1 Facilities Management Solutions from a company you can count on. Konica Minolta Facilities Management Solutions (KMFMS) is a comprehensive program that can reduce costs and implement best business practices throughout your organization. In today s fast-changing business environment, KMFMS can provide staffing resources, process improvement strategies, advanced technologies, application-specific solutions and Tier 1 service programs from a proven provider that can customize a program to perfectly fit your business. A Konica Minolta Facilities Management Solution can be the key that opens the door to higher productivity allowing your business processes to be covered, leaving you and your staff free to concentrate on the core business goals of growth, sales and profits.
2 Higher value, lower cost a better way to manage your facility. Create caption? Ataepe et reptur? Agnistiorum voluptatem facearume dentum nimagnate re doluptate dolliqui dolut maximpo ritatem quost ullorpor apient ipiderspe dolupti stotat aut esti arum quo tem fugiati consequi ra doloris To be competitive today, you need to keep pace with technology. Stay ahead of your competition. Focus on fast-changing conditions that create new opportunities. All while keeping an eye on the business essentials that make you productive and profitable. Konica Minolta s Facilities Management Solutions program is unique in that it matches the client applications with the best possible provider of the required services. KMFMS covers all of the business fundamentals: managing your flow of information, moving hard copy & electronic documents to their final destinations more efficiently with state-of-the art technology. It can provide knowledgeable, motivated & professional staffing resources, handle on-site and offsite fulfillment, provide a total document management program including help desk services, hospitality & conference services coverage, furnish on-site litigation support services, manage supply orders and much, much more. KMFMS combines a comprehensive, enterprise-wide managed program in a single agreement all provided by Konica Minolta Business Solutions. Why business leaders demand Facilities Management Solutions. The logic of KMFMS is inescapable: let professionals manage your facilities so you can run your business. The numbers indicate a solid success story. In a recent survey, 63% of business decision-makers revealed that they have outsourced one or more management process in the past five years. Over four out of five executives with active outsourcing programs said they were satisfied with their decisions and would continue to use 3rd-party business services. And 66% of those executives believe outsourcing helps them become more profitable and increase shareholder value. Which organizations benefit most from Facilities Management Solutions? Organizations with a large volume of document traffic, a significant reliance on the use of central reprographic & in-plant fulfillment departments, and large-scale mail, shipping and receiving operations find that outsourcing these activities enable them to reduce staffing, expand operations or repurpose full-time employees to be more productive. Outsourcing site management responsibilities can also increase employee skill sets, cut down on absenteeism, provide a stronger career path for office services staff and improve overall employee efficiency and morale.
3 What industries need Facilities Management Solutions? Vertical markets often have special needs that require expert management assistance. Healthcare, educational and legal providers are industry specialists, more valuable in their professional skills than in routine administrative tasks so facilities management solutions can be especially valuable in applications like these. Educational facilities demand time-consuming oversight of student record-keeping, testing, campuswide networking and mail distribution. Hospitals, clinics, doctors offices and medical insurance providers must cope with electronic records conversion, increasing security & HIPPA concerns and rising administrative costs. Legal providers require casefile preparation, electronic discovery, after hours staffing and archiving & litigation services. Konica Minolta and our trusted Facilities Management Solutions partners can accomplish all of these specialized tasks more quickly, accurately and cost-effectively. How KMBS Facilities Management Solutions get the job done better. At Konica Minolta, our KMFMS team will analyze your business processes, understand the needs of your facilities, and put you in touch with contracted partners who have broad expertise in managing operations of your size and scope. A KMFMS Agreement and our partnership program give you the advantage of a single point of contact for hardware, software solutions, service and support. They provide both on-site and off-site resources to handle routine and emergency response, keeping your facility operating at peak efficiency. As management professionals, they re expert at maximizing your productivity. And the KMFMS program will reduce your labor costs by freeing your current staff from timeconsuming routine tasks. Why choose Facilities Management Solutions? An InfoTrends 2009 survey identified 10 reasons why companies outsource their facilities management Improve company focus Reduce and Control Operating Costs Free Resources for Other Purposes Gain Access to World-class capabilities Resources not available internally Accelerate reengineering benefits Reduce time to market Share risks Take advantage of offshore capabilities Function difficult to manage
4 A total management solution: with access to the latest technologies. Konica Minolta expertise in every area of digital document technology stands at the heart of the Facilities Management Solutions we can offer your business. You ll benefit from a broad range of today s most advanced document imaging systems and software, all working together to improve your productivity and reduce your costs. In fact, Konica Minolta equipment in a comprehensive Facilities Management Solution can realize up to 30% savings in overall material costs while streamlining your workflow to improve information throughput and employee productivity. Konica Minolta innovations to get the job done better. With the introduction of bizhub MFPs, Konica Minolta raised the bar in digital document quality and costefficiency. Built-in Emperon print control makes operation simple with user-friendly interface and universal print drivers and our exclusive Simitri polymerized toner provides high-resolution image quality with biomass plant-based materials to protect the environment. Another advantage of bizhub OP (Open Platform) design is best (bizhub Extended Solution Technology), allowing seamless integration of both Konica Minolta s own software solutions 3rd-party industry-standard software in use by healthcare, educational, legal and other specialized applications. With Konica Minolta, your facility can take advantage of networkable, right-sized solutions to fit every document imaging demand: bizhub Office MFPs provide high print/copy output speeds and incorporate fast, flexible scanning to multiple destinations, with sleek centeroffice styling and scalable finishing options. pagepro and magicolor laser printers provide superb B&W or color print/copy output at the output speed your workflow demands. FACILITIES MANAGEMENT S O L U T I O N S
5 bizhub PRESS and bizhub PRO deliver high-speed production printing in both color and B&W, offering print professionals superior image quality, greater color stability and purpose-built reliability. bizhub A4 solutions replace legacy desktop printers with compact MFPs that reduce energy consumption and integrate with your other networked MFPs. Environmental initiatives help you go green, save energy and lower operating expenses including our Clean Planet program, the industry s first cost-free recycling plan for all Konica Minolta consumables. Serving the specialized document needs of your business. In addition to handling the corporate communications materials, reports, presentations, electronic forms, billing statements and other documents that every business requires, Konica Minolta hardware and software handles special needs in a wide range of applications: Healthcare: Konica Minolta MFPs provide an ideal on-ramp for EMR conversion, with special security safeguards for HIPAA compliance. Higher Education: With Konica Minolta bizhub MFPs and production printers, course content can be created in-house and ondemand at a fraction of the cost. K-12 Education: Konica Minolta provides solutions for student testing, grading and recordkeeping with enhanced security and all-in-one productivity. Legal: Konica Minolta hardware and software work together to scan legal documents, prepare casefiles with tabbed pages, perform automatic Bates stamping, redaction, annotation and more. PageScope software reduces IT administrative needs and simplifies the management of documents and devices with server-based authentication, account tracking, print status notification and customized MyPanel user interface at login on each bizhub MFP. bizhub SECURE offers additional lockdown protection for your bizhub MFP to help guard against unauthorized access including 20-digit alphanumeric secure administrator password, HDD encryption and automatic data deletion. Libraries: Konica Minolta microform and faceup scanning solutions speed library workflow, protect fragile bindings and interface with costrecovery systems. Marketing: Konica Minolta bizhub color MFPs and production printer solutions offer advanced color imaging technology and sophisticated color management tools for graphics professionals. Manufacturing: KIP wide-format printers lead the industry in color or monochrome.led-based printing and viewing of wide-format engineering drawings, public-works documents and more.
6 TECHNOLOGICAL BENETITS A management solution to work just the way you do. No two businesses work exactly the same way but every business leader should be asking the same kinds of questions. Are you paying too much for document printing and copying? Is your business information moving quickly enough, and reaching the right people? Do you sacrifice impact by printing in B&W when color has greater impact? Are you using color for everyday document needs where B&W is more cost-effective? Have you realized the full potential of new digital technologies? Is your equipment working together? Are you wasting energy with redundant or underutilized devices on standby? Would you benefit from greater tracking, reporting and accountability? And most important: do you need a productivity partner, not just an equipment provider? FINANCIAL BENEFITS outsourcing OPERATIONAL BENEFITS TECHNOLOGICAL BENETITS ENEFITS outsourcing
7 Finding new ways to improve your flow of information. With Konica Minolta, you have access to services that go far beyond business as usual including our Optimized Print Services to evaluate, assess and improve the productivity of your document environment by managing your printing more efficiently. The OPS Workflow Software Suite includes four implementation steps: Opt-MONITOR works behind the scenes to monitor your current printing environment and provide ongoing assessment services, automated delivery of supplies and scheduled proactive maintenance. Opt-ANALYZE identifies total print expenditures and creates a customized cost-per-print profile for your business helping you realize significant cost reductions through consolidating supplies, service and support for all your output devices. Opt-VISUALIZE provides a conceptual floor plan that shows the current location of print/copy/scan devices and compares the result to a simulated configuration saves energy, speeds workflow and reduces bottlenecks. Opt-MANAGE achieves ongoing cost reductions via customized rules-based solutions that suggest the most efficient device for each print job controlling the use of color printing, recommending 2-sided printing where appropriate, and sending notifications to modify employee behavior. Studies have shown that managed printing can save up to 25% in consumables and reduce IT help desk calls by up to 40%. With an Optimized Print Services evaluation followed by a Facilities Management Solution, you can be certain your business information flows at maximum efficiency and minimum cost. A total package of operational, technology and financial benefits. Konica Minolta Facilities Management Solutions are comprehensive, cost-effective, and all-inclusive. A single agreement saves you the time and trouble of dealing with multiple vendors and equipment providers. Consolidated invoicing can minimize costs and reduce errors. Our expert assessment can give you a better handle on your needs and flexible equipment and staffing provisions let you customize a management solution that s a perfect fit for your application, with on-site, first response to a multi-vendor fleet of output devices to get you up and running again. You can implement both walk-up and scheduled services for document print/copy, bindery, mailing, shipping/ receiving, and centralized supply management procedures, with just-in-time deliveries to minimize the need for storage space. You ll have on-site fulfillment, scanning/ imaging, reception, fleet management and record-keeping capabilities. Plus access to additional trained staffing resources for high volume or other special projects. Staff crosstraining can minimize service disruption during absences, vacations, etc. And with facilities management tasks covered by trained professionals, your administrative team can be assigned to more productive management tasks for greater efficiency. With all these advantages, a Konica Minolta Facilities Management Solution makes good business sense and can make a big difference in your bottom-line costs.
8 Konica Minolta Business Solutions provides managed IT services and advanced document imaging technologies from desktop to print shop. We lead the industry in high-resolution digital color imaging, cost-effective high-volume digital print production, network integration and value-added performance features to speed workflow and reduce costs. Headquartered in Ramsey, New Jersey, Konica Minolta delivers expert professional services and support through an extensive network of direct sales office, authorized dealers, resellers and distribution partners in the United States, Canada, Mexico and Central and South America. To learn more about Konica Minolta s Facilities Management Solution program, contact your Corporate Account Manager to set up an appointment. Or call our FMS team direct: (contact info) And for all the facts on Konica Minolta products and services, including the latest innovations in bizhub MFP color document systems and bizhub PRESS production print equipment, please visit our website: Konica Minolta Optimized Print Services offers a full suite of device output services and workflow solutions that increase efficiency and control costs. Please contact your authorized Konica Minolta sales representative for details. KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive Ramsey, NJ KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. Konica Minolta is a trademark of KONICA MINOLTA HOLDINGS, INC. bizhub, Emperon, magicolor, pagepro, and PageScope are trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Simitri is a registered trademark of KONICA MINOLTA BUSINESS SOLUTIONS. All other brands and product names are registered trademarks or trademarks of their respective owners. Design & specifications are subject to change without notice. Item #: KMFMSBro 2/12
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