City of Virginia Beach Mandatory Specification Contractor Performance Evaluation

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1 City of Virginia Beach Mandatory Specification Contractor Performance Evaluation Section I General Project Information Must be completed in its entirety. Name of Firm: Name of Prime: Prime Phone: Name of Project Manager: Project Manager Phone: Name of Superintendent(s): Superintendent(s) Phone: Project Manager Department/Title: Date: Contract Cost Including Change Order: $ Initial Award: Change Order(s) Amount: Final Contract Amount: Project Title & Number: Contract Start/End Dates: Description of Project: [Design] [Construction] [Other (specify )] CPE 1 02/12/2010

2 Section II Project Performance Please rate this contractor s performance in each of the following areas. If you need additional space, attach additional sheets. If you rate the contractor below satisfactory in any area, please provide detailed information to explain the rating assigned. You are not restricted to using the numerical values (points) shown and may scale in between the points shown. 1. Quality of Workmanship/Project Management (0-25 points) Rate the quality of this contractor s workmanship. Were there quality-related or workmanship problems? Was the contractor responsive to remedial work required? If so or if not, provide specific examples Scheduling (0-15 points) Rate this contractor s performance with regard to adhering to contract schedules. Did this contractor meet the contract schedule or the schedule as revised by approved change orders? If not, was the delay attributable to this contractor? If so, provide specific details/examples CPE 2 02/12/2010

3 3. Woman and Minority Subcontractor Utilization (0-15 points) Rate this contractor s effort and success in utilizing woman and minority subcontractors. Did the contractor submit a credible plan? Did the contractor meet or exceed the plan? Did the contractor achieve City Council s goal of 10 percent? Environmental Compliance (0-15 points) Did the contractor comply with local, state and federal environmental standards, requirements, laws, statutes, regulations or the law of nuisance in the performance of this contract? Did contractor comply in good faith with local erosion and sedimentation control requirements? CPE 3 02/12/2010

4 5. General Performance of On-Site Supervisory Personnel (0-15 points) Rate the general performance of this contractor s on-site supervisory personnel. Did they have the knowledge, management skills and experience to run a project of this size and scope? If not, provide specific examples Subcontractor Management (0-10 points) Rate this contractor s ability, effort and success in managing and coordinating subcontractors. Was this contractor able to effectively resolve problems? If not, provide specific examples. NOTE: If no subcontractor(s) were utilized, then score this as N/A. 7. Safety and Housekeeping Procedures (0-10 points) Rate this contractor s safety and housekeeping procedures on this project. Were there any OSHA violations or serious safety accidents or notification of violations? If so, provide specific examples. CPE 4 02/12/2010

5 8. Change Order(s) (0-10 points) Were the contractor s change orders reasonable and equitable? Were prices reasonable? Did the contractor attempt to unreasonably claim change orders or extras? If so, provide specific examples. 9. Working Relationships (0-10 points) Rate this contractor s working relationships with other parties (i.e., awarding authority, designer, subcontractors, government inspectors, the public, etc.) Did this contractor interact with other parties in a professional manner? If not, give specific examples. CPE 5 02/12/2010

6 10. Documentation and Submittals (0-10 points) Rate this contractor s performance in completing and submitting required documentation (i.e., change orders, electronic submittals, drawings, invoices, payrolls, workforce reports, final as-builts, etc.). Did the contractor submit the required paperwork promptly and in proper form? If not, give specific examples. Please add up all points of the 10 evaluated performance areas from the preceding pages and enter the total score below. Possible Max 135 (if all areas rated) 75% Contractor s / % Total Overview/Explanation of CPE 6 02/12/2010

7 Section III: Legal and Administrative Proceedings Are you aware of any legal or administrative proceedings, invoked bonds, assessed damages, liquidated damages, demands for direct payment, payment bond claims, contract failures, contract terminations or penalties involving this contractor on this contract? What is the status of any pending litigation? What was the final outcome of any completed litigation? What are the dollar amounts of assessed damages or penalties? Comments: Section IV: Evaluation Certification I certify that the information contained in this evaluation form represents, to the best of my knowledge, a true analysis of this contractor s performance record on this contract. I also certify that I have no ties with this contractor either through a business or family relationship. I have mailed a copy of this completed evaluation form to the contractor on [enter date]. (Public Awarding Authorities must mail a copy of this completed evaluation form to the contractor.) Signatures: Signature Name and Title of Inspector Date Signature Name of Project Manager Date Signature Division Manager Date Signature Department Director Date Signature Purchasing or Designee Date CPE 7 02/12/2010

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