Videoconference Utilization Report - January to December 2010

Transcription

1 UBC Medical Education Distributed Program Videoconference Utilization Report - January to December Introduction: British Columbia is increasing the number of medical doctors in the province over the next several years through its distributed medical education programs. As an integral part of these programs the province is committed to training doctors in distributed diverse communities around BC. Currently there are 1024 UBC students in the MD undergraduate program, of which 128 are based in the Northern Medical Program (NMP) and 128 based in the Island Medical Program (IMP), with the remaining 768 distributed throughout the Vancouver-Fraser medical program. There are over 1000 UBC residents in 64 postgraduate programs distributed throughout the province. In 2011 the Southern Medical Program (SMP) will be introduced starting with 32 students. In 2005, BC s government committed $27.6M to the Ministry of Health in order to create academic space within clinical facilities around the province, and $14.9M to install the necessary videoconferencing technology within those academic spaces, to support and deliver distributed medical education program in the province. An integral component of the expanded medical program is the ability to deliver high-quality distributed undergraduate and postgraduate education including academic rounds in real time (videoconference) between all of the University Academic Campuses, Clinical Academic Campuses, Affiliated Regional Centres and Community Education Facilities. This also fosters the creation of a full academic environment by supporting activities such as academic rounds, faculty development and continuing medical education. Distributing through videoconferencing expands the user base, saves time, reduces duplication and ensures the UBC Faculty of Medicine, the Ministry of Health, the Health Authorities and ultimately the BC taxpayer derive maximum benefit from the investment. Copyright / Permission to Reproduce These materials are produced and/or compiled by the University of British Columbia Faculty of Medicine and are covered by the provisions of the Copyright Act, by Canadian laws, policies, regulations and international agreements. Such provisions serve to identify the information source and, in specific instances, to prohibit reproduction of materials without written permission.

2 2. Executive Summary Total usage: In 2010 there were 20,542 sessions amounting to 45,001 hours. Total number of session increased by 25% in 2009 & 27% in Total number of hours increased by 26% in 2009 & 8% in Videoconference usage: In 2010 there were 4,371 videoconference sessions amounting to 29,504 videoconference hours. Since 2009 videoconference sessions have increased by 28% & videoconference hours have increased by 13%. The largest increase was noticed in academic rounds (180%) and health & academic institutions (140%). Videoconference Utilization Report - JanDec10 - v2 0 Page 2 of 9

3 3 Total Usage The following chart shows a comparison of total hours (videoconference and non-videoconference) by region from 2008 to Videoconference Utilization Report - JanDec10 - v2 0 Page 3 of 9

4 4 Videoconference Usage The following table shows a comparison of videoconference hours by user type from 2008 to USER TYPE UG Year 1 Curriculum 905 1, UG Year 2 Curriculum 1,732 1,864 1,632 UG Year 3 Curriculum 4,514 4,771 5,806 UG Year 4 Curriculum Postgraduate Curriculum 2,175 2,731 3,177 Academic Rounds ,385 Education Program Planning and Organization 3,495 3,570 4,566 Education Operations 4,240 7,332 6,471 Faculty of Medicine Business 841 1,442 1,342 Faculty of Medicine Research Health & Academic Institutions ,042 Student Program ,691 1,674 Total Hours 20,179 26,059 29,504 Total # of Events 2,979 3,431 4,371 Average # of Sites per event Average # of Hours per site Please refer to the following for more details: Section 5: E of events that fall under user type Education Program Planning and Organization, Education Operations, Faculty of Medicine Business and Health and Academic Institutions. Appendix A: Videoconference rooms and portables used for data collection and reporting. Appendix B: Faculty of Medicine academic space across six health authorities since Please note the following was not calculated as it was considered outside the scope of this report: Setup time hours. Non-videoconference meeting hours in Videoconference rooms. Desktop VC (Movi/Mirial) hours. Videoconference Utilization Report - JanDec10 - v2 0 Page 4 of 9

5 5. Videoconference Usage The following chart shows videoconference hours and percentage by user type in Here are some examples of events that fall under user type Education Program Planning and Organization, Education Operations, Faculty of Medicine Business and Health and Academic Institutions : Education Program Planning and Organization UG and PG meetings, PBL tutor meeting, Block Chair meeting, and other meetings such as UG Education committee, Curriculum committee, Student Assessment & Promotion, Admissions, MDUPC, EAU, FRC, FREC, CEAC, ICC, DPPC. Education Operations Committees, IT, Consultations and Project meetings such as ARC, CUAD, ESU, ECC, ARPT, CEFC, Accreditation, Facilities, AVIT, MedIT, TEL, MPAACT, Ambit, One45. Faculty of Medicine Business Dean s Weekly meeting, Dean s Executive meeting, Department Head meeting, CALI Govt. meeting and other meetings such as CHES, STAR, ADAPT. Health and Academic Institutions Health Authority rounds and meetings such as BCCA Tumor Group Rounds, Critical Care Rounds, Hospital Care Rounds, BCCA Sarcoma Conference. UBC department events. Videoconference Utilization Report - JanDec10 - v2 0 Page 5 of 9

6 6 Videoconference Hours by Site and Region The following chart shows videoconference hours by site and region in Videoconference Utilization Report - JanDec10 - v2 0 Page 6 of 9

7 6 Total Usage by Site and Region The following chart shows total hours by site and region in Videoconference Utilization Report - JanDec10 - v2 0 Page 7 of 9

8 Appendix A Videoconference rooms and Portables used for data collection and reporting are listed below. Clinical Academic Campus and Affiliated Regional Centre Health Authority Rooms No. of rooms VCH DHCC 1020, 2201, 2230, 2252, 2256, 2262, 2263, 2264, 2267, 11116, 11124, 11268, CESEI, Eye Care Centre, 2 HEC Paetzold, JPPN 3414, Taylor Fidler, 3 MSAC 103, 110, B08 8 LGH Seminar D, LGH Annex 112, RGH 1763, SPH Conf 4/5 4 PHSA CWH 2D22, 3D16 2 FHA ARHCC Baker 1, CGH ICU2, RCH 017, 025, 074, SMH VIHA CRGH, Duncan, NRGH 2015, RJH 011, 120, 125, 130, VGH 1912, 1914, 1916, Law Portable, Eibner Portable NHA DCDH Bsmt, FSJH 010, MMH, UHNBC 5005, 5011, 5017, 5030, Portable 1, Portable 2 9 IHA KGH 106, 228, 235, 237, RIH B1 5 University Academic Campus 12 TOTAL 59 Campus Rooms No. of rooms UBC IRC 305, IRC 324, LSC 1, LSC 2, LSC 1443, LSC CMR, LSC GAL, LSC MPL 8 UVIC MSB 107, 131, 150, 160, 210, 310, 350, Casiro Portable, Lampron Portable 9 UNBC NHSC 9-110, 9-200, 9-235, 9-292, 9-370, 9-374, Snadden Portable 7 UBCO Jones Portable 1 TOTAL 25 1 CESEI Department of Surgery VC room 2 HEC Vancouver Coastal Health VC room 3 MSAC Medical Students Alumni Centre VC room Videoconference Utilization Report - JanDec10 - v2 0 Page 8 of 9

9 Appendix B In order to support the Faculty of Medicine s 2003 expansion and distribution plans for the medical school, the Ministry of Health Services provided funding for teaching space in Clinical Academic Campuses and Affiliated Regional Centres. In 2005, the infrastructure plan was augmented with an additional clinical academic campus at the Kelowna General Hospital. As shown below, considerable progress has been made in completing many of these facilities. In fact, since 2003 academic space across all six health authorities has increased from 638,562 to 997,762 square feet (56%). Date: June 10, 2011 Prepared by: Anil Patel, Manager, Academic Shared Resources Videoconference Utilization Report - JanDec10 - v2 0 Page 9 of 9