Office of the Secretary Data Center Consolidation Initiative (DCCI) Plan. Unclassified

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1 Office f the Secretary Data Center Cnslidatin Initiative (DCCI) Plan Unclassified

2 Dcument Histry DOCUMENT VERSION # ISSUE DATE BY DESCRIPTION OF REVISION(S) Prject Team Initial Draft /15/11 Edit sectins /16/11 Additinal sectin edits /16/11 Cst benefits included 0.0.5x 9/19/11 Add additinal team input sectins, additinal edits, and master /20/11 Frmat edits /21/11 Additinal sectin edits /21/ /22/11 Added missing elements and recmmendatins frm peer review and PMO internal review Crrected residual track changes artifacts /26/2011 Line edits based n reviews /27/2011 Incrprate changes frm PMO and SD reviews /29/2011 Incrprate cmpnent input /30/ r 10/3/2011 Incrprate final input and submit fr signature. Incrprate changes related t predecisinal infrmatin and final edits.

3 Dcument Apprvals Bernard J. Mazer Chief Infrmatin Officer Department f the Interir Date June Hartley Senir Accuntable Official Chief, Service Delivery Divisin (Acting) Department f the Interir Date Maria Clark Divisin Chief, Slutins Develpment Divisin (Acting) Department f the Interir Date Bruce Dwns Prgram c-lead, Data Center Cnslidatin Initiative Department f the Interir Date Gilbert Wake Prgram c-lead, Data Center Cnslidatin Initiative Department f the Interir Date Apprval f this dcument demnstrates agreement n the scpe, desired utcmes, schedule, csts, and resurce cmmitments stated in this dcument. This includes the bligatin t bear the cnsequences fr failure t perfrm as expected. U.S. Department f the Interir Page 3 f 65 OS DCCI Department Master Plan

4 Table f Cntents 1. Intrductin Prgress Infrastructure Metrics High Level Accmplishments Lessns-Learned and Templates Develped DOI Missin Overview Purpse Scpe Initial Scpe Life-Cycle Scpe Visin Gals DCCI Prject Gals DOI Strategic Plan Gals Supprted DOI IT Transfrmatin Strategy Gals Supprted OMB Federal Data Center Cnslidatin Initiative (FDCCI) Gals Supprted OMB Clud-First Gals Supprted Plan Develpment Prcess Overview f Plan and Planning Guidance Plan Structure Cncurrent Executin and Recurring/Iterative Planning Cntinual Imprvement and Perfrmance Measures Department-wide Cnslidatin and Site Migratin Apprach Meet Cnslidatin Cmmitments and Identify Additinal Opprtunities Setting Cnslidatin and Hsting Pririties Cmpnent Site Cnslidatin Plans (SCPs) Organizatin and Gvernance Prject Management Organizatin and Gvernance IT Gvernance and Organizatin Prject Alignment Gvernance with the IT Transfrmatin Strategy Plicy, Gals and Objectives Gvernance Department Baseline Prfile Infrastructure Baseline Shared Services Baseline Prpsed End-State fr DCCI prject Deliverables Prject Deliverables Prject Management Deliverables Standard Prject initiatin dcuments Standard Prject Cntrls DCCI-Specific Prject Cntrls Majr Milestnes and Master Schedule Majr Milestnes Department Master Schedule (DMS) U.S. Department f the Interir Page 4 f 65 OS DCCI Department Master Plan

5 Site Migratin Master Schedule Hst Site Integratin Master Plan Service Surce Develpment Master Plan PMO Master Plan Resurces and Staffing Summary f Initial Department-Level Prject Resurce Requirements Summary f Rles and Respnsibilities Prject Budget Risks Cst-Benefit Analysis Quantitative Analysis: Investment, Cst-Avidance and Savings Investment, Savings and Cst-Avidance Mdels Investment, Savings and Cst-Avidance Estimates Qualitative Benefits: Prject Cntrls Standard Prject Cntrls Wrk Breakdwn Structure (WBS) Prject Phasing Prject Master Schedule DCCI Specific Cntrls Privacy and Security Cnslidatin Cmmitment Change Cntrl Applicatin and Data Assessment Tl (ADAT) Actin Plans fr Migrating Shuldn t Applicatins Waivers and Dcumentatin f Can t Applicatins Site Cnslidatin Validatin/Audit Prcess Perfrmance and Cmmunicatins Guidance Perfrmance: Basis fr Perfrmance Plans Cmmunicatins Guidance Stakehlders Recurring Meetings Cmmunicatins and Status Reprt Flw and Cycle Cmmunicatin and Status Reprts Assumptins Business and Technical Cnsideratins Dependencies and Critical Success Factrs and Key Strategic Prject Dependencies Inventry Gaps and Anmalies Crrective Actin Plan(s) U.S. Department f the Interir Page 5 f 65 OS DCCI Department Master Plan

6 Table f Figures Figure 1 Initial Cnslidatin Cmmitment (Surce: DOI Plan, August 30, 2010)... 8 Figure 2 Summary f Infrastructure Metrics fr Cmpleted Cnslidatins... 9 Figure 3 Scpe f Prject Activities Figure 4 DCCI Gal Analysis Matrix Figure 5 DCCI Planning and Cllabratin Prcess/Schedule Figure 6 Prject Organizatin and Lines f Cmmunicatin Figure 7 OCIO Organizatin Figure 8 IT Transfrmatin: Seven Initial Fcus Areas Figure 9 DOI Organizatin Figure 10 Crss-Cmpnent Gvernance Figure 11 Baseline Inventry (Mre than 3 servers, tiered and nn-tiered) Figure 12 Gegraphic Distributin f Data Centers (Mre than 3 servers, tiered and nn-tiered) Figure 13 Majr Planning MIlestnes (CY2011-CY2012) Figure 14 Site MIgratin Master Schedule (Initial Cnslidatin Cmmitment) Figure 15 Initial DCCI PMO Resurces Required (In additin t Gvernment Lead, C-lead and PM) Figure 16 Prject Rles and Respnsibilities Figure 17 Budget Planning Template Figure 18 Risk Management Prcess Figure 19 Risks by Categry Figure 20 Cntext fr Emplying ADAT Figure 21 ADAT Prcess Figure 22 Rles and Respnsibilities Figure 23 Cmmunicatins and the Gvernance Chain Figure 24 Stakehlder Matrix Figure 25 Sequence/Cycle f Reprting Figure 26 Summary f Cmmunicatins and Status Reprts Figure 27 Assumptins by Categry Figure 28 DCCI Prject Dependencies (Strategic) Figure 29 Inventry Gap Appraches (Shrt- and Lng-Range) U.S. Department f the Interir Page 6 f 65 OS DCCI Department Master Plan

7 1. Intrductin The Department f the Interir (DOI) spends a significant amunt f its Infrmatin Technlgy (IT) budget t supprt a wide array f legacy systems in highly distributed cmputing envirnments. With relatively flat IT budgets ver the past several years and with anticipated future budget reductins, DOI struggles t find sufficient funds t invest in new technlgies needed t help the Bureaus and Offices meet tday s peratinal requirements. Additinally, a lng histry f independent management and develpment f IT slutins further inhibited a cllabrative apprach t streamlining the IT infrastructure. In January 2010, DOI chartered the DOI Innvatins and Efficiencies Team (DIET) t vercme these challenges by prpsing a series f technical recmmendatins n streamlining DOI s IT infrastructure. The team initiated a fcused planning effrt that included the implementatin f quick wins t enable the redirectin f funds t help supprt identified ptimizatin effrts. This apprach was designed t cunteract the escalating IT ttal cst f wnership in the existing peratinal envirnment. Hwever, DOI was cncerned the timing and magnitude f these cst avidances may nt have been sufficient t prvide the initial capital infusin necessary t pursue the scale f ptimizatin needed. In February 2010, the Office f Management and Budget (OMB) established the Federal Data Center Cnslidatin Initiative (FDCCI). FDCCI fcuses n prmting Green IT, the reductin f data center perating csts, increasing IT security, and the use f mre efficient cmputing platfrms and technlgies. DOI Leadership steadfastly supprts the FDCCI fcus, and is leading the culture change necessary fr FDCCI success. The FDCCI annuncement prvided additinal mmentum fr the DIET Infrastructure Cnslidatin prject already underway. FDCCI became the majr cmpnent within the DOI Infrastructure Cnslidatin prject. Redesign f the infrastructure t be less cmplex and mre efficient will significantly imprve IT peratins. In December 2010, DOI issued Secretarial Order 3309, which eliminated all Bureau and Office Chief Infrmatin Officer (CIO) psitins and cnslidated all IT authrity under the Department Office f the Chief Infrmatin Officer (OCIO). This resulted in the cultural changes necessary fr FDCCI success by initiating a brad IT Transfrmatin Strategy. The pre-existing IC prjects that were riginally managed under the DIET initiative cntinued, but were migrated t align with the verall DIET IT Transfrmatin Strategy and renamed the Data Center Cnslidatin Initiative (DCCI). In respnse t FDCCI, DOI plans t adpt a hybrid apprach that cnsiders and leverages industry best practices fr decmmissining bslete applicatins, cnslidating data centers, virtualizing servers and strage, and increasing adptin f clud cmputing. The investment funding needed fr the five year perid ending in furth quarter, calendar year (CY) 2015, is still being determined based n develping cmpnent level plans fr virtualizatin, site migratin and hsting. While the department anticipates that these cnslidatins will yield cst avidances and savings in the lng-run, they will require immediate investments fr which a funding strategy remains t be determined. Realizing energy and facility savings will depend largely n the ability t adjust lease agreements t allw prper agency IT credits and reaching agreements regarding Overtime Utilities charges which incentivize investments in efficiencies. Real prperty savings and cst-avidance at this pint wuld be purely speculative; they are expected t be significantly delayed and ff-set by retrfit investment requirements and rent inflatin. U.S. Department f the Interir Page 7 f 65 OS DCCI Department Master Plan

8 DOI will need t cmplete mre rigrus validatin befre cmmitting t specific financial targets, but is actively engaged in evaluating a gvernment-wide Savings/Cst Avidance Mdel as basis fr financial prjectins. Identifying adequate and immediate funding t initiate the mdernizatin is a challenge and will have an impact n the timeliness f DOI s executin f cnslidatin plans. Majr prject targets f the DOI hybrid slutin include: Develping a lng range hsting strategy serving the gegraphically dispersed prgrams and users by the end f CY2012. These hsting needs may be met by a prtfli f in-surced, ut-surced and federal partner service prviders. The actual number f data centers required will be determined based n requirements captured by applicatins assessments and service prtflis established under this plan. Cnslidating 95 existing data centers/server rms/equipment clsets by the end f CY2015; this is a 45% reductin frm the beginning inventry identified in September Figure 1 belw, identifies the distributin f cnslidatin targets by cmpnent rganizatin and calendar year. Calendar Year (CY) Cmpnent Organizatin Prject Ttal Bureau f Indian Affairs (BIA) Bureau f Land Management (BLM) Bureau f Ocean Energy Management, Regulatin and Enfrcement (BOEMRE) 2 2 Bureau f Reclamatin (BOR) Fish and Wildlife Service (FWS) Natinal Business Center (NBC) 1 1 Natinal Park Service (NPS) Office f Histrical Trust Accunting (OHTA) 1 1 Office f Surface Mining (OSM) US Gelgical Survey (USGS) DOI Annual Cnslidatin Cmmitment Figure 1 Initial Cnslidatin Cmmitment (2010 Cmmitment Baseline) Achieving server virtualizatin rates f 1:4 fr small ffices, 1:6 fr medium size ffices and 1:10 fr large data centers by the end f CY2015. In summary, DOI is fully engaged t meet the gals f the FDCCI. DOI has already established and is implementing a cmmn Active Directry service. The Department has implemented energy efficiency imprvements and is in the prcess f surcing a single, secure, clud-based messaging service fr all Interir emplyees in alignment with gvernment clud first bjectives. DOI bureaus and ffices have been making, and cntinue t make, excellent prgress in virtualizing servers t reduce and ptimize system management and delivery. Thin cmputing technlgies have been implemented in several rganizatins with ther rganizatins sn t fllw. DOI has als decmmissined sftware, hardware, and strage assets frm peratinal status. U.S. Department f the Interir Page 8 f 65 OS DCCI Department Master Plan

9 2. Prgress T date, the department has cnslidated 13 sites against a CY2012 target f 18 sites; DOI expects t achieve the aggregate cnslidatin target f 18 data centers by the end f CY2012. The fllwing is a summary f infrastructure metrics, accmplishments and lessns-learned related t current planning and executin activities. 2.1 Infrastructure Metrics A summary f infrastructure metrics related t these cnslidatins is prvided in Figure 2 belw: Decmmissined Data Centers/ Server Rms/Equipment Clsets Cnslidated SQFT expsed (Nte 1) Racks Servers Pwer (KwH/YR) 13 11, (Nte 2) 205,700 Nte 1. Althugh cnslidatins expsed ver 11,000 SQFT f data center space, the ability t realize cst savings r cst-avidance related t this space is limited. This will be addressed in the cst mdel. Nte 2. Cmpnent Organizatins utilized technical refresh funding t purchase blade servers and virtualizatin sftware. This resulted in a temprary increase in the number f servers, but enables parallel implementatin methd t reduce peratinal impact, and will ultimately reduce the ttal number f physical servers ver the prject life-cycle Figure 2 Summary f Infrastructure Metrics fr Cmpleted Cnslidatins 2.2 High Level Accmplishments Issued Secretarial Order 3309, cmpleted OCIO rerganizatin, and published IT Transfrmatin Strategy; Implemented initial purchasing and hiring cntrls; Designated Cmpnent-level DCCI Leads and Alternates and implemented Weekly Operatinal Level meetings between department and cmpnent level DCCI leaders; Cmpleted inventry analysis and Cncept f Operatins (CnOps) presentatin; Cmpleted Prject Charter and preliminary Prject Management Office Resurce Plan; Cmpleted initial survey f internal hsting candidates; Cmpleted pilt fr Applicatins and Data Assessment Tl (ADAT), which will enable department t cnsistently/bjectively evaluate applicatins fr migratin pprtunities; U.S. Department f the Interir Page 9 f 65 OS DCCI Department Master Plan

10 Implemented Cnslidatin Cmmitment Change Cntrl Prcess; Demnstrated capabilities and technical standards fr virtualizatin and mre efficient servers utilizing existing prcurement vehicles; Recgnized cnslidatin pprtunity related t new facility, Blmingtn, MN, enabling fur cmpnent rganizatins t cnslidate data center peratins as part f the mve; Implemented infrmal Integrated Prject Team (IPT) t address Alaska pprtunities; Implemented plicy changes t enable System Center Cnfiguratin Manager (SCCM) t identify IT assets acrss the enterprise; Participated in FDCCI lead Industry Day t prvide fundatin fr market studies supprting anticipated hsting service alternatives analysis; Explred hsting pprtunities, service fferings and service-ready status with ther Agencies; and Cmpleted DOI s first inter-agency hst site integratin (hsting anther agency in a DOI facility). 2.3 Lessns-Learned and Templates Develped Cmpleted sample templates fr majr plan elements: Bureau Master Plan (BMP) & Site Cnslidatin Plans (SCP); Initial Hsting Requirements Dcument, Hsting Capabilities/Capacity Dcument and Site Hsting Gap Analysis; and Prject Cmmunicatins Guidance and Status reprting. Develped reusable small-site virtualizatin standards utilizing existing sftware and hardware fr enterprise prcurement vehicles. Demnstrated viability f virtualizatin technlgies and implemented cmpeting standards and slutins via applicatins and systems Change Advisry Bards (CAB). Gained better appreciatin fr cmplexities and cnstraints related t crss-cmpnent hsting and migratin. Expsed need t develp cnsistent business mdel and service prfiles/prtflis; Identified cmpnent rganizatin assumptins fr hsting alternatives/surcing; Validated assumptins abut cnstraints related t diverse cmpnent security architectures and Certificatin & Accreditatin (C&A) bundaries; and Cllected existing Service Prtflis and Service Level Agreements (SLAs). U.S. Department f the Interir Page 10 f 65 OS DCCI Department Master Plan

11 Develped understanding f data center cst drivers and limitatins f diverse legacy accunting systems and prcesses. Develped internal cst/savings mdel and expsed challenges t realizing prject savings and cst-avidance; Recgnized pprtunities t apply lessns learned by aligning infrastructure technical refresh with DCCI needs at cmpnent rganizatin level; Validated assumptins abut telecmmunicatins csts and circuit duplicatin, and established prject-tprject cnnectin with Telecmmunicatins Cnslidatin team; Established Integrated Prject Team (IPT) staffing/resurce template; Implementing fr develpment f Hsting Business Case Develpment and Acquisitin Strategy; Prpsed fr remediatin f inventry challenges in areas f Facilities, Pwer and Wrkfrce data; Custmer Relatinship Management and Planning (CRMP) rganizatin lead listening sessins cnducted at custmer lcatins acrss the United States, dcumented stakehlder cncerns regarding IT Transfrmatin and Data Center Cnslidatin. These cncerns were cnsidered in the develpment f plans; Established prject budget and spending plan templates. Distributed mandatry table and metrics t facilitate aggregatin f infrmatin thrugh varius levels f respnsibility; and Identified need fr additinal prject cntrl prcesses including: Cnslidatin Validatin/Audit, Applicatin Actin Plan and Applicatin Waiver administratin. U.S. Department f the Interir Page 11 f 65 OS DCCI Department Master Plan

12 3. DOI Missin Overview DOI prtects and manages the Natin s natural resurces and cultural heritage; prvides scientific and ther infrmatin abut thse resurces; and hnrs its trust respnsibilities r special cmmitments t American Indians, Alaska Natives, and affiliated island cmmunities. The Department manages the Natin s public lands and minerals, including prviding access t public lands and the Outer Cntinental Shelf fr renewable and cnventinal energy; is the steward f 20 percent f the Natin s lands including natinal parks, natinal wildlife refuges, and the public lands; is the largest supplier and manager f water in the 17 western states and a supplier f hydrpwer energy; and uphlds Federal trust respnsibilities t Indian tribes and Alaska Natives. It is respnsible fr migratry wildlife cnservatin; histric preservatin; endangered species cnservatin; surface-mined lands prtectin and restratin; mapping, gelgical, hydrlgical, and bilgical science fr the Natin; and financial and technical assistance fr the insular areas. DOI s prgrams cver a brad spectrum f activities that are perfrmed by 14 cmpnent rganizatins, each with unique missins and sets f respnsibilities. The Department wrkfrce includes apprximately 70,000 dedicated and skilled emplyees. Alng with these emplyees, almst 280,000 vlunteers cntribute their time in supprt f bureau and ffice missins. U.S. Department f the Interir Page 12 f 65 OS DCCI Department Master Plan

13 4. Purpse The purpse f this plan is t define the cntext, visin, baseline, apprach, bjectives, gals, cntrls and guidance necessary fr cntinued cllabrative planning and executin f data center cnslidatin acrss the Department. It references cmpnent rganizatin detailed, executable plans fr near-term cnslidatin cmmitments. It als includes milestnes fr cmpleting detailed plans fr cnslidatin cmmitments scheduled fr cmpletin after the end f CY2012. In additin, this prject plan will: Infrm key stakehlders hw and when DOI expects t achieve the FDCCI gals and bjectives; Prvide the basis fr frmal executive supprt, priritizatin and resurcing; Dcument anticipated benefits, impacts and utcmes; Dcument and address critical dependencies and risks, including mitigatin f inventry and detailed plan gaps and anmalies; and Guide cmpnent rganizatins in bth independent and cllabrative data center cnslidatin planning and executin. U.S. Department f the Interir Page 13 f 65 OS DCCI Department Master Plan

14 5. Scpe 5.1 Initial Scpe Althugh the initial fcus f the Department Master Plan (DMP) fr the DCCI is n ptimizing and cnslidating the 95 data centers identified in the DOI initial cnslidatin cmmitment per the FDCCI, the DMP will cnsider cnslidatin pprtunities fr all data clsets, server rms and data centers that are wned, perated r are prviding services t DOI and/r DOI cmpnent rganizatins. This scpe includes all applicatins, IT infrastructure, data facilities, and data facility supprt infrastructure fr these data centers. Per the IT Transfrmatin Strategy, applicatins develpment and applicatins user supprt fr certain missin applicatins are excluded frm the scpe f the IT Transfrmatin Strategy and this DMP; hwever, the IT infrastructure supprting these missin applicatins is explicitly in scpe. Therefre, all applicatins are subject t Inventry and Applicatins Assessment prcedures specified under this DMP. IT Infrastructure includes Hardware (e.g. servers, strage, tape backup, equipment racks, netwrks) and Sftware (e.g. Operating Systems, Data Base Administratin Systems, Gegraphic Infrmatin Systems, Office Autmatin Sftware), but des nt include dedicated Telecmmunicatins Equipment (e.g. Trusted Internet Cnnectin [TIC] terminatin equipment, Wide Area Netwrk [WAN] switches and firewalls, and telecmmunicatins circuits). Cnslidatin f these infrastructure elements will be addressed by the Telecmmunicatins/Circuit cnslidatin Prject. Facility supprt infrastructure includes: Primary and Backup pwer generatin including generatrs and Uninterruptable Pwer Supplies (UPS); Pwer Cntrls, Pwer Distributin Units (PDU) and Pwer Metering; Envirnmental cntrls and mnitring, including: cling, heating, and humidity; Security Systems, Physical Access cntrl and mnitring; and Fire Suppressin systems. Althugh Facility supprt infrastructure may nt be managed r funded by cmpnent IT rganizatins, IT Infrastructure creates significant demand fr them. A central premise fr the DCCI is that sharing and imprving utilizatin f these resurces culd present significant savings and cst-avidance pprtunities. The challenges related t the identificatin f these resurces and the funding and management authrities related t them are may be addressed in the Prject Risk Management Plan (RMP) and/r the Crrective Actin Plan (CAP) assciated with this prject plan. The fllwing are excluded frm the scpe f this prject: Scientific Instruments, Supervisry Cntrl and Data Acquisitin (SCADA) systems nt assciated with data centers, and Operatins & Maintenance (O&M) f the target perating envirnment. U.S. Department f the Interir Page 14 f 65 OS DCCI Department Master Plan

15 Althugh wrk frce impacts and rganizatinal design requirements can be reasnably anticipated as DCCI prject impacts, these activities are nt in scpe fr this DMP. These issues will be specifically addressed by the Wrk Frce Planning Prject Team, which perates under the gvernance f the verall IT Transfrmatin Strategic Plan. The DCCI prject will infrm the Wrk Frce Plan thrugh deliverables including the peratinal end state r T-Be mdel, which will prvide the basis fr the apprpriate wrk frce planning. This DMP includes a wrking Department Master Schedule (DMS), which will identify the apprach and phase-based milestnes fr cnslidatin f specific sites. It will als identify shared dependencies and high level milestnes necessary fr crdinating activities and assigning resurces acrss the cmpnent prjects. Site Cnslidatin Plans (SCPs) will be develped by cmpnent rganizatins. The SCPs prvide details regarding cnslidatin f specific data centers. The scpe f activities included in the DCCI prject is summarized in Figure 3 belw. Activity Organizatin Alignment Activity Descriptin Prvide supprt fr the creatin, review, evaluatin and alignment f the target rganizatin t supprt the defined missin as it relates t IT service delivery. Implement Gvernance Framewrk Supprt the implementatin f a data center cnslidatin gvernance framewrk, t include a perfrmance measurement framewrk, a service management framewrk, and a quality management framewrk. Data Center Assessment / Inventry Bureau/Office Engagement Asset Alignment Slutin Assessment Dcument and evaluate data centers and data center cmpnents. Map planning targets f OMB/FDCCI. Dcument the desired rle (prvider r cnsumer). Develp cnslidatin criteria, identify data center cnslidatin candidates. Develp a decisin framewrk fr identifying migratin strategy, includes Clud First apprach. Bureau/Office Planning In cnjunctin with the Bureau/Office, develp frmal plans fr data center cnslidatin (decmmissin, migrate t virtual, lift and shift, defer and technical refresh, retain (OCIO apprval)) Cncept f Operatins Transitin Sustainment / Operatins Operatinal Optimizatin Develp an IT data center cncept f peratins Develp apprach t transitin t target peratinal mdel Develp the sustainment apprach fr nging peratins related t data center executin and IT service delivery Develp a cntinual service imprvement mdel fr data center IT service delivery Figure 3 Scpe f Prject Activities U.S. Department f the Interir Page 15 f 65 OS DCCI Department Master Plan

16 5.2 Life-Cycle Scpe Upn cmpleting analysis f infrastructure inventries and current cmpnent plans, DOI cncludes that: Prceeding with these initial cnslidatin cmmitments will generate significant lessns learned which we can leverage fr future cnslidatin and ptimizatin; Current plans will expse pprtunities t successfully demnstrate and validate cnslidatin enabling technlgies and methdlgies (e.g. server/strage virtualizatin, remte services/supprt, applicatin migratin/assessment/mapping, lift-and-shift lgistics, savings/cst avidance mdels, and service reimbursement mdels); Althugh current plans will enable DOI t realize reductin in the number f data centers, grss squareftage dedicated t data center peratins, racks, servers and strage, there are a number f cnstraints and business issues which will delay r limit savings and cst-avidance in the near-term; and Meeting the initial cnslidatin cmmitments will nt be sufficient t attain the department shared services visin and necessary perating cst reductins. Therefre, the Data Center Cnslidatin Initiative (DCCI) prject will als establish bjectives, pririties and prcesses fr identifying, qualifying and realizing additinal data center cnslidatin pprtunities based n dcumented service requirements and cnstraints expsed thrugh executin f the initial cnslidatin cmmitments. U.S. Department f the Interir Page 16 f 65 OS DCCI Department Master Plan

17 6. Visin The DCCI visin is t: Increase utilizatin f IT assets and supprt infrastructure, and implement peratinal efficiencies that will expse resurces necessary t develp and ensure delivery f mdern, agile services; Shift the IT prgram management fcus frm hardware and sftware assets t the services they enable, by dcumenting requirements frm an Applicatins and Data perspective and demnstrating shared service perfrmance; Reduce the envirnmental ftprint fr data center peratins by increasing asset utilizatin, decreasing data center pwer cnsumptin, implementing mre efficient technlgies, and facilitating equipment reuse and recycling; and Imprve verall DOI IT security by enabling implementatin f standard, best-in-class security practices acrss a smaller, mre efficient, and mre effective base f data centers. The DOI IT Transfrmatin Strategy visin is t mdernize missin supprt with 21 st Century IT. The Department f the Interir will achieve this visin by transfrming IT t: Deliver unifrm, mdern, agile, and cst-effective service; Supprt the Department s diverse missins; Empwer DOI emplyees t cnduct their business using IT as a missin enabler, rather than inhibitr; and, Help respnsibly steward the natural, cultural, and histric resurces with which DOI has been entrusted by delivering and managing IT services that psitively affect hw the Department serves the American peple. The Data Center Cnslidatin Initiative (DCCI) will supprt the IT Transfrmatin Strategy visin by creating a sund fundatin fr shared services. U.S. Department f the Interir Page 17 f 65 OS DCCI Department Master Plan

18 7. Gals DCCI prject gals are aligned with gals identified in a number f department and gvernment initiatives. This alignment is summarized in Figure 4 belw. Strategic gals have been numbered belw t illustrate the relatinship t DCCI gals. DCCI Gal DOI Strategic Plan DOI ITT OMB RPP OMB SSPP OMB FDCCI Gal Reduce Number f data centers by at least 45% by the end f 1 CY2015 1, 2 4, 8 x 1,3 2 Reduce number f physical servers by 25% by the end f CY ,2, 3, 4, 8 1,2,3,4 3 Reduce IT Infrastructure Operating Csts. 1 1,2,3 1,2,4 4 Reduce Grss Flr Space supprting Data Center Operatins. 2 x 1 5 Reduce IT Pwer Cnsumptin ,2,4 Install Pwer Meters in 100% f data centers anticpated fr 6 retentin by the end f CY2015 [SSPP mandated gal] 2,3 8 x 1,2 7.1 DCCI Prject Gals Figure 4 DCCI Gal Analysis Matrix The DCCI Prject will supprt and achieve strategic gals by meeting the fllwing specific prject gals: 1. Reduce number f data centers by at least 45% by the end f CY Reduce number f physical servers, thrugh virtualizatin and decmmissining, by 25% by the end f CY Reduce Department-wide IT Infrastructure Operating Csts. Specific targets will be established based n validatin and adaptatin f the recently intrduced gvernment-wide cst/savings mdel. 4. Reduce Grss Flr Space supprting Data Center peratins. Specific targets will be develped in crdinatin with the federal real-prperty initiative and may be reprted under the DCCI prject. Reducing data center demand fr flr space is nt expected t have significant financial impact during the prject lifecycle. 5. Reduce Data Center pwer cnsumptin and cst; Specific gals will be prpsed upn develpment f measurement mechanisms and mdels fr bth baseline and future cnsumptin. As utility csts are typically bundled with rent in the prevailing lease agreements, the department may nly realize pwer savings in the area f vertime utilities. Any savings in this area are expected t be ffset by inflatin. 6. Install Pwer meters in 100% f data centers anticipated fr retentin by the end f CY2015, t imprve understanding f data center pwer cnsumptin and facilitate future ttal cst f wnership accunting. Althugh DOI may realize wrkfrce impacts related t the DCCI, DOI des nt have specific gals related t wrkfrce reductins, as it wuld be premature t make prjectins in this area befre cmpleting definitin f the final perating state. U.S. Department f the Interir Page 18 f 65 OS DCCI Department Master Plan

19 7.2 DOI Strategic Plan Gals Supprted This DCCI plan cntributes directly t the bjectives fr missin area #5, Building a 21 st Century DOI articulated in the DOI Strategic Plan fr Fiscal Years Gals fr missin area #5 are summarized belw: 1. Imprve the dependability and efficiency f Infrmatin Technlgy by implementing and sharing mre efficient, mdern and agile slutins; 2. Imprve real prperty management, by reducing the ftprint fr data center peratins and increasing utilizatin f retained data centers. DCCI infrms the Real Prperty Plan (RPP); 3. Crdinate activities and implementing actins that supprt gals established under the Strategic Sustainability Perfrmance Plan (SSPP), which was established in cmpliance with Executive Order DOI IT Transfrmatin Strategy Gals Supprted This DCCI supprts the fllwing gals established in the Department IT Transfrmatin Strategic Plan: 1. Shift the fcus f large-scale IT planning frm the acquisitin f physical hardware and sftware t the delivery f custmer-riented services whse value will be measured by their impact n the missin; 2. Establish a new purchasing mdel fr IT by which Bureaus will buy services instead f infrastructure; 3. Meet r exceed custmer expectatins fr reliability, accessibility and availability f infrmatin resurces needed t achieve DOI missins; 4. Enhance hw emplyees f the Department cmmunicate and cllabrate with each ther, external stakehlders and the public; 5. Facilitate the availability and sharing f timely, relevant, and useable infrmatin fr imprved decisinmaking; 6. Offer flexible wrkplace slutins that allw emplyees t perfrm their duties frm any lcatin; 7. Imprve the public s experience with IT-driven services and prducts; 8. Deliver IT services in a mre cst efficient and transparent manner; and 9. Supprt and prmte the Department s missin gals and high pririty initiatives. U.S. Department f the Interir Page 19 f 65 OS DCCI Department Master Plan

20 7.4 OMB Federal Data Center Cnslidatin Initiative (FDCCI) Gals Supprted The Data Center Cnslidatin Initiative, is driven by, and supprts the OMB FDCCI gals: 1. Prmte Green IT by reducing verall energy cnsumptin (Imprve IT asset and real estate utilizatin); 2. Reduce cst f data center hardware, sftware and peratins; 3. Increase verall security psture fr gvernment; and, 4. Shift IT investments t mre efficient platfrms and technlgies. 7.5 OMB Clud-First Gals Supprted The DCCI aligns with the OMB 25-Pint Implementatin Plan t Refrm Federal Infrmatin Technlgy Management by including a clud first perspective when assessing applicatins and data, when determining migratin apprach fr data centers, and when sliciting and cnsidering alternative service slutins. The team is als prpsing a department Design fr the Clud (DFC) plicy t guide future and early-stage applicatins Develpment, Maintenance and Enhancement (DME) effrts. U.S. Department f the Interir Page 20 f 65 OS DCCI Department Master Plan

21 8. Plan Develpment Prcess DOI remains engaged in a cllabrative and iterative planning prcess with ur cmpnent rganizatins and ther federal agencies thrugh the FDCCI Task Frce. It has cnsidered, and will cntinue t cnsider, reasnable alternatives fr the Cncept f Operatins (CnOps), cnslidatin appraches and prcesses with rganizatins exercising gvernance ver the current inventry f data centers. The planning als includes interactin with the FDCCI Task Frce t share slutins acrss department/agency bundaries and will cnsider lessns learned frm n-ging internal cnslidatin effrts and the successful external cnslidatin effrts f large crpratins, federal agencies, states and municipal gvernment. This plan was initially drafted by the DOI gvernment lead fr the Data Center Cnslidatin Initiative, based n analysis f strategic bjectives and inventries and plans prvided by cmpnent rganizatins. Figure 5, belw, illustrates the planning and cllabratin prcess. Data Center Cnslidatin Initiative (DCCI) Planning Thrugh 9/30/2011 DOG POG OMB Sep 2010 Dec 2010 Mar 2011 Jun 2011 Sep 2011 Dec /30/2010 FDCCI Submissin 6/30/2010 Updated Inventry Develp/Adapt DCCI Savings Mdel 9/30/2010 Updated/Detailed Plan Tgether OCIO 12/14/2010 SecO 3309 Develp Hst Facility Shrt-List DevelpDCC Scpe Develp DCC CnOps Assess Internal Hsting Capabilities/ Capacity/Cnstraints Draft Department Level Plan Draft OS Office Plans IT Transfrmatin Planning (SecO 3309) Draft Resurce Plan Draft Charter w/hbc 9/30/2011 Charter and Staffing Plan Apprved Cmpnent 1-1 Planning Meetings Develp DOI Cnslidated DCC Plan DOI Plan(s) T OMB Cmpnent Organizatins FDCCI Data Call Cnslidatin Targets High Level Plans Develp FY2011-FY2012 Detailed Plans Develp Additinal FY2013-FY2015 Cnslidatin Targets and Plans On-Ging Initiatives CY2011 Virtualizatin/Cnslidatin/Ratinalizatin Activities Figure 5 DCCI Planning and Cllabratin Prcess/Schedule U.S. Department f the Interir Page 21 f 65 OS DCCI Department Master Plan

22 The plan was subjected t a number f internal reviews by DCCI team members, selected cmpnent DCCI peratinal leads and the IT gvernance rganizatin. In additin t these reviews, the plan was submitted fr peer review by anther agency thrugh crdinatin with the FDCCI Task Frce. The final plan has been revised incrprating the feedback prvided thrugh these reviews. This plan cntains significant detail fr cnslidatin activities currently in executin r planned fr cmpletin befre the end f CY2012. Rlling timelines are included that will prvide similar detailed plans fr activities scheduled fr cmpletin in the remaining prject years. This plan is supprted by a frmal charter submitted fr cllabrative review in August An initial Resurce Plan was submitted with the charter and is awaiting fulfillment. U.S. Department f the Interir Page 22 f 65 OS DCCI Department Master Plan

23 9. Overview f Plan and Planning Guidance 9.1 Plan Structure This Department Master Plan (DMP) describes the Department f the Interir s gals, apprach and departmentwide guidance related t data center cnslidatin. This plan references cmpnent level plans which prvide additin detail. Cllectively, these plans will articulate detailed and executable plans fr cnslidating a specific set f data centers/sites, and fr develping the hsting capabilities necessary t meet the current and prjected requirements fr this set f data centers/sites. Because the respnsibility fr planning and executing the cnslidatin f sites currently resides with the perating cmpnent rganizatin, this DMP will include cmpnent level dcuments by reference nly. Bureau Master Plans and Site Cnslidatin plans are mandatry planning dcuments fr cmpnent rganizatins, and are subject t review by the DCCI gvernment lead. Hsting Plans are mandatry planning dcuments nly fr cmpnent rganizatins planning t hst services in supprt f their internal cnslidatin plans r fr external rganizatins. 9.2 Cncurrent Executin and Recurring/Iterative Planning Cmpnent rganizatins within DOI are cntinuing t execute pre-existing plans and activities that are cnsistent with the DCCI bjectives and Initial Cnslidatin Cmmitments. Cncurrently, DOI is cmpleting enterprise level planning and is guiding and reviewing the develpment f DCCI prgram-specific plans, while seeking cntinuus imprvement f baseline data. Data center cnslidatin planning will be cllabrative and iterative, and will cntinue thrugh-ut the prject lifecycle. Near-term plans will be develped with a sufficient level f analysis and detail t ensure success. Mid-/Lngterm plans will be gal based, cntingent n validatin f underlying assumptins, cmpletin f alternatives analysis, gvernance apprval at apprpriate prject phase-gates (g, n-g) and availability f resurces. Mid-/Lngterm plans will include credible milestnes fr delivering detailed/executable plans. Mid-term plans will be infrmed by lessns learned frm earlier cnslidatin activities and industry/gvernment best-practices. 9.3 Cntinual Imprvement and Perfrmance Measures The Department f the Interir is currently fcused n the fllwing activities and perfrmance metrics: Ratinalizing applicatins and services (Decmmissining bslete Applicatins); Increasing utilizatin: Reducing the number and ftprint f Data Centers thrugh cnslidatin and Grss Square ftage ccupied by these activities; and Virtualizing servers, applicatins and strage; Standardizing slutins and prcesses, which include mre efficient technlgies and platfrms; and, Cnslidating telecmmunicatin services and netwrk security services (nt in scpe fr DCCI). U.S. Department f the Interir Page 23 f 65 OS DCCI Department Master Plan

24 The bjectives f these activities are t imprve asset utilizatin and t set the cnditins fr achieving future peratinal efficiencies (cst savings and cst-avidance) in the fllwing areas: Rent & Utilities (lease terms) Overtime Utilities IT Infrastructure Supprt systems IT Hardware/Sftware acquisitin, maintenance and licensing IT Wrkfrce (nt in scpe fr DCCI, but administered by IT Transfrmatin) The department expects that energy cnsumptin will be reduced as an utcme f these activities, but des nt expect t realize significant savings in this area. Near-Term prject perfrmance metrics will be based n Key Perfrmance Indicatrs (KPIs) related t the abve activities that DOI can reasnably baseline and sustainably measure. As baseline data related t strategic utcmes is dcumented and validated, and mechanisms are established t sustainably evaluate metrics frm the baseline, prject perfrmance measures will shift t KPIs that mre apprpriately reflect the strategic impact f the Data Center Cnslidatin Initiative. Specific prject perfrmance measures will be identified in the Cmmunicatins and Perfrmance Plans. 9.4 Department-wide Cnslidatin and Site Migratin Apprach The apprach t cnslidatin and site migratin will be based n dcumented applicatin requirements and cnstraints. The mechanism fr identifying requirements and cnstraints will be the DOI prescribed Applicatins and Data Assessment Tl (ADAT). Cmpnent rganizatins will identify the general apprach t data center cnslidatin in their Bureau Master Plans, and will identify specific cnslidatin appraches in their Site Cnslidatin Plans. DOI anticipates the fllwing spectrum f cnslidatin appraches will be applied acrss the DCCI: 1. Immediately decmmissin bslete applicatins. 2. Virtualize applicatins and ptimize strage in-place and retain infrastructure in-place. 3. Virtualize applicatins and ptimize strage in-place and prepare fr migratin and/r cnslidatin when apprpriate hsting capability/capacity is service ready (cmpnents must identify cnditins that must be met t qualify hsting service prvider). 4. Migrate applicatins t ptimized (virtualized) hsted envirnment (cmpnents must identify specific destinatin and business mdel fr external service prviders) : a. DOI Hst: Within cmpnent rganizatin; OCIO managed service; ther cmpnent; b. Federal Partner (Primarily Identified thrugh FDCCI Task Frce Federal Market Place, may be identified thrugh independent discussins with c-lcated agencies) U.S. Department f the Interir Page 24 f 65 OS DCCI Department Master Plan

25 c. Clud Prvider i. Private (Specify Surce) ii. Public/Cmmercial (Specify Surce r include acquisitin strategy) 5. Lift and Shift (Cmpnent must identify specific destinatin and business mdel) a. DOI Hst: Within cmpnent rganizatin; OCIO managed service; ther cmpnent; b. Federal Partner (Identified thrugh FDCCI Task Frce Federal Market Place) c. Cmmercial/Out-surced 6. Retire and archive applicatins in-place at planned End-f-Life (EOL). EOL must be scheduled within tw fiscal years and develpment and O&M budgets must be adjusted t $0 fr the planned EOL year. The Department gvernment lead fr the DCCI will review alternatives cnsidered, and alternatives analysis by cmpnent rganizatins and cnfirm that they are ptimal and cnsistent with the Visin/Gals/Objectives. 9.5 Meet Cnslidatin Cmmitments and Identify Additinal Opprtunities DOI remains cmmitted t cnslidating the 95 data centers identified in its Initial Cnslidatin Cmmitment, and is implementing prject cntrls t reinfrce this cmmitment. Because simply achieving the Initial Cnslidatin Cmmitments is nt expected t be sufficient t meet DOI strategic and financial bjectives, DOI will establish bjectives, pririties and prcesses fr identifying, qualifying and realizing additinal data center cnslidatin pprtunities. These pprtunities are based n dcumented service requirements and cnstraints expsed thrugh executin f the initial cnslidatin cmmitments and the rdinary curse f delivering IT services. The DCCI prject will initially identify additinal pprtunities funded n gegraphic prximity f data centers, and will ultimately identify additinal pprtunities fr cnslidatin and ptimizatin derived frm cnsistent department-wide Applicatins and Data Assessment Tl (ADAT). The gegraphic prximity f data centers has been evaluated frm a Rugh-Order-f-Magnitude perspective based n inventries, and are identified in the Baseline/ As-Is sectin f this DMP. DOI has cmpleted the pilt/prf-f-cncept fr the Applicatins and Data Assessment Tl (ADAT). The primary bjective f this tl is t cnsistently and bjectively identify which applicatins Shuld, Shuldn t and Can t be migrated n a site-by-site basis. ADAT will be addressed in sectin : Establish the scpe fr initial data center cnslidatin activities; U.S. Department f the Interir Page 25 f 65 OS DCCI Department Master Plan

26 Prvide a cnsistent and bjective prcess fr dcumenting and fllwing-up n actin plans that wuld permit cmpnents t cnvert applicatins that Shuldn t be migrated int applicatins that Shuld be migrated; Prvide a mechanism fr dcumenting, and regularly reviewing, CIO apprved waivers fr applicatins that Can t be migrated; and Identify applicatins that are the best candidates fr shared services in the future. 9.6 Setting Cnslidatin and Hsting Pririties The selectin, sequencing and priritizatin f sites fr cnslidatin acrss the Department will be influenced by a number f factrs including: Lease expiratins/penalties; Urgent wrk frce issues; Urgent/ver-due life-cycle fr majr capital investments; Cmplexity; Risks; Business, Operatinal and Prject; Operatinal readiness/demnstrated capability; Resurces/capacity available; Capital investment requirements; Magnitude f savings r perfrmance imprvement pprtunity; Unplanned natural and manmade events; 9.7 Cmpnent Site Cnslidatin Plans (SCPs) Cmpnent rganizatins will establish a detailed Site Cnslidatin Plan (SCP) fr each data center identified fr cnslidatin. The PMO guidance requires the fllwing elements be included in each site cnslidatin plan. Identificatin f prcesses and cntrls t be inherited frm Department Master Plan; Identificatin f risks, issues and critical success factrs/critical dependencies; Cmpleted Mandatry Tables/Templates r a schedule fr when missing elements will be cmpleted; Overview f site rganizatin and missin(s); Descriptin f beginning r As-Is state; U.S. Department f the Interir Page 26 f 65 OS DCCI Department Master Plan

27 Descriptin f migratin site end r T-Be state ; Equipment dispsitin/reuse/repurpse apprach r needs Retained infrastructure and applicatins Facility dispsitin/reuse/repurpse apprach r needs Anticipated wrk requirements t be retained by skill r functinal area Identificatin f migratin appraches/alternatives cnsidered; Identificatin and distributin f migratin appraches fr cnslidatin selected; Detailed plans fr cnslidatin activities t be cmpleted by the end f CY2012. These plans must include a schedule f cmpletin dates fr each f the 6 migratin phases. Fr sites cmmitted fr cnslidatin after CY2012, cmpnents must develp a credible schedule f milestnes that will result in a detailed site cnslidatin plan, and must include target dates fr cmpleting the first tw migratin phases; and Althugh cmpnent rganizatins are nt required t develp a site cnslidatin plan fr sites that are currently targeted fr cnslidatin, they must establish cmpletin dates fr the first tw migratin phases. U.S. Department f the Interir Page 27 f 65 OS DCCI Department Master Plan

28 10. Organizatin and Gvernance 10.1 Prject Management Organizatin and Gvernance DOI has assigned federal lead fr the Data Center Cnslidatin Initiative (DCCI), and a certified Prject Management Prfessinal (PMP). The prject falls rganizatinally under the OCIO. Day-t-day mnitring and cntrl f the prject management staff resides with the Divisin Chief fr Slutins Delivery Divisin (SDD), wh reprts t the Assciate Deputy CIO fr Service Delivery (SD). Figure 6 belw illustrates the general rganizatinal structure and significant reprting and advising lines fr the DCCI prject. OMB/FDCCI Task Frce CIO Deputies f Operatins Grup (DOG) Deputy CIO Chief Transfrmatin Officer DOI Representatin Strategic Prject Alignment Assciate DCIO Service Delivery Divisin Chief, SDD ADIRs PMO Prgram Lead C-Lead (PMP) Prject Manager Cmpnent DCCI Leads/Alternates Figure 6 Prject Organizatin and Lines f Cmmunicatin The Prject Management Office (PMO) maintains direct cntact with cmpnent rganizatins thrugh the cmpnent DCCI leads/alternates assigned by the cmpnent ADIR, and represents the department n the FDCCI U.S. Department f the Interir Page 28 f 65 OS DCCI Department Master Plan

29 Task Frce. Dcument apprval and decisins are primarily btained thrugh the rganizatinal reprting structure. Perfrmance management and risk management als fllw the rganizatinal reprting structure. Managers at each level f the OCIO rganizatin actively infrm and cllabrate with apprpriate cmpnent/department representatives and cmmittees as part f the decisin-making prcess. The prject team anticipates cmpnentlevel phase gates (g, n-g decisins) t ccur befre cmmencement f phase 3 (Migratin Planning) r phase 4 (Migratin Executin) f future site cnslidatins, and that the data center Prgram Manager will participate in the decisin-making prcess fr crss-cmpnent and crss-agency migratins. The fllwing subsectins will identify the general rganizatins, relatinships and IT gvernance structures related t this the prject. The cmmunicatins plan will identify the nature and mechanisms fr cmmunicatin between the varius rganizatins and gvernance bdies identified in this sectin IT Gvernance and Organizatin IT Gvernance within the Department f the Interir is principally administered by the Chief Infrmatin Officer (CIO). The authrities and management functins supprting IT gvernance changed significantly with the December 14, 2010, release f Secretarial Order Gvernance related plicies cntained in this rder are summarized belw: DOI will have nly ne individual with the title f Chief Infrmatin Officer (CIO) and nly ne individual with the title f Deputy Chief Infrmatin Officer (DCIO); The CIO will reprt t the Secretary f the Interir and receive administrative and management guidance frm the Assistant Secretary fr Plicy, Management and Budget, as well as the Deputy Assistant Secretary fr Technlgy, Infrmatin and Business Services; The CIO will assume versight, management, wnership, and cntrl f all Departmental IT Infrastructure assets (Including thse perated fr the benefit f cmpnent rganizatins); Bureaus having a CIO were required t establish a new psitin f Assistant Directr, Infrmatin Resurces (ADIR) t replace the CIO rle. (This psitin reprts t the bureau head, and represents their bureau n IT matters); Bureau heads, with advice and cnsent f the Department CIO, will select and remve individuals fr the ADIR psitin; The CIO will establish at least three perfrmance elements that define the majr duties fr the ADIR psitin; and CIO apprval required fr all IT prcurement expenditures ver the micr-purchase level. These plicies reinfrce the rle f the Department CIO, and prmise t mitigate significant prcedural and cultural challenges related t data center cnslidatin. They als intrduce new challenges related t validating and implementing rganizatinal changes, which will be addressed under the Risk Management Plan. U.S. Department f the Interir Page 29 f 65 OS DCCI Department Master Plan

30 In February 2011, the rganizatinal structure fr the Office f the Chief Infrmatin Officer (OCIO) was mdified t supprt the implementatin f Secretarial Order The current rganizatinal structure, as reflected in 112 DM 24, Organizatin, Plicy, Management and Budget; Office f the Chief Infrmatin Officer, is summarized in Figure 7, belw. Figure 7 OCIO Organizatin The OCIO rganizatin structure cntinues t be infrmed by emerging IT Transfrmatin plans and lessns learned. Therefre, gvernance fr this prject is under develpment and is expected t evlve. U.S. Department f the Interir Page 30 f 65 OS DCCI Department Master Plan

31 10.3 Prject Alignment Gvernance with the IT Transfrmatin Strategy The DCCI prject is a cmpnent f the verall IT Transfrmatin Strategy. It aligns with Hsting Services, which is ne f the seven Initial Fcus Areas fr that plan. The Data Center Cnslidatin Initiative (DCCI) shares a charter with this fcus area. The seven Initial Fcus Areas are identified in Figure 8 belw. Initial Fcus Area Hsting Services Dependency Executive spnsr/partner. Shared Charter. Unified Messaging Successful implementatin f this shared service creates fundatin f trust based n demnstrated perfrmance. Telecmmunicatins Accunt Management Risk Management Enterprise Service Desk (Help Desk) Critical Dependency. Service levels, Speed, Latency, Thrughput and Access Critical Dependency fr crss-cmpnent access t infrastructure, applicatins and data. Critical Dependency fr crss-cmpnent access t infrastructure, applicatins and data. Critical Dependency. Ensure cnsistent user experience fr mve, add, change and maintain activities. Wrkplace Cmputing Services Critical Dependency. Interperability with Shared Services. Figure 8 IT Transfrmatin: Seven Initial Fcus Areas Because the DCCI prject either supprts, r is critically dependent n, activities and utcmes frm the ther six fcus areas, the Chief Infrmatin Officer (CIO) appinted a Chief Transfrmatin Officer, respnsible fr crdinating activities and dependencies acrss these related fcus areas. U.S. Department f the Interir Page 31 f 65 OS DCCI Department Master Plan

32 10.4 Plicy, Gals and Objectives Gvernance Frm a plicy, gals and bjectives perspective, the Data Center Cnslidatin Initiative (DCCI) is gverned by the Federal Data Center Cnslidatin Initiative (FDCCI), the DOI Strategic Plan fr Fiscal Years , and the Department IT Transfrmatin Strategy in an envirnment f emerging fiscal austerity. The DCCI is enabled by IT gvernance established under Secretarial Order 3309 and nging realignment f IT rganizatins and resurces. This plan als cntributes t gals and bjectives established under ther significant gvernment-wide initiatives which are linked t the DOI Strategic Plan. The DCCI prject supprts cllabrative and iterative planning and decisin-making prcesses. Executive gvernance fr cmpnent rganizatins is principally aligned with DOI s missin-riented rganizatin structure. The DOI cmpnent rganizatins are aligned based n the fllwing missin areas: Fish, Wildlife and Parks; Indian Affairs; Land and Minerals Management; Water and Science; and Insular Areas. A summary f the DOI rganizatin structure is prvided in Figure 9, belw. Figure 9 DOI Organizatin U.S. Department f the Interir Page 32 f 65 OS DCCI Department Master Plan

33 Histrically, cmpnent rganizatins enjy significant autnmy within this rganizatinal structure due t their fundatin in the law, unique missins and direct access t prgram funding. Cmpnent rganizatins have implemented varying and unique rganizatinal structures based n their missin and culture. These cmpnent rganizatin structures will be identified in the Bureau Master Plans (BMPs), which are included in the DMP by reference nly. The DOI rganizatin structure is stable, except fr the anticipated rerganizatin f the Bureau f Ocean Energy Management, Regulatin and Enfrcement (BOEMRE) n r abut Octber 1, Additinally, the Department perates a number f peer and functinal grups which cllabrate n crssrganizatinal issues. Senir level gvernance and cnsensus crssing cmpnent rganizatin lines, is primarily established in the Principles f Operatins Grup (POG), which cmprises the Directrs f each cmpnent rganizatin, and the Deputies f Operatins Grup (DOG), which cmprises the Deputy Directr fr Operatins frm each cmpnent rganizatin. Figure 10 illustrates the flw f IT Gvernance in the crss-cmpnent dmain. POG Enterprise Prtfli & Resurcing Decisins DOG Enterprise Prtfli & Resurcing Recmmendatins Infrmatin Resurce Management Executive Cmmittee Architecture (Missin/Business) Alignment Cnfiguratin Management Bard T be determines via the Gvernance Effrt Decisin Recmmendatin istat Level 2 istat Integrated Perfrmance Status istat Perfrmance Bard (Perfrmance Assessment) istat Level 1 Integrated Perfrmance Assessment Other Bards T be determines via the Gvernance Effrt Scial Services & Educatin Missin Gverning Bards Fish, Wildlife & Parks Water & Science Trust, Land & Minerals Management Administrative Supprt Services Gverning Bards Acquisitin, Human Financial IT Infrastructure Prperty & Facilities Resurce Management Management Management Figure 10 Crss-Cmpnent Gvernance U.S. Department f the Interir Page 33 f 65 OS DCCI Department Master Plan

34 11. Department Baseline Prfile 11.1 Infrastructure Baseline DOI spends ~$1.2B per year fr IT, ~$500M n Infrastructure (reference Exhibit 53/300). DOI s baseline inventry f calendar year 2010 indicated that its 14 cmpnent rganizatins perated 403 data centers, based n the2010 internal department definitin (Cntains a ruter/switch, and either mre than three servers r a blade chassis). The DOI Final Plan f August 30, 2010 identified 210 f these as tiered data centers based n the understd definitin fr data center. The glbal distributin f this baseline inventry is identified in Figure 11 belw: Bureau Alaska CONUS Pacific Atlantic Grand Ttal NPS USGS BLM BOR FWS BIA OSM NBC BOEMRE OS 4 4 SOL 3 3 OHTA 2 2 OST 1 1 OHA 1 1 Grand Ttal Figure 11 Baseline Inventry (Includes sites with mre than 3 servers, tiered and nn-tiered) Based n this distributin, DOI elected t fcus department level analysis n data centers lcated in the Cntinental United States and Alaska. DOI will encurage and supprt cmpnent rganizatins with data centers in the Atlantic and Pacific regins in apply data center cnslidatin principles lcally. U.S. Department f the Interir Page 34 f 65 OS DCCI Department Master Plan

35 Figure 12 belw, illustrates the gegraphic distributin f data centers within the cntinental United States. Figure 12 Gegraphic Distributin f Data Centers (Mre than 3 servers, tiered and nn-tiered) Almst 31% f DOI data centers and 66% f DOI servers are lcated within ne hur driving distance f nly eight metrplitan areas. Sme f these data centers already share facilities and supprt infrastructure. Althugh subsequent inventry effrts have changed and imprved DOI cnfidence in its inventry, they have nt significantly altered the cnclusins drawn frm the riginal baseline and analysis. U.S. Department f the Interir Page 35 f 65 OS DCCI Department Master Plan

36 DOI believes that the tp metrplitan areas may ffer significant pprtunity fr data center cnslidatin, while intrducing limited telecmmunicatins cst/latency and leveraging the capabilities f the IT wrkfrce cncentrated in these areas, if it is able t: Share capability and capacity acrss cmpnent rganizatin lines; Leverage best-in-class slutins; Imprve resurce utilizatin; and Eliminate unnecessary duplicatin Shared Services Baseline DOI utilizes, perates r is implementing the fllwing significant baseline services and standard systems: Telecmmunicatins Netwrk- The OCIO currently administers the glbal Wide-Area-Netwrk (WAN) under the service name Enterprise Services Netwrk (ESN), and hpes t award and migrate services delivered under the General Services Administratin (GSA) NETWORX cntract. Cnnectivity t sme areas is delivered by the Department f Defense (DD); Data Centers- The OCIO currently perates tw data centers (Denver, CO and Restn, VA); Shared Services- The Natinal Business Center (NBC), a DOI cmpnent rganizatin, ffers and delivers infrmatin technlgy services t prgram custmers frm the DOI and ther federal agencies, fr example; Infrastructure Hsting Services; Time and Attendance- NBC delivers Time and Attendance services t many f the DOI cmpnent rganizatins utilize a standard, web-based time and attendance system, perating under the service name Quicktime; Persnnel and Payrll- NBC delivers persnnel and payrll services t DOI under the service name Federal Persnnel and Payrll System (FPPS). This system is integrated with the Time and Attendance system; Financial Systems- DOI is cmpleting a rlling implementatin f a cmmn financial management system, under the service name Financial and Business Management System (FBMS). The implementatin f FBMS will allw the department t realize the benefits f cmmn prcesses, a cmmn technlgy platfrm, integrated real-time data, and imprved peratinal decisin-making; Identity Management and Access Cntrl- DOI is activiely implementing universal identity standards required under Hmeland Security Presidential Directive-12 (HSPD-12), and a cmmn Active Directry service. These tw initiatives will imprve security by enabling tw-factr authenticatin and encryptin, and prviding a pre-requisite service fr realizing ecnmies f scale thrugh data center cnslidatin; Persnnel Recrds- DOI cmpnent rganizatins are implementing n-line, electrnic persnnel recrds administratin services, delivered by the Office f Persnnel Management (OPM), under the service name Electrnic Official Persnnel Files (eopf); and Travel Authrizatin and Vuchers- DOI has implemented the Travel Authrizatin and Vucher system perating under the service name GOVTRIP. U.S. Department f the Interir Page 36 f 65 OS DCCI Department Master Plan

37 12. Prpsed End-State fr DCCI prject The specific end state fr each data center will be identified in cmpnent rganizatin plans, and will prvide the fundatin fr validating cnslidatin f data centers. The general end-state fr the DOI DCCI prject is as fllws: Unnecessary duplicatin in infrastructure is eliminated within the tp metrplitan areas, and capability/capacity related t IT Infrastructure investments are shared acrss cmpnent rganizatin lines; A cmpetitive base f alternative IT service slutins (in-surce, ut-surce, partnering) has been develped, frm which cmpnent rganizatins can select services based n best value; Custmers and IT managers have shifted frm an IT Asset-based perspective t a Service-based perspective, and are enjying shared, cmmn services glbally acrss the department, including: Public-facing Web Hsting, enabling DOI t mve public traffic t the DOI edge and better use internal bandwidth; Intranet Cllabratin Tls; Infrastructure Hsting; Single, secure Telewrker Remte Access capability/capacity; Identity and Access management (independent, enabling prject); DOI Service/Help Desk (independent, enabling prject); Messaging Services (independent prject); Electrnic Recrd/Dcument Management (independent prject) DOI has identified and priritized planning and implementatin f additinal high-value shared services pprtunities frm infrmatin cllected by implementing (ADAT); Cmpnent rganizatins leverage best-in-class slutins; and Mmentum fr data center cnslidatin is exceeded by the mmentum fr Shared Service implementatin within DOI. U.S. Department f the Interir Page 37 f 65 OS DCCI Department Master Plan

38 13. Deliverables 13.1 Prject Deliverables The initial prject deliverables by planning and/r cnslidatin phase: Initial Analysis 1- Inventry Accurate inventry Baseline and Imprved Inventries (ver life-cycle) 2- Applicatin Mapping Scpe f Applicatins t migrate (Ref: ADAT) Actin plans fr Shuldn t Submitted fr apprval and resurcing (Ref: ADAT) Waivers fr Can t Submitted t CIO fr apprval (Ref: ADAT) 3- Migratin Planning Applicatins Dependencies (Shuld s) Apprved Site Cnslidatin Plans (SCP) Service Catalg and Assciated Service Level Agreements (SLAs) Hsting Business Case 4- Migratin Executin Lessns Learned Cmpleted Wrk Activities (significant frm wrk schedule) Achieve Target End-State 5-Equipment Dispsitin (Repurpse) Equipment Remval, Reuse/Repurpse 6- Facility Dispsitin (Repurpse) Initial activities t transfrm facility t final dispsitin state underway Prject Management Deliverables The initial list f Prject Management Deliverables is utlined belw: U.S. Department f the Interir Page 38 f 65 OS DCCI Department Master Plan

39 Standard Prject initiatin dcuments Standard Prject Cntrls DCCI-Specific Prject Cntrls Applicatin and Data Assessment Tl (ADAT) Prcesses fr Actin Plans fr Migrating Shuldn t Applicatins Prcess fr Waivers and Dcumentatin f Can t Applicatins Cnslidatin Cmmitment Change Cntrl Site Cnslidatin Validatin/Audit Prcess U.S. Department f the Interir Page 39 f 65 OS DCCI Department Master Plan

40 Lng-Term and Acquisitin Data Center Cnslidatin Initiative (Shrt-Mid Term) Unclassified 14. Majr Milestnes and Master Schedule 14.1 Majr Milestnes Majr milestnes fr cmpleting initial planning and transitining t enterprise-wide executin are represented in Figure 13 belw: Majr Milestnes Supprting CY2011-CY2012: Finish Planning and Transitin t Executin End Q1/ End Q2/ 2/28/2012 8/30/2011 9/30/ /31/ /30/2011 1/31/2012 CY2012 CY2012 End Q3/ CY2012 End Q4 CY2012 Cmpnent Plans 8/12/2011 Cmpnent Plan Feedback 9/1/2011 Cmpnent Plan Imprvements 9/9/2011 Charter Apprved 9/30/2011 Staffing Plan Apprved 9/30/2011 Cmplete Detailed Plan t address Plan/ Inventry Gaps and Anmlies Cmplete Investment Savings/Cst Avidance Mdel ADAT Tl 9/30/2011 Implement Prject Cntrls/ Reprting DOI Plan Peer Review 9/7/2011 Public Releasable Plan Peer Review 9/21/2011 Public Plan Cmment/Feedback 9/21/2011-9/28/2011 DOI Cnslidated Plan t OMB 9/30/2011 Publicly Releasable Plan Psted 10/7/2011 Establish/ Resurce DCCI Prject Teams Develp Integrated Risk Management Plan Develp Enterprise COP/DR Plan Establish Future Budget Executin/ Tracking Prcesses/ Frms Establish Urgent Hst Site Evaluatin Criteria 9/30/2011 ID Tp 3 Gegraphic Pririties 10/7/2011 Draft Requirements Dcumentatin 10/7/2011 Cmplete Gap Analysis, Alternatives & Recmmend atins 10/21/2011 Draft HBC Reprt 11/15 Publish Hst Service Offering Schedule 1/31/2012 Initial Service Offering 2 Facilities 3/30/2012 Draft Capabilities/ Capacity Dcumentatin 10/7/2011 OMB Industry Day 8/30/2011 Staff Acquisitin Team 10/1/2011 Cmplete Market Study/Awareness Draft Acquisitin Strategy Issue RFP Strategic Hsting Surces Identified and Plan Implemented t migrate t thse surces (IN-SOURCE, FEDERAL PARTNER, and OUTSOURCED) 12/31/2012 Evaluate Cmplete Award Transitin RFP Selectin Cntract(s) Services Respnse Draft Requirements Figure 13 Majr Planning MIlestnes (CY2011-CY2012) 14.2 Department Master Schedule (DMS) The Department Master Schedule (DMS) will be maintained by the PMO n the DCCI SharePint prtal, and will be cnsistent with the definitins cntained in the Prject Cntrls sectin. The master schedule cmpnents will be maintained in separate files based n the majr Wrk Breakdwn Structure (WBS) headings: Site Migratin, Hst Site Integratin, COP/DR, Service Surce Develpment, and the PMO plan which will als include significant milestnes necessary t crdinate and enable the ther plans. Additinal sub-plans may be included at the discretin f the prject managers assigned t majr WBS areas. U.S. Department f the Interir Page 40 f 65 OS DCCI Department Master Plan

41 Site Migratin Master Schedule The Site Migratin Master Schedule (SMMS) will include a schedule f key dates and milestnes fr each site cmmitted fr cnslidatin. Cmpnent rganizatin must establish a schedule fr all missing inventry and plan elements. The Site Migratin Master Plan will be maintained n the DCCI Prject Prtal. A representatin f this schedule is cntained in Figure 14 belw. Figure 14 Site MIgratin Master Schedule (Initial Cnslidatin Cmmitment) Hst Site Integratin Master Plan Anticipated majr milestnes related t Hst Site Integratin will initially be maintained in the department PMO master plan. The hst site integratin master plan will be develped upn staffing f this team and cmpletin f the hsting business case, dcumentatin f DOI hsting requirements, and develpment f hst site qualificatin criteria. Once develped, the Hst Site Integratin Master Plan will becme the surce dcument fr milestnes related t this element f the WBS. Initial activities fr this plan will include qualifying internal hsting alternatives t meet shrt/mid-term gals in supprt f current cnslidatin cmmitments. U.S. Department f the Interir Page 41 f 65 OS DCCI Department Master Plan

42 COP/DR Master Plan Anticipated majr milestnes related t the COP/DR Master Plan will initially be maintained in the department PMO master plan. Once develped, the COP/DR Master Plan will becme the surce dcument fr milestnes related t this element f the WBS. The COP/DR master plan will be develped upn staffing f this team and cmpletin f hsting business case, and dcumentatin f DOI hsting requirements Service Surce Develpment Master Plan Anticipated majr milestnes related t the Service Surce Develpment Master Plan will initially be maintained in the department PMO master plan, and will be crdinated with the activities f the Hsting Business Case. Once develped, the Service Surce Develpment Master Plan will becme the surce dcument fr milestnes related t this element f the WBS. The Service Surce Develpment Master Plan will be develped upn staffing f this team, cmpletin f the hsting business case, and dcumentatin f DOI hsting requirements. Initial activities fr this plan will include: Cmpleting fair market studies, develping a service acquisitin strategy and supprting plans, frmalizing engagements with ther federal agencies t determine hsting capabilities and service ready fferings, crdinating with the FDCCI task frce t develp the Federal Marketplace PMO Master Plan The PMO Master Plan is under develpment based n review f cmpnent plans. This master plan will identify department level milestnes and ther activities sufficient t mnitr, crdinate and enable data center cnslidatin acrss the Department. This prtin f the plan will include: Prject/Prject Management Deliverables identified in the department master plan; Schedule fr filling inventry/plan gaps and anmalies; Key Department level dependencies related t cmpnent plans; Key milestnes frm Site Migratin, Hst Site Integratin, COP/DR and Service Surce Develpment Master Plans; and Timeline fr cnsidering additinal pprtunities: Metrplitan Areas, Event Driven Opprtunities, and Shared Services Opprtunities. U.S. Department f the Interir Page 42 f 65 OS DCCI Department Master Plan

43 15. Resurces and Staffing The DCCI Prject Management Office (PMO) will initially be staffed with a gvernment lead frm the OCIO rganizatin, a c-lead n detail frm ne f the large Bureaus, and a certified Prject Manger. The rganizatin chart fr this prject is prvided in the Organizatin and Gvernance sectin f this dcument. Staffing requirements fr the PMO are expected t change as the supprting data and plans are further develped, and the PMO staffing requirements shift t perfrmance f shared activities, prject versight, mnitring/reprting and gvernance Summary f Initial Department-Level Prject Resurce Requirements A summary f the initial prject resurce requirements is prvided in figure 15, belw. General Descriptin Department Site Migratin Lead (GS 14/15) Department Hst Site Integratin Lead (GS 14/15) Department COP/DR Lead (GS 14/15) DCC Lead and Activity Oversight 9/1/2011- Duratin 12/31/2015 Hsting Acquisitin Business Case Strategy 9/1/ /15/2011 9/1/ /31/2012 TtalCmments Discussin Full-Time thrugh cmpletin f plicies, standards and prcesses (9/1/2011-6/30/2015); Quarter Time fr mnitring, cmpliance and reprting thereafter Full-Time thrugh cmpletin f plicies, standards and prcesses (9/1/2011-6/30/2013); Quarter Time fr mnitring, cmpliance and reprting thereafter Full-Time thrugh cmpletin f Department COP/DR Plan(10/1/2011-6/30/2012) Department Hsting Business Case Team Lead Full Time thrugh Submissin f Business Case and Recmmendatins (GS-14/15) fr OCIO apprval (9/1/2011 thrugh 11/15/ Integrated Prject Team Member: Prvide Functinal Area supprt and advise fr Facilities Functinal Area. Cmplete detailed facilities planning and Crdinatin (especially with Electrnic stewardship Functinal: Facilities metering task and Federal Real Prperty Initiative) Senir Subject Matter Experts: Cnslidatin/Transfrmatin, Data Center Management/Hsting, and One full time and tw half time thrugh plan cmpletin (9/1/2011 Service/Applicatins Integratin thrugh 11/15/2011) Business/Prcess Lead and Experts in IT Service tw full time and ne quarter time thrugh plan cmpletin (9/1/2011 Delivery and Cst/Business Mdeling thrugh 11/15/2011) Full-Time thrugh cmpletin f Hsting Business case (9/15/ /15/2011); Retained at.2 FTE Level f effrt thrugh June 2012 t supprt DCC verall Technical Writer (GS 9/11) Budget Analyst (Executin)/Perfrmance Analyst (GS 9/11).1 FTE 10/1/ Acquisitin Team Lead (GS-14/15) Full Time thrugh Cntract Award and Transitin (9/30/2011) Cntracting Officer (GS 12/13/14) 0.25 Integrated Prject Team Advise, Supprt and Validatin Bureau/Office DCC Leader/Crdinatr Functins represented Include: Budget, Cntracting/Acquisitin, Facilities, Slicitr, Wrkfrce/Human Capital, Technical (IT Security, Netwrking, Server, Strage Participate in weekly cmmunicatins/crdinatin meetings and lead Bureau/Office planning and executin f Data Center Cnslidatin Primary and Alternate Prject Manager assigned/maintained by each rganizatin fr duratin f prject DCC each, with surges fr key milestnes: Quarterly Plan and Prgress Reviews. Acquisitin milestnes include Final Requirements, Final RFI, Final RFP, Surce Selectin Review Advising, Validate, Cntribute based upn Milestnes belw Ttal Aggregate requirement f 1 acrss DCC and HBC Figure 15 Initial DCCI PMO Resurces Required (In additin t Gvernment Lead, C-lead and PM) U.S. Department f the Interir Page 43 f 65 OS DCCI Department Master Plan

44 15.2 Summary f Rles and Respnsibilities Prject rles and respnsibilities are identified in figure 16 belw: Rle Stakehlders (Cmmissiner, Directrates, Prgrams) Respnsibilities As the executives frm each rganizatin impacted by the prject, stakehlders authrize their rganizatin s resurces required t successfully cmplete this prject Actively participates in prgress reviews t ensure critical prject infrmatin is cmmunicated t stakehlder rganizatins Facilitate reslutin f prject issues in stakehlder rganizatins Define business services and perfrmance acceptance criteria Authrize prject funding utlined in each cnslidatin prject plan Spnsr(s) Present prject results t majr stakehlders and ther executive bdies. Facilitate reslutin f DOI and Reclamatin issues utside f the prject ADIR Cnfiguratin Management Define acceptance criteria Receives all apprved prject deliverables and stres them in dcument repsitry based n NARA standard plicies and prcedures Facilitates apprval f RFC t migrate apprved slutin t Prductin Establish Service Level Agreements (SLAs) Prject Manager Mnitr and cntrl the scpe, quality, budget, risks and schedule Manage the verall Reclamatin prject plan Crdinate with each data center site lead Define and manage prject risks Lead, crdinate and facilitate the team s planning and executin f tasks and deliverables Ensure apprpriately skilled prject participants are available when needed Prepare and present prject reprts Facilitate reslutin f issues and elevatin f risks Mnitr acquisitins Wrk with ther Bureau leads as required r requested U.S. Department f the Interir Page 44 f 65 OS DCCI Department Master Plan

45 Rle All prject participants Security Respnsibilities Cmplete assigned tasks and deliverables based n agreed schedule. Act as Subject Matter Expert fr apprpriate rganizatinal functin Prvide status updates including issues & risks Attend all scheduled meetings Cmmunicate penly and assertively Respect pinins f thers Agree t wrk tward cnsensus Cmmit t scpe f the prject Analyze systems t ensure DOI security standards have been maintained Evaluate any changes t C&A bundaries as a result f cnslidatin Figure 16 Prject Rles and Respnsibilities 15.3 Prject Budget The prject budget will be prepared based n the apprved charter, apprved resurce plans, cmpletin/review f cmpnent rganizatin plans, and adaptatin/implementatin f the gvernment-wide savings/cst-avidance mdel. A cpy f the template prvided t cmpnent rganizatins t facilitate aggregatin f budget infrmatin acrss all levels f planning is included in Figure 17, belw. FY2011 FY2012 FY2013 FY2014 FY Year Ttal Budget Class Q1 Q2 Q3 Q4 Ttal Salary and Benefits 2100 Travel 2200 Transprtatin f Things 2300 Rent & Utilities 2300 Cmmunicatins 2400 Printing and Reprductin 2500 Cntractual Services 2500 Training 2600 Supplies and Materials 3100 Equipment & Sftware $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Figure 17 Budget Planning Template U.S. Department f the Interir Page 45 f 65 OS DCCI Department Master Plan

46 16. Risks This sectin identifies the prject Risks. Risks are defined as uncertain events that if they ccur will impact the DCCI prject. DOI initiated risk management planning with cmpnent rganizatin early in the planning prcess, and is assessing risks identified in plans received frm cmpnent rganizatins. The DOI DCCI prject risk management planning and mitigatin effrts will address verall risks and specific data, planning and executin risks as they relate t each bjective and cmpnent plan. The DCCI PMO will develp a risk management matrix based n risks identified by cmpnent rganizatins, PMO and executive leadership. The DCCI PMO will then prpse pririties and sequencing fr mitigating shared risks with apprpriate stakehlders, and will lead the develpment f the Risk Management Plan fr these cmmn r enterprise risks in cllabratin with cmpnent rganizatins. Cmpnent DCCI Leads will develp Risk Management plans fr cmpnent r site specific risks. An verview f the DOI risk management prcess is identified in Figure 18, belw: Figure 18 Risk Management Prcess All Risk Management plans will use DOI templates, and will include the risk categry, risk title/descriptin, prbability f ccurance, impact f ccurance and mitigatin plan. The DCCI PMO has established risk categries based n initial review f cmpnent level plans. Figure 19, belw identifies Risks by majr categry as is fllwed by a narrative descriptin f each. U.S. Department f the Interir Page 46 f 65 OS DCCI Department Master Plan

47 RISK CATEGORY Risks 1 RESOURCE 2 TECHNICAL 3 ORGANIZATIONAL 4 HOSTING 5 ACQUISITION 6 PRIORITY & DEPENDENCY 7 SECURITY 8 INVENTORY 9 REGULATORY & LEGAL Funding and ability t re-invest savings/cst-avidance Staffing Telecmmunicatins Remte Sites Target Architecture Applicatin Tls Technical Skills and Knwledge retentin and successin Business Mdel Plitical/Cultural Organizatinal Change Experience & Histry f Success Accunting & Budget Prcess Hsting Service Requirements (Current and Frecasted) Data Center Hsting Optins Data Center Cnditin Target Operating Envirnment Legal Issues Single Surcing Scheduling Prcurement Cmpeting Transfrmatin Initiatives Bureau/Missin Pririties Circuit Cnslidatin Certificatin and Accreditatin Bundary Data Security (Cnfidentiality, Integrity, Accessibility) Reduced Pints f Failure COP/DR Enterprise Asset Management Inventry Data Quality Prcurement [acquisitin strategy] Cntract Inventry and Assessment Apprpriatins Wrkfrce Facility 10 PROJECT MANAGEMENT Prject Plans Figure 19 Risks by Categry U.S. Department f the Interir Page 47 f 65 OS DCCI Department Master Plan

48 17. Cst-Benefit Analysis 17.1 Quantitative Analysis: Investment, Cst-Avidance and Savings Investment, Savings and Cst-Avidance Mdels The Department f the Interir has explred a number f ptins fr estimating savings, cst-avidance and investment csts related t the Data Center Cnslidatin Initiative. There have been three appraches t develpment f csting mdels: Industry-advised, DOI Custm, and a draft gvernment-wide Mdel Industry-Advised Mdel During initial planning fr the FDCCI, the Department engaged a cnsulting team which included representatin frm ne f the majr accunting and auditing firms, and team members with a current experience wrking with industry data centers. The mdel this team develped was based largely n initial DOI inventries and cmmercial data center nrms per advice f the cnsulting team. This mdel was the fundatin fr the financial prjectins prvided in the DOI plan submitted t OMB n August 30, In this plan, DOI identified a number f cncerns regarding fundatin data, scpe/prjectins related t this mdel, and recgnized a need t cmplete a mre rigrus analysis befre establishing prject baselines r cmmitments. DOI als recgnized and reprted significant issues that wuld delay r prevent realized savings in the areas f rents, utilities and wrkfrce DOI Custm Mdel Shrtly after submitting the August 30, 2010 plan, DOI sught the assistance f anther majr accunting firm with expertise in the technlgy sectr. This team was engaged t develp a mdel which wuld apply lessns learned frm the previus mdeling effrt, include targeted auditing f underlying data, and develp a cst mdel that was mre infrmed by DOI plicies, perating nrms and business prcess. Prject savings under this mdel did nt include ptential wrk frce savings, and were nt ff-set by cmpnent capital investment requirements which wuld be develped in cmpnent rganizatin plans. This mdel indicated that annual cst savings related t cnslidating the 95 sites identified in the department s Initial Cnslidatin Cmmitment are expected t be nullified by inflatinary factrs by the end f FY2016, even withut cnsidering cmpnent level investment requirements. Therefre, cnsistent with the prject scpe and charter, DOI must establish bjectives and prcesses fr identifying and priritizing additinal pprtunities fr data center cnslidatin t supprt prgram gals. The prject team will recmmend cnsideratin f net savings ptential when setting pririties fr additinal data center cnslidatins Beta Gvernment-wide Mdel As the Department was initiating the internal review prcess fr the DOI Custm mdel, the FDCCI Task Frce began discussing a gvernment-wide cst mdel. This mdel was t allw the federal gvernment t cnsistently evaluate and present estimated savings, cst-avidance and investment csts. This mdel was als t address task frce cncerns regarding cnsistent mdeling, base-lining, and frecasting f cnsumptin and cst data fr pwer, facilities and wrk frce areas. DOI hpes t adapt the OMB spnsred mdel based n lessns learned frm internal mdeling effrts Investment, Savings and Cst-Avidance Estimates The Department cnducted an initial review f the OMB mdel, cncurrent with develpment f Data Center Cnslidatin plans due n September 30, 2011, but was unable t cmplete the review and adaptatin prcess U.S. Department f the Interir Page 48 f 65 OS DCCI Department Master Plan

49 befre the plan due date. Additinally, the department recgnized a number f significant gaps and anmalies in supprting data and cmpnent plans. Therefre, submissin f the financial prjectins, and cst-benefit analysis will be addressed as a future deliverable in the Department Master Schedule (DMS). A summary f the sequence f actins supprting this key deliverable is prvided belw: Address Challenges, Gaps and Anmalies in Data: Hardware; Sftware (Applicatins); Facilities; Pwer; Wrkfrce; Address Challenges, Gaps and Anmalies in Cmpnent Plans; Validate Mdel Assumptins and recmmend assumptin revisins; Cnsider prpsed variables and recmmend revised variables based n demnstrated prgress/experience and fair market studies. This is a crss-functinal requirement which must be crdinated with Facilities, Acquisitin and Budget functins, as well as the IT Transfrmatin Telecmmunicatins and Wrk Frce teams. Validate calculatins (frmulas & lgic) Adapt mdel t the DOI-unique factrs nt currently reflected, including: Reimbursed Services (nn-apprpriated funding surces) Owned, nn-marketable facilities (e.g. Natinal Parks, Natinal Mnuments, Dams) Custmer and Beneficiary wned equipment Lease Terms life-cycle, expiratin dates Terminatin Csts Investments required t return t marketable cnditin Labr Agreements/Office f Persnnel Management (OPM) prescribed prcesses Impacts f asset depreciatin, accelerated depreciatin and dispsitin csts (e.g. cmplying with security plicy regarding wiping strage media) DOI prven technical slutins, standards and prevailing prcurement cntracts. Align mdel results with budgeting prcess: Investment Cntrls (CPIC) and peratin budgets. DOI articulated cncerns regarding anticipated savings in the areas f real estate, pwer and wrkfrce in the August 30, 2010 plan. Fllw-n analysis and cnsideratin f cst mdels have reinfrced these initial cncerns and expsed additinal cncerns. These cncerns will be addressed in the Risk Management Plan (RMP). U.S. Department f the Interir Page 49 f 65 OS DCCI Department Master Plan

50 17.2 Qualitative Benefits: In additin t the anticipated quantitative benefits, the DCCI prject anticipates qualitative benefits cnsistent with visin, gals and bjectives f the DOI Strategic Plan, DOI IT Strategic Plan, and the Federal Data Center Cnslidatin Initiative (FDCCI). A summary f these qualitative benefits is belw: Shift the fcus f large-scale IT planning frm the acquisitin f physical hardware and sftware t the delivery f custmer-riented services whse value will be measured by their impact n the missin; Establish a new purchasing mdel fr IT by which bureaus will buy services instead f infrastructure; Meet r exceed custmer expectatins fr reliability, accessibility and availability f infrmatin resurces needed t achieve its missins; Enhance hw emplyees f the Department cmmunicate and cllabrate with each ther, external stakehlders and the public; Facilitate the availability and sharing f timely, relevant, and useable infrmatin fr imprved decisin-making; Offer flexible wrkplace slutins that allw emplyees t perfrm their duties frm any lcatin; Imprve the public s experience with IT-driven services and prducts; Deliver IT services in a mre cst efficient and transparent manner; and Supprt and prmte the Department s missin gals and high pririty initiatives. U.S. Department f the Interir Page 50 f 65 OS DCCI Department Master Plan

51 18. Prject Cntrls 18.1 Standard Prject Cntrls Wrk Breakdwn Structure (WBS) The cmplete Wrk Breakdwn Structure (WBS) is being develped based n lessns learned frm cmpnent level plans. On cmpletin, the WBS will be maintained n the DCCI prject prtal. The tp-level WBS will be cnsistent with the endrsed Cncept f Operatins (CnOps). A. Site Migratin A.1. Sites cmmitted fr cnslidatin A.2. Sites discvered in recent inventries, and under cnsideratin cnslidatin A.3. Additinal sites being cnsidered fr cnslidatin A.4. Sites t re-evaluate based n gegraphy, changes in cnstraints, applicatin assessment B. Hst Site Integratin C. Cntinuity f Operatins (COP)/Disaster Recvery (DR) D. Service Surce Selectin/Hsting Services Develpment (Includes identificatin and qualificatin f internal hsting sites) E. Prject Management Office Prject Phasing OMB has prescribed 6 phases fr review f cnslidatin pprtunities: 1. Inventry 2. Applicatins Mapping 3. Migratin Planning 4. Migratin Executin 5. Data Center Decmmissining/Equipment Dispsitin 6. Facility Clsing (depending n residual requirements) All DOI plans will adpt this tp-level phasing fr planning site migratin and reprting prgress and perfrmance against prject screcard bjectives. Cmpnent rganizatins may implement additinal phasing based n unique rganizatinal requirements and cnstraints, but must map prject activities t the prescribed phasing and cnsistently reprt migratin prgress per the prescribed phasing. U.S. Department f the Interir Page 51 f 65 OS DCCI Department Master Plan

52 Prject Master Schedule The prject schedule is described in the Prject Milestnes, Department Master Schedule (DMS) and schedules cntained in cmpnent rganizatin plans. DMS structure will be cnsistent with the WBS. The DMS will be updated weekly t reflect percent (%) cmplete and actual start and finish dates. It will be baselined when apprval f this Prject Plan is received. Percent cmplete is based n: 0% until wrk is started. 50% when task is started. 95% when task and related deliverable are cmplete and circulated fr apprval. 100% when deliverable apprval is received and dcument is submitted t Cnfiguratin Management (CM) DCCI Specific Cntrls Privacy and Security All applicatin wners will be required t validate the Privacy Infrmatin Assessments (PIAs) fr applicatins and submit any required System f Recrd Ntices (SORNs). Pre-decisinal data and plans will be labeled as such t prevent unnecessary public and emplyee cnfusin Cnslidatin Cmmitment Change Cntrl The DOI CIO issued a plicy describing the prcess fr Cnslidatin Cmmitment Change Cntrl. If in the curse f planning and assessment, DOI expses issues r challenges which justify recnsideratin f these cmmitments, DOI shall initiate a frmal Cmmitment Change Request (CCR) seeking Chief Infrmatin Officer (CIO) apprval fr such change. U.S. Department f the Interir Page 52 f 65 OS DCCI Department Master Plan

53 Applicatin and Data Assessment Tl (ADAT) DOI has cmpleted the pilt/prf-f-cncept fr the ADAT. The bjective f this tl is t cnsistently and bjectively identify which applicatins Shuld, Shuldn t and Can t be migrated n a site by site basis. Additinally, it prvides a mechanism fr dcumenting and fllwing up n actin plans necessary t cnvert Shuldn t applicatins int Shuld applicatins, and fr dcumenting peridically reviewing CIO apprved waivers fr Can t applicatins. Figure 20, belw, illustrates the cntext f emplyment fr ADAT. Figure 20 Cntext fr Emplying ADAT U.S. Department f the Interir Page 53 f 65 OS DCCI Department Master Plan

54 Figure 21, belw, prvides an verview f the ADAT prcesses and hw they supprt the decisin-making and applicatins life-cycle prcesses. START DATA COLLECTION ANALYSIS ASSESSMENT DECISION IMPLEMENTATION BUSINESS TECHNOLOGY Mandates & Plicy Bus. Req. & Impact Risk & Prbability Data Classificatin Tech. Fit & Feasibility Security Req. & Impact Lifecycle Stage Migratin Cmplexity A B C A B C A B C A B C A B C A B C A B C A B C MC1 MC2 MC3 SHOULD CLOUD SHOULD NON-CLOUD SHOULDN T PLAN IMPLEMENT MAINTAIN DOCUMENT ISSUE RESOLVE ISSUE RE-EVALUATE GOVERNANCE FUNDING & PROCUREMENT Pririties & Cmp. Req. Sys. Cmplexity Mitigatin Ability t Execute Auth. t Prceed Funds/Budget/ROI/Cst Migratin Urgency Qualified Clud Prvider Qualified Nn-Clud Prvider A B C A B C A B C A B C A B C A B C A B C A B C MC4 MC5 CAN T Figure 21 ADAT Prcess Actin Plans fr Migrating Shuldn t Applicatins Fr cnslidatin f a site t be cnsidered cmplete, an actin plan must develped fr each Shuldn t applicatin, and this actin plan must be submitted fr executive apprval, priritizatin and resurcing Waivers and Dcumentatin f Can t Applicatins Fr cnslidatin f a site t be cnsidered cmplete, a waiver must be submitted fr each Can t applicatin, and this waiver must be apprved by the DOI CIO. All waivers are subject t peridic review t evaluate whether cnditins preventing cnslidatin are still in effect, and t supprt strategic planning and pririty setting regarding these cnditins. Sme applicatins will be evaluated and recmmended fr migratin t an enterprise-wide service slutin enterprise-wide; an nging example f this wuld be enterprise messaging Site Cnslidatin Validatin/Audit Prcess The Prject Management ffice will establish prcesses fr validating cmpletin f data center cnslidatin. This prcess will be based n the apprved, defined end-state identified in the site cnslidatin plan and migratin f all applicatins that Shuld be migrated based n the ADAT. U.S. Department f the Interir Page 54 f 65 OS DCCI Department Master Plan

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