Minutes and mobility 2015

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1 Steering Committee online meeting (Monday, 9 th March 2015) Minutes and mobility 2015

2 Table of content I. Agenda... 2 II. Participants... 2 III. Minutes... 3 IV. Mobility match of offers and applicants... 6 V. Balance of mobility Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 1

3 I. Agenda Date: Monday, 9 th March 2015 Venue: Time: Skype 5.00 pm (Spanish time) 5.00 pm 5.15 pm Connection through Skype with the members of the Steering Committee pm 5.30 pm Presentation of the new representative of the University of Leon (Spain) in the Steering Committee pm 6.30 pm Analysis and match of offers and applicants pm 7.00 pm Outcomes of the Steering Committee, and discussion to improve the coordination of the programme. II. Participants Members of the Steering Committee attending the meeting: Universidad de Guadalajara (México), represented by Manuel Jesús Favela Ortiz, Responsible for Organisms and International Networks for Collaboration, attending online. University of Leon (Spain), represented by José Luis Llamas Álvarez, Officer for International Cooperation and Mobility. Masaryk University, Brno (Czech Republic), represented by Martin Vasek, Head of Mobilities Division at the Centre for International Cooperation, attending online. Pan European University (Slovakia), represented by Slavomir Rudenko, Director for International Affairs, attending online. University of Vigo (Spain), represented by Eva Garea Oya, Senior Technician at the International Relations Office, and Technical Coordinator of the STELLA Intercontinental Staff Mobility Programme (STELLA for Staff). Compostela Group of Universities Secretariat, represented by Lucía Castro, Managing Assistant to the CGU Secretariat. Sending their apologies: Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 2

4 The University of Arizona (USA), represented by Michael Proctor, Vice president for Global Initiatives. III. Minutes 5.00 pm 5.15 pm Connection through Skype with the members of the Steering Committee. The meeting is open at 5.00 pm. Eva Garea, Senior Technician at the International Relations Office, and Technical Coordinator of the STELLA (STELLA for Staff), runs the meeting. She welcomes the participants and introduces the agenda pm 5.30 pm Presentation of the new representative of the University of Leon (Spain) in the Steering Committee. José Luis Llamas Álvarez, Officer for International Cooperation and Mobility, is presented and welcome as new representative of this university in the Steering Committee of the programme, and also as coordinator of the STELLA programme in his home university. Rafael de Paz Urueña, former representative of the University of Leon in the Steering Committee, is recognised by his outstanding labour in the latest two years pm 6.30 pm Analysis and match of offers and applicants. Participants are informed of the figures at the present call 2015: 29 participating universities (6 universities from America 5 from CGU and 1 from CONAHEC, 22 from Europe, and 1 from Asia). 69 offers (25 from American universities 1 of them from CONAHEC s Secretariat, 43 European universities, and 1 from an Asian university) 41 applicants (12 from America 11 from CGU, and 1 from CONAHEC, and 29 from Europe). Likewise, they are reminded about the criteria to take into account to make the selection according to the guidelines of the programme: 1. To give priority to the preference given to the applicant by the home coordinator; 2. To give priority to the preference given to the department by the applicant; 3. To maintain an equivalence between home and host department; 4. To keep a balance between outgoing mobility by countries; 5. To keep a balance between applicants sent and received at the same institution; 6. To give priority to those universities participating for the first time; 7. To give priority to those universities unbalanced in the previous editions; Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 3

5 8. To give priority to those universities receiving candidates not only under the Erasmus Programme; 9. To give a proportional distribution of contributions. Other criteria to take into account: In case that an offer is applied by many applicants and the allocation of the mobilities is impossible, the Steering Committee should try to identify another suitable destination for those applicants, different to the one stated in their Applications Form. Those universities that could not move any applicant in the former edition should be given priority in the current one as far as the characteristics of this edition let do so. First round 7 mobilities Following up the above mentioned criteria, the Steering Committee initiated the selection with the objective to send out at least one candidate per university, and to get that the selected candidates can go to their first wanted offer. Those universities which could not move at least one candidate or which could not get a balance among income and outgoing candidates in the former edition are given priority as far as the characteristics of the edition let do so. In this first round, 7 mobilities are got: 6 from the CGU s member universities, and 1 mobility from a CONAHEC s member university. Second round 20 mobilities The members of the Steering Committee continue with the selection seeking the balance between American mobility and European mobility. All first candidates are taken into consideration. However, the first candidate of the University of Malaga cannot be allocated: In her Application Form, she only indicated one department to be visited and unfortunately it was too demanded by other first candidates. In this second round, 20 mobilities are got. All of them from the CGU s member universities. Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 4

6 Third round 2 mobilities It is detected that two participating universities could not get a mobility yet because the offers of their candidates were too demanded by other suitable candidates. Therefore, according to the guidelines, the Steering Committee identifies other possible destinations for the first candidates of those two universities. It is said that parties shall be consulted to approve these allocations pm 7.00 pm Outcomes of the Steering Committee, and discussion to improve the coordination of the programme. All participating universities with candidates will send out at least one of them. It gives a total of 29 mobilities: 28 outgoing candidates belong to CGU universities. Their home university will receive a CGU contribution of per mobility once the mobility had taken place and the home coordinator duly sends the CGU Secretariat the required final reports. 1 outgoing candidate belongs to CONAHEC. His travel costs shall be covered by the home university/network. Home coordinators shall contact their selected candidates to check if the allocated mobility is accepted. The CGU Secretariat shall receive confirmation of acceptance, or not, within 10 days after have been consulted. Finally, members of the Steering Committee are invited to send any proposal for improving the programme by written to the CGU Secretariat. Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 5

7 IV. Mobility match of offers and applicants Applicants from CGU member universities selected for mobility No. Home country Home University CGU contribution (Euro) Applicant Home department Host department/university 1. Brazil UNESP José Roberto Lalla Júnior Academic Management 20/01 Postgraduate and Lifelong Learning Unit (University of Vigo, Spain) 2. Brazil UNESP Angélica Aparecida Parreira Lemos Ruiz 3. Czech Republic Masaryk University, Brno 4. Mexico Universidad La Salle (Mexico) 5. Mexico Universidad La Salle (Mexico) 6. Mexico University of Guadalajara Zuzana Svarcová Faculty of Sports Studies, Office of External Relations Emma Guadalupe Oropeza Hernández Academic Area 09/02 International Relations Office (Universitat Jaume I, Spain) 05/01 Centre for International Education La Salle (Universidad La Salle, Mexico) Academic Vice rectory 14/06 Vice rectorate for Coordination of Campus Lugo (University of Santiago de Compostela, Spain) Carolina Torres Human Resources 19/01 Cooperation and Development Office (Universitat de Lleida, Spain) Pedro Moreno Badajos Management of Academic Services for Students and Professor 03/01 Information and Reference Unit of the Library Service (University of A Coruña, Spain) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 6

8 7. Mexico University of Guadalajara 8. Mexico University of Monterrey 9. Mexico University of Monterrey 10. Mexico ITESM Instituto Tecnológico de Estudios Superiores de Monterrey) 11. Peru Pontificia Universidad Católica del Perú 12. Peru Pontificia Universidad Católica del Perú 13. Poland Adam Mickiewicz University in Poznan 14. Slovakia Pan European University Jorge Rosas Academic Management 23/01 International Relations Office Programs Coordination with Latin America (Universidad Politécnica de Madrid, Spain) María de los Ángeles Rodríguez Crispín Carlos Alberto Garza Ochoa University Community Management Health Centre 14/05 Risks Prevention Service (University of Santiago de Compostela, Spain) 23/02 International Relations Office European Programs Coordination (Universidad Politécnica de Madrid, Spain) Elsa María Méndez International Program Office 24/01 International Affairs, Student Information Office, Rectorate (University of Las Palmas de Gran Canaria, Spain) Herminia García Talledo Virtual Education Management Freddy Rufino Taipe Obregón Institute of Risks and Health Protection 22/01 Planning and Evaluation Service (University of Jaen, Spain) 18/02 Quality Institutional Assessment Service (University of the Basque Country, Spain) Karolina Warwas Administrative Management 06/13 Academic Services Coordination (University of Guadalajara, Mexico) Radka Strakova International Relations 07/01 Department of International Cooperation (Turar Ryskulov Kazakh Economic University, Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 7

9 15. Spain University of Las Palmas de Gran Canaria 16. Spain Universidad Politécnica de Cartagena 17. Spain Universidad Politécnica de Madrid 18. Spain Universitat de Lleida Kazakhstan) Gloria Navarro Miranda International Relations 06/02 General Coordination for Cooperation and Internationalization (University of Guadalajara, Mexico) Pedro Antonio Luján Peñalver Vicerectorate for Students Affairs/Internationalization Jesús Martín García ICT Organization and Network Servers Management 08/01 Academic Department of Institutional Relations (Pontificia Universidad Católica del Perú, Peru) 05/02 Human Resources (Universidad La Salle, Mexico) Rosa Vaquera Plant Protection 06/05 Research Associate (University of Guadalajara, Mexico) 19. Spain Universitat Jaume I Margarita Gonell Ibáñez International Relations Office 17/01 International Relations (Universidad Mayor, Chile) 20. Spain University of A Coruña Pedro Incio Piñeiro Library 08/02 Special Collections (Pontificia Universidad Católica del Perú, Peru) 21. Spain University of Cadiz Regina Stork Mobility Programmes 28/01 International Relations Office (ITESM Instituto Tecnológico de Estudios Superiores de Monterrey, Mexico) 22. Spain University of Jaen Jacinto Fernández Lombardo Vice rectorate for Planning, Quality, Responsibility and Communication 06/11 Planning Coordination (University of Guadalajara, Mexico) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 8

10 23. Spain University of Leon Héctor Paredes Suárez International Relations and Mobility 24. Spain University of Malaga 25. Spain University of Santiago de Compostela 26. Spain University of Basque Country Sofia Quero Mussot International Relations Office (South America Area) Minia García Angulo Vice Rectorship for Exterior Relationships and Internacionalization 27/01 International Relations Office (UNESP, Brazil) 06/09 Mobility and Scholarships (University of Guadalajara, Mexico) 16/01 Office of Latin American Collaboration (The University of Arizona, USA) Sonia López Díaz International Relations 15/01 CONAHEC (CONAHEC, USA) 27. Spain University of Vigo Hénar Quintas Salgado International Relations 06/01 General Coordination for Cooperation and Internationalization (University of Guadalajara, Mexico) 28. Sweden Karlstad University Kristina (Stina) Röjder Berglund University Administration and Central Services 06/08 Academic Secretariat and Administrative Secretariat (University of Guadalajara, Mexico) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 9

11 Applicants from CONAHEC member universities selected for mobility No. Home country 1. Mexico Universidad Autónoma de Nuevo León Home University Participant Home department Host department/university Gonzalo Portilla International Relations Office 21/01 Centre for International Cooperation (Masaryk University, Brno, Czech Republic) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 10

12 V. Balance of mobility Country University Candidates sent Candidates received Brazil UNESP 2 1 Chile Universidad Mayor No candidates 1 Czech Republic Masaryk University, Brno 1 1 Georgia Ilia State University No candidates Germany University of Regensburg No candidates Kazakhstan Mexico Turar Ryskulov Kazakh Economic University ITESM Instituto Tecnológico de Estudios Superiores de Monterrey No candidates Mexico Universidad La Salle 2 2 Mexico University of Guadalajara 2 7 Mexico University of Monterrey 2 Peru Pontificia Universidad Católica del Perú 2 2 Poland Adam Mickiewicz University in Poznan 1 Slovakia Pan European University 1 Spain Universidad de Las Palmas de Gran Canaria Spain Universidad Politécnica de Cartagena Spain Universidad Politécnica de Madrid 1 2 Spain Universitat de Lleida 1 1 Spain Universitat Jaume I 1 1 Spain University of A Coruña 1 1 Spain University of Cadiz 1 Spain University of Jaen 1 1 Spain University of Leon 1 Spain University of Malaga 1 Spain University of Santiago de Compostela 1 2 Spain University of the Basque Country 1 1 Spain University of Vigo 1 1 Sweden Karlstad University 1 USA CONAHEC 1 1 USA The University of Arizona No candidates 1 Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 11

13 9 universities sending 1 candidate and receiving 1 candidate 1. CONAHEC (USA) 2. ITESM Instituto Tecnológico de Estudios Superiores de Monterrey (Mexico) 3. Universidad de Las Palmas de Gran Canaria (Spain) 4. Universitat de Lleida (Spain) 5. Universitat Jaume I (Spain) 6. University of A Coruña (Spain) 7. University of Basque Country (Spain) 8. University of Jaen (Spain) 9. University of Vigo (Spain) 10. Masaryk University, Brno (Czech Republic) Universities sending 2 candidates and receiving 2 candidates 1. Pontificia Universidad Católica del Perú (Peru) 2. Universidad de La Salle (Mexico) Universities sending 2 candidates and receiving 1 candidate 1. UNESP (Brazil) Universities sending 2 candidates and receiving 0 candidates 1. University of Monterrey (Mexico) Universities sending 1 candidate and receiving 0 candidates 1. Adam Mickiewicz University in Poznan (Poland) 2. Karlstad University (Sweden) 3. Pan European University (Slovakia) 4. Universidad Politécnica de Cartagena (Spain) 5. University of Cadiz (Spain) 6. University of Leon (Spain) 7. University of Malaga (Spain) Universities sending 1 candidate and receiving 2 candidates 1. Universidad Politécnica de Madrid (Spain) 2. University of Santiago de Compostela (Spain) Universities sending 2 candidates and receiving 7 candidates 1. University of Guadalajara (Mexico) Universities sending 0 candidates and receiving 1 candidate 1. The University of Arizona (USA) 2. Universidad Mayor (Chile) 3. Turar Ryskulov Kazakh Economic University (Kazakhstan) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 12

14 Universities sending 0 candidates and receiving 0 candidates 1. Ilia State University (Georgia) 2. University of Regensburg (Germany) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015 Page 13

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