 15

8 Indicator ID Sheet/Tab Indicator Definition Calculation 1. Summary Number of clients on caseload in month 2. Summary Number of clients on caseload also in structured treatment 3. Summary Average time in days on caseload 4. Summary Assessments completed in the month 5. Summary Taken onto caseload in the month 6. Summary Closed prior to caseload in month The total number of clients who were active on the caseload at any point during the month. This would count those clients who were still active on the caseload at the end of the month or clients who were active on the caseload and then closed in the month. The total number of clients who were active on the caseload at any point during the month, and were also in structured treatment at a point within the month. The mean and median number of days on the caseload for all clients who were active during the month. The total number of clients who had an assessment at any point during the month. The total number who had an assessment during the month and this was followed up with a care plan start date during the month. (Subset of 4) The total number of clients who had an assessment at any point during the month but were closed prior Page 8 of 15 Count of the number of clients who had an active caseload date which fell in the month. Count of the number of clients who had an active caseload date which fell in the month (from DIRDET/CMS) and a structured treatment triage date which also fell in the month (from NDTMS). Mean and median number of days on the caseload for all clients who had an active caseload date which fell in the month. Caseload duration = Last day in the period or closure date minus the caseload start date. Count of the number of clients who had a contact/assessment date which fell in the month. Count of the number of clients who had both a contact/assessment date and a caseload start date which both fell in the month and the caseload start date is on the same day or after the contact/assessment date. Count of the number of clients who had a contact/assessment date and did not have a

9 Indicator ID Sheet/Tab Indicator Definition Calculation 7. Summary Not taken onto caseload or closed prior to caseload in month 8. Summary Reasons for closure prior to care plan to completing a care plan. (Subset of 4) The total number of clients who had an assessment at any point during the month but were neither taken onto the caseload nor closed. (Subset of 4) (See FAQ 1.) Of the total number clients closed prior to caseload, their reasons for closure. Page 9 of 15 caseload start date and had a closure date which fell in the month. Count of the number of clients who had a contact/assessment date and did not have either a caseload start date or a closure date which fell in the month. Count of the number of clients who had a contact/assessment date and did not have a caseload start date and had a closure date which fell in the month, broken down by prior to caseload closure reason. Where a from caseload closure reason has been used instead of a prior to caseload closure reason, these will be grouped to the category Invalid reason (on caseload reason) except for the reason Client transferred to another service area or prison which will be added to the Client transferred to another service or prison prior to care plan reason category. Where no caseload closure reason has been

10 Indicator ID Sheet/Tab Indicator Definition Calculation 9. Summary Number of referrals to structured treatment in the month 10. Summary Referrals in month already in contact with structured treatment services 11. Summary New referrals to structured treatment in the month 12. Summary Triaged within 6 weeks of referral and starting a Of the total number of clients who were active on the caseload in the month, the total number of referrals to structured treatment. (Subset of 1) Of the total number of referrals to structured treatment in the month, the number of those who were already in structured treatment at the date of referral. (Subset of 9) Of the total number of referrals to structured treatment in the month, the number of those who were not in structured treatment at the date of referral. (Subset of 9) Of the new referrals to structured treatment in the month, those who were triaged in structured Page 10 of 15 selected, these will be grouped to the category missing reason. Of the number of clients who had an active caseload date which fell in the month, a count of the number of referrals to structured treatment these clients had where the referral date falls in the month. Referral date >= Caseload start date And Referral date is <= Case closure date Of the number of total referrals to structured treatment, and at the time of the referral were in a period of structured treatment. Note structured period = NDTMS triaged date/discharge date. Of the number of total referrals to structured treatment, and at the time of the referral were not in a period of structured treatment. Of the new referrals to structured treatment in the month, those who had a

11 Indicator ID Sheet/Tab Indicator Definition Calculation modality 13. Summary New referrals in month who do not engage successfully and have not previously been in treatment 14. Summary Closures from caseload in the month treatment within 6 weeks and started a modality at any point. (Subset of 9) Of the new referrals to structured treatment in the month, those who did not engage successfully in structured treatment. (Subset of 9) The total number of clients who were active on the caseload at any point during the month, those who have a closure date within the month. (Subset of 1) 15. Summary Post closure reasons The total number of clients who were active on the caseload at any point during the month, those who have a closure date within the month, split by closure reason. (Subset of 14) NDTMS triage date on same day or greater than their referral date and triage date was within 42 days of referral date and a modality start date was present. Of the new referrals to structured treatment in the month, those who did not have a NDTMS triage date and they were not previously triaged in the NDTMS data set. The total number of clients who were active on the caseload at any point during the month and also have a closure date which falls within the month. The total number of clients who were active on the caseload at any point during the month and also have a closure date which falls within the month, split by closure reason. Where a prior to caseload closure reason has been used instead of a from caseload closure reason, these will be grouped to the category Invalid reason (prior to caseload reason) except for the reason Client transferred to another service or prison Page 11 of 15

12 Indicator ID Sheet/Tab Indicator Definition Calculation 16. Summary Sub interventions The total number of clients who were active on the caseload at any point during the month, those who have a closure date within the month, and a unique count of sub interventions which happened during the episode. 17. Descriptives All on caseload Those clients who are on the caseload at the end of the month. 18. Descriptives New to caseload Those clients who were taken onto the caseload during the month this should be the same figure as Taken onto caseload in the month. 19. Descriptives Gender Caseload broken down by gender male/female only. 20. Descriptives Female clients stated pregnant Female clients only who stated they were pregnant when assessed. prior to care plan which will be added to the Client transferred to another service area or prison reason category. Where no caseload closure reason has been selected, these will be grouped to the category missing reason. The total number of clients who were active on the caseload at any point during the month and also have a closure date which falls within the month, the count of unique sub interventions during that episode. Those clients who had an open care plan/were still active (had no closure date) at the end of the month. Those clients who had a caseload start date in the month. Where gender is missing, the client will not be counted. Count of female clients only who stated they were pregnant at point of contact/assessment. 21. Descriptives Ethnicity Caseload broken down by ethnicity. Where ethnicity is missing, the client will not be counted. Page 12 of 15

13 Indicator ID Sheet/Tab Indicator Definition Calculation 22. Descriptives Route of administration Caseload broken down by route of administration of main drug - inject, smoke, sniff, oral, other. 23. Descriptives Injecting status Caseload broken down by injecting status currently injecting, previously injecting, never injected and declined to answer. 24. Descriptives Offender management schemes Caseload broken down by those who are on an IOM and/or MAPPA offender management scheme. 25. Descriptives Average days using alcohol Of the clients on the caseload the average days using alcohol. 26. Descriptives Average units of alcohol per day Of the clients on the caseload the average units of alcohol per day. Where route of administration of main drug is missing, the client will not be counted. Where injecting status is missing, the client will not be counted. Count of those on IOM and/or MAPPA offender management schemes. Calculates the mean for days using alcohol from a minimum of 0 to a max of 28 days. Calculates the mean for units of alcohol drunk per day, from a minimum of 0 to a maximum of 200 units, to one decimal point. Page 13 of 15

14 Appendix b - Glossary of Key Terms Below is a glossary containing some of the key terms used in this report. A comprehensive list of all data items in the NDTMS dataset including full definitions and codes can be found in the PHE documents Business Definitions for Prison Establishment Treatment Providers (version 2.04) and NDTMS Data Set I (Reference Data) available at: Service The agency delivering drug treatment and signposting services specifically to those clients referred through a criminal justice pathway. In the report and in this documentation, a Service may also be referred to as a CJIT (Criminal Justice Intervention Team). Partnership The area delivering drug treatment. In this report it refers to the DAT of residence stated by the client at presentation to treatment. Police Force Area The greater policing area corresponding to the Service or Partnership. Episode A continuous period of time in contact with a single CJIT. A client may have multiple episodes in a treatment journey. During the reporting period a client may have more than one episode of treatment all of which are counted. Episodes are defined by the client s attributors, triage date and service provider. Sub-modality This term refers to the type of non-structured treatment delivered by the CJIT itself. Modality This term refers to the type of structured treatment delivered by a specialist treatment agency as opposed to the CJIT itself. This can be complicated in a real-world situation as some CJITs will also deliver structured treatment, but this is beyond the scope of this report. Discharge / Closure The point at which the client s contact with the CJIT ends. Reporting Period The reporting period refers to the time scales quoted on the Period section on the Summary page of the report. This is either Quarter (three calendar months or rolling quarter) or Month (calendar month). Note that the term is frequently truncated to period throughout the report. Page 14 of 15

15 Appendix c Definition of specific data items Offence group Acquisitive Drug-related Behavioural Other Theft- shoplifting Theft -of a vehicle Theft - from a vehicle Theft - other Robbery Burglary - domestic Burglary - other TWOC Fraud Handling Going equipped Attempted theft Attempted robbery Attempted burglary Attempted fraud Attempted handling Begging Soliciting Possession Supply Domestic violence Wounding or assault Other Offences listed Drug use Definition of drug use Opiates Non-opiates Alcohol only Non-opiates and alcohol Cited any opiate or illicit opioid use Did not cite any opiate or illicit opioid use and did not cite any alcohol use. Cited alcohol as their main drug and did not cite any other drug use. Did not cite any opiate or illicit opioid use but cited some alcohol use, though not as their main drug. Page 15 of 15

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