Jacksonville-Regency STUDENT CATALOG. Effective April 20, 2015 REGENCY BEAUTY INSTITUTE

Transcription

1 Jacksonville-Regency STUDENT CATALOG Effective April 20, 2015 REGENCY BEAUTY INSTITUTE

2 Table of Contents WELCOME, ARTISTS... 1 Mission Statement... 1 Our Values = ART... 1 REGENCY BEAUTY INSTITUTE... 1 Our Facility & Equipment... 1 Our Accreditation & Licensure... 2 ADMISSIONS... 2 The Campus Tour... 2 Admissions Requirements... 2 Equal Opportunity in Admissions... 2 Applying as a Transfer Student... 3 Transferring to a non-regency Institution... 4 Occupational Demands... 4 Academic Calendar School Breaks... 5 Severe Weather and School Closings... 5 STUDENT FINANCING Program Tuition & Costs... 5 State Exam and Licensure Fees... 6 Federal Financial Aid... 6 Refund and Cancellation Policy... 6 COSMETOLOGY PROGRAM... 7 Name of Program... 7 Program Educational Objectives... 7 Program Description... 7 Instructional Methods... 8 Grading... 8 Grading Scale... 8 Program Materials... 8 Course Requirements... 8 Required Program Courses... 9 Other Program Requirements Course Schedules Graduation Requirements MEASURING PROGRAM PROGRESS Student Progress and Consultations Program Standing Policy TIME & ATTENDANCE Clocking Time Attendance Policy Makeup Policy Day Absence Policy STUDENT LEAVES Administrative Leaves... 13

3 RESTARTS Applying to Restart after Withdrawal or Termination APPEALING TERMINATIONS AFTER GRADUATION State Licensure Requirements Career Paths Career Services STUDENT BEHAVIORAL EXPECTATIONS Honor Code Drug and Alcohol-Free School Policy Title IV Implications of Illegal Drug Convictions Violence Prevention Policy CAMPUS PRACTICE & PROCEDURE Compliance with School Practice & Procedure Smartphone and Cell Phone Usage Policy EQUAL OPPORTUNITY POLICIES Policy against Discrimination, Harassment, Bullying & Offensive Behavior Title IX and Sexual Misconduct Policy: Discrimination, Harassment, & Other Misconduct on the Basis of Sex Sex Discrimination Sexual Harassment Sexual Assault Academic Adjustments Based on Disability Academic Adjustment Based on Religion COMPLAINTS, INVESTIGATIONS & DISCIPLINARY ACTION Complaints at the School Investigations by the School Absence for Investigation Disciplinary Action by the School External Grievance & Complaint Procedures GRIEVANCES AND STUDENT APPEALS STUDENT RECORDS Student Record Access Release of Records to Third-Parties CONSUMER DISCLOSURES APPENDIX 1: SERVICE REQUIREMENTS BY COURSE PRECLINICAL SERVICES ARE NOT PERFORMED ON GUESTS APPENDIX 2: REGENCY PEOPLE AND PLACES School Staff, Owners & Administrators Individual Campus Regency Beauty Institute Locations APPENDIX 3: SATISFACTORY ACADEMIC PROGRESS POLICY ( SAP ) This student catalog is a resource guide exclusively for students and prospective student of Regency Beauty Institute. It does not contain all applicable rules, practices or procedures that apply to students and/or school operations. Regency Beauty Institute reserves the right to amend or change its policies and procedures at its sole discretion.

4 Academic Average Rate of Attendance Warnings & Termination Under SAP Appeals under SAP Restart after Termination under SAP SAP Statuses This student catalog is a resource guide exclusively for students and prospective student of Regency Beauty Institute. It does not contain all applicable rules, practices or procedures that apply to students and/or school operations. Regency Beauty Institute reserves the right to amend or change its policies and procedures at its sole discretion.

5 Welcome, Artists You ve always known it. You re inspired. You see color, texture and dimension differently. You re an artist. And learning how to express your art in a community inspired by hair, nails and makeup starts now. Confidence. Creativity. Grow yours. Then share. Because your art? It s one-of-a-kind. Just like the Studio Luma program. It s a way to learn and practice cosmetology designed for artists by artists only at Regency. Goodbye Lectures. Hello Stories. The Studio Luma program is centered on stories from the salon world that you watch on an ipad. Each one teaches you a new service. Live action films let you watch salon artists in action. Step-by-step instructions guide you. Game-like questions help you review. Animations replace lectures and notes. And practice quizzes let you show what you know. Expressing your art is a way of life and the way forward on that path to a career making people beautiful. Are you ready? Use this Student Catalog to review the policies and procedures that will help you succeed. Just like any great style. It s all in the details. Contact your Campus Manager or Student Services Specialist with any questions. Mission Statement Our purpose is simple. It s all about you! Our mission is to provide our students with the skills, credentials, and creative flexibility to do just about anything in the vast beauty industry. We exist to help our students fulfill their dreams by seeking to understand them as individuals and delivering a strong technical platform to prepare them for successful careers in cosmetology. Our Values = ART ARTISTRY. We value artistry in our students and in each other. We love fresh ideas and creative approaches. We believe in positivity and praise. RESULTS. We value great results from each other and for our students. We deliver on our commitments and drive outstanding student outcomes. TEAMWORK. We value collaboration with each other, regulators and salons. All of us are smarter than any one of us. When we partner, our students succeed. Regency Beauty Institute Our Facility & Equipment Each Regency campus is an expression of Regency's image and educational philosophy. This philosophy is based on rewards for excellence, personalized guest attention, and intense hands-on service and retail product knowledge. The campus is approximately 6,064 square feet and contains a modern Performance Floor where students, once they qualify, perform services on guests and clients in a high-end salon setting. In addition, the campus contains a reception area, two classrooms, service areas for performing hair, nail and skin services, student lounge, student support kiosks, and staff offices. Equipment in the campus includes, but is not limited to, salon work-stations with styling chairs, shampoo bowls, hair dryers, nail tables, pedicure stations, and esthiology beds. The campus also includes a student break room and student storage lockers. Smoking of any type, including e- cigarettes, is not permitted in the campus. Smoking is only permissible in designated areas outside of the building. 1

6 Our Accreditation & Licensure The National Accrediting Commission of Career Arts & Sciences (NACCAS) is recognized by the U.S. Department of Education as a national accrediting agency for postsecondary schools and programs. Its scope includes programs in cosmetology. NACCAS may be contacted at: NACCAS 4401 Ford Avenue, Suite 1300 Alexandria, VA Phone: (703) Fax: (703) naccas@naccas.org This campus is fully accredited by NACCAS. Information concerning the current accreditation status of this campus can be found at: This campus is also licensed by the Commission for Independent Education, Florida Department of Education. Additional information regarding this institution may be obtained by contacting the Commission at: 325 West Gaines Street, Suite 1414, Tallahassee, FL , toll-free telephone number (888) The Statute covering Nonpublic Postsecondary Education can be found using the following internet address: The Administrative Code covering the Commission for Independent Education can be found using the following internet address: Admissions The Campus Tour We recommend that each prospective student tour the campus. It s the best way to experience what makes the Studio Luma way to learn cosmetology different. And, why that matters. On the tour, watch how our teachers and students use each part of the campus. Then get to know us. Meet with the campus staff and ask questions. Admissions Requirements Regency generally begins new students every 4 weeks and accepts applications on an ongoing basis. You may begin the application process by requesting information through our website at or by visiting the campus. Regency representatives will discuss the admissions process and requirements with you and encourage you to schedule a campus tour. Our representatives will guide you through these steps:! Submit documentation showing that you are at least 16 years of age (birth certificate, driver s license, state issued ID, or passport)! Submit documentation demonstrating award of a high school diploma or an equivalent educational attainment (high school diploma or transcript, GED certificate) 2! Sign a completed Enrollment Agreement (once you have selected a start date). 3! Complete any forms required by state rules or regulations. Equal Opportunity in Admissions In making admissions decisions, we do not discriminate on the basis of sex, age, disability, race, color, ethnic origin, religion, creed, national origin, marital status, sexual orientation, or membership in other protected groups, 2 Regency does not admit Ability-to-Benefit students. 3 Please see the Regency Calendar section below for scheduled start dates. 2

7 as defined by local, state or federal law. Rather, we make admissions decisions based on merit, including each applicant s interest, aptitude, and ability. Applying as a Transfer Student Regency does not recruit students admitted to or currently attending another school offering a similar program of study, but we do accept applications from prospective transfer students. If you wish to request transfer credits based on prior enrollment in a third-party cosmetology program, you must provide an official transcript from that prior cosmetology program prior to enrollment with Regency. 4 The transcript must include a detailed listing of all hours, courses, tests, and practical services completed, as well as of grades received, in your prior program. The required documentation must be fully received and a determination issued before you enroll with Regency. This section sets forth Regency s general policy governing admission as a transfer student. However, this policy varies in certain states due to the requirements of state law. Upon submission of your transcript from your prior cosmetology program, Regency will provide you with information regarding any additional or different requirements that may apply in your state. Prospective transfer students are responsible for identifying and fulfilling all applicable state requirements for transfers. We will review the transcript and grant you transfer credit where, in our judgment, your prior experience satisfies our program requirements. Regency will accept up to one-half of the program hours required by the state in which you wish to attend our cosmetology program. We may accept more than one-half of the program hours if we have entered into a teach-out agreement with another school. We will generally accept 100% of hours earned from other campuses doing business as Regency Beauty Institute. 5 Regency s curriculum consists of courses and classes, with each course consisting of four classes. Course requirements and guest service eligibility are determined at Regency s discretion based on the number of transfer hours granted. o o If you are granted less than 260 hours of transfer credit, you must complete all requirements in courses 1 and 2, in addition to any other requirements under state law, prior to performing services on guests If you are granted more than 260 hours of transfer credit, you may take an evaluation which, if passed at 80%, will allow you to be eligible to perform guest services. A student who wishes to be guest service eligible must complete the evaluation prior to his or her first scheduled day in the Regency program. Additionally, transfer students may receive credit for individual practical service requirements completed at another school that, based on a review of the student s transcript, appear to cover substantially similar practical service requirements included in the Regency curriculum. Regency does not grant specific transfer credit for tests or evaluations completed in a prior program. Because tests and technical evaluations in Regency s program are tied to classes, if a class is assigned (based on transfer hours granted), then all tests and technical evaluations associated with that class are also required. If you have an active esthetician or nail-technician license, or if you have previously attended an esthetician or nail-technician/manicuring program, you may receive transfer credits for a maximum of 100 hours in our program. 4 Occasionally, enrolled students may wish to request transfer credits after enrollment and/or to be evaluated for guest eligibility after the deadlines stated in the policy. Such requests are for a policy exemption and must go through our appeals process, described in the Grievances and Student Appeals Section of this catalog. If the appeal is granted and transfer credits are approved, an amendment to the Enrollment Agreement will be required. (No appeal is required, however, for approval for transfer credits from a high-school cosmetology program, assuming the request for transfer credits is received by Regency prior to the student s start date.) Please note that Regency will not consider a request to transfer hours from a third-party school for a student who has completed two courses in the Regency program. 5 Regency reserves the right to deny a request to transfer from one Regency campus to another Regency campus based on (i) differences in the curriculum or program between the two campuses; or (ii) the student s progress, including attendance, academic, or program standing, or (iii) the student s disciplinary record. 3

8 In addition, if you have an active esthetician or nail-technician license, you may not perform services on guests for which you are licensed. We reserve the right to deny transfer credits from third-party schools. Additionally, we will deny all transfer credits if any of your hours, tests, and/or practical services from your prior program were completed more than 4 years prior to the date that we receive your request for transfer credits. Likewise, in the event that you withdraw or are terminated from Regency and later re-start, Regency will repeat this review and will deny all transfer credits if any of your hours, tests, and/or practical services from your prior program fall outside of the 4-year period as of the date you requested to re-start. Transferring to another Regency Institution Regency has over 80 campuses in 20 states. If you move or otherwise need to transfer to another Regency campus after starting the program, Regency s Student Services Department will work with you to try and accommodate your request. There are limits and restrictions on transfers between Regency campuses (for example, students may not transfer before course two and students in the Studio Luma program may not transfer to a campus offering a different cosmetology program). For more information about transferring between Regency campuses, please contact a student services specialist. Transferring to a non-regency Institution Regency cannot guarantee that hours earned in our program will be accepted as transfer hours by another institution. Transfer of hours is at the discretion of the accepting institution. It is the responsibility of any student seeking to transfer to confirm with the other institution whether or not it will accept hours from Regency. Occupational Demands In keeping with our commitment to equal opportunity, no student will be denied admission based on membership in a protected group. At the same time, it is our mission to teach our students the skills necessary for success in the beauty industry. In order for you to meaningfully participate in the program and receive the full benefit of the education delivered, there are certain physical demands that you must be able to meet. Specifically, to perform the essential requirements of the cosmetology curriculum, you must have the physical ability, with or without a reasonable accommodation, to: Tolerate exposure to and handling of products having or emitting odors, fragrances, and chemicals Stand and walk for up to 8 hours consecutively, except during 15-minute or 30-minute breaks Manually grasp, handle, control, move, and manipulate objects or tools standard within the beauty industry Bend or twist the body, and engage in repetitive motions, as needed to perform and demonstrate the full range of services standard within the beauty industry Hold the arm and hand in one position and, at other times, hold the hand steady while moving the arm Lift up to 30 lbs Perform and demonstrate the full range of esthetics related services standard within the skin care industry (e.g., facial and body skin care with massage, facial and body waxing, and make-up application) View detail in objects within arm s length and discern the differences between colors, shades, and brightness within and between those objects Perform and demonstrate the full range of hair-related services standard within the cosmetology industry (e.g., shampoo with massage, comb, haircut, hairstyle, hair color and chemical texturing, braid, sculpt, hairdryer, etc.) Perform and demonstrate the full range of nail-related services standard within the cosmetology industry (e.g., file, buff, clip, clean, and apply polish to nails and/or attach artificial nail products) Any student who may require an accommodation of disability in order to meet these occupational demands should carefully review the Academic Adjustments Based on Disability Section of this catalog. School Calendar & Schedule 4

9 Academic Calendar Regency s cosmetology program runs year-round and we generally start a new class of students every month. The following list shows the start dates for new classes in Start Dates 1/5/15 2/2/15 3/2/15 4/6/15 5/4/15 6/1/15 Full Time 7/6/15 8/3/15 8/31/15 9/28/15 10/26/15 11/23/ School Breaks To accommodate our students and their families and friends, Regency will be closed on the following dates: Winter break Monday-Sunday, December 22, January 4, 2015 Spring break TBD (1 week) Memorial day Monday, May 25, 2015 Summer break Monday Sunday, June 29 July 5, 2015 Labor day Monday, September 7, 2015 Thanksgiving holiday Thursday, November 26, 2015 Winter Break Monday Sunday December 21, 2015 January 3, 2016 The class time for this holiday will be fulfilled during scheduled hours required on the subsequent Saturday. Severe Weather and School Closings A voic message will be sent to your primary phone number informing you of school closures due to inclement weather or other school events. A notice will also be placed on the campus website page. Students will be required to fulfill course obligations by attending a required session on one or more weekend days, or during make-up time, following the closure. Student Financing 2015 Program Tuition & Costs The total tuition and fees for the school s cosmetology program are as follows: Tuition & Costs Tuition $13,550 Kit Fee 6 $ 1,425 TOTAL $14,975 The kit includes various cosmetology supplies and tools that will be used throughout the program. Students are required to have all items in the kit for program participation, but may obtain a list of items from the campus manager and purchase them from an outside vendor of their choosing. Students are responsible for maintaining their kit items, and will be charged the current market price to replace any lost/damaged item. Students must pay the full tuition and kit fee before starting the program or in accordance with Regency s interestfree monthly payment plan. 6 Appropriate state sales tax will be applied to the kit cost. 5

10 Regency accepts payment in the form of personal cash, check, cashier s check, debit card, and credit card (Visa, MasterCard, or Discover). Payments by credit card must be made through Regency s website or by telephone to Regency s business office. Payments by check must be mailed to addresses provided upon invoicing. If no invoice is provided (for example, a payment to remove a suspension for non-payment), payment by check may be made directly to the campus. All checks must have a student ID# clearly written on the check. All checks returned for insufficient funds will be subject to a NSF fee of $25. There are no other further charges, such as instructional supplies or equipment, service charges, activities fees, deposits or locker rental which have not been disclosed above. State Exam and Licensure Fees Regency pays all the legally required fees for a graduate of its Studio Luma cosmetology program to (a) take the state licensing exam(s) one time, and (b) obtain an initial cosmetology license. In order to benefit from this policy, the graduate must schedule to take the relevant exam(s) within three months of graduating from the program and also advise his/her career coach of the testing date(s). Regency asks that the graduate provide all test results to his/her career coach within one (1) week of receiving them.. Federal Financial Aid On the first day of class, or earlier if requested, students will receive information on how to complete the Free Application for Federal Student Aid (FAFSA) and information about whom to contact with questions about the financial aid process. Federal financial aid is available to those who qualify. The financial aid application process has 4 main steps:! Complete a Free Application for Federal Student Aid (FAFSA) at Turn in any documents requested by financial aid office. These may include federal tax return transcripts and financial information concerning you or your parents! Review and accept the aid offered, if you wish, with our financial aid office! Complete the federal loan paperwork online as directed, if applicable Regency s financial aid department and your campus manager will be available to guide you through the process. Refund and Cancellation Policy A. This refund policy applies to all terminations and withdrawals for any reason, by either party, including student decision, program cancellation or school closure. B. If an applicant is not accepted by the School, or the Student s Program is cancelled before the Student starts the Program, the Student is entitled to a refund of all monies paid to the School. C. NOTICE OF CANCELLATION: A Student (or in the case of a Student under legal age, his/ her parent(s) or legal guardian(s)) has the right to cancel this Agreement in writing and receive a refund of all monies paid until the Student s Start Date or the fifth (5 th ) business day after signing this Agreement, whichever is later. The postmark on the written notification or the date said information is delivered to the School in person will determine the cancellation date. D. If the Student is new to the Program (i.e. not restarting in the Program) and withdraws or is terminated from the Program during the first (1 st ) week, the School will retain/charge the full kit fee but refund all tuition. E. If a Student withdraws or is terminated after the first (1 st ) week of the Program, the School will retain/charge the full kit fee (the kit becomes the property of the Student), and retain/charge the Student tuition for a percentage of the Program using the following tuition refund policy. F. Tuition refund policy: The School will retain a percentage of tuition charges based on the number of courses a student attended (calculated using the student s cumulative actual hours in the program), as follows: Course(s) Attended Percentage of Program Completed Percentage of Tuition Owed to the School to 40.00% Percentage of program hours actually completed to 50.00% 50.00% 6

11 to 60.00% 60.00% to 70.00% 70.00% to 80.00% 80.00% to 90.00% 90.00% to 100% 100% G. Termination of Enrollment: Student s enrollment will be terminated if the Student: o exceeds 14 consecutive calendar days of absences (excluding scheduled School breaks); o fails to return as scheduled from an approved leave of absence; o withdrawals from the Program; o makes unsatisfactory progress in the Program; o fails to make timely payment of tuition; or o fails to comply with established School rules and policies. H. The refund calculation will be based on the last date the Student attended the Program. I. The official withdrawal or termination date for a Student on an approved leave of absence is the earlier of the date of expiration of the leave of absence or the date the Student notifies the School that he/she will not return to continue the Program. J. Pursuant to the Code of Federal Regulations, 34 CFR Section of the Higher Education Act Section 484B, Return of Title IV Funds, the School must calculate the amount of Title IV funds the Student has earned at the time of withdrawal or termination from the School. Title IV funds are funds received from one or more of the following programs: Pell grant, FSEOG, or Federal Direct Loans. This amount is based upon the number of School hours the Student is scheduled to complete in the payment period. After 60% of the payment period has been completed, 100% of Title IV funds may be retained. The School must return any portion of unearned Title IV funds for which the School is responsible within 45 days. The School will advise the Student of any amount of unearned Title IV grant aid that must be returned by the Student, if applicable. K. Refunds to the Title IV programs and others will be disbursed in the following order: 1) Federal Direct Unsubsidized Stafford loan 2) Federal Direct Subsidized Stafford Loan 3) Federal Direct Plus Loan 4) Federal Pell Grant 5) Federal SEOG 6) Other Title IV aid. L. If applicable, the Student will receive the proportional share of any remaining refunds (after Title IV distribution) from non-title IV programs (i.e. state grants, scholarships, other agency grants). M. All monies due the Student will be refunded within 30 calendar days of his/her official withdrawal or termination date. N. In the event of a permanent school closure, the Student will receive, at the School s option, either a teach-out at a comparable school or a pro-rata refund of his/her Tuition. O. Under certain circumstances, the School may choose to enter into modified Tuition payment arrangements with a Student. In order for the School to consider a modification, the Student must submit to the School a written request of the modification sought, the circumstances supporting the request, and any supporting documentation. Cosmetology Program Name of Program Cosmetology Program Educational Objectives Students will be provided a curriculum that includes theory and practical experiences in all phases of cosmetology necessary to meet licensing requirements Prepare students to pass the required written and practical state exams To teach entry-level skills and efficiency needed to work in a professional salon or related occupation To develop employer-employee relationships, effective communication and client-building skills Program Description The full-time program consists of ten (10) four-week courses, each of which is 120 hours (for a total of 1200 clock hours. 7 A student with perfect attendance (through attending scheduled class days and/or makeup time) will 7 Florida law defines a clock hour as a period of 60 minutes with a minimum of 50 minutes of instruction in the presence of an instructor. 7

12 complete our program in 10 months, which includes up to 4 weeks of scheduled breaks. The normal time to complete the full-time program is 12 months. Courses have time dedicated to study theory and hands-on practical work (see below). The program is designed so that courses build upon one another. Students apply what they learn in each course towards the remaining courses and through guest service on the Performance Floor. Instructional Methods The cosmetology program is delivered in a progressive, individualized format. Teachers guide students through classes with support of an ipad-based Filmbook. Students demonstrate their knowledge of cosmetology theory and technical skills through practical and clinical activities, graded technical evaluations and Filmbook class tests. 8 Grading Students will complete Filmbook class tests in each course, and technical evaluations throughout the program, which are conducted by a teacher. Technical evaluations are conducted as part of a guest service and are graded as pass/fail. The required criteria and minimum passing score are set forth in the technical evaluation process. A student is awarded points for each criterion that is performed properly. A student will receive a pass if he/she passes sanitation requirement and the total score on the technical evaluation form meets or exceeds the minimum score. Students are required to complete a total of four (4) Technical Evaluations in the program. Filmbook class tests are completed at the end of each class to demonstrate the knowledge gained in that class. Class tests are scored on a 100% scale. Students must achieve a score of 80% or above on the test to successfully pass the class. If a student does not pass a class, they must retake the test (with different questions), until achieving a passing score. Students will take 4 Filmbook class tests in each course, for a total of 40 tests in the program. Students are expected to retake technical evaluations and tests until they have earned a passing score. Students must pass these requirements in order to complete each course. The school maintains grade records as part of your electronic student record. Grading Scale Satisfactory 79 and Below Unsatisfactory Program Materials While in the campus, students are provided with a Regency-owned Apple ipad which contains Regency s cosmetology Filmbook. The Filmbook includes live-action film scenarios, a cosmetology e-textbook and exercises. Students also receive a copy of the current Florida cosmetology statutes and regulations. Additional reference materials are available for checkout through the school library, including printed copies of the e-textbook procedures, an unabridged dictionary, a thesaurus, the Milady Standard Cosmetology Textbook and Study Guide (2008 Edition), the Milady Standard Cosmetology Exam Review, and Regency Technical DVD Set. Course Requirements In order to successfully complete each course, you must satisfy the following requirements: Clock 120 hours; Successfully pass any technical evaluations (graded as pass/fail only) for the course; Complete all required tests and achieve at least an 80% grade point average on each test; and 8 The program is taught in English and Regency does not offer remedial courses or courses in English as a second language (ESL). 8

13 Successfully complete all service requirements for the course (see Appendix 1: Service Requirements by Course). As a student, you will be given ample opportunities to make up work and stay on track to finish your program on time (see Makeup Policy Section below). In the event you do not complete all program requirements within the time allowed in your agreement, you will be terminated, with an option to appeal to request a restart with a new enrollment agreement. Course Numbering System Regency Beauty Institute measures the length of its programs in clock hours; and follows an independent course numbering system to assign courses in accordance with program requirements. The system is designed to identify courses and differentiate the level of study. Courses are numbered sequentially and assigned a letter prefix depicting the program title. Required Program Courses Course Course Name Course Topics Technical Evals Hours # C01 HAIR DESIGN (preclinical) Hair styling Hair setting, Fingerwave & Pincurl Facials Manicuring Anatomy Shampoo Scalp Treatment Hairstyle 120 C02 HAIRCUTTING (preclinical) Sanitation Hair cutting Anatomy Shampoo Scalp Treatment Sanitation C03 CUT & DESIGN Hair cutting Laws and rules Thermal Styling Skin & Makeup Cosmetic Chemistry Anatomy Shampoo Scalp Treatment Sanitation C04 HAIRCOLOR Hair coloring Product Chemistry Shampoo Scalp Treatment Sanitation C05 COLOR & DESIGN Hair coloring Product Chemistry Shampoo Scalp Treatment Sanitation C06 CHEMICAL TEXTURE 1 Permanent waving & Relaxing Product Chemistry Shampoo Scalp Treatment Sanitation CO7 CHEMICAL TEXTURE 2 Permanent waving & Relaxing Product Chemistry Shampoo Scalp Treatment Sanitation C08 PERM & DESIGN Permanent waving & Relaxing Artificial Nails Product Chemistry Haircut Haircolor

14 Course # Shampoo Scalp Treatment Sanitation C09 RELAXER & DESIGN Permanent waving & Relaxing Artificial Hair Enhancements Artificial Nails Product Chemistry Shampoo Scalp Treatment Sanitation C10 CUT, COLOR & DESIGN Hair cutting Hair coloring Laws and rules Salesmanship Salon Management Anatomy Shampoo Scalp Treatment Sanitation Course Name Course Topics Technical Evals Hours Chemical Texture Total Program Hours Other Program Requirements Final Skills Certification Scheduled during the 10th course Course Schedules Regency strives to provide a course schedule that is structured and yet flexible enough to meet the varying needs of students. Each student is assigned to attend one of the following rotation schedules: Schedules for Each Course Rotation A Week 1, 3 Week 2, 4 Rotation B Week 1, 3 Week 2, 4 Hours Per Week Scheduled Course Hours Monday Thursday, 9:00 4:30 Monday Friday, 9:00 4:30 Monday Friday, 9:00 4:30 Monday Thursday, 9:00 4:30 Students are assigned to a rotation based on space availability. All students are scheduled for 6.75 hours of instruction per day and are expected to clock out for a 45-minute lunch each day. The school office and library are open 9:00 a.m. 4:30 p.m. Monday Friday. Graduation Requirements To graduate from the program, receive a diploma in Cosmetology Arts and Sciences and final transcript, and be eligible for the state license examination, you must: 1. Complete 1200 clock hours (including both hours actually clocked at the School plus any approved transfer hours, if applicable); 2. Successfully complete the following requirements in each of the ten (10) courses: a. Clock at least 120 hours; b. Successfully pass any technical evaluation (graded pass/fail only); c. Achieve at least an 80% score on each of the four (4) tests; and d. Successfully complete all practical service requirements; 3. Satisfy all financial obligations to the school; and 4. Pass a final skill certification with a score of 80% or above. 10

15 Final Skills Certification All students are required to take the Regency final skill certification as part of the program completion and licensure requirements. A student must score at least 80 percent on the final skills certification exam to pass. A student may take the final skills certification exam any time in their 10 th course. Students must sign up for a scheduled school final skill certification with the campus manager at least two weeks before the exam date. There is no fee to take the final skills certification. Measuring Program Progress Student Progress and Consultations Regency measures student progress following each course against all course requirements, including time clocked, technical evaluations passed, academic average and services completed. At designated points in the program, the campus manager (or a teacher) reviews each student s progress in the program. During the review, the campus staff member provides the student with a copy of his/her progress report, and another copy will be placed in the student s permanent record. Students also have the ability to view and print their progress daily at the student computer kiosks in the campus. Each student s record is updated nightly. Additionally, if the teacher or campus manager believes that a student may benefit from outside resources (for example, suicide prevention or domestic abuse advisors), he/she may provide that student with a list of local thirdparty resources that may be able to provide assistance. A list of outside resources is also posted in the campus. Program Standing Policy To maintain good program standing, students must complete the requirements for each course during the 4 weeks that the course is scheduled. Academics. Each test must be passed with a minimum score of 80%, and students cannot progress in the course until each test has been passed. A course that is not completed during the scheduled time period will be marked in the student s record as incomplete. Attendance. If a student clocks less than 100-hours, then he/she will be placed on remediation and cannot advance to the next course. If a student clocks more than 100 hours but less than the required number of hours in any course, that course will be marked incomplete. Incomplete Courses. If at the end of a course a student has not completed all the course completion requirements, then that course will be marked incomplete and the student must make up the unfinished requirements before the end of his/her next course. If a student fails to complete all the requirements for the incomplete course by the end of the next course, then that student will be placed on remediation and cannot advance to the next course. Further, any student that clocks less than 100 hours in any course will be placed on remediation. If a student has not completed all program requirements at the end of his/her last scheduled course, then he/she will be placed on remediation and will have four (4) additional weeks (8 additional weeks for part-time) to complete all the remaining program requirements. If he/she fails to complete the requirements during that time period, he/she will be terminated. Remediation. If a student is placed on remediation, he/she cannot continue to the next course and must make up all outstanding course requirements within the next 4 consecutive weeks. A student on remediation may attend school during his/her normal scheduled time until any outstanding requirements from incomplete courses have been fulfilled. Once those outstanding requirements have been met, the student must wait for the beginning of the next scheduled course to continue attending. If necessary, Regency will place a student on an administrative leave during this period to avoid a 14-day termination. Any student that fails to complete the outstanding requirements during the remediation period will be terminated from the Program. 11

16 Unfinished Courses. If a student receives an approved leave of absence in the middle of a course, his/her clocked hours, services and academics for that course will be suspended and reactivated when he/she returns from the leave. That student would return from a leave at the same point in the Program as where your left. If you miss one or more entire courses during a leave, you will complete the courses in the order they were missed. For more information on how leaves are handled, please see the Student Leaves section below. Appeals. Any student that is terminated under the Program Standing Policy may file an appeal to the Student Appeals Committee requesting permission to restart in the Program. If the appeal is granted, the Student Appeals Committee may impose conditions on the restart to ensure that the student will regain satisfactory Program Standing status. Additional information regarding appeals is set forth below in the section titled Appealing Terminations. Time & Attendance Clocking Time In order to receive credit for all time attended, students must record their own time using a computerized time clock. Regency uses this system to track student attendance and update student records daily. Each student must clock in and out as appropriate to record time in school and to exclude time periods that do not count for attendance purposes. The time clock measures time in increments of hundredths of hours. Students have a 45-minute meal break and two 15-minute breaks each day. The following procedures apply to clocking time for breaks: Students must clock out during the 45-minute meal break and may leave the school. Students in each setting will generally take a lunch break at the same time. Unless otherwise directed, all students are expected to take their breaks at the designated time. Students will not clock out for 15-minute breaks and must stay in the school building. If your learning setting goes to their assigned meal break you must clock out and return after 45 minutes Attendance Policy Students are expected to attend all scheduled school hours according to the Course Schedule section of this catalog. If a student is absent, comes late, or leaves early and miss time during his/her scheduled hours, this time is counted as absent time. Teachers will not repeat class materials to accommodate absent or tardy students. Each student is responsible for any missed content. Please see the Makeup Policy section below for details. Makeup Policy When a student misses scheduled time in the program, it is that student s responsibility to obtain a list of missed in-class assignments and materials from his/her teacher and make up the work. Failure to makeup work in the time frame as described under the Program Standing Policy may lead to remediation or termination from the program. For full-time students: We offer the following opportunities to work with a teacher in the classroom to make-up hours, services, or other requirements as needed: Friday Makeup Days. Every other Friday from 9:00 4:30 is designated as an optional makeup day. Evening Makeup. Monday evening from 5:15 8:30 is designated as an optional makeup session. Space during makeup time is available on a first-come, first-served basis in accordance with the required instructor to student ratio of 1:25, and students who sign up for makeup time will receive first priority. Participation is limited to students who require additional time to meet their current course completion requirements or have incomplete courses. 12

17 14-Day Absence Policy If a student misses fourteen (14) consecutive calendar days (excluding days for an approved leave and scheduled school breaks) that student will be terminated from the program, with the option to appeal. In the event that a student is suspended from the program for disciplinary or financial reasons, the suspension days are counted in calculating days absent under this policy. Student Leaves For absences students may be eligible to request an approved leave of absence for the following reasons: Medical leave (maximum of two leaves (2), and no less than five (5 school days, when approved and documented for one or more of the following reasons: o The student s own medical condition; o To care for a child, spouse, domestic partner, or parent with a medical condition; o The birth, adoption, or foster placement of a child (provided that the leave begins within 12 months of the qualifying event) o The death of a child, spouse, domestic partner, parent, sibling or grandparent Military duty or jury duty (administrative leave) Students are strongly encouraged to call Student Services 30 days before the start of a desired leave or, where that is not possible, as soon as the need for the leave is known. Student Services will assist with preparing a request for an approved leave of absence and determining what supporting documentation is required, such as a medical certification, a birth certificate, an adoption order, obituary, etc. In cases where the need for a leave is unforeseeable (for example, a sudden illness), students must contact Student Services within 7 days or as soon as circumstances otherwise permit. Each student may request up to two (2) leaves for approved and documented reasons. Students may not take a leave during course one. Any student that requires an absence of a week or more during course one will be required to withdraw from the program. If a student is granted an approved leave, he/she must sign an amended enrollment agreement which will extend the agreement end date by the same number of days as the approved leave. After an approved leave, students come back to school on the Monday of the same week in the course where they left off. For example, if a student s leave begins in the middle of week 2 of a course, that student will return on the Monday of week 2 of the next scheduled course. The maximum combined duration of all approved non-administrative leaves cannot exceed 84 calendar days within 12 months. If a student does not return to school immediately at the end of an approved leave, that student will be terminated. During an approved leave, students will not receive disbursements of Title IV loan funds (i.e., Stafford loans or PLUS loans), as applicable. Regency reserves the right to temporarily suspend its leave policy. Should such a need arise, Regency will provide students at least thirty (30) days advanced notice of its intent to suspend this policy. Administrative Leaves Regency reserves the right to place a student on an administrative leave under circumstances justifying such a leave. For example, when you return from a leave of absence, Regency may place you on administrative leave until the week you will begin that course (the same week in the course where you took the leave). Restarts Applying to Restart after Withdrawal or Termination Any student that wishes to restart in our cosmetology program must call Student Services to initiate the process. We will first determine whether the student is eligible to restart based on his/her rate of attendance, academic average and other objective metrics or credentials. If the student is eligible, we will review the student s record, including any disciplinary history and the reason for the student s termination or withdrawal (as applicable), in order to determine whether the request to restart may be granted without an appeal or must be submitted to the 13

18 Student Appeals Committee in accordance with the Appealing Termination section of this catalog. We retain discretion to halt all restarts at the school and also to grant or deny any individual request to restart for any reason, based on the totality of the circumstances. Students that are permitted to restart will enter the course on the Monday of the week they withdrew or were terminated. A student who restarts at Regency after a withdrawal or a successful appeal from a termination: " Retains his or her prior attendance and academic history, including, but not limited to, his or her Program Standing and SAP status " Returns at the same SAP status he or she had prior to leaving the program unless the restart is granted on a SAP appeal, in which case they will return at a SAP status of probation. " Retains his or her prior disciplinary history. " Must pay any balance owed to Regency prior to restart, unless other payment arrangements have been made. " Must verify his or her financial aid status with Regency s financial aid department. This process can take up to 3 weeks and will be initiated by a student financing representative once the student s restart eligibility has been confirmed. " Must sign a new Enrollment and Dispute Resolution Agreement ( Enrollment Agreement ). The new Enrollment Agreement will supersede the student s previous Enrollment Agreement(s) and the terms and conditions of the new Enrollment Agreement will be based on the program requirements at the time the new Enrollment Agreement is signed. This means that the new Enrollment Agreement may reflect any applicable tuition increases or other program changes. Regency reserves the right to adjust completed hours if they occurred more than 4 years before your restart date. Appealing Terminations Any student that has been terminated and wishes to restart, must follow the restart process as defined above to determine if he/she is required to submit an appeal. If an appeal is granted, that student will be allowed to restart the program. All appeals must be submitted in writing to following: Student Appeals Committee c/o Regency Beauty Institute 1600 Utica Avenue South, 9th Floor St. Louis Park, MN Fax: StudentAppeals@Regency.edu Appeals may be submitted to the Committee by fax, or mail. With the appeal, the student will be required to provide a detailed Goal Statement explaining (1) the reason for the appeal (for example, the death of a relative, an injury or illness of the student, or other special circumstances), (2) any changes the student has made that will allow him or her to be successful, (3) the steps the student will take to meet and maintain acceptable attendance and academic levels if he or she is permitted to restart program, and (4) any additional information the student believes is relevant to the Committee s determination. Each appeal will be decided by the Student Appeals Committee. The factors considered to determine whether a student may restart may include, but are not limited to, (1) the current rate of attendance and academics, (2) the extent of unfulfilled program requirements, (3) the current capacity at the campus, and (4) the student s disciplinary record. The Committee reserves the right to deny an appeal to restart following termination, at its sole discretion. Additionally, if the Student Appeals Committee grants a student s appeal from a SAP termination, it may impose conditions on the student s restart intended to ensure that he or she will regain Minimum Satisfactory Progress under SAP. The student s progress after restart, including whether he or she is meeting the conditions required by the Student Appeals Committee, will be evaluated once a month on or about the student s monthly anniversary date of the restart date. 14