This booklet is designed to make it easy for you to format Avery supplies by using the built-in layouts in popular software programs.
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1 AAVERY" This booklet is designed to make it easy for you to format Avery supplies by using the built-in layouts in popular software programs. 0 What You'll Find in This Booklet Software Tips Thanks to our exclusive partnerships with leading software manufacturers, formatting Avery Laser & Ink Jet Supplies has never been easier! You'll find built-in layouts for Avery supplies in Wordperfect, Microsoft Word and Works, Lotus Word Pro and AmiPro, and many other software programs. Use the step-by-step software instructions to create Labels, Index Dividers, Card Products, and other products quickly and easily from your laser or ink jet printer. This booklet includes brief instructions for accessing Avery layouts in the following software programs: 0 Lotus@ Word Pro 96 and Ami Pro 3.0 and Microsoft@ Word for WindowsTM 95 version 7.0 Microsoft Word for Windows 2.0 and 6.0 Microsoft Word for Macintosh 5.0 and 5.1 Microsoft Works 4.0 for Windows 95 and 3.0 for Windows 0 WordPerfects 5.1,5.1+, 6.0 and 6.1 for DOS WordPerfect 5.1,5.2, 6.0,6.1 and 7.0 for Windows FaxFacts Avery also has information on printing Avery products with other software programs. For the fastest service, use our FaxFacts system. The information you request will be faxed to you immediately. Directions for using the system and a list of the available bulletins are included in Section 4 of this booklet. Another option... Avery Labelpro'" Software LabelPro for WindowsTM, DOS and Macintosh is the easiest way to create great looking labels and more. LabelPro includes ready-to-use layouts for over 215 Avery laser, ink jet and dot matrix supplies. If your version of LabelPro software doesn't have the templates you need, call the Avery Consumer Service Center at (800) for an upgrade.
2 All versions of LabelPro include: 0 Convenient preset layouts for Avery laser and ink jet products 0 Easy merge of mailing lists in popular file formats Built-in clip art and easy graphic importing Scalable fonts 0 Postal bar code capability to expedite mail delivery and save General Printing Tips First, refer to your printer's manual for loading and feeding recommendations. Many printers have special instructions for the direction in which you should load sheets. Avery recommends that a sheet of labels be fed only ~ nce through a laser or ink jet printer. Our guarantee of jam-free performance extends only to a sheet of labels that has been fed through a laser printer a single time. The heat and tight paper path of a laser printer can cause the label to curl after multiple passes through the printer. This could cause the label to jam or peel off inside the printer and result in an expensive repair bill. Most Avery laser products are designed to work in laser and ink jet printers directly from the automatic feed tray. However, there are certain exceptions: White Laser Labels: HP LaserJet 4P and 4L printers: - Use manual feed. Labels must feed straight out the rear exit of the printer. Do not feed labels from the paper cassette tray. Clear Laser Labels: Not recommended for ink jet printers. HP LaserJet and Apple Laserwriter printers (1st generation only): - Manual feed recommended. HP LaserJet IIP, IIIP and LaserJet 4 printers: - Use the standard multi-purpose tray. Do not feed labels from the optional paper cassette tray. Avey Colors Fluorescent Labels: HP LaserJet IIP and IIIP printers: - Use the standard multi-purpose tray. Do not feed labels from the optional paper cassette tray. - For best results, open the optional back output tray. 2 IMPORTANT: For trouble-free label printing, have your printer thoroughly cleaned on a regular basis. If you have an HP LaserJet 4 series printer, you can obtain special tips on printer cleaning by requesting Avery FaxFacts Bulletin #1094. See Section 4 of this booklet for direction on using the FaxFacts service.
3 ~~ 0 Using Built-In Avery Layouts in Software Programs If the product code for your Laser Labels is not listed in your software program, simply substitute the layout specified below: For Product # Use Layout # # Labels Per Sheet 5167, ,5923, Clear Labels 5930 I 5660 I Word Pe rfect WordPerfect provides special features for formatting Avery products. Follow these steps: Wordperfect 6.0,6.1 and 7.0 for Windows 1. Choose Labels from Layout menu (ver. 6.0) or Format menu (ver. 6.1/7.0). 2. Scroll down, highlight the Avery product you're using, then click Select. 3. Type your address or merge fields. Press Ctrl-Enter to go to the next label. Note: If you wish to use a merge file, consult your manual for instructions. 4. Print as Full Document. Wordperfect 5.1 or 5.2 for Windows Select Play from the Macro menu. Highlight LABELS.WCM and click Play. Choose Laser or Dot Matrix and click OK. Select and install the label size you wish to use. Choose Continuous for printing from the paper tray, Manual to feed sheets manually, or Bin if you have labels loaded in a separate bin/paper tray, and click OK. To insert the label format into your current document click Yes. Click OK at the final dialog box and type your address or merge fields. Note: lfyou wish to use a mergefile, consult your manual for instructions. Print as Full Document. WordPerfect 6.0 and 6.1 for DOS 1. Select Page from the Layout menu. 2. In the Page Format dialog box, choose Labels under Paper Size. 3. In the Labels dialog box, highlight the Avery product you are using and choose Select. 3
4 4. In the Labels Printer Info dialog box, select the Location from which you want labels to feed. Choose Continuous for printing from the paper tray or Manual to feed sheets manually. Click OK. 5. Click OK in the Page Format dialog box. 6. Type your address or merge fields. Press Ctrl-Enter to go to the next label. Note: Ifyou wish to use a mergefile, consult your manual for instructions. 7. Print as Full Document. Wordperfect 5.1 or 5.1+ for DOS 1. Press Alt-F10 to bring up the Macro: prompt. 2. Type LABELS and press Enter. 3. Highlight the Avery product you are using and press Enter. 4. Choose Continuous for printing from the paper tray, Manual to feed sheets manually, or Bin if you have labels loaded in a separate bin/paper tray. 5. To insert the label format into your current document, type Y at the prompt. 6. Type your address data or merge fields. Note: To use a mergefile, consult your manual for instructions. 7. Print as Full Document. If the Avery product you are attempting to format and print is not included in your version of Wordperfect, you can manually create the template. Please refer to your Wordperfect documentation for further instructions. Please have your Wordperfect PIN or license number ready. WordPerfect Upgrades Wordperfect Technical Support (800) (800) (Windows) (800) (DOS) Microsoft Word Microsoft Word provides templates for formatting and printing Avery products. Follow these simple steps: Word for Windows 6.0 and Word for Windows 95 version 7.0 Note: Ifyou wish to use a mergefile, select Mail Mergefrom the Tools menu. Otherwise, follow these steps: 1. Select Envelopes and Labels from the Tools menu. 2. If it's not already selected, click on the Labels tab. 3. Choose Options, highlight the Avery product you are using. Choose label type in the Label Products drop-down list. Click OK. 4. For single labels, or a full sheet with the same information, type the address and click Print. To type your information directly on each label, click New Document, complete your labels and print as usual.
5 Word for Windows Choose New from the File menu. 2. Select the MAILABL template and click OK. 3. Choose Laser or Dot Matrix. 4. Select the label type you want to use and click OK. 5. Select Single Label or Multiple Label. 6. Follow the on-screen instructions and print as usual. Word for Macintosh 5.0 or Open the Sample Documents folder. This folder should have been copied to your hard disk when you installed Word. 2. Open the Mailing Labels folder. 3. Open the Mailing Labels Read Me file for valuable information on formatting labels. 4. After closing the Read Me file, open the Laser Labels folder. 5. Open the file with the label size you wish to use. 6. Type your address data or merge fields. 7. Print as usual. If you need additional information about Microsoft Word, or wish to upgrade your copy of Word, call Microsoft at the following numbers: Microsoft Upgrades (800) Microsoft Technical Support (206) (Macintosh) (206) 462-WORD (Windows) You may wish to request Microsoft Application Note MW0163, "Creating Custom Mailing Labels," from Technical Support. Microsoft Works Works 4.0 for Windows In the File menu use the New command to open the Works Task Launcher. 2. Click the Task Wizards tab in the Works Task Launcher dialog box. 3. Select the Envelopes and Labels category. 4. If you want to print the same information on all labels, select Return Address Labels. If you want to merge information from a database, select Labels. 5. Click OK, and then click Yes, run the Task Wizard. 6. Follow the Task Wizards lead by answering the questions on each tab and then clicking Next>. 7. When you've completed the steps, click Close. You can format labels using the usual word processors tools before you print. 8. To print your labels, use the Print command on the File menu. Select the Mailing Labels radio button and click OK. 5
6 Works 3.0 for Windows 1. Select Word Processor from the Start-up screen to create a word processor document or select Create New File from the File menu. 2. From the Tools menu, choose Envelopes And Labels, then choose the Mailing Labels tab. 3. Use the Label style list to select the Avery product you are using. 4. Use the Fields>> button to insert merge fields, called placeholders. Click the Insert button to add the selected field to the label. (Note: You can selectfieldsfrom a database not listed in the Current Database box by clicking the Database button). 5. Type text, spaces or punctuation and select the Create Label button to return to your document. 6. Select Print from the File menu and follow the on-screen instructions. For more information, see Creating a Mailing Label Document in Work's on-line Help. If you need additional information about Microsoft Works, or wish to upgrade your copy of Works, call Microsoft at the following numbers: Lotus Microsoft Upgrades Microsoft Technical Support (800) (206) Word Pro Use New Document on the File menu to create a new document. 2. Select the Create from any Smart Master tab. Scroll List 1 and highlight Miscellaneous, then scroll List 2 and highlight 1abel.mwp. Click OK. 3. Make sure there's a check in the Sort by label number check box. Then scroll the list of labels and highlight the product number of the label you're using. 4. Printing the labels: If you want to print the same information on all labels: - Click Create - Design your label in the upper left cell of the table. When you are satisfied with your design, copy that cell and paste it 'into the other cells. - When label is formatted correctly, use Print on File menu. If you want to merge informationfrom a database: - Click Merge. - Follow the instructions in the Merge Assistant dialog box. 6
7
8 ~~~ ~ 0 Avery Customer Support Product Guarantee Avery is committed to providing you with quality products, and will gladly replace any product which does not provide complete satisfaction. We also welcome your comments and suggestions. Please send your correspondence with product code to: Avery Dennison Office Products Consumer Service Center P.O. Box 5244 Diamond Bar, CA Avery Customer Support Telephone Numbers FaxFacts support for Avery products Technical support for Avery LabelPro software Consumer service and dealer information (818) (214) (800) Avery also provides a forum on CompuServe. Templates can be downloaded from the Avery Forum (GO AVERY). You'll find us in the CompuServe "PC Vendor F" Forum. 8 Technical Bulletin Order Form Use our FaxFacts system to request the bulletins you need, or circle the requested bulletins and mail this order form to: Avery Technical Support, P.O. Box 6078, Pasadena, CA Name: ~ _ ~ _ Company: _ ~ ~ _ ~ ~ _ ~ Address: ~ City, State, Zip: _ ~~ ~ Telephone: -~ _ ~ Available Bulletins Below is a partial list of FaxFacts bulletins available. For a complete listing, you can order FaxFacts bulletin No. 100: Software Procram Bulletin No. Software Program Bulletin No. dbase dbase IV 1007 Lotus Microsoft Word 5.0 (DOS) 1010 Q&A Symphony 1018 Bulletins are also available on other topics, including: Using Avery Labels with HP LaserJet Printers 1016 Using Avery Labels with HP LaserJet 4 Printers 1094 Writing Programs to Use Avery Labels 1004 RG Generic-2b (4/96) LabelPro and MacLabelPro Software are Trademarks of Avery Dennison Corporation All other brand and product names are Trademarks or Registered Trademarks of their respective companies
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