E-waste Collection Requirements and Procedure Changes in EPA

Transcription

1 REQUEST FOR RECORDS 01 SITION ORITY (See Instructions on reverse) TO NATIONAL ARCHIVES and RECORDS ADMINISTRATION (NIR) WASHINGTON, DC SUBDIVISION INFORMA non DISSEMINA non AND MANAGEMENT DIVISION -IE BLANK (NARA use onl NOTIFICATION TO AGENCY In accordance With the provisions of 44 USC 3303a the dispositron request, mcludmg amendments, IS approved except for Items that may be marked "disposmon not approved" or "withdrawn" rn column 10 NAME OF PERSON WITH WHOM TO 5. TELEPHONE DATE ARCHIVIST OF THE UNITED STATES (703) OLTHEA S. CROOM W1ll1DRAWN 6 AGENCY CERTIFICATION I hereby certify that I am authonzed to act for this agency m matters pertaming to the disposition of Its records and that the records proposed for disposal on the attached 6 page(s) are not now needed for the business of this agency or will not be needed after the retention periods specified; and that written concurrence from the General Accounting Office, under the provisions of Title 8 of the GAO Manual for Guidance of Federal Agencies, IS not required; U is attached, or U has been requested. DATE SIGNATURE OF AGENCY REPRESENTATIVE TITLE CHERYLE D GUMAER AIR FORCE RECORDS OFFICER GRS OR 10. ACTION ITEM 8. DESCRIPTION OF ITEM AND PROPOSED DISPOSITION SUPERSEDED TAKEN (NARA NO. JOB CITATION USE ONLY) lectroruc copies created on electronic mall and electronic mput records (word pr smg, form filler software) will be deleted after recordkeepmg copy has been pr ed and when no longer needed for reference, updatmg, revrsion, or dissermnatiorf VIRONMENTAL PLANNING (Table 32-1) WITHDRAWN plicble Air Force-Wide) The purpose of this submission IS to discussed below 2 Recommended changes are m compliance With Codes ederal Regulations guidance as Identified in Column D of the proposed table. With revised disposition are Identified by an "*" ill column A and the new are I "**" ill column A. /I /J PREVIOUS EDITION NOT USABLE Prescribed by NARA 36 CFR NSN STANDARD FORM 115 (REV. 3-91) gil-,jo/?7/cj/ t: ItM7I tv /)I

2 BLE32-l EN\:IRONMENT AL PLANNING I I \ records are E pertain to *1 Po non InCI t report, mcludi UST spill and lease report Emergency notices of pollution incidents or environmental VIOlations *3 Environmental assessments *4 Draft or final environmental statement or overseas environmental studies * Environmental Protection Committee Meetmg Minutes 5.02 Environmental Pollutant Control Report, Environmental Management- By-Objectives, or Trash and Waste Recycling Proceeds Report 6 National Pollutant DIscharge Ehmination System (NPDES) apphcauons/per nuts 7 Consisting of Telegraphic details ofthe incident notices, reports and related documents pertaining to details fthe incident d,n"""olat'on' wh result In WIde public mtere congressional mquiry or mvestig ion, or posstble change In relation with a foreign nation projectd"o":=;o.,,,on environmental i act of the project and related pers detailedprojectd"" discussionof environme tal Impact of the project and rated papers minutes of meetings data submission wastewater discharge applications and permits of Which are Then at HQ USAF/ destroy after I year or after cleanup MAJCOMs has been completed and approved by applicable regulatory authonties, as appropriate, whichever IS later (note 6) destroy after 5 years (note 6) NI-AFU-90-3 athq USAF, retire as permanent (note 7) MAJCOMs and NI-AFU bases at MAJCOMs/ Destroy 1 year after completion of bases action being assessed (See Note 5). at HQUSAF -. -,Destroy AJCOMSand es destroy after 10 years NI- AFU-90-3 after 2 years NI- AFU-90-3 \ C7. "" /stations Retain for 3 ars after expiration of the permit (Se ote I) NI-AFU-92-7 =. atmajcoms destroy when superseded (See Note 6) : NI-AFU- 18

3 Pollutant records and Information resulting at MAJCOMs and destroy after 3 years (See Note 6) analysis reports from morutonng activines, bases NI-AFU-90-3 (see Note 2) mcluding those required by NPDES permits; including all records of analyses performed, and calibration and maintenance of Instrumentation and recordings from continuous morutonng instrumentation 9 at USAF Destroy after 10 years Occupational NI-AFU-90-3 Environmental Health Laboratory (USAF OEHL) *10 Violations of \ reports on vrolations/comphance athq USAF, Destroy 5 years after regulatory environmental MAJCOMs, agency officially acknowledges all "'''' and "'''0"' 10k", standards d and subrmtted Regional violations have been corrected (see really by bases Environmental note 6). Offices, and bases *10.01 Notices of atmajcoms, Destroy 5 years after regulatory official ">Ved from violation and regulatory encies and any other Regional agency officially acknowledges all compliance related corre ondence Environmental violations have been resolved (note agreements Offices, and bases 6). **10.02 Regulatory summanes of ms ctions at HQUSAF, Destroy 5 years after regulatory inspection report prepared and subm ed MAJCOMs, agency officially acknowledges all electronically by base Regional violations have been resolved (note Environmental 6). Offices, and bases 11 Sampling point at base Destroy when installation closes or master record bioenvironmental AF IS relieved of accountability engineenng NI-AFU-90-3 \.actlvltles 12 Emission Inventory report, tables, Destroy when updated Inventory IS inventory monitoring reports, Prevention of prepared (See Note 6). NI- SIgnificant Detenoration (PSD) " AFU-90-3 survey results, and related :'9. correspondence and reports **12.01 Underground Information on tank SIze, Destroy when updated Inventory IS aihqus and above contents, materials of MAJCOMs,a prepared ground storage constructron, age, location, bases tank inventories regulatory status, etc Y"''' aft" date of and disposition quantrtres and methods of San Antonio AIr ary (note 6) of recoverable disposition. Logistics Center N I-AFU-90-3 and waste and bases CFR (d), (c), petroleum 'IO\. IY.O:J(IJ),/Y.{J{J(IJ), products L7Y.7L 'IJ)WY.74(c) and (b) /July 1, UUUl\. 14 Environmental plans and supporting data for Destroy when 0 olete, superseded management and spill prevention control and or no longer need. NIcontingency counter-measures plan, 011 and AFU plans hazardous substance pollution contingency plan; hazardous waste plan, hazardous waste treatment, storage, and disposal facihty operation plan, traffic abatement plan; and similar plans 13 Accumulation statisncal summaries of atmajcoms, i'3

4 and detailed facilrty description, /stations destroy after regulatory agency maintenance of correspondence, permits, acknowledges facility has been Hazardous and operating logs, and related closed law approved closure plan Solid Waste documents at storage and. Treatment, treatment facilities Ref:. 40 CFR (bl and '\operations Storage and '2;.73l IJuif.. 1, '2VV7f.l: isposal iliues (R TSDFs) ** detailed facility descnption, Istations destroy after regulatory agency correspondence, permits, acknowledges facility has been operating logs, groundwater closed, or after completion of the monrtonng, testing or analytical post-closure care period (See notes data, corrective action and related 3 and 5). documents at land disposal Ref:. 40 CFR (bl, Ilities '24.11'!1a21!l, '2;.73@ and '2;.11'!1a21!lIJulJ!.1, '2VV1!J.. *16 Installation rep",. and related athq USAF, destroy 50 years after last applicable Restoration corre ondence MAJCOMsand record established or In January Program bases 2013, whichever IS later (see note 4) ' *17 toxicwaste annual re,o" and athqusaf, destroy 3 years after facility ceases management certificates of posal), annual MAJCOMs, and usmg or storing PCBs or PCB Items document logs, d related bases documents Ref:. 40 CFR (al and 761.'2V9lalIJulv 1, '2VV1J1.: **17.01 PCB 'P'" cleanup,,,,,o athqusaf, Destroy 5 years after completion of certification of decontami "" MAJCOMs, and cleanup and/or decontammation bases Re[40 CFR 76J.125(bl(3l tj lcl[})pulv 1, '2VV1!J.. and 18 Halon 1211 and where and how much halon IS Destroy after 2010 A UTH. N 1- Halon 1301 used and stored AFU-93-4 reports *19 hazardous waste Documentation showing facility form employees Destroy 3 years from the date the employee personnel have successfully at base individual last worked at the facilrty training records completed a program of ' classroom instruction or on-the- Re[40 CFR (el and Job training that teaches them to '2;.1lelIJulJ!. 1, '2VV1!J.. perform their duties in a way that ensures the facihty's compliance With the requirements ofrcra i\. D": **19.01 current employees y upon closure of facrhty AU. **20 Hazardous AF Form 3952 At using centers rnatenal rs ",movod Material from aut rization and any waste has Authorization been dispo d of '. **21 AtHAZMAT Destroy WhdOU' material Pharmacies has been delete from Authonzatron List **22 Environmental Electronic input records (word Delete when record IS printed Planning processing, for filler software) and filed **23 Underground records documenting repairs Destroy at end OfUST'Srng storage tank life. ' (UST) Ref. 40 CFR (f) {Julv compliance records

5 **25 **26 **27 Documentation of manufacturer's performance claims regarding release detection equipment, and documents pertainmg to repair, calibration and maintenance of release detection equipment. results of inspection and testmg of cathodic protection systems records ofust site investigatron at permanent closure esults ofsamphng, testmg or mtoring that demonstrates lec t compliance with release detec n requirements destroy 5 years after mstallanon of equipment. Ref:. 40 CFR (al and (clljlllj!. 1, 2000/.: destroy 3 years after date of mspection / testmg. Re140 CFR (bl and (dl(21 IJu1f.1,2001!1: destroy 3 years after permanent closure Ref 40 CFR [July 1, 2000]. Destroy after 1 year from date results obtained, or another reasonable penod determined by regulatory agency Re140 CFR (bllJulJ!. 1, I **28 hazardous waste determination documentation **29 hazardous waste biennial reports **30 hazardous marufest **31 hazardous exception waste waste reports **32 land disposal restriction notice and cernfication **33 notrflcation of intent to export hazardous waste **34 EPA acknowledgeme nt of consent (for exports) records do'" determmation If ste is regulated as a haz ous :e...)c..( records of act. vines regar d: hazardous waste generation an disposition records identifymg facihties shipping, stonng, treating, and disposing of hazardous waste, and the type and quantity of waste shipped records of non-receipt of return of hazardous waste manifest notices and certificate citmg the applicable land disposal restrictions. documents notifying EPA ofa base's intent to export hazardous waste from the U.S copy of EPA's Acknowledgement of Consent reflectmg the receiving country's consent to accept the hazardous waste 7 \. \ Destroy after 3 years from the date that the waste was last sent to a treatment, storage or disposal facihty (see note 8) Ref:. 40 CFR (cl and 28.'!laR7) IJulf.1, 2001f1. destroy 3 years from the due date of subject report (see note 8) Ref:. 40 CFR262.40(bllJlllJ!.1, I destroy 3 years from the date the waste was accepted by the mrtial transporter (see note 8) Ref:. 40 CFR (allJulv 1,?!!!!!!.I:. Destroy 3 years from the due date of subject report (see note 8) Ref:. 40 CFR (bllJulJ.'1, /. I3 Y"'" from the date the as last sent to a TSDF (see CFR 268.7(a)(8) {July 1,?!!!!!!1. T the nos...oy hazardou waste was accepted the dare by the initial trans rter (see note 8) Ref40 CFR ){July 1,?!!!!!!.I:. '\.. Destroy aft" 3 years the hazardous waste was a epted by the mitral transporter (see no 8) " Re140 CFR (al(21lJlllJ.', /.

6 / **36 waste export confirmanon delivery of waste) **37 hazardous aste employee training recor **37.01 **38 emergency response activities involving explosives or military munitions **39 used or fired milrtary mumtrons that land off-range and have not been promptly rendered safe and / or retrieved **40 quarterly inspections and annual mventones of non-chemical waste military copy of confirmation of delivery of exported hazardous wastes summary of the types, quantmes, frequency, and ultimate destination of all hazardous waste exported during the previous calendar year documentation showmg facility personnel have successfully completed a program of classroom instruction or on-theiob training that teaches them to p form therr dunes In a way that ens es the facility's compliance with e requirements ofrcra mg the dates of response, the r onsible persons responding, the e and description of mat.al addressed, and Its disposition records idennfymg the type f murnnons and Its location (to e extent the location is known) records of the findmgs of the quarterly inspections and annual Inventories munitions stored IA W the condrtional exemption provisron at 40 CFR (a)(l). former employees current employees Destroy after 3 years from the date the hazardous waste was accepted by the Initial transporter (see note 8). : Re/40 CFR (a)(3) {Julv 1,?!!J!!!l estroy 3 years from the date the individual last worked at the facrlrty Re/40 CFR (e) and (e) puly 1, 200llj. destroy upon closure of facihty. destroy after year date of response.. REF 40 CFR (g)(8)(iv), 265.1(c)(lJ){D)(lv) and 270.1(c)(3)(1ll) pufy 1, 2000J. destroy only after any immment and substantial threats associated WIth the mumtrons have been addressed and no threats remain Ref. 40 CFR (d) [July 1,?!!J!!!l destroy after 3 years from the date the inspection or inventory was conducted. Re/40 CFR (a)(1)(vi) [July 1,2000/. 41 releases of toxic chemicals the TOXICRelease Inventory (TRI) report and all supporting information, materials and documentation, at HQ USAF, MAJCOMs and bases NOTE(S): 1 When AF is relieved of accountability or when the AF installation no longer discharges pollutants, retar last NPDES apphcation/perrrut for 10 years, then destroy Ifa longer retention penod IS required, subrmt a request for change to AF /SCTIR through your Functional Area Records Manager 2 See table 48-5 for drmkmg water analyses 3 Landfill operations (Solid Waste DIsposal Facihtres) must be rdentifled on master plans, real property facrhty record, etc (See table 32-14, Real Property Accountable Documentation, and table 32-17, Air Base Planning Records) 4 Destroy 50 years from the date of the establishment of the documentatron or 50 years after the enactment of P L , 11 December 1980, whichever IS later (Section 103, P L ) If the Administrator of the

7 onmental Protection Agency (EPA), the EPA regional admmistrator, the state or local environmental officials,. stallation commander require a longer retention penod for the protection of the public health or welfare, submit a req F/SCTlR through your Functional Area Records Manager for approval of the revised retention penod and hoi rds m a "pending dispositron" status. 5 Not authorized for retirement to stagmg are federal records centers 6. Comply With rule drsposition or the LocallStatelFedera ents, whichever IS later. 7 Transfer to National Archives m 5 years blocks when the latest recor block are 25 years old 8 The periods of retention are extended automatically durmg the course of any unre or as requested by EPA