1 PLACE: BOARD ROOM ADMINISTRATION BUILDING 25 CHURCHILL AVENUE, PALO ALTO, CALIFORNIA DATE: TUESDAY, SEPTEMBER 13, 2011 TIME: 5:00 P.M. CLOSED SESSION 6:30 P.M. OPEN SESSION PALO ALTO UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION AGENDA REGULAR MEETING Most Board of Education meetings are cablecast live on cable services CHANNEL 28 and webcast live on Board materials are available for review on the district web site at or at the District Office, 25 Churchill Avenue, Palo Alto, CA Meetings are also available on demand at Should you need special accommodations to participate in the meeting, please contact the Superintendent s Office at or Community members wishing to address the Board are allotted THREE minutes per speaker. Should more than 20 people wish to address any one topic, the Board may elect to allot a shorter time per speaker. Materials presented at the Board meeting will be copied and provided to Board members after the meeting. Additional instructions are listed on the back page of this agenda. STRATEGIC PLAN GOALS A B C D ACADEMIC EXCELLENCE AND LEARNING Create an exceptional learning environment that engages, challenges, and supports all students so that they thrive and achieve their academic potential every year, while preparing them to pursue college and other post-secondary opportunities to be global citizens. STAFF RECRUITMENT AND DEVELOPMENT Create an exceptional teaching environment by recruiting, developing, and retaining the most talented staff. BUDGET TRENDS AND INFRASTRUCTURE Be prudent stewards of our resources through rigorous planning and budgeting and build further resources by enhancing public and private support for public education. GOVERNANCE AND COMMUNICATION Create a focused, transparent governance process that is a model of informed communication and decision making. I. CLOSED SESSION A. Call to Order B. Recess to Closed Session (Conference Room A) 5:00 p.m. Action Anyone wishing to address the Board regarding Closed Session items may do so at this time. Items listed below may be discussed in closed session. Items [ ] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction. [ ] 1. Employee Evaluation pursuant to Government Code [ ] 2. Employee Appointment pursuant to Government Code [ ] 3. Liability Claims pursuant to Government Code [ ] 4. Conference with Labor Negotiator, Dr. Scott Bowers, regarding PAEA, CSEA, and Non-represented groups pursuant to Government Code [ ] 5. Conference with Real Property Negotiator pursuant to Government Code Negotiators: Dr. Kevin Skelly, Dr. Robert Golton, Mrs. Cathy Mak, re: 525 San Antonio Rd., Palo Alto, CA [ ] 6. Employee Discipline/Dismissal/Release and pursuant to Government Code [ ] 7. Anticipated Litigation pursuant to Government Code [ ] 8. Student Discipline Page 1
2 II. OPEN SESSION / REPORTS 6:30 p.m. A. Approval of Agenda Order Action B. Student Board Representative Reports Information C. Superintendent s Report Information III. APPROVAL OF CONSENT CALENDAR Action IV. These items are considered routine and will be approved in one action without discussion. If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items. A. Certificated Personnel Actions Consent 1 It is recommended the Board approve the certificated personnel actions as presented. B. Classified Personnel Actions Consent 2 It is recommended the Board approve the classified personnel actions as presented. C. Contract with Colbi Technologies, Inc. for School Construction Project Accounting System and Support It is recommended the Board approve a contract with Colbi Technologies for managing the accounting of bond funds for a total amount of $492,000. D. Appointment of Replacement Member to the Citizens' Oversight Committee for the Strong Schools Bond Consent 3 Consent 4 It is recommended the Board appoint Bruce Whitson to the Citizens Oversight Committee for Strong Schools Bond. E. Adding Pre-K Principal Position to the Management Salary Schedule Consent 5 It is recommended the Board approve the addition of a Pre-K Principal position to the management salary schedule. PUBLIC HEARING A. Certification of Availability of Textbooks and Instructional Materials Public Hearing (11) The Board will conduct a public hearing regarding this annual certification. The Board will discuss the item later on the agenda. Action will be considered at the next regular Board meeting. V. ACTION / DISCUSSION / INFORMATION ITEMS A. Adoption of Focused Goals and District Initiatives Action 6 The Board will consider adopting the Focused Goals and District Initiatives. B. Summary of Progress on Strategic Plan Goals 1, 2 and 3 Information 7 Staff will present a report summarizing progress made on the Strategic Plan Goals 1, 2 and 3, which were adopted on May 27, C. District and City Conversations Regarding Cubberley Facilities Discussion 8 Staff will report on next steps in the planning process with the city. The Board will discuss this process and the mutual/individual interests of PAUSD and the City of Palo Alto regarding the future use of Cubberley Page 2
3 VI. VII. D. Testing and Inspection Services: (1) Approval of a Pool of Firms to Provide These Services for Strong Schools Bond Projects; (2) Approval of Ninyo and Moore to Provide These Services for the Gunn Gymnasium and Classroom Buildings; (3) Approval of HP Inspection, Inc., to Provide These Services for the Paly New Classroom and Media Arts Buildings; (4) Authorization to Execute Change Orders The Board will consider approving a pool of firms to provide testing and inspection services for Strong Schools Bond Projects, awarding a contract for the Gunn Gymnasium project to Ninyo and Moore in the amount of $70,503, awarding a contract for the Gunn Classroom Buildings project to Ninyo and Moore in the amount of $103,125, awarding a contract for the Paly New Classroom and Media Arts Buildings to HP inspections Inc. in the amount of $135,000 and authorizing change orders. E Ending Balance and Budget Update for ; Resolution , Adoption of Appropriation Limits for and Staff will present information from the County Controller-Treasurer s Office and the unaudited actual balances for the school year. Based on this information, the Board will consider taking action at its next meeting to approve the revisions to the budget and to file the unaudited actual to the County Superintendent of Schools, including the and Appropriation Limits. F. Resolution Certification of Availability of Textbooks and Instructional Materials The Board will discuss this annual certification. A public hearing will be held earlier on the agenda. Action will be considered at the next regular Board meeting. G. Selection of School Board Member to Vote in the County Committee on School District Organization Election The Board will discuss selecting a member to vote in the November 29, 2011 election to fill three seats on the Santa Clara County Committee on School District Organization. OPEN FORUM Anyone wishing to address the Board on non-agenda items may do so at this time. Comments are taken as close to 8:30 p.m. as possible. Community members wishing to address the Board are allotted THREE minutes per speaker. Should more than 20 people wish to address any one topic, the Board may elect to allot TWO minutes per speaker. Additional instructions are listed on the back page of this agenda. BOARD MEMBERS REPORTS / CORRESPONDENCE / BOARD OPERATIONS / RECOGNITION This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities, or personnel. A. Reports B. Correspondence C. Operations Possible Future Board Agenda Items Board members may suggest items for placement on future agendas. D. Acknowledgements and Recognition Action 9 Discussion 10 Discussion 11 Discussion Page 3
4 E. Board Calendar The next regular meeting is scheduled for September 27, Topics may include: New Board Policies and Board Policy/Bylaw Updates Certification of Availability of Textbooks and Instructional Materials Ending Balance and Budget Update for VII. ADJOURN Consensus Page 4
5 BOARD OF EDUCATION Attachment: Consent 1 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 9/13/11 Certificated Personnel Items for the Meeting of: September 13, 2011 ACTION ITEMS: I. APPOINTMENTS NAME EFF. DATE ASSIGNMENT Substitutes Adams, Michael 8/12/11 Substitute Teacher Breuninger-Dalkey, Nancy 8/16/11 Substitute Teacher Egger, Linda 8/17/11 Substitute Teacher Gesin, Julie 8/16/11 Substitute Teacher Jantzi, Kyle 8/18/11 Substitute Teacher Jennings, Kirk 8/15/11 Substitute Teacher Lee-Yee, Emma 9/7/11 Substitute Teacher Maselli, Shannon 8/19/11 Substitute Teacher Nelson, Zacharey 8/17/11 Substitute Teacher Sigari, Elaheh 8/23/11 Substitute Teacher Vetter, Erika 8/17/11 Substitute Teacher Wei, Tze Hen 9/1/11 Substitute Teacher Wiggins-Allen, A lester 9/1/11 Substitute Teacher Hourly None NAME EFF. DATE ASSIGNMENT NAME EFF. DATES ASSIGNMENT Short Term Assignment None NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS Temporary 0 None NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS Temporary Davis, Austin 9/8/11 Teacher Palo Alto 20% 1 BA 15 N Dion, Rachel 8/18/11 Teacher Gunn 20% 12 BS 60 R Fletcher, Kellie 8/18/11 Teacher Jordan 100% 1 BA 15 N Jung, Kerri 8/18/11 Teacher Fairmeadow 100% 5 BA 30 N Kinyanjui, Arthur 8/23/11 Teacher Gunn 1 st Semester 40% 2 BA 30 R 2 nd Semester 60% Krause, Marion 8/18/11 Teacher Greendell 60% 14 MA 75 R Owens, Melody 8/18/11 Teacher/Special Education J. L. Stanford 60% 4 MA 60 N Qi, Ying 8/18/11 Teacher Greendell 50% 5 MA 45 N Rowe, John 8/18/11 Teacher Palo Alto 40% 1 MA 45 N Thompson, Hillary 8/18/11 Teacher J. L. Stanford 1 st Semester 20% 1 MA 60 N 2 nd Semester 40% Tuana, Craig 8/22/11 Teacher Palo Alto 100% 12 MA 90 N Urbina, Janet 9/6/11 Teacher Palo Alto 20% 23 MA 90 R Van Der Burg, Mary Kay 8/18/11 Teacher Palo Alto 20% 31 MA, MA, 90 R Ph.D. Yuzbash, Irada 8/18/11 Teacher J. L. Stanford 80% 8 MA 30 N Probationary 0 None Probationary I None
6 Probationary II None NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE STATUS Administrative Galaviz, Michael 8/11/11 Psychologist Hays 80% 2 MA N Other None II. LEAVES None NAME POSITION DURATION TYPE REASON III. RESIGNATIONS ACCEPTED NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE Napolitano, Anne-Marie 6/10/11 Teacher Gunn Stay Home 3 Yrs., 6 Mos. IV. REDUCTION IN CONTRACT None NAME PRESENT STATUS NEW STATUS EFFECTIVE V. RELEASE OF TEMPORARY EMPLOYEES None NAME EFF. DATE ASSIGNMENT TIME REASON VI. RELEASE OF PROBATIONARY EMPLOYEES None NAME EFF. DATE ASSIGNMENT TIME REASON INFORMATION ITEMS: I. CHANGE OF STATUS NAME PRESENT STATUS NEW STATUS EFF. DATE Beressi, Melissa * Teacher/Educational Services 100% Educational Services 40% 8/18/11 Bivas, Natalie Permanent Teacher/Palo Verde 80% Permanent Teacher/Palo Verde 80% 8/18/11 Temporary Teacher/Palo Verde 10% Blockhus, Victoria Teacher/Terman 100% Teacher/Terman 80% 8/18/11 Doi, Suzanne * Teacher/Special Education/Briones 100% Teacher/Special Education/Briones 90% 8/18/11 Harris, Charlotte Teacher/Palo Alto 100% Teacher/Palo Alto 80% 8/18/11 Hubenthal, Joanna Permanent Teacher/Gunn 80% Permanent Teacher/Gunn 80% 8/18/11 Temporary Teacher/Gunn 20% Johnson, Paige Permanent Teacher/Palo Alto 60% Permanent Teacher/Palo Alto 60% 8/18/11 Temporary Teacher/Palo Alto 20% Lawrence, Lisa Permanent Teacher/Music Travel Team 50% Permanent Teacher/Music Travel Team 100% 8/18/11 Tooley, Rusty ** Teacher/Barron Park 100% Teacher/Barron Park 80% 8/18/11 Wiktorowicz, Sharon Teacher/Palo Alto 60% Teacher/Palo Alto 80% 9/1/11 * Revises Personnel Action of 4/5/11 (changes amount of reduced assignment). ** Revises Personnel Action of 6/14/11 (changes amount of reduced assignment). RECOMMENDATIONS: The Administration recommends approval of Certificated Personnel Action Items as presented. (9/13/11) 2
7 BOARD OF EDUCATION Attachment: Consent 2 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 9/13/11 Classified Personnel Items for the Meeting of: September 13, 2011 ACTION ITEMS: NAME EFF. DATE I. APPOINTMENTS ASSIGNMENT TIME STATUS Regular Finley, Erin 8/22/11 Occupational Therapist/Special Education Greendell 8 Hrs./Day N Gonzalez, Susan 8/23/11 Student Attendant/Special Education Greendell 3.5 Hrs./Day N Kalka, Jessica 8/23/11 Instructional Aide Gunn 6 Hrs./Day N Kamenelis, James 9/12/11 Manager II Education & Information Technology 8 Hrs./Day N Michaud, Dana 8/23/11 Student Attendant/Special Education Jordan 6 Hrs./Day N Seligson, Margaret 8/16/11 Library Assistant II Jordan 4 Hrs./Day N Vakili, Shaghayegh 8/24/11 Library Assistant I German 4 Hrs./Day N Weir, Margaret 8/22/11 Occupational Therapist/Special Education Greendell 8 Hrs./Day N Yanez Lara, Ana 8/23/11 Lunch Server-Record Keeper/Food Services Hays 2 Hrs./Day N NAME EFF. DATES ASSIGNMENT Short-Term Assignments Arakaki, Brian 8/15/11 6/1/12 Athletic Trainer Gunn Bara, John 8/15/11 11/15/11 Non-credentialed Coach Palo Alto Barber, Greg 8/15/11 11/15/11 Non-credentialed Coach Gunn Carey, Theresa 8/15/11 11/15/11 Non-credentialed Coach Gunn Dornin, Spencer 8/15/11 11/15/11 Non-credentialed Coach Palo Alto Haro, Jonas 8/15/11 11/15/11 Non-credentialed Coach Gunn Jones, Spencer 8/15/11 11/15/11 Non-credentialed Coach Gunn Le, Theresamai 6/20/11 7/15/11 Occupational Therapist Special Education Logan, Andrew 8/15/11 11/15/11 Non-credentialed Coach Gunn Saetang, Benjamin 8/15/11 11/15/11 Non-credentialed Coach Gunn NAME EFF. DATE ASSIGNMENT Hourly Blanchard, Chloe 06/15/11 Lockheed intern Vocational Education Miller, Matthew 06/15/11 Lockheed intern Vocational Education Najork, Maximillan 06/15/11 Lockheed intern Vocational Education Sun, Jeffrey 06/15/11 Lockheed intern Vocational Education None II. LEAVES NAME POSITION DURATION REASON NAME III. TERMINATIONS EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE Adamo, Elizabeth 6/9/11 Student Attendant/Special Education Personal 3 Yrs. Escondido Barboza Cortez, Solange 6/9/11 Instructional Aide Escondido Another Position 3 Mos. Garrison, William 9/29/2011 Director Assessment & Evaluation Retirement 8 Yrs., 3 Mos. Gonzalvez, Sandra-Maria 6/9/11 Student Attendant/Special Education Another Position 1 Yr. Escondido Khan, Samana 6/13/11 Occupational Therapist Greendell Personal 4 Yrs. Malogorski Furter, Renate 6/9/11 Student Attendant/Special Education Stay Home 1 Yr. Fairmeadow Robe, Amy 6/9/11 Job Coach & Job Developer I Greendell Personal 4 Yrs., 9 Mos. Tejada, Hector 6/9/11 Student Attendant/Special Education Gunn Another Position 1 Yr. Torres, Caridad 9/9/11 Food Services Assistant I Gunn Stay Home 10 Yrs., 3 Mos. (9/13/11) 1
8 RECOMMENDATIONS: The Administration recommends approval of Classified Personnel Action Items as presented. INFORMATION ITEMS: NAME EFF. DATE STATUS I. CHANGE OF STATUS ASSIGNMENT Castro, Sheila 8/11/11 From: To: Account Clerk II/Gunn 4 Hrs./Day Elementary School Clerk/Addison 4 Hrs./Day Cooper, Sharon 8/22/11 From: To: Computer Support Specialist II/Gunn 8 Hrs./Day Computer Support Specialist I/Gunn 4 Hrs./Day Typist Clerk III/Gunn 4 Hrs./Day Darner, Lis 9/12/11 From: To: Nurse Clinician/Student Services 3 Hrs./Day Nurse Clinician/Student Services 4 Hrs./Day Gonzales, Irma 8/17/11 From: To: Layoff (Secretary-Elementary School /Barron Park) Elementary School Clerk/Hoover 5 Hrs./Day Gutierrez de Valencia, Francisca 8/23/11 From: To: Lunch Server-Record Keeper/Food Services 2 Hrs./Day Food Services Assistant I/Food Services 5 Hrs./Day Kavanagh, Heather 9/12/11 From: To: Health Technician/Palo Alto 2.8 Hrs./Day Nurse Clinician/Gunn 3 Hrs./Day Levina, Kira 8/23/11 From: To: Instructional Aide/Gunn 5 Hrs./Day Instructional Aide/Gunn 6 Hrs./Day Riley, Patricia 9/12/11 From: Nurse Clinician/Student Services 4 Hrs./Day To: Sans, Jeffrey 8/23/11 From: To: Saussotte, Elaine 8/4/11 From: To: Nurse Clinician/Student Services 7 Hrs./Day Food Services Assistant I/J. L. Stanford 4 Hrs./Day Food Services Assistant I/Gunn 4 Hrs./Day Food Services Assistant I/Terman 1 Hr./Day Elementary School Clerk/Addison 6 Hrs./Day Instructional Aide/Addison 1 Hr./Day Secretary-Elementary School/Addison 8 Hrs/Day (9/13/11) 2
9 BOARD OF EDUCATION Attachment: Consent 3 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Dr. Kevin Skelly, Superintendent Bob Golton, Co-CBO and Bond Program Manager Contract with Colbi Technologies, Inc. for School Construction Project Accounting System and Support STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure BACKGROUND The District has, since the start of the current bond program, used the Colbi Technologies, Inc. Account-Ability program for managing the accounting of bond funds. The program provides tools for: budgeting projects through planning, schematics, and construction; managing cash flow; recording contracts and purchase orders; routing warrant requests; posting information on state forms; and reporting information to the construction team and the accounting department. Its purpose built for California school bond programs. It is in use in more than 60 California school districts. The accounting system has been in place since the bond program began in 2008 and has proved useful to both the Construction Team and the Accounting staff as a way of tracking expenditures, providing up-to-date information, and structuring approval processes. We want to continue using this program. PROPOSAL The cost of these services is now approaching the threshold that requires Board approval. The contract is therefore being brought to the Board. The cost consists of a fee of 0.1% plus tax per construction dollar encumbered in the managed account. In addition, there is an annual fee for web/support of $9,500. Paid to date for the managed account and web/support is $99,162. Users can discontinue payments and therefore use of the program at any time. It is proposed the Board authorize continuing with this software at the rates stated. FISCAL IMPACT This cost is funded by the Strong Schools Bond Program Management account. If the program is used for a $378 million twelve year bond program, the total cost would be $492,000 which is $41,000 per year. RECOMMENDATION This item was discussed at the August 23, 2011 regular meeting. It is recommended that the Board of Education approve a contract with Colbi Technologies consisting of a fee of 0.1% plus tax per construction dollar encumbered, plus annual fee on $9,500 for web/support. The total amount
10 authorized at this point is $492,000, an estimate based on a $378 million twelve year program. This is $41,000 per year.
11 BOARD OF EDUCATION Attachment: Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Dr. Kevin Skelly, Superintendent Bob Golton, Facilities and Bond Program Manager Appointment of a Replacement Member to the Citizens Oversight Committee for the Strong Schools Bond STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure BACKGROUND On June 3, 2008, the voters of the Palo Alto Unified School District approved the Strong Schools Bond. California law requires that a Citizens Oversight Committee (COC) be appointed to inform the public concerning the expenditures and use of the bond revenue and to verify the bond funds are expended as required by law. On August 26, 2008, the Board of Education appointed the seven members of the initial Citizens Oversight Committee. This committee has met quarterly for the last three years, reviewing the progress of the program, reviewing the results of performance and financial audits, and has issued two annual reports. The term for membership is two years. The Board has the ability to reappoint a member for one additional two-year term. After that, members are term-limited out. A member of the COC, Deepak Kanungo, resigned with regret on July 13, His reason was that he had moved away from the District. We greatly appreciate Mr. Kanungo s contributions as a member of the COC. In 2010, four members were reappointed for a second term. An applicant pool was created and three new members were appointed at that time. Dr. Skelly and Ms. Mak, who had interviewed applicants, revisited this applicant pool and selected Bruce Whitson to be recommended to the Board to complete the remainder of Mr. Kanungo s term. Bruce Whitson is a Palo Alto realtor and owner of Whitson Properties. Bruce has two daughters. Allison is a Paly graduate and attends UC Davis. Kimberly is a senior at Paly and was a member of last year s state volleyball championship team. He is a founding member of the Palo Alto Elite Volleyball Club and a member of the Silicon Valley Association of Realtors. He has been treasurer for three different PTAs over the years. In his application, Bruce wrote: I would consider it an honor and a privilege to be able to continue to serve by providing objective oversight to this very important funding source that will have such a dramatic impact on all the schools within PAUSD.
12 PROPOSAL It is proposed the Board of Education appoint Bruce Whitson to the remainder of the two-year term that started on August 26, 2010, and will end on August 25, Should the Board choose to do so, Mr. Whitson could be reappointed for a second term in FISCAL IMPACT None. RECOMMENDATION This item was discussed at the August 23, 2011 regular meeting. It is recommended that the Board of Education appoint Bruce Whitson to the COC for the remainder of the two-year term that commenced on August 26, 2010 and ends on August 25, 2012.
13 BOARD OF EDUCATION Attachment: Consent 5 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Kevin Skelly, Superintendent Scott J. Bowers, Assistant Superintendent, Human Resources Adding Pre-K Principal Position to the Management Salary Schedule BACKGROUND Greendell School has housed a number of small district programs over the years. Some of the programs with long histories at the school are Pre-School Family, Young 5 s and Pre-School Special Day classes. Over the last several years, the District programs have grown in both size and number. Two Springboard to Success classes began in 2009, a third Young 5 s class will begin this year, along with two additional Pre-School Special Day Classes, including a Full Inclusion Pre-School class. There will be approximately 370 children served on the Greendell site in the various programs in There will also be 22 Pre-K through 12 staff members and 10 Adult education staff members on the campus. A Coordinator II (Sharon Keplinger) has supervised the staff and students at the Greendell site for over 15 years. As the sizes of the programs have grown and the site is fully utilized, it is appropriate that a part-time principal be assigned to the site. The current management salary schedule has principal positions for adult education and elementary, middle and high schools. The addition of another position, Pre-K principal, would recognize in title the changing level of responsibility for the administrator assigned to the Greendell site. PROPOSAL The full-time Coordinator II position that currently supervises the site will be reduced to a 50% Coordinator II position that will continue serve the Adult Education programs and a 50% Pre-K principal position will be added to provide supervision to the special education and general education programs. The number of days and salary for the combined Coordinator/Pre-K position will match those of the current Coordinator II position. There are no additional costs associated with adding this new management position. RECOMMENDATION It is recommended the Board approve the addition of a Pre-K Principal position to the management salary schedule, effective beginning in the school year.
14 Position Contract Days/ Work/Vacation/ Holidays Non-Work Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 CERTIFICATED HS Principal , , , , , , , , , ,393 MS Principal , , , , , , , , , ,420 Elementary Principal , , , , , , , , , ,794 Pre-K Principal ,356 97, , , , , , , , ,190 Academy & Adult Ed. Principal , , , , , , , , , ,995 HS Assistant Principal , , , , , , , , , ,043 MS Assistant Principal ,859 98, , , , , , , , ,868 Dean ,233 93,468 96,702 99, , , , , , ,343 Director II , , , , , , , , , ,451 Director I , , , , , , , , , ,995 Classified Director II (240) 220/10/ , , , , , , , , , ,451 Classified Director I (240) 220/10/ , , , , , , , , , ,995 Coordinator III , , , , , , , , , ,470 Coordinator II ,356 97, , , , , , , , ,190 Coordinator I ,857 86,964 90,073 93,182 96,292 99, , , , ,838 Psychologist ,317 92,532 95,748 98, , , , , , ,262 CLASSIFIED Classified Manager IV (244) 224/10/ , , , , , , , , , ,115 Classified Manager III (244) 224/10/ ,326 99, , , , , , , , ,508 Classified Manager II (244) 224/10/ ,003 96,318 99, , , , , , , ,817 Classified Manager I (244) 224/10/ ,731 89,921 93,110 96,301 99, , , , , ,436 Classified Management salaries include 10 days vacation pay and 10 days holiday pay. PALO ALTO UNIFIED SCHOOL DISTRICT MANAGEMENT PERSONNEL SALARY SCHEDULE Approved September 13, 2011 Masters Degree: Add $1,982 2nd Masters Degree: Add $1,982 Doctorate: Add $1,982 Career Increment after 3 years at Step 10, 6 years after Step 10, 10 Years, 15 Years, 20 Years: $2,627 Revised
15 BOARD OF EDUCATION Attachment: Action 6 PALO ALTO UNIFIED SCHOOL DISTRICT Date: TO: FROM: SUBJECT: Board of Education Kevin Skelly, Ph.D., Superintendent Adoption of Focused Goals and District Initiatives BACKGROUND The Strategic Plan was revised and adopted by the Board of Education on May 27, Each subsequent year, the Board and staff have worked together to set annual focused goals that address areas of the strategic plan. The Board, superintendent and cabinet members discussed the focused goals during the Board Retreat of June 27 and 28, At the June 28 Regular Meeting, staff reviewed the past year s activities toward the goals and thoughts on the Focused Goals. After the June 28, 2011 Board meeting, staff worked on developing specific activities to accomplish during the school year as well as assigning responsibility among cabinet members for each activity. At its August 23 meeting, the board reviewed staff work to that point and provided input and comments. Since the August meeting, staff has worked to incorporate the feedback of community members and the board from that meeting. Changes to Focused Goals are highlighted in the attached document and a column describing specific outcomes has been added. A PowerPoint document that will form the basis for staff s presentation to the Board will be available online as soon as possible. A timeline for approval of the Focused Goals follows: Discussed during Board Retreat June Introduce at June 28, 2011 Board meeting Community discussions and discussions with school leaders August 23 Board meeting - discussion of Focused Goals September 13 Board meetings action approving Focused Goals Staff will provide and present additional information at the meeting. RECOMMENDATION It is recommended that the Board approve the District s Focused Goals. Attachments Focused Goals Outcomes, Activities and Ownership: Focused Goals
16 Attachment A A. Academic Excellence and Learning FOCUSED GOALS 1. Improve the consistency and quality of instructional practices to challenge and prepare every student. 2. Develop a plan to have more students complete college preparatory coursework and more fully support those who do not. 3. Implement additional practices that reduce unnecessary academic stress and promote a more supportive school culture. a) Examine the purpose and volume of homework K-12. b) Examine the system of distributing test and project deadlines. c) Embrace the Developmental Assets as the intellectual framework for our District s support of the social-emotional health and connectedness of students through preparing a multi-year plan. d) Continue to develop site experiences that promote connectedness for every student. 4. Provide more specific description and analysis of guidance models and consider suggested enhancements. B. Staff Recruitment & Development 1. Support new site and District administrators and the entire organization s development. 2. Provide one-on-one coaching and mentoring to administrators. 3. Expand structures to support teachers professional learning and collaboration to increase high quality teaching and learning for students. C. Budget Trends and Infrastructure 1. Plan for fiscal uncertainty and long-term structural stability. 2. Plan for enrollment growth and its relationship to facilities. 3. Minimize disruption to the educational program during construction. D. Governance and Communication 1. Analyze user needs regarding digital access to District data and make improvements based on input. 2. Provide a focused effort to clarify and support roles and responsibilities related to cabinet members and District leadership.
17 FOCUSED GOALS Attachment B A. Academic Excellent and Learning Goal #A1: Improve the consistency and quality of instructional practices to challenge and prepare every student. Outcomes Activities Owners 1) Improve CST performance scores to achieve the Strategic Plan academic goals Reduce referrals to Special Education for all students, particularly students of color 2) Use the California Standards for the Teaching Profession (CSTP) and the California Standards for the School Counseling Profession (CSSCP) for all teacher and counselor evaluations 3) Complete documentation as part of the mid-term WASC accreditation process 1a) Develop Response to Intervention (RtI) handbooks for K-5 and 6-12, detailing specific intervention and pre-special education referral processes for students achieving below grade level 1b) Provide training to support the consistent implementation of the above materials 2a) Revise evaluation forms with input from Instructional Supervisors, administrators and the Palo Alto Educators Association 2b) Provide training in the use of the CSTP and CSSCP, assessing the various elements of the standards to ensure consistent practices 3) Provide support to the high schools with their WASC processes Charles Young, Scott Bowers, Kathleen Meagher, Michael Milliken Goal #A2: Develop a plan to have more students complete college preparatory coursework and more fully support those who do not. Outcome Activities Owners 1) Increase the percentage of students completing a-g graduation requirements as per the Strategic Plan academic goals 1a) Identify and examine student profiles of those not completing a-g requirements, including their progress at 3rd, 6th and 9th grades Use the above data to analyze and enhance current levels of support 1b) Expand parent communication regarding a-g requirements Charles Young, Michael Milliken, Kathleen Meagher, Diana Wilmot, Dave Hoshiwara 1
18 1c) Explore protocols and tools to help counselors and other high school staff support students in completing a-g requirements Attachment B 1d) Identify and target potential course offering changes to facilitate a-g completion 1e) Support Career and Technical Education programs in developing increased a-g course eligibility and enhanced post-secondary skills training Goal #A3: Implement additional practices that reduce unnecessary academic stress and promote a more supportive school culture. Goal #A3a: Examine the purpose and volume of homework K-12. Outcome Activity Owners 1) Draft Board policy language regarding the purpose and sound practices related to homework 1) Examine current practices and procedures that are in place throughout the District and in similar school districts Kevin Skelly, Charles Young, Michael Milliken, Kathleen Meagher, Diana Wilmot Goal #A3b: Examine the system of distributing test and project deadlines. Outcome Activities Owners 1) Improve distribution of test and project deadlines, as evidenced by the secondary school calendar, and survey and focus group data over the next two years 1a) Examine the existing systems for test and project distribution at the secondary schools 1b) Develop site-based strategies for the distribution of test and project deadlines across departments Charles Young, Michael Milliken Goal #A3c: Embrace the Developmental Assets as the intellectual framework for our District s support of the social-emotional health and connectedness of students through preparing a multi-year plan. Outcomes Activities Owners 1a) Present our multi-year plan and progress monitoring efforts to the Board in Spring a) Continue to provide staff development on social-emotional health and connectedness including Clay Roberts, Project Cornerstone and the National Equity Project Charles Young, Michael Milliken, Kathleen Meagher, Amy Drolette 2
19 1b) Report schools efforts to reach each student via their Single Plan for Student Achievement (SPSA) reports to the Board in Fall and Winter 1b) Utilize available survey data regarding connectedness to guide improvement efforts 1c) Include focus efforts in sites Single Plan for Student Achievement documents as they relate to the Developmental Assets 1d) Utilize principal and instructional supervisor meetings to share best practices Attachment B Goal #A3d: Continue to develop site experiences that promote connectedness for every student. Outcomes Activities Owners 1a) Present our progress monitoring efforts to the Board in Spring b) Report schools efforts to reach each student via their Single Plan for Student Achievement (SPSA) reports to the Board in Fall and Winter 1a) Use the high school WASC three-year review process to gather student input regarding connectedness 1b) Include focus efforts in sites Single Plan for Student Achievement documents as they relate to the connectedness 1c) Analyze the site-based student activities presented at the June 14, 2011 Board meeting to ensure a robust array of offerings at each secondary school 1d) Utilize principal meetings to identify and discuss effective practices and successful implementation efforts Charles Young, Michael Milliken, Kathleen Meagher, Amy Drolette Goal #A4: Provide more specific description and analysis of guidance models and consider suggested enhancements. Outcome Activities Owners 1) Report to the Board in early spring, sharing the findings from the independent report and recommended next steps 1a) Contract with an independent, third party agency to assess the guidance models at both high schools, considering recommendations and potential enhancements Michael Milliken, Amy Drolette 3
20 1b) Plan for the implementation of any needed adjustments to ensure quality guidance experiences for all PAUSD students Attachment B B. Staff Recruitment & Development Goal #B1: Support new site and District administrators and the entire organization s development. Outcomes Activities Owners 1) Establish formal incentives and expectations for employees to improve their skills Continue to provide high quality professional development opportunities for administrators during the summer and school year 1a) Communicate the areas of emphasis in the Strategic Plan and Focus Goals 1b) Develop agreements with employee groups that create strong incentives for personal and organizational development 1c) Schedule regular meetings to proactively communicate information related to staffing, evaluations and general operational procedures and hiring 1d) Update the District Human Resources website to provide improved communication with all staff 1e) Continue to explore innovative technological advances regarding effective communication with all staff Kevin Skelly, Scott Bowers Goal #B2: Provide one-on-one coaching and mentoring to administrators. Outcomes Activities Owners 1) Establish sustainable support systems to ensure the growth and development of the administrative team 1) Visit sites to understand and support the needs of principals and their teams Charles Young, Scott Bowers 2) Provide opportunities for new administrators to learn about the District and develop their skills through structured coaching or mentoring opportunities 2) Assign two previously employed PAUSD administrators as coaches/mentors to administrators new to the District or their assignment 4