Indirect Goods And Services Invoicing And Payments UK. With Cummins

Transcription

1 Indirect Goods And Services Invoicing And Payments UK With Cummins 1

2 Indirect Invoicing With Goods And Cummins And Payments Services For any queries, contact: Document Cummins and the Cummins Business compiled Supplier Services in accordance Portal. procedures to What Indirect Invoice is Requirements Invoices Ariba / Ariba Subscription 693 Payments Credit Updating Notes Bank and Remittances Details Supplier Accounts Supplier Statements Contact Information 14 CEO Statement Diversity Supplier Portal 19 Contents 2

3 purchase (ASN) Ariba is the used orders chosen to accelerate to be web electronically based the procurement transmission transmitted of application Indirect to your procurement for organization. Cummins. activities The Ariba on-line, Supplier which Network will allow approval. Cummins ASN will allow Inc. will your ask company your company to receive to establish Cummins an Inc. electronic purchase trading orders relationship electronically via within the ASN. hours The of Ariba Subscription Subscription Standard You automatically Subscription Package receive Fees the no-cost for ASN 1) 2) transact exceed the five chargeable or more documents; transaction Standard volume threshold subscription (shown unless you: you customer transact relationship annually with annually. all customers After that, through your SMP the fees Ariba are Network, determined as the well based table your on below) the technology financial at least volume usage. one If the you Standard have not level crossed and transact both of without these thresholds fees. in at least one customer relationship, you remain at to The country following or region: table lists the chargeable transaction volume threshold in localised currencies according What is Ariba? 3

4 Network Transaction Service Fees activity Package Ariba package Subscriptions collaborate on the subscriptions Ariba Network, deliver yet also the make right features it easy for and you services to grow to support your capabilities your current so you level can of levels more effectively with customers and maximize business commerce ROI. Five subscription are offered. Standard: Designed for low-volume sellers and those just getting started on the you to Network, manage this your subscription product content provides and everything catalogs, purchase you need orders, to transact and invoices with customers, all in one enabling Network Select: This subscription helps you build additional collaborative place. Ariba capabilities Network Premier: functionality The and Premier technology subscription resources helps that you help expand you better your collaborative support customers. submission with integration protocols and access to technical support, enabling you automate commerce Network. and receipt of orders and invoices between your systems, your customers, and the Ariba the Ariba capabilities enable Network through Enterprise: integration This subscription with an Ariba allows Integration you to Connector, transform your Powered collaborative by Dell commerce services basic connectivity to your back-end system; program management services; and Boomi* validation to Ariba collaborative Network that ensure Enterprise you can Plus: deliver The the Enterprise most accurate Plus subscription and usable delivers information what to you your need customers. Integration commerce a competitive advantage, including extended integration with an make program management Connector, services; Powered and by Dell validation Boomi* services enable that connectivity help you provide to your the back-end fully automated system; Ariba Identifying and seamless collaboration experience your customers expect. As more stated above. Your you Package automatically Subscription receive Level fees for documents those suppliers and the which in country exceed transaction such transactional the Standard thresholds thresholds (free) shown subscription in are the illustrated table until above. you in the transact Annual table below: service five or 4

5 Once as a small you reach percentage a paid (0.155%) subscription of your level, total network transaction transaction volume fees across (NTS) all also customer apply and relationships. are calculated To seller make relationship sure that (whether high volume global relationships or regional) are once not they penalised, reach a Ariba specific caps annual NTS transaction fees for each volume. buyer- The in localized following currencies table lists according the maximum to country chargeable or region: transaction volumes and the annual caps that apply 5

6 For Non-Direct Goods & Services Invoices Indirect Invoices The following instructions apply to suppliers who supply goods or services which do not directly relate to goods produced on our product line. Examples include facilities maintenance, maintenance repair and Your operating supplies, prototypes, tooling and furniture. Our Purchase Order number will begin with IND for indirect orders. Detail invoices must: Invoicing the Cummins business unit you are invoicing Requirements a business delivery address Please Contain your VAT registration number without do a not valid send purchase an invoice order unless will not a purchase be processed order for has payment. been received. Any invoices submitted If choose you have to send a valid the PO invoice number by post starting or by with . IND and it is included in the body of the invoice, you can Paper Invoices invoices By Post: Site Prefix are sent with the Site correct Location business unit (BU) prefix: (DAR) (DCB) Emissions Engine Plant, Solutions, Darlington (FGB) (CTT) Turbo Filtration, Technologies, Rugby Darlington (DAV) (DRS) Diesel Engine Recon Plant, Services, Daventry Huddersfield (CGT) Generator Technologies, Cumbernauld (ESB) (CBS) Power Cummins Generation, Business Kent Services, Stamford Cummins Ltd (CUK) Distribution, Wellingborough Peteborough/Stockton Ensure 6

7 Invoice postal addresses are shown in the table below:- Cummins can do not accept accept multiple any invoices invoices which which against includes are one submitted multiple IND purchase for IND multiple purchase order business reference. order numbers. units. 7

8 To be Your send contained PDF an file invoice should a single via be , PDF sent you file. to must cumminsuk@document.co.uk ensure the invoice is saved only as a for PDF all file. business Only one units invoice with can the Invoices By cukenquiries@cummins.com. execption of Cummins Distribution Business (DBU). DBU invoice PDF should be ed to Our invoice Key points: processing within three department working will days. pick up the invoice from your and endeavour to process your Your PDF attachments must be directly attached to the going to our processing department; A are allowed to include up to five PDF files per ; Only maximum of eight megabytes can be attached per ; PO Numbers one invoice will not is permitted be accepted per PDF if they file are ; only included in the subject, they must be on Invoices the actual should invoice; be in a printable A4 format. EDI An automated receipt will be generated to confirm your invoice was successfully received. We currently Invoices do not accept any form of EDI for indirect goods and services invoices. 8

9 ENSURE Verify that THAT THE PURCHASE ORDER (PO)& INVOICE MATCH EXACTLY: Item all line items on the PO and invoice match exactly with regards to: description Unit of measure and quantity Currency price For Supplier part number (if applicable) all invoice types, your invoice should incorporate the following elements: State that the document is an invoice the divison of Cummins you are invoicing The date of the invoice Your due date of the invoice per contracted payment terms Cummins VAT VAT Number identification number for UK invoices: GB agreed breakdown of each line containing our part number, quantity, purchase order number and Total price with agreed currency Include invoice bill to value address breakdown including currency payment Without the for above your invoice information, is likely your to be invoice delayed. will either be rejected from our processing team or the 9 Invoice Requirements A

10 For included: the benefit of ensuring your invoice is processed in time, the following elements should be Purchase order and line numbers Shipment reference date Delivery to location Our terms Your Buyer customer service contact help Although resolve this any is not queries a mandatory we may have. requirement, it will significantly benefit our matching process and Any questions on the Ariba invoicing process, department: please contact the Corporate Indirect Purchasing Indirect.Purchasing.Mailbox@cummins.com 10

11 Payments And Remittances Cummins which are Business due within Services the six (CBS) days make after our payments payment on a weekly will be basis paid for slightly all invoice earlier types. to ensure Payments they are paid on time. This is provided the invoice is validated and cleared for payment. Payments A If for remittance any reason advice you is do automatically not obtain a sent remittance via . advice, you can obtain a payment breakdown Remittance from Cummins Advice Business Service by ing: Business Darlington Engine Emission Unit Plant Solutions ces.queries@cummins.com darlington.queries@cummins.com Address Kent, Stamford, Daventry Power Engine Generator Generation Plant cgt.queries@cummins.com dav.queries@cummins.com cpgk.queries@cummins.com Huddersfield Rugby, Cummins Filtration Business Turbo Services Technologies cbse.queries@cummins.com cttenquiries@cummins.com Cumbernauld, Diesel Recon Services drs.queries@cummins.com fgb.queries@cummins.com 11

12 Cummins Credit Notes The which are are pending unable supplier to accept payment. partial credits for ANY invoice for indirect goods and services credit This reason is being for received, this is that it Credit cannot notes be matched are not with reconciled an Ariba within order Ariba at line and level therefore detail. although a All reconciliation can include; of charges goods originally and services invoiced not or received complimentary (which credits. have been previously invoiced), in The full invoices and then which re-invoiced. are pending payment, for which there is a Cummins dispute, must be credited release credits interface within between Ariba. So, Ariba this means and Oracle that a Credit one-way Note meaning processed that and Oracle matched changes in Oracle do not will reflect not Ariba. The appropriate the quantity method needed to resolve to authorise/process an Invoice reconciliation the payment issue of that the is existing incorrectly Invoice raised within by inform process the supplier this) would and Cummins be to ask reject for the a full reconciling credit (for invoice. reference The only original as we Ariba would requistioner not need should to be Cummins originating all suppliers will only if process an invoice, invoices which for is unable payments to be which reconciled, have is been rejected. fully received by the The requisitioner. All the original supplier IND should reference. then issue a revised invoice for the correction quantities and values to match The invoices awaiting payment or exceed the agreed payment terms should be forwarded to the the originating supplier only time requisitioner and a partial we are credited for resolution. note for should certain be goods/services received is when that an were Invoice invoiced is successfully in error. paid to 12

13 information: Your new bank details should be sent on your company letter headed paper with the following Your The date company when address the changes should take effect The An authorising signature Name bank details should include: Account and details address such of as the the bank account number and swift code Please Currency contact: Business send the signed letter via to your local site contact, copying in the correct accounts Darlington Engine Unit Plant Address Kent, Stamford, Power Emission Generation Solutions Daventry Generator Huddersfield Rugby, Engine Turbo Plant Technologies Cummins Cumbernauld, Filtration Business Diesel Services Recon Services 13 Updating bank details

14 Supplier Statements Occasionally all Cummins Business Services will request a statement from yourselves to reconcile to flag invoices up any to our problems system. we This may is to encounter ensure we in paying have received your invoices. all invoices from yourselves and Statement Requests Your can send your statements in an Excel file by . Sending Purchase statement should include the following fields: Statements order number Invoice number Value date Currency 14

15 Cummins All Business Services Business Accounts Payable queries should be sent to: Darlington Unit Address Kent, Engine Plant Stamford, Emission Solutions Daventry Power Generation Huddersfield Generator Rugby, Engine Plant Cummins Turbo Technologies New Cumbernauld, Filtration Business queries should Diesel Services be Recon sent Services in a new . drs.queries@cummins.com cbse.queries@cummins.com fgb.queries@cummins.com Invoices You should should receive be sent an automated to: cumminsuk@document.co.uk receipt notification to confirm the invoice has been received, however Processing Any queries no which replies require will be follow given up for will any be queries forwarded sent to to this the plant from address. Cummins Business Services. 15 Accounts Department Contact Information

16 The opportunities Minority Cummins for Supplier qualified Diversity suppliers Program that represent is a sourcing the initiative following designed groups: to increase Women (MBE) Veteran Owned Business (WBE) Lesbian, & Service Disabled Veteran Owned Business Disabled Gay, (Non-Profit Bisexual, Organisations) Transgender (LGBT) Owned Business Minority Small Medium Enterprise (SME) Business Cummins Supplier is a chartered Development member UK of (MSDUK) MSDUK, a not for profit organisation that has generated more 16 than promote 25m and worth certify of ethnic business minority for suppliers. businesses The in collaboration the UK. between Cummins and MSDUK helps UK Initiative

17 WeConnect International For more information on our supplier diversity program, please visit supplierdiversity.cummins.com Cummins use WeConnect to certify women owned businesses across Europe and the UK. WeConnect Useful MSDUK: Contacts: WeConnect: weconnectinternational.org msduk.org.uk has a global foundation and is recognised for connecting women owned organisations to global value chains. 17

18 It and is the policy of Inc. that opportunity shall be given to diverse businesses to participate as suppliers outreach contractors to Cummins in their area of expertise. We are committed to fostering business growth through At efforts and supplier development. six Cummins, we have a long legacy of commitment to diversity and recognise diversity as one of our Company s economic core values. Cummins understands that businesses owned by diverse suppliers help contribute to the overall establishing growth and well-being of the communities in which we live and work. We also understand that a creates competitive strategic advantage. partnerships Collaborating with our with suppliers such businesses helps create to provide value for goods our customers and services and to provides our company us with Cummins a cross-cultural competency that only comes from multiple perspectives. customers. is dedicated to working with diverse suppliers that best deliver excellent products and services to our Procurement We also do more than just talk about working with diverse suppliers. Through our Cummins Diversity and Initiative, our goal is to increase purchasing opportunities with U.S. diverse suppliers by developing engaging new and existing diverse suppliers to achieve $1 billion diverse spend by Historically, this Initiative helps to focused expand on globally. the US, We however believe Cummins diversity focus provides on a key growth competitive mindset advantage. allows the Diversity Procurement Attract Cummins: Exceed and retain the best talent; Foster innovation; customer requirements; and I Promote international growth and competitiveness. of development am our proud to lead a company that embraces diversity as a core value. I am committed to supporting the work 18 Cummins and Diversity to ensure Procurement that Cummins Initiative provides both excellent to help service foster and diverse products and to small our customers business growth every day. and Tom Linebarger Chairman and Chief Executive Officer A Statement From Our CEO Supplier

19 At Cummins, our suppliers are an essential part of the Supplier allows us to deliver on our mission, every day. value chain that Supplier Portal The and Cummins initiatives that Supplier will help Portal you your understand destination how to for do news, business programs, with us applications success. ethics, sustainability, You ll find everything environmental you need stewardship to know and about supplier our guidelines diversity. for and supplier drive and The supplier payments, portfolio and change allows remittance you to access details. our Accounts Payable system to view the status of invoices Your Accounts Receivable personnel can request access to our system by ing Please Company include the following information: Full Name Address Your Job Phone Responsibility Number You can access our portal at Supplier Portfolio

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21 Cummins Quayside, Dunedlin House Columbia Drive Stockton on Tees TS17 6BJ 2015 Cummins Inc.