REQUEST FOR PROPOSAL

Transcription

1 REQUEST FOR PROPOSAL Park Hill School District 7703 NW Barry Road Kansas City, MO STUDENT TRANSPORTATION SERVICES Detailed Proposal Information is Available on District Website Bid Closing Date: Tuesday, February 24, 2015 Bid Closing Time: 2:00 PM CST Park Hill School District reserves the right to reject any or all proposals and to waive informalities or irregularities in any proposal. 1

2 REQUEST FOR PROPOSAL STUDENT TRANSPORTATION SERVICES The Park Hill School District (DISTRICT) is seeking proposals from qualified providers (CONTRACTOR) to furnish comprehensive student transportation services beginning July 1, Sealed proposals will be received by the Director of Operations at the Support Services office located at 8500 NW River Park Drive pillar 116, Parkville, MO on Tuesday, February 24, 2015 at 2:00 PM. Proposals will be opened at that time. Once the evaluation process is complete, the information will be available to all who responded. Said proposals must conform to the specifications and instructions. The DISTRICT reserves the right to reject any and all proposals and to waive informalities. Proposals must be returned on the form(s) provided, with Transportation Proposal clearly on the label. A proposal must consist of all pages of the proposal request including the signature page of the proposal, signed by an authorized representative of the firm. Non conformance with these instructions may be grounds for rejection of proposal. Faxed or e mailed proposals will not be accepted. Late proposals will be rejected, unopened and returned. Jim Rich Director of Operations Park Hill School District 8500 NW River Park Dr. pillar 116 Parkville, MO

3 Contents REQUEST FOR PROPOSAL STUDENT TRANSPORTATION SERVICES... 2 PRE PROPOSAL MEETING... 4 RFP SCHEDULE... 4 INTERVIEWS... 4 GENERAL TERMS AND CONDITIONS... 5 SPECIAL CONDITIONS... 7 Intent... 7 Contract Period... 7 Pricing... 7 Copies... 7 Insurance... 7 Contract Award... 7 Negotiations... 7 References... 8 Alternate Pricing... 8 Attachments... 8 DISTRICT AND TRANSPORTATION SERVICES INFORMATION... 9 SPECIFICATIONS FOR PROVIDING PUPIL TRANSPORTATION ATTACHMENTS Attachment A Bus Fleet Attachment B School Information Attachment C Sample Invoice Attachment D Bid Forms Attachment E Monthly Compliance Report REQUIRED FORMS Federal Work Authorization Program ( E Verify ) Addendum Federal Work Authorization Program Affidavit

4 PRE PROPOSAL MEETING A pre proposal meeting will be held on Tuesday, January 27, 2015 at 2:00 PM CST in the Support Services office. Bid specifications and answers to contractors questions will be reviewed and discussed. Faxed or ed questions will only be accepted prior to the Pre Proposal Meeting. The questions will be addressed at the Pre Proposal meeting. CONTRACTORs will be allowed to submit questions until 3:00 PM CST, Monday, January 26, All questions and answers will be provided to all CONTRACTORs at the pre proposal meeting. Questions may be submitted via fax: (816) or richj@parkhill.k12.mo.us. RFP SCHEDULE January 14, 2015 January 26, 2015 January 27, 2015 February 24, 2015 March 2, 2015 March 12, 2015 RFP specifications available for distribution RFP questions due by 3:00 PM CST Pre Proposal meeting 2:00 PM CST RFP due by 2:00 PM CST Interviews with bus contractor (if needed) Recommend CONTRACTOR to Board of Education for approval INTERVIEWS The District may choose to schedule interviews with selected CONTRACTORS after review of the submitted proposals. Interviews will be held on March 2,

5 GENERAL TERMS AND CONDITIONS 1. Variances or conflicts between the General Terms and Conditions and the Special Conditions and Specifications outlined in the solicitation, the Special Conditions and Specifications shall prevail. 2. The CONTRACTOR must respond to this RFP by submitting all data required herein in order for its proposal to be evaluated and considered for award. Failure to submit such data shall be deemed sufficient cause for disqualification of the proposal from further consideration for award. 3. CONTRACTORS are required to state exactly what they intend to furnish the DISTRICT in response to this solicitation and must indicate in writing any variances to the terms, conditions, and specifications of this proposal, no matter how slight. If variations are not stated in the CONTRACTOR S proposal, it shall be conclusively presumed that the CONTRACTOR s proposal fully complies with all conditions identified in this RFP. No variation shall become part of the contract, unless it is specifically accepted by the DISTRICT in writing. 4. The DISTRICT shall issue a written addendum to this RFP, if substantial changes are made which impact the submission of proposals. All addendums must be signed by a duly authorized employee of the DISTRICT. A copy of the addendum will be ed to each CONTRACTOR receiving the solicitation and posted on the district website. The CONTRACTOR shall certify its acknowledgement of the addendum by signing the addendum and returning it with the CONTRACTOR S proposal. In the event of conflict between the original RFP and an addenda, the addenda shall control. Subsequent addenda shall govern over prior addenda. 5. The CONTRACTOR is advised that the ONLY official position of the DISTRICT is that position which is stated in writing and issued by the Director of Operations as an RFP and any amendments or addenda thereto. No other means of communication, whether oral or written, shall be construed as a formal or official response or statement. 6. The Proposal must contain a manual signature of an authorized agent of the CONTRACTOR in the space provided on the proposal forms. If the CONTRACTOR s authorized agent fails to sign and return the proposal form; its bid shall be non-responsive and shall not be considered. 7. The CONTRACTOR by affixing its signature to its proposal certifies that the proposal is made without previous understanding, agreement, or connection, either with any persons, firms or corporations offering the same items, or with the DISTRICT. The CONTRACTOR also certifies that its proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. 8. The proposal must be typed or legibly printed in ink. The use of erasable ink is not permitted. An authorized agent of the CONTRACTOR must initial all corrections made by the CONTRACTOR. 5

6 9. The proposal form shall be sealed in an envelope and Transportation Proposal CLEARLY marked on the front of the envelope. 10. Late proposals received after the date and time set forth in the bid opening shall be considered nonresponsive and returned unopened to the CONTRACTOR. 11. Modifications to a proposal may only be made by written notice on company letterhead and must be received prior to the time and date set for the opening. Each modification submitted must be in a sealed envelope and have the CONTRACTOR S name and return address and the title of the proposal clearly marked on the face of the envelope. The modification must contain a manual signature of an authorized agent of the CONTRACTOR. 12. If more than one modification is submitted, the modification bearing the latest date of receipt by the DISTRICT will be considered valid. 13. Proposals may be withdrawn prior to the time and date set for opening. Any such request must be made in writing on company letterhead and signed by the authorized officer of the CONTRACTOR. 14. The DISTRICT reserves the right, before making an award, to investigate whether the qualifications or services offered by the CONTRACTOR meet the requirements set forth in the RFP to ensure proper performance of the contract. The DISTRICT reserves the right to waive any defects and informalities in any proposal, to reject any and all proposals, take any or all proposals under advisement, or to accept any proposal as may be deemed in the best interest of the DISTRICT. 15. The DISTRICT reserves the right to consider historic information and fact, whether gained from CONTRACTOR S submission in response to the RFP, question and answer conference, references, or any other source, in the evaluation process of this RFP. 16. CONTRACTORs shall not include federal, state or local excise or sales taxes in their proposal prices, as the DISTRICT is exempt from payment of such taxes. 6

7 SPECIAL CONDITIONS Intent The intent of this Request for Proposal is to acquire Student Transportation Services for the DISTRICT. Contract Period This contract is effective July 1, 2015 through June 30, 2018 with two (2) year not to exceed percentage increase option years. The DISTRICT will have the option to extend the contract to a 6 th year and beyond pending negotiations between the DISTRICT and the CONTRACTOR. Such extensions shall be under the same terms and conditions as the initial term of the contract, or as such contract has been amended as provided for herein. Pricing CONTRACTORs shall provide a firm price for years one, two and three of the contract and a not to exceed percentage for years 4 and 5. Pricing must be shown on the enclosed bid forms. Copies CONTRACTORs must submit an original hardcopy of the proposal and an electronic version (PDF format) of their proposal on a flash/thumb USB drive, including all information or documents requested. Insurance See Specifications, #40. The successful CONTRACTOR must submit a certificate of Insurance within ten (10) business days after notice to proceed. Contract Award This contract will be awarded to the CONTRACTOR, judged by the DISTRICT, submitting the best overall proposal in accordance with the specifications and all required documents. The DISTRICT reserves the right to reject any and all proposals based upon its sole discretion. considered for award. Any non-responsive proposals will not be Negotiations The DISTRICT may or may not conduct negotiations of technical aspects of the proposals and/or prices after reviewing all proposals submitted. These negotiations will only be with the CONTRACTOR whom the DISTRICT is considering for award of this contract. Post-proposal negotiations may be conducted jointly with representatives of the DISTRICT and CONTRACTOR s representatives. The CONTRACTORsS representative shall be qualified and empowered with the authority for answering and giving administrative and technical/price clarifications relative to the proposal. 7

8 References Please provide a listing of all school districts in which the CONTRACTOR has provided similar services in Missouri or states that are contiguous to Missouri. The following information is to be provided for each school district: name of district, address, telephone number, number of students in the district, number of eligible riders, number of years CONTRACTOR has provided services in the district and the name of an appropriate administrator who will have knowledge of the transportation program. Alternate Pricing The alternate pricing would assume the DISTRICT will furnish the facility for transportation. This would include the land, building with furnishings, technology hardware items and any attached fixtures for the maintenance area. The maintenance and upkeep of the facility would be the responsibility of the DISTRICT. Attachments A - Bus Fleet, a list for the school year. B School Information, each school s start/dismissal times, school names, addresses and grades served. C Sample Invoice D -- Bid Forms 8

9 DISTRICT AND TRANSPORTATION SERVICES INFORMATION The DISTRICT consists of an enrollment of approximately 10,750. The DISTRICT will transport any student who requests transportation. On an average day approximately 6,000 students will use transportation services. Currently, approximately 310 special needs students ride in specially equipped vehicles to assigned schools within the DISTRICT. Currently, there are 17 different building locations in a 71 square mile area of the DISTRICT that house students. Additional demographic information on the DISTRICT can be obtained at >> District Information >> Demographic Profile. The CONTRACTOR will be responsible for providing bus transportation for the DISTRICT S Special Education and Regular Education Summer School session. Summer school is usually a period of 23 or 24 days beginning early to mid-june. Summer school 2014 used eighteen buses for Special Education and 63 full size buses running single routes for Regular Education. Total days of regular school are 178. School day start times are staggered, with secondary schools starting approximately one hour earlier than elementary schools and dismissing approximately one hour earlier. For school year , total miles traveled in the DISTRICT was approximately 1,231,254 miles. The fleet consists of 148 busses. Special Needs/Early Childhood Special Education (ECSE) currently utilizes 26 of these busses with 7 having wheelchair lifts. A Single route consists of picking up students at home, dropping them off at school and returning to base. A Double route consists of picking up students at home, dropping them off at school; continue to pick up students at home and dropping them off at another school, then returning to base. The DISTRICT may choose to adopt a three route system during the life of this contract but currently does not have any in place. In a Double route system there would be little or no Triple routes. In a Triple route system there would be little or no Double routes. The DISTRICT will pay the current CONTRACTOR approximately $5.8 million for student transportation services during the school year. ECSE routes are district-wide with currently 1 location and consisting of 8 morning and 8 afternoon routes. In , approximately 61 ECSE students utilize these routes. These are Monday, Tuesday, 9

10 Thursday, Friday routes. Ridership typically grows as the year progresses. ECSE also runs 11 mid-day routes with 55 students. The Russell Jones Education Center is a district-wide K-12 school. In the school year, busing was provided for approximately 37 total students. (6 buses). The Vocational Education routes operate from Park Hill High School and Park Hill South High School during regular scheduled class times throughout the day. Northland Career Center is located in Platte City approximately 12 miles from Park Hill High School and 18 miles from Park Hill South High School. Special Education programs are located in four (4) elementary schools, one (1) middle school and both high schools that require specialized transportation. Currently there are 11 buses in those programs. Bus monitors are used on all special needs and Early Childhood routes. During , 21 monitors were required. Bussing for the Gifted Program involves all 10 elementary schools. The sites may change year to year. In general, students from one or two schools are transported to and from another site for the program. Currently we transport to 4 elementary sites. This is a four day per week program. Transportation will be considered a shuttle when it is from one facility within DISTRICT boundaries to another within our district boundaries. Intramural routes consist of middle school age students (grades 6-8). Intramural routes run on Tuesday and Thursday generally September through December and January through April from their school and dropping them at neighborhood stops (abbreviated routes). Reading Club consists of elementary students and run Monday and Wednesday. They start generally late September and run through December and again January through March. Reading Club also runs neighborhood routes. 10

11 SPECIFICATIONS FOR PROVIDING PUPIL TRANSPORTATION 1) The CONTRACTOR shall furnish bus transportation to all students of the DISTRICT for whom the DISTRICT shall order such service. This shall include but not be limited to, transportation to and from school and supplemental transportation. Subject to the other provisions contained herein the CONTRACTOR shall provide the following basic school bus transportation services: a) Provide transportation to and from school for all students enrolled in Pre-Kindergarten through grade 12 who request transportation in the attendance area in which they reside. b) Provide transportation for all orthopedically handicapped students and special needs students from their residence to and from the school in which they attend. As a general rule the bus will stop for students included in subparagraphs a) and b) above at points which will require no pupil to walk more than ½ mile. Dead end streets or roads, or other unusual situations may result in an exception to this rule. The final decision is the DISTRICT s. 2) All students shall be provided with a seat on the bus. The number of students transported on any bus shall not exceed 80% the manufacturer s rated capacity for buses transporting elementary school students (K-5). The number of students transported on any bus shall not exceed 66% manufacturer s rated capacity for buses transporting students in grades The number of students transported on any bus shall not exceed Missouri Department of Elementary and Secondary Education Guidelines. In all cases, the number of students assigned to ride any bus must be acceptable to the DISTRICT. 3) The parties understand and agree that the DISTRICT makes no guarantee or any assurance to the CONTRACTOR of the number of students within the DISTRICT who will be or become passengers of the service provided by the CONTRACTOR. 4) Any proposals submitted shall be in accordance with the Pupil Transportation Laws of the State of Missouri and Regulations and Standards of the Missouri Department of Elementary and Secondary Education. 5) All data pertaining to the Park Hill School District schools such as mileage and headcount reports, routing information, etc., shall be the property of the District. 6) Under the terms of this contract, CONTRACTOR agrees to perform and provide equipment and personnel necessary for the specified transportation service for the five year period beginning with the school year and ending with the school year. 11

12 7) The vehicles used for transporting pupils shall meet all the requirements of the Missouri Department of Elementary and Secondary Education and the laws of the State of Missouri at all times. Said vehicles or buses shall be subject to inspection at all times, as to the condition of the buses and overloading, by school officials of the DISTRICT, law enforcement agencies, or any person designated by the Board of Education to inspect same. Any vehicle not meeting these requirements shall be immobilized until the requirements have been met. 8) A sufficient number of vehicles shall be operated so as to necessitate no pupil being on the bus longer than 45 minutes in route to school or home from school. Exceptions to the 45 minute ride time can only be made with the approval of the DISTRICT. Students shall arrive at school no more than twenty minutes prior to the official starting time for that school. The return trip shall begin not more than ten minutes after the official dismissal time for that school. The starting and dismissal time for all schools shall be determined by the DISTRICT. 9) The CONTRACTOR shall provide the transportation herein designated each school day of the school year as established by the DISTRICT. School closings for inclement weather shall be determined by school officials with input from the CONTRACTOR. 10) The CONTRACTOR agrees that sufficient extra buses shall be provided and available in the DISTRICT in order to meet normal and emergency breakdowns, accommodate shuttles, field and athletic trips, mechanical failures, emergency situations and any supplementary services that may be required by the DISTRICT. A minimum of 15 buses shall be provided. In addition, CONTRACTOR shall supply extra buses exclusively for prime time activity trips. A minimum of 15 activity buses shall be provided. All spare/activity buses shall be equipped and maintained in the same manner as regular route buses. Spare buses cannot be counted in the activity bus category and vice versa. Monthly compliance reports will be provided to DISTRICT by the CONTRACTOR by the end of the first full week of the month specifying filled positions (with employee names) and bus counts as of the first day of the month. 11) The CONTRACTOR acknowledges and agrees that the fleet of regular route vehicles used in the performance of the contract will be comprised of a combination of sixty-five (65) passenger, seventyone (71), or seventy-two (72) passenger school buses. Refer to Attachment A for the current bus fleet. All buses operated by the CONTRACTOR shall be powered by diesel engines, with no bus older than twelve (12) years, and the CONTRACTOR agrees to maintain the average age of buses at no more than seven (7) years of age. Conventional body style buses are preferred. CONTRACTOR s Manager and DISTRICT s Director of Operations will meet and agree on vehicle replacements at an appropriate time each year. CONTRACTOR agrees to meet the following fleet requirements and replacement schedule for full size buses before the first day of school for each of the following school years: must provide a minimum of fifteen (15) 2015 model conventional body style buses. 12

13 must replace fifteen (15) agreed upon buses with 2016 conventional style buses must replace fifteen (15) agreed upon buses with 2017 conventional style buses must replace fifteen (15) agreed upon buses with 2018 conventional style buses must replace fifteen (15) agreed upon buses with 2019 conventional style buses. Any buses included in the above schedule shall meet the following guidelines: 71 or 72 passenger Crossing arm Front and rear stop arms White reflective roof Tinted windows Acoustical ceilings Power mirrors Heated mirrors Non-functioning AM/FM radio All small buses will have front and rear air conditioning and heat 12) CONTRACTOR will provide a GPS system to track bus activity. Effective no later than August 10, 2015, CONTRACTOR shall equip all buses with GPS. GPS must be capable of, at a minimum, tracking and recording a bus location, speed, idling time and any additional measurement that would be beneficial for the safe and timely transportation of students. The system used must also be capable of producing path reports for any and all buses, and transmitting data to CONTRACTOR and DISTRICT during routes. The GPS software will be installed on up to three (3) DISTRICT computers. The CONTRACTOR will be responsible for all costs associated with the GPS system which must be approved by the DISTRICT prior to implementation. 13) CONTRACTOR shall equip all buses with a student tracking system (Zonar ZPass or equivalent) to accurately identify ridership in real-time. The purchase, installation and maintenance of this system will be the sole responsibility of the CONTRACTOR. 14) CONTRACTOR shall supply two (2) service vehicles for the use of CONTRACTOR s staff. One to be used as a safety vehicle and one to be used as a service truck. These vehicles shall meet the fleet age requirements above. 15) The CONTRACTOR s transportation software must have a certified Student Information Framework (SIF) agent and the software needs to be SIF compliant. The transportation software must be able to import student information from Pearson PowerSchool and export any bus information from their 13

14 system to Pearson PowerSchool. CONTRACTOR will provide within their proposal the name of the transportation software and indicate whether it is SIF compliant. The Director of Operations or his/her designee must have access to the system. The current transportation contractor uses Versatran as the computer routing program. This software is Student Information Framework (SIF) compliant. The district expects exported files to be processed and returned with accurate transportation data for each student (i.e. bus stops) by CONTRACTOR within one business day of receipt, up to three times a week. 16) All routes and schedules must be approved by the DISTRICT. The DISTRICT reserves the right to revise routes or schedules at any time during the school year. 17) The Director of Operations is recognized as the duly appointed agent of the DISTRICT in coordinating routes and schedules and in dealing with the CONTRACTOR on behalf of the DISTRICT for purposes of this Contract. 18) The CONTRACTOR shall furnish the DISTRICT at the beginning of each school year printed itineraries of all approved routes before transporting students. The CONTRACTOR and the Director of Operations shall make any necessary changes to the bus routes in order to accommodate the needs of the DISTRICT. Any route operated without a current route itinerary on file with the DISTRICT may be subject to non-payment. 19) The CONTRACTOR shall have written approval of the Director of Operations prior to adding a bus once the initial routing has determined the number of buses required to transport eligible students. 20) The CONTRACTOR must explain in their proposal how they would minimize the number of substitute drivers who replace route drivers that are assigned to Charter routes. The DISTRICT views DISTRICT routes as a priority. 21) The CONTRACTOR shall furnish each driver with a printed route itinerary that indicates all pick-up locations, times, directions between pick-ups and school destinations, as well as student names at each designated pick-up point within a time frame mutually agreed upon between the DISTRICT and CONTRACTOR. A current route itinerary shall be on each bus while transporting students, as well as on file with the DISTRICT. 22) The CONTRACTOR shall furnish load count sheets to the DISTRICT for every route by the end of the first full week of each month. 23) CONTRACTOR s route driver shall conduct a minimum of 2 practice runs of all A.M. and P.M. routes at the actual time of day the route is to be run while picking up and delivering students to and from their home prior to the first day of school. Any new driver after the first day of school shall conduct a minimum of 2 practice runs of the A.M. and P.M. routes prior to transporting students on the route. The 14

15 CONTRACTOR shall not be compensated for the practice runs. Practice runs shall be continued until the District is satisfied with the route s timing and efficiency of the route. 24) Immediately after the last student gets off the bus at the end of any trip, whether it be unloading students at school, dropping off the last student in the afternoon, unloading students on a field trip, activity trip, etc., the driver shall walk to the back of the bus, check for students and any items remaining on the bus. CONTRACTOR will describe in their response the methods they use for child check. 25) The CONTRACTOR must obtain prior approval from the DISTRICT for any changes in regular transportation to student pick-up times, locations or routes. 26) Buses shall at all times be operated by qualified drivers. The CONTRACTOR shall insure that all drivers meet the following standards: a) Have a good driving record b) Not have any type of conviction related to manufacturing and/or distribution of a controlled substance c) No felony drug conviction d) No misdemeanor drug convictions related to personal use and/or possession if the conviction is less than 5 years old e) No felony within the past 5 years f) No felony that is related to violence g) No-one with a felony who is still on active supervision or on parole h) Possess good mental and physical health, as shown by approved health certificates i) Exhibit conduct that will be a positive influence on students j) Meet all standards specified in the Missouri State Transportation Laws and Regulations and Standards of the Missouri Department of Elementary and Secondary Education. 27) CONTRACTOR shall employ a driver that is assigned to each regularly run route. All drivers shall drive in a careful and prudent manner, exercising at all time the highest degree of care, and observing and complying with all rules of the road and traffic regulations. Monthly compliance reports will be provided to DISTRICT by the CONTRACTOR by the end of the first full week of the month specifying filled positions (with employee names) and open positions as of the first day of the month. 28) The CONTRACTOR agrees to notify both the Director of Operations and also the Principal of the school or schools serviced by any bus that is involved in an accident, or an accident involving injury to any person. Notification shall be made within 15 minutes after the accident has occurred. 29) Spare/sub drivers shall be employed and shall be scheduled to work each scheduled school day to 15

16 ensure that no bus fails to operate on schedule as a result of driver absences. In no case shall the number of spare drivers be less than fifteen (15). The full time management staff and mechanics are not to be counted. Monthly compliance reports will be provided to DISTRICT by the CONTRACTOR by the end of the first full week of the month specifying filled positions (with employee names) and open positions as of the first day of the month. 30) CONTRACTOR shall employ and schedule daily five (5) driver trainers who are not counted as a spare or management staffing. The trainers are required to perform a minimum of two (2) check rides per semester per driver, check rides as requested by the DISTRICT and help with more difficult behavior routes. Monthly compliance reports will be provided to DISTRICT by the CONTRACTOR by the end of the first full week of the month specifying filled positions (with employee names) and open positions as of the first day of the month. CONTRACTOR shall also employ fifteen (15) designated trip drivers who are not included in any other category. Monthly compliance reports will be provided to DISTRICT by the CONTRACTOR by the end of the first full week of the month specifying filled positions (with employee names) and open positions as of the first day of the month. 31) The Manager and Dispatcher are not to be used as spare drivers except in an extreme emergency case, as approved by the DISTRICT. The CONTRACTOR shall have at least two employees remaining in the office for the purpose of answering the telephone and maintaining radio contact with the drivers. 32) The DISTRICT reserves the right to request removal of any employee of the CONTRACTOR under this contract and any driver of questionable habit, skill or character shall be replaced when requested by the DISTRICT. 33) The CONTRACTOR shall insure that all drivers have received comprehensive and thorough training, including actual bus driving experience, prior to transporting students. Regular training sessions for all drivers shall be conducted in the areas of safety, discipline on the bus, and emergency procedures. A written description of the driver training program shall be developed by the CONTRACTOR and provided to the DISTRICT included with this proposal. The program must be acceptable to the DISTRICT. 34) Bus drivers shall be responsible for the maintenance of discipline on buses. Serious and/or continuous disciplinary problems shall be reported to the principal of the school in which the student is enrolled. The DISTRICT may discontinue the right of service for any student for any period of time. Under no circumstances shall transportation be denied to any passenger if such transportation is requested by the DISTRICT. CONTRACTOR will follow DISTRICT s guidelines regarding disciplinary procedures. 35) The CONTRACTOR shall supply trained bus monitors when requested by the DISTRICT to be available for the morning and afternoon runs. Bus monitors shall be trained to perform the following duties: a) Help maintain order loading and unloading students at school. 16

17 b) Work with the bus driver as a team to maintain discipline and ensure a safe environment on the bus; record and report all inappropriate behavior, injuries, accidents, and incidents involving students. c) Sit at the back of the bus or behind all students on the bus. d) Be familiar with transportation policies and procedures. e) Assist students with activities they cannot do themselves, such as fastening seatbelts, securing wheel chairs, and any other special devices. 36) All buses will be equipped with SEON live digital camera systems provided by the CONTRACTOR. All buses shall have a minimum of 3 live cameras for the purpose of recording while the buses are operational. The video must show accurate date and time. At no time will a bus operate with students on board without a live digital camera system. It is the DISTRICT s preference that the CONTRACTOR only allow designated staff to disarm/disconnect/power off any and all parts of the digital camera system. 37) The CONTRACTOR is responsible for all costs associated with installation, maintenance, reviewing and managing requests from DISTRICT personnel as it relates to the digital camera system. 38) All buses must be pre-trip checked daily. All mechanical problems must be reported to the appropriate personnel. Any bus that may be unsafe to drive must be placed out of commission until such issues/problems are repaired and the bus is determined safe for travel. 39) All buses shall be maintained in excellent mechanical condition to provide consistently safe transportation. In no case shall the number of Mechanics be less than one for each 25 buses operated including spares and trip buses. A maintenance supervisor is required and not to be included in the ratio. The CONTRACTOR shall furnish to the DISTRICT any and all maintenance records of its buses for inspection at any time. The DISTRICT shall have the right to inspect any of the buses at any time, and may require the removal of any bus from service that does not meet the performance standards of the DISTRICT. The DISTRICT may require that seat belts be installed on any or all buses. Any additional costs for same shall be negotiated between the parties. Monthly compliance reports will be provided to DISTRICT by the CONTRACTOR by the end of the first full week of the month specifying filled positions (with employee names) and open positions as of the first day of the month. 40) CONTRACTOR shall, at its expense, procure and keep in force during the entire term of this Agreement, public liability and property damage liability insurance protecting DISTRICT, its board, officers, employees and agents, and CONTRACTOR, its drivers and other personnel. CONTRACTOR shall, so long as available at reasonable prices from standard markets in the property and casualty insurance industry, provide limits of liability of not less than Five Million Dollars ($5,000,000.00). 17

18 Combined Single Limit for bodily injury and damage to property. CONTRACTOR agrees to provide DISTRICT a certificate of insurance evidencing such coverage and designating DISTRICT as an additional insured. All insurance policies shall provide that no coverage shall be cancelled except by thirty (30) days written notice to CONTRACTOR and DISTRICT. CONTRACTOR shall provide DISTRICT with evidence of Workers Compensation coverage in the amount required by law. 41) The CONTRACTOR shall make and furnish such reports as may be required or requested by the DISTRICT or by the Missouri Department of Elementary and Secondary Education. 42) All vehicles operating under this Contract shall be equipped with an immediate means of communication to the CONTRACTOR s office or base of operations by a two-way radio network system. The wattage power of the base station and the mobile radio units shall be sufficient with 95% operability a distance ten (10) miles beyond the farthest boundary of the school district location from the transmitting tower. Due to the elevation changes within the DISTRICT, remote repeaters may be necessary. 43) The CONTRACTOR shall provide at least ten (10) spare mobile two-way radio units to insure that communication with each vehicle shall be continuous. 44) The CONTRACTOR agrees to employ an office staff consisting of at least the following personnel: a) A full-time resident Manager who shall be a person experienced and qualified in school district transportation b) A full-time Operations/Assistant Manager c) A full-time Head Dispatcher d) A full-time Activity Trip Coordinator/Dispatcher e) A full-time Safety Manager f) A full-time Administrative Assistant g) A full-time Dedicated Router h) A full-time Shop Manager i) A full-time Assistant Dispatcher j) A full-time Safety Road Supervisor Monthly compliance reports will be provided to DISTRICT by the CONTRACTOR by the end of the first full week of the month specifying filled positions (with employee names) and open positions as of the first day of the month, including the positions above. 45) Drivers and staff shall be compensated comparably to neighboring districts with the highest hourly 18

19 wage. 46) CONTRACTOR will be responsible for the supply and upkeep of all car seats, harnesses/restraint systems mandated by Federal, State or Local law and/or are requested by the District. 47) The DISTRICT shall purchase all fuel necessary for the operation of the buses used by the CONTRACTOR in the actual performance of the transportation of the DISTRICT s students and shall take credit each month against the account of the CONTRACTOR for the amount of fuel used for other means. The fuel shall be used only in the actual performance of the transportation of DISTRICT students. For Charter transportation not related to Park Hill School District, the CONTRACTOR must obtain fuel from other sources. 48) If through any cause, the CONTRACTOR shall fail to fulfill in a timely and proper manner its obligation under this Agreement, or if the CONTRACTOR violates any of the covenants, agreements, or stipulations of this Agreement, the DISTRICT shall thereupon have the right to immediate termination of this Agreement for cause by giving written notice of the cause to the CONTRACTOR at least thirty (30) days prior to the effective termination date. In that event, the CONTRACTOR shall be entitled to receive just and equitable compensation for any services satisfactorily completed prior to termination. Notwithstanding the above, the CONTRACTOR shall not be relieved of liability to the DISTRICT for damages sustained by the DISTRICT by virtue of any breach of this Agreement by the CONTRACTOR, and the DISTRICT may withhold any payments to the CONTRACTOR until such time as the exact amount of damage due to the DISTRICT from the CONTRACTOR is determined. 49) Timeliness is essential for any school bus operation. The DISTRICT holds the timely pick-up and delivery of students in high regard. The DISTRICT has establish 15 minutes before school start time as the target arrival time for each route. CONTRACTOR will be assessed the following damages for nontimeliness within CONTRACTOR S control : a) $50 for any bus arriving 1-10 minutes after school start time, dismissal time or after the designated departure time of an activity trip. b) $75 for any bus arriving minutes after school start time, dismissal time or designated departure time of an activity trip. c) $150 for any bus arriving later than 20 minutes after school start time, dismissal time or designated departure time of an activity trip. All damages will be paid on a monthly basis to the DISTRICT. 19

20 50) The DISTRICT will assess liquidated damages monthly in the amount specified for each of the following performance deficiencies: DEFFICIENCY a) Illegal use of equipment (un-inspected equipment, unlicensed driver, uninsured equipment) LIQUATED DAMAGE $5,000 per deficiency b) Unattended child left on bus $5,000 per deficiency c) Missed route Route not run or combined ( doubled-up ) with another route $1,000 per deficiency d) Unreported accident with students on bus $1,000 per deficiency e) Staffing not at 95% of contracted levels OR monthly staffing reports not provided to school district $1,000 per month f) Running out of fuel while on route $500 per deficiency g) Inability to provide video within 1 business day of each request $500 per deficiency h) Driver operating without the use of a seat belt $500 per deficiency I) Failure to secure a student as required by IEP $500 per deficiency j) Inoperable radio on bus (Damaged prior to dispatch or turned off by driver) k) Intentional operation of an overloaded bus (overload calculated by district measures above) $500 per deficiency $500 per deficiency l) Unauthorized deviations from route $500 per deficiency m) Unauthorized stop $500 per deficiency n) Inoperable video recording system on bus $500 per deficiency o) Timely data exchange (routes, stops) $250 per deficiency All damages will be paid on a monthly basis to the DISTRICT. 51) Drivers and monitors will be required to meet with the school administration for the school they serve during the late summer or fall orientation meeting. In addition all drivers and monitors are required to meet at the school they serve one (1) time per semester to attend training or have discussion groups. 20

21 52) All students on K-8 routes will be required to adhere to an assigned seating chart. The seating chart is the responsibility of the driver with input from the school administration. DISTRICT will have access to the seating charts upon request. 53) Drivers and monitors are required to attend a one hour behavior management class provided by the DISTRICT one (1) time per semester. DISTRICT reserves the right to amend this schedule as needed. 54) CONTRACTOR is expected to contribute a minimum of $10,000 to the Park Hill Education Foundation through one or more of their activities, (e.g. major saver cards, Night with the Stars, Foundation Community Breakfast, scholarship opportunities, Read Across America, etc.). 55) The facility providing services to Park Hill School District must be located within the boundaries of the DISTRICT. 21

22 ATTACHMENTS 22

23 Attachment A Bus Fleet Bus # Unit # Fleet Eq Type Year Manufacturer Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2001 International (Navistar) Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2002 Freightliner Corporation Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type C 2002 Freightliner Corporation Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2012 International (Navistar) Parkville School Bus Type C 2002 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2006 International (Navistar) Parkville School Bus Type C 2001 International (Navistar) Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2006 Freightliner Corporation Parkville School Bus Type C 2012 International (Navistar) Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2002 Freightliner Corporation Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type A 2009 Chevrolet Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation 23

24 Parkville School Bus Type C 2012 International (Navistar) Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type C 2012 International (Navistar) Parkville School Bus Type C 2012 International (Navistar) Parkville School Bus Type C 2012 International (Navistar) Parkville School Bus Type C 2000 International (Navistar) Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type C 2002 Freightliner Corporation Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type D 2003 International (Navistar) Parkville School Bus Type C 2012 International (Navistar) Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2001 International (Navistar) Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2010 International (Navistar) Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type D 2002 International (Navistar) Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type A 2007 Chevrolet Parkville School Bus Type C 2002 Freightliner Corporation Parkville School Bus Type C 2007 International (Navistar) Parkville School Bus Type C 2001 International (Navistar) Parkville School Bus Type A 2007 Chevrolet Parkville School Bus Type A 2009 Chevrolet Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type C 2013 Freightliner Corporation 24

25 Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type C 2000 International (Navistar) Parkville School Bus Type A 2006 Ford Motor Company Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type C 2003 Freightliner Corporation Parkville School Bus Type D 2003 BLUE BIRD BODY COMPANY Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type A 2006 Ford Motor Company Parkville School Bus Type A 2002 Chevrolet Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type A 2007 Chevrolet Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type D 2007 International (Navistar) Parkville School Bus Type A 2010 Chevrolet Parkville School Bus Type A 2006 Ford Motor Company Parkville School Bus Type A 2001 Ford Motor Company Parkville School Bus Type A 2008 Ford Motor Company Parkville School Bus Type A 2002 Chevrolet Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2001 International (Navistar) Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2013 Freightliner Corporation Parkville School Bus Type C 2009 International (Navistar) Parkville School Bus Type C 2015 Freightliner Corporation Parkville School Bus Type C 2006 Freightliner Corporation Parkville School Bus Type A 2001 Ford Motor Company Parkville School Bus Type D 2009 THOMAS BUILT BUSES, INC Parkville School Bus Type D 2009 THOMAS BUILT BUSES, INC Parkville School Bus Type D 2009 THOMAS BUILT BUSES, INC Parkville School Bus Type D 2012 THOMAS BUILT BUSES, INC. 25