HAWKEYE COMMUNITY COLLEGE BOARD OF TRUSTEES 28, :00 PM 1501 E.
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1 HAWKEYE COMMUNITY COLLEGE BOARD OF TRUSTEES January 28, :00 PM Regular Meeting Minutes Hawkeye Community College Hawkeye Center Board Room 1501 E. Orange Road, Waterloo IA Call to Order/Pledge of Allegiance Chair Casey McLaughlin called the meeting to order on January 28, 2014 at 6:00 p.m. and led those present in the Pledge of Allegiance. Present: Mr. Bruce Clark, Mr. Gene Ficken, Mr. David Krejchi, Mr. Ron McGregor, Ms. Teresa Meyer, Mr. Jay Nardini, Mr. John Schuller, Ms. Joan Webster-Vore and Mr. Casey McLaughlin. Others present: Dr. Linda Allen, President; Dr. Jane Bradley, Vice President of Academic Affairs; Mr. Daniel Gillen, Vice President, Administration and Finance; Ms. Kathy Flynn, Vice President, Advancement; Ms. Holly Johnson, Executive Director of Hawkeye Community College Foundation; Mr. John Clopton, Executive Director of Human Resource Services; and Mr. Aaron Sauerbrei, Executive Director of Business and Community Education. Adoption of Agenda It was moved by Mr. Krejchi seconded by Mr. Nardini to approve the agenda as amended: I. Call to Order/Pledge of Allegiance II. Adoption of Agenda III. Comments by the Public on Items on This Agenda IV. Adoption of Minutes of Previous Meetings V. Approve the second and final reading of the amendment to Executive Limitations Naming of College Facilities and Programs for clarity and to keep the conformity of style as with the other governance policies. VI. Close the hearing after written and/or oral comments from the public are received on the 2014 Exterior Campus Site Lighting for Hawkeye Community College. VII. Approve the proposed plans, specifications, form of contract, and estimated total cost of the 2014 Exterior Campus Site Lighting public improvement for Hawkeye Community College. VIII. Approve the base bid proposal as recommended for the 2014 Exterior Campus Site Lighting for Hawkeye Community College. IX. Close the hearing after written and/or oral comments from the public are received on the 2014 Buchanan Hall Remodeling for Hawkeye Community College. X. Approve the proposed plans, specifications, form of contract, and estimated total cost of the 2014 Buchanan Hall Remodeling public improvement for Hawkeye Community College. XI. Approve the base bid proposal as recommended for the 2014 Buchanan Hall Remodeling for Hawkeye Community College. XII. Approve Recommendation and Certificate of Substantial Completion of Work submitted by the Project Architect for work performed by Larson Construction Co., Inc. on the public improvement project Buchanan Hall Advanced Technology and Business Center be approved and adopted. 3
2 XIII. Approve the published Hawkeye Community College budget estimate for new fiscal year and to set a public hearing on February 25, 2014 at 6:05 p.m. for the FY2015 Hawkeye Community College Estimated Budget. ROLL CALL VOTE XIV. Approve the January 2014 Executive Limitations Annual Report for Asset Protection # I. XV. Approve the January 2014 Executive Limitations Annual Report for Compensation and Benefits A, B, C, D, and E. XVI. Approve the January 2014 Executive Limitations Semi-Annual Report for Foundation Responsibility. XVII. Approve the January 2014 Executive Limitations Quarterly Report Communication and Support to the Board #B, D, E, F, G, H, and I. XVIII. Approve the January 2014 Annual Exec. Limitations Financial Conditions & Activities # A, B, C, D, F monthly monitoring report XIX. Approve the January 2014 Annual Report for Ends #D Students with diverse basic needs will achieve the learning necessary for them to be successful in their educational and career goals. Motion carried. Comments by the Public on Items on This Agenda There were no comments by the public on items on this agenda. Adoption of Minutes of Previous Meetings It was moved by Mr. Nardini seconded by Ms. Webster-Vore to approve the December 19, 2013 regular board meeting minutes. Motion carried Ownership Linkage The Chair announced that the webinar on Policy Governance Overview and Agenda Planning for Strategic Visioning with Governance Coach Jannice Moore has been rescheduled to February 10, :00 p.m.-3:00 p.m. due to the inclement weather earlier this month. Board Education Making Headway: Strengthening Relationships with High School Partners - Dr. Laurel Klinkenberg, Dean of Communications, Humanities, Education, and Fine Arts and Gail Zehr, Assoc. Director of Recruitment and High School Relations National Alliance of Concurrent Enrollment Partnerships (NACEP) The sole accrediting body for concurrent enrollment partnerships. NACEP works to ensure that college courses offered in high schools are as rigorous as courses offered on the college campus. NACEP standards are measurable criteria that address quality in concurrent enrollment programs including: Curriculum, Faculty, Student, Assessment, and Evaluation Joint Enrollment included 23 service area school districts (27 high schools) in Merged Area VII (10-county area). Almost 2,000 (unduplicated) high school students took Hawkeye courses last year with 25% participating from Cedar Falls High School. In the fall 2013, high school students averaged 4.7 credit hours per student. 4
3 The most popular concurrent enrollment courses, based on the sessions offered, are: Composition I Intro to Sociology five sections offered in fall Composition II Fundamentals of Oral Communications Statistics Concurrent Enrollment Program (CEP) Model Goals Streamline communication Continue to build relationships Serve students more effectively CollegeNow! Created a single point of contact for high schools o Assist high schools with CEP questions o Filters questions to appropriate team member on-campus Division of Admissions office On-site registrations - Streamlined pre-registration to registration of all high school students Utilize online concurrent enrollment pre-registration system Regional Meetings - High schools divided into regions based on outreach centers and the supports a connection to high schools. Attendees include the CollegeNow! Team, Academic deans, and High school superintendents, principals, counselors. Agenda items may include new career academies and upcoming events on-campus to keep all team members informed. College Connections - The model is based on research done with Austin Community College s model in Austin, Texas. The College Admissions office assists in the transition from high school to college by working and making a connection with high school counselors and students. The focus is on advising and not recruiting for the College. The benefit of this relationship is higher student retention and creating a better prepared student. Outcomes include: Increased number of joint enrollment students the past four semesters 7 to 17% increase in course registrations Receiving open and honest feedback from high school students, counselors, teachers and administration to improve the process. Building relationships with high schools with is key to success. Ends Items for Decision None. 5
4 Governance Process Items for Decision None. Executive Limitations Items for Decision It was moved by Mr. McGregor seconded by Mr. Nardini to approve the second and final reading of the amendment to Executive Limitations Naming of College Facilities and Programs for clarity and to keep the conformity of style as with the other governance policies. Motion carried Board-Management Delegation Items for Decision None. Required Approvals 2014 Exterior Campus Site Lighting for Hawkeye Community College At 6:15 p.m., Chair Casey McLaughlin asked if there were any oral comments from the public on the 2014 Exterior Campus Site Lighting for Hawkeye Community College. The secretary had not received any written comments. Hearing none, it was moved by Mr. Krejchi seconded by Mr. Schuller to close the hearing after all oral and/or written comments are received. Motion carried It was moved by Mr. Nardini seconded by Ms. Webster-Vore to approve the proposed plans, specifications, form of contract, and estimated total cost of the 2014 Exterior Campus Site Lighting public improvement for Hawkeye Community College. Motion carried Motion carried It was moved by Mr. Krejchi seconded by Mr. Clark to approve the low bid proposal in the total amount of $171, submitted by Voltmer Electric Inc. of Decorah, Iowa for the 2014 Exterior Campus Site Lighting for Hawkeye Community College. Motion carried 2014 Buchanan Hall Remodeling for Hawkeye Community College At 6:20 p.m., Chair Casey McLaughlin asked if there were any oral comments from the public on the 2014 Buchanan Hall Remodeling for Hawkeye Community College. The secretary had not received any written comments. Hearing none, it was moved by Mr. Schuller seconded by Mr. Clark to close the hearing after all oral and/or written comments are received. Motion carried It was moved by Ms. Webster-Vore seconded by Mr. Ficken to approve the proposed plans, specifications, form of contract, and estimated total cost of the 2014 Buchanan Hall Remodeling public improvement for Hawkeye Community College. Motion carried It was moved by Mr. Nardini seconded by Mr. Schuller to approve the low bid proposal submitted by Peters Construction Corp. in the total amount of $1,629, for the base contract and alternates 1, 2, and 3 for the 2014 Buchanan Hall Remodeling for Hawkeye Community College. Motion carried 6
5 Buchanan Hall Advanced Technology and Business Center It was moved by Mr. Krejchi seconded by Mr. McGregor that the Recommendation and Certificate of Substantial Completion of Work submitted by the Project Architect for work performed by Larson Construction Co., Inc. on the public improvement project Buchanan Hall Advanced Technology and Business Center be approved and adopted. Motion carried FY2015 Hawkeye Community College Estimated Budget It was moved by Mr. McGregor seconded by Mr. Schuller to approve the published Hawkeye Community College budget estimate for the fiscal year 2015 and to set a public hearing on February 25, 2014 at 6:05 p.m. for the FY2015 Hawkeye Community College Estimated Budget. A roll call vote was taken. Ayes: Mr. Schuller, Mr. McGregor, Mr. Krejchi, Mr. Clark, Ms. Webster-Vore, Mr. Nardini, Mr. Ficken, Ms. Meyer; Mr. McLaughlin. Nays: None. Resolution adopted. Monitoring President Performance - Ends & Exec. Limitations It was moved by Mr. Krejchi seconded by Mr. McGregor to approve the January 2014 Executive Limitations Annual Report for Asset Protection # I. Motion carried It was moved by Mr. Schuller seconded by Mr. Nardini to approve the January 2014 Executive Limitations Annual Report for Compensation and Benefits A, B, C, D, and E. Motion carried It was moved by Ms. Meyer seconded by Mr. Schuller to approve the January 2014 Executive Limitations Semi-Annual Report for Foundation Responsibility. Motion carried It was moved by Mr. Nardini seconded by Mr. McGregor to approve the January 2014 Executive Limitations Quarterly Report Communication and Support to the Board #B, D, E, F, G, H, and I. Motion carried It was moved by Mr. Schuller seconded by Mr. Krejchi to approve the January 2014 Annual Exec. Limitations Financial Conditions & Activities # A, B, C, D, and F monthly monitoring report. Motion carried It was moved by Mr. Clark seconded by Mr. Ficken to approve the January 2014 Annual Report for Ends #D Students with diverse basic needs will achieve the learning necessary for them to be successful in their educational and career goals. Motion carried Information Requested by the Board College Update Institutional Advancement (Kathy Flynn): Spring Enrollment Yesterday official headcount shows spring enrollment with just under a 1% decline than a year ago, or approximately 5,894 students. Credit hours are down 5-6% or 7
6 approximately 3,000 hours less than last year at 53,459. The concurrent enrollment students are part of the headcount and take about 4-5 credits each semester. This is one explanation on why the head count number is not down much as opposed to the credit hours. Student Legislative Event in Des Moines The 25th IACCT Student Legislative Seminar gets underway tomorrow afternoon. Each community college will be taking students on the two-day trip. Hawkeye will be well represented by eight students and two members of our Student Life department. Tomorrow afternoon and evening, the students will attend a number of sessions related to running for office, why your vote counts and getting a job after college. Thursday morning the students will attend a breakfast event at the statehouse and an opportunity to meet with our local lawmakers along with a statehouse tour. This is a wonderful opportunity for our students to learn about the experience of being an elected official, including drafting legislation and how to effective in getting your message out. Last year s event was cancelled due to weather. Cedar Valley Coalition Final arrangements are being for the annual community trip to Washington, DC. This year s trip is scheduled for March This is the 17 th year for the Coalition trip which has been extremely successful in securing money for the Cedar Valley. While the climate in Washington has changed in recent years, the trip still gives us an opportunity to share our higher education funding priorities including protecting PELL grants, Perkins equipment dollars and work-study funding. The group is made up of representatives from business and industry, community organizations, and education entities. Trustee Casey McLaughlin will participate in the Coalition trip representing Hawkeye Community College. Administration & Finance Update (Dan Gillen) Grundy Hall South Stair and Ramp Replacement: Stairs and ramp are now open for use Landscaping will follow when weather allows. Buchanan Hall: Made repairs due to burst sprinkler head. Miscellaneous Campus Projects: Asbestos abatement completed in CNC lab Two new heat pumps installed in Grundy Faculty offices on second floor Library painted and carpeted Sprinkler inspections completed Repaired water lines which were broken due to cold weather in Grundy Hall. Academic Affairs (Dr. Jane Bradley) Spring Semester Spring 2014 classes started Monday, January 13. Prior to classes beginning faculty participated in many professional development opportunities including orientation 8
7 sessions for new faculty, mentor/mentee activities, and classroom multimedia equipment and ANGEL training. Emergency Medical Services Training Hawkeye Community College is now an authorized Emergency Medical Services (EMS) trainer and is approved by the Iowa Bureau of EMS. The college will host an EMS Public Open House on Thursday, February 6, from 3:30-6:30 p.m. at the Health Education and Services Center. This is a great opportunity to meet the new EMS staff, view training facilities and equipment, and discuss EMS training and continuing education opportunities. Hawkeye s EMS program medical director, Dr. Jeff Wilkins of Emergency Medicine from Allen Hospital, will speak at 4:00 p.m. New Programs Hawkeye Community College has several new programs that will begin taking students in fall 2014: Fire Science/Fire Fighting Emergency Medical Technology/Technician (EMT Paramedic) Medical Insurance Coding Specialist/Coder Golf Course Operations and Grounds Management Programs pending approval from the Iowa Department of Education include: Construction Equipment Operator Crime Scene Technician GED to HiSET With the conversation of GED to HiSET, the Metro Campus saw a record number of GED grads for one semester in December We normally have between graduates per year, and we had 118 just in December. In the News Waterloo Courier reporter John Molseed interviewed Ms. Sandy Jensen, Director of Urban Centers and Adult Literacy, and three Hawkeye students at the Metro Center on January 14 for an upcoming article. Students interviewed are a family originally from Rwanda. The father was a December 2013 Hawkeye graduate with an AA in accounting and formerly a Metro ELL (English Language Learning) student. The mother is a current student in our ELL Program. The daughter is currently in our high school completion (HSC) classes. All three members of the family expressed great appreciation for what the college has done for them and great affection for the teachers they have had. The interview underscored the impact Metro ELL program has on the community, particularly the growing immigrant community, and the impact of the new state funding on Hawkeye s high school completion and ELL programs. Martin Luther King, Jr. Banquet The Martin Luther King, Jr. Banquet was held January 19, 2014 at the Electric Park Ballroom in Waterloo with a great turnout of approximately 410 guests attending. Trustees Casey McLaughlin, Bruce Clark, Jay Nardini and Teresa Meyer were in attendance as well as a number of elected officials. 9
8 President s Update (Dr. Linda Allen) Advanced Manufacturing Council Workgroup Dr. Allen traveled to Des Moines to join a group of leaders from the Cedar Valley for a January 8 planning session to discuss the development of an advanced manufacturing hub in our region. This workgroup is working in an advisory capacity to the Innovation Corporation and affiliated with the Iowa Economic Authority. Higher Education Competency Based Education Partnership Facilitator Assignment Over the past year and a half, Dr. Allen has been participating in the work a taskforce to create a pilot for the implementation of competency-based education in Iowa s K-12 system. This taskforce was created by Senate File 2284 during the 2012 Legislative session. This past spring the Iowa Legislature approved pilot implementation of competency-based education with a handful of districts. Last week, Dr. Allen agreed to facilitate the work one of the implementation teams focused on how competency-based education align with higher education graduation requirements for K12 students. She will provide more information as this pilot moves to implementation. It is clear that the competency-based model has strong support nationwide since 37 states have already implemented this model for K-12 districts and Alaska has led the way. Alaska has used CBE for over 20 years to determine student success in its K-12 districts. Welcome Holly Johnson Dr. Allen formally introduced Hawkeye s new Foundation Executive Director. Ms. Holly Johnson joined Hawkeye s team on January 9. She came to us from Upper Iowa University in Fayette where she worked in variety of capacities for the past four years, most recently as the Associate Vice President for Advancement. Prior to Upper Iowa, she was with the University of Northern Iowa Alumni Association and Lake Superior State University (Sault Ste. Marie, MI). She is an active member of the Council for Advancement and Support of Education (CASE), including serving as the Conference Chair for their regional conference earlier this month. She has received a number of awards, including the Paul J. Ripley Young Alumna Award presented by the Lake Superior State University Alumni Association in Iowa Association of Community College Trustees (IACCT) Report Trustee Jay Nardini The IACCT Board of Directors will meet tomorrow morning, January 29, in Des Moines. Foundation Report Trustee David Krejchi The Foundation board met on January 23. New members present at the meeting included Steve Schultz, Plant Manager of ConAgra Foods, and Elizabeth Sindt, Professor at Hawkeye Community College. Holly Johnson was also introduced as the Executive Director of the Hawkeye Community College Foundation. She joined the staff on January 9, During the meeting, action items included: Approval of a change to the Foundation bylaws to increase the number of meetings of the Foundation board from four to no fewer than four. Meetings for 2014 are currently scheduled for January 23, March 27, May 22, July 24, September 25 and November
9 Approval of a waterway and tiling project on the foundation property (currently rented by the college farm). Total cost to the Foundation is estimated at $31, The Foundation Board also approved a renewal of the lease rent the property to the college farm at $200/acre. John Speas and Mitchell West of Community Bank & Trust presented the financial holdings of the Hawkeye Community College Foundation for the 12 months ending December 31, The next foundation board meeting is scheduled for March 27. Adjournment It was moved by Mr. Krejchi seconded by Mr. Nardini to adjourn the regular session of the Board of Trustees meeting at 7:00 p.m. Motion carried Respectfully submitted, Denise Dunn Assistant to the President-Special Projects/ Secretary to the Board of Trustees 11
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