Board of County Commissioners Agenda Request

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1 Board of County Commissioners Agenda Request Date of Meeting: March 17, 2014 Date Submitted: March 13, 2014 To: From: Subject: Honorable Chairman and Members of the Board David Edwards, County Administrator Esrone McDaniels, Government Services Group/ SHIP Administrator Request Board Approval to Award SHIP Housing Rehabilitation ITB# to the Lowest Responsive Bidder(s) Statement of Issue: This agenda item requests the Board to authorize award of the housing rehabilitation projects in accordance with the Bid Tabulation Sheet for the SHIP ITB# , SHIP Housing Rehabilitation Project. Background: The State Housing Initiatives Partnership program (SHIP) provides funds to local governments as an incentive to create partnerships that produce and preserve affordable homeownership and multifamily housing. The program was designed to serve very low, low, and moderate income families. SHIP funds are distributed on an entitlement basis to all 67 counties and 53 Community Development Block Grant entitlement cities in Florida. The minimum allocation is $350,000 and the maximum allocation is over $8.8 million. In order to participate, local governments must establish a local housing assistance program by ordinance; develop a local housing assistance plan and housing incentive strategy; amend land development regulations or establish local policies to implement the incentive strategies; form partnerships and combine resources in order to reduce housing costs; and ensure that rent or mortgage payments within the targeted areas do not exceed 30 percent of the area median income limits, unless authorized by the mortgage lender. SHIP dollars may be used to fund emergency repairs, new construction, rehabilitation, down payment and closing cost assistance, impact fees, construction and gap financing, mortgage buydowns, acquisition of property for affordable housing, matching dollars for federal housing grants and programs, and homeownership counseling. A minimum of 65 percent of the funds must be spent on eligible homeownership activities; a minimum of 75 percent of funds must be spent on eligible construction activities; at least 30 percent of the funds must be reserved for very-low income households (up to 50 percent of the area median income or AMI); an additional 30 percent may be reserved for low income households (up to 80 percent of AMI); and the remaining funds may be

2 Request Board Approval to Award SHIP Housing Rehabilitation ITB# to the Lowest Responsive Bidder(s) March 17, 2014 Page 3 reserved for moderate-income households (up to 120 percent of AMI). Funding for this program was established by the passage of the 1992 William E. Sadowski Affordable Housing Act. Funds are allocated to local governments each month on a population-based formula. These funds are derived from the collection of documentary stamp tax revenues, which are deposited into the Local Government Housing Trust Fund. Total actual disbursements are dependent upon these documentary stamp collections. Analysis: On February 20, 2014, the State Housing Initiatives Partnership (SHIP) Program ITB# was published in the Wakulla News to rehabilitate the properties of eligible owner-occupied homeowners under the SHIP program. The applicable strategies under the County s Local Housing Assistance Plan allows for the rehabilitation or demolition of owner-occupied properties. If a property is deemed at least 51% structurally unsound, the demolition strategy is applied. Under the current LHAP, eligible homeowners may be awarded up to $35,000 to assist with the rehabilitation of their property under the Owner-occupied Rehabilitation strategy and up to $75,000 under the Demolition strategy. Beneficiaries of program funding must execute a note and mortgage which is recorded with the Clerk of Courts in Wakulla County. Bids were due by 10:00AM on March 13, The Bid Tabulation Sheet is attached (Attachment 1). The chart below reflects the recommended bid awards based upon the Bid Tabulation Sheet: APPLICATION # NAME ADDRESS Recommended Contractor Owner Occupied Rehab Sandra Leeper 78 Ted Lott Lane, Certified Pat Davis Burns 1383 Sopchoppy Hwy, Sopchoppy, FL J. G. Parker Enterprises Nancy Culp 7221 Smith Creek Road, Sopchoppy, FL J. G. Parker Enterprises Diane Tompson 50 SharMel Re Lane, Regions Contractors Gregory Scott McInnis 93 Dakota Dr, Jerry Walters Constr Leah Noel Godwin 209 ACE High Stables Rd, J. G. Parker Enterprises Kathleen George 31 Eighth Ave., Certified Alice Knowles 103 Noles Lane, Certified Melvin Harrell 29 Tower Road, Panacea, FL Jerry Walters Constr. Budgetary Impact: The awarded projects will be funded through the County s Local Housing Trust Fund which is designated for receipt of SHIP funding. Options:

3 Request Board Approval to Award SHIP Housing Rehabilitation ITB# to the Lowest Responsive Bidder(s) March 17, 2014 Page 3 1. Approve award of bids to the Recommended Contractors under SHIP ITB# in accordance with the Bid Tabulation Sheet and authorize the negotiation of contracts. 2. Do not authorize award of bids to the Recommended Contractors under SHIP ITB# in accordance with the Bid Tabulation Sheet and do not authorize the negotiation of contracts. 3. Board Direction. Recommendation: Option #1 Attachments: 1. Bid Tabulation Sheet

4 WAKULLA COUNTY SHIP ITB# BID TABULATION SHEET Contractors /Homeowners Haggai Construction Rehab Demo Demo Rehab Demo Demo Rehab Rehab Demo Sandra Leeper Pat Davis Burns Nancy Culp Diane Thompson Gregory Scott McInnis Leah Noel Godwin Kathleen George Alice Knowles Melvin Harrell 78 Ted Lott Lane, 1383 Sopchoppy Hwy, Sopchoppy, FL Smith Creek Road, Sopchoppy, FL SharMel Re Lane, 93 Dakota Drive, 209 ACE High Stables Road, 31 Eight Avenue, Crawfordville, FL Noles Lane, Crawfordville, FL Tower Road, Panacea, FL % $ - $ - $ - $ - $ - $ - $ - $ - $ - 3% $ - $ - $ - $ - $ - $ - $ - $ - $ - Certified Roofing and Construction $ 20, $ 66, $ 66, $ 11, $ 68, $ 73, $ 20, $ 16, $ 74, % $ 19, $ 62, $ 63, $ 10, $ 65, $ 70, $ 19, $ 16, $ 71, % $ 19, $ 63, $ 63, $ 10, $ 66, $ 70, $ 19, $ 16, $ 71, Gadcon, LLC 3% $ 19, $ 64, $ 64, $ 10, $ 66, $ 71, $ 19, $ 16, $ 72, % $ - $ - $ - $ - $ - $ - $ - $ - $ - 3% $ - $ - $ - $ - $ - $ - $ - $ - $ - J.G. Parker Enterprises, Inc. $ 25, $ 61, $ 61, $ 15, $ 62, $ 69, $ 28, $ 22, $ 71, % $ 24, $ 58, $ 58, $ 14, $ 59, $ 65, $ 27, $ 21, $ 67, % $ 24, $ 59, $ 59, $ 14, $ 59, $ 66, $ 27, $ 21, $ 68, % $ 24, $ 59, $ 59, $ 14, $ 60, $ 67, $ 27, $ 21, $ 69, Jerry Walters Construction, Inc. $ 62, $ 63, $ 61, $ 69, $ 69, % $ - $ 58, $ 60, $ - $ 58, $ 66, $ - $ - $ 66, % $ - $ 59, $ 61, $ - $ 59, $ 66, $ - $ - $ 66, % $ - $ 60, $ 61, $ - $ 59, $ 67, $ - $ - $ 67, Regions Contractors $ 30, $ 14, $ 24, $ 28, % $ 28, $ - $ - $ 13, $ - $ - $ 23, $ 27, $ - 4% $ 28, $ - $ - $ 13, $ - $ - $ 23, $ 27, $ - C.B. Construction, Inc. 3% $ 29, $ - $ - $ 13, $ - $ - $ 23, $ 27, $ - 5% $ - $ - $ - $ - $ - $ - $ - $ - 3% $ -

5 WAKULLA COUNTY SHIP ITB# BID TABULATION SHEET Government Services Group, Inc. Estimate $ 18, $ 64, $ 65, $ 14, $ 67, $ 74, $ 25, $ 17, $ 75, % above $ 21, $ 73, $ 74, $ 16, $ 77, $ 85, $ 29, $ 20, $ 86, % below $ 15, $ 54, $ 55, $ 12, $ 56, $ 62, $ 21, $ 14, $ 63, Recommended Contractor Certified JG Parker JG Parker Regions Jerry Walters JG Parker Certified Certified Jerry Walters **Note: Limit of three (3) contracts per contractor. If contractor won more than three (3) bids, the 4th bid was awarded to the next lowest bidder Opened By: Witnessed by: Esrone McDaniels Bid Opening: Signature Signature Thursday, March 13, 2014

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