INDIAN RAILWAYS RESEARCH DESIGNS & STANDARDS ORGANISATION MANAK NAGAR, LUCKNOW NOTICE FOR EXPRESSION OF INTEREST

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1 INDIAN RAILWAYS RESEARCH DESIGNS & STANDARDS ORGANISATION MANAK NAGAR, LUCKNOW NOTICE FOR EXPRESSION OF INTEREST (RDSO website: No. STT/G/Vendor/75 Dated: 06/03/2012 RDSO is the sole Research, Designs & Standards Organisation of Indian Railways, dedicated to create & adopt technology solutions for Indian Railways. Telecom Directorate of RDSO is dealing with design and development of telecom systems/items. Telecom Directorate of RDSO, Lucknow is interested in developing specification for the following item: 1. Video Conferencing System. Firms who have enough experience and capability in the field and have ISO certificate and are interested in developing the specification of the above item are requested to see the details on the RDSO s website or contact Director/Tele-II, RDSO, Lucknow on / dtele2rdso@gmail.com / dtele2@rdso.railnet.gov.in on any working day for further details. Firms are requested to submit the details in the prescribed format latest by 25 th April 2012 to Director/Tele-II, Room No. 225, Telecom Directorate, RDSO, Annexe-I, 2 nd Floor, Manak Nagar, Lucknow Director/Telecom-II R.D.S.O./Lucknow

2 Video Conferencing System Functional Requirement Specification Scope: Video conferencing system wherever provided at Railway Board / zonal Railway HQ / other important locations shall be able to carry out video conferencing with other video conferencing system located at Zonal HQ/Divisional HQ / any other important location. Functional Requirement: 1. Location requiring video conferencing shall be equipped with video conferencing system. 2. Video conference system shall be able to connect multipoint audio-video conferencing with min. 16 different sites simultaneously at HD 1080p resolution (Transmit and Receive) and same MCU should have capability to connect 32 sites at HD720p. 3. Nominated conference site shall work as master unit and shall be provided with Multiple Conference Unit (MCU). This conference unit shall be connected to different end points located at Zonal HQ/Divisional HQ / any other important location. 4. MCU shall support an embedded/external Gatekeeper, Management tool scheduling and address book, MCU shall have the capability to connect the PC/laptop for presentation sharing over LAN/IP network. 5. Video conference system shall be IP based system and shall work on IP Dial-in / Dialout topology. 6. System shall work on Railway owned IP backbone (Intranet) i.e. Railnet / any other assigned IP backbone and with other site outside Railnet (Internet). 7. Video conferencing system shall consist of following sub-system: Multiple Conference Unit (MCU) Precision HD Camera & conferencing unit High resolution LCD / DLP projector Projector screens Network audio/video recording server 8. Video conferencing system shall be installed in conference room of video conferencing sites. 9. Video conferencing system shall be able to integrate with existing stand alone audio conferencing system installed in conference room. 10. Video conferencing system shall be able to connect presenter equipments like PC presenter, visual presenter/interactive boards, etc. Video conferencing system should

3 support 2HD output and s-video / RCA port for recording conference through VCR / DVR. 11. Conferencing Features: System shall support native interoperability with Microsoft Lync. IBM Sametime integration. Built-in security features like tiered administrative access control, AES, etc. Conferencing system should be interoperable with conference system of different makes. Interoperability shall be achievable at least at site level. 12. Video conferencing system shall have following Network Support: System shall support H.323 and SIP video & content System shall support audio standard : G.711, G.723.1, G.728, G.719 & G.728 or better System shall have dual stack IPv4 & IPv6 simultaneous support and net services available on IPv6. System shall support Ethernet/Internet/Intranet connectivity. Ethernet connectivity shall be 10/100/1000 Mbps. System shall support Auto NAT and Firewall traversal. System shall have IP adaptive bandwidth management and intelligent packet loss recovery. System shall support up to 4 Mbps conference data rates. 13. Video Standard: H.261, H.263, H.263++, H.264 or better System shall support frame rate of up to 30 frames per sec. System shall support QCIF to HD 1080 P including intermediary resolutions. System shall support 16:9 & 4:3 aspect ratio. H.239 content sharing resolution. System shall support dual stream from any site. 14. Precision HD camera: Camera shall be of Pan/Tilt/Zoom (PTZ) type and should support optical zoom at 10x or better. Camera shall support voice activated camera positioning. Pan/Tilt/Zoom capacity of camera shall be suitable to cover following conference rooms (i) Conference room size approximately 50 X30 and accommodate approximately 50 delegates with one Chairman (ii) Conference room size approximately 30 X20 and accommodate approximately 25 delegates. Camera shall be able to capture video in Full HD format.

4 Camera shall have far end camera control & shall have near & far end camera presets. Number of camera shall be one or more as per coverage requirement. 15. System shall provide SNMP Enterprise Management or any other industry standard method of network management. 16. Video conferencing equipments shall have requisite international approvals & certificate. 17. High resolution & High lumen LCD / DLP projector for suitable delivery of video on projected screen /screens. 18. LCD / DLP projector shall be roof mounted type and shall be either 1 or 2 nos. in each conferencing location based on requirement. 19. System shall work on V AC ±10% at 50 Hz power supply. 20. Operating Temperature and Humidity Range: Operating temperature shall be 0 to 50 degree C Relative Humidity: 15% to 95% non-condensing ******

5 FORMAT FOR LETTER OF RESPONSE Respondents Ref No.: Date: Designation of officer to whom the respondent replies: Director/Tele-II Room No: 225 Building: Annexe I Research Designs & Standards Organization Ministry of Railways Manak Nagar Lucknow, INDIA Dear Sir, Subject: RESPONSE TO EOI FOR PARTICIPATION 1. We, the undersigned, offer the following information in response to the Expression of Interest sought by you vide your Notification No., dated. 2. We are duly authorized to represent and act on behalf of (hereinafter the respondent ) 3. We have examined and have no reservations to the EOI Document including Addenda No(s). 4. We are attaching with this letter, the copies of original documents defining: the Respondent s legal status; 4.2 its principal place of business; 4.3 its place of incorporation (if respondents are corporations); or its place of registration (if respondents are cooperative institutions, partnerships or individually owned firms);

6 4.4 Self certified financial statements of Last three years, clearly indicating the financial turn over and net worth. 4.5 Copies of any market research, business studies, feasibility reports and the like sponsored by the respondent, relevant to the item under consideration. 5. We shall assist MoR and/or its authorized representatives to obtain further clarification from us, if needed. 5.1 RDSO and/or its authorized representatives may contact the following nodal persons for further information on any aspects of the Response: S. No. Contact Name Address Telephone E Mail This application is made in the full understanding that: 6.1 Information furnished in response to EOI shall be used confidentially by RDSO for the purpose of development of the specification. 6.2 RDSO reserves the right to reject or accept any or all applications, cancel the EOI without any obligation to inform the respondent about the grounds of same. 6.3 We confirm that we are interested in participating in development of the specification. 7. We certify that our turnover and net worth in the last three years is as under: Financial Year Turn over Net worth 8. In response to the EOI we hereby submit the following additional details annexed to this application. 8.1 Details of various items being manufactured/consultancy undertaken. 8.2 Details of customer(s) and supplies made in the field of item under EoI. 8.3 Experience and expertise for the items proposed in EOI. 8.4 Details of man-power with their qualification and experience. 8.5 Detailed proposal for items proposed in EOI including alternative proposal, if any. 8.6 Details of Intellectual Property Rights (IPR) held, patent filed/held and MoU/agreement signed. 8.7 Details of ISO certification. 9. The following undertakings are hereby given: 9.1 In regard to matters relating to the security and integrity of the country, no charge sheet has been filed by an agency of the Government / conviction by a Court of Law for an offence committed by the (name of the entity)or by any sister concern of the (name of the entity ) would result in disqualification.

7 9.2 In regard to matters other than the security and integrity of the country, (name of the entity) has not been convicted by a Court of Law or indicted / passed any adverse order by a regulatory authority against it or its against any sister concern which relates to a grave offence, or would constitute disqualification. Grave offence is defined to be of such a nature that it outrages the moral sense of the community. 10. The undersigned declare that the statements made and the information provided in the duly completed application are complete, true, and correct in every detail. We also understand that in the event of any information furnished by us being found later on to be incorrect or any material information having been suppressed, RDSO may delete our name from the list of qualified Respondents. We further understand that RDSO will give first preference to the applicants considered relevant for the purpose. 11. Our response is valid till (date in figures and words): Yours sincerely, (Sign) NAME: In the Capacity of Duly authorized to sign the Response for and on behalf of

8 Method of short listing the vendors S. No. Item Marks Remarks 1. Turn over of the firms during the last 3 years. 2. Details of supplies made in the field of item under EOI 3. Experience and expertise for item under EOI 20 The firm having maximum will be given full marks & others as percentile. 30 This is the turnover of supplies made in the field of item under EOI. The firm having maximum will be given full marks & others as percentile. 20 It is based on years of experience in such product. The firm having maximum will be given full marks & others as percentile. 4. Man power & their qualification 10 No. of persons with professional qualification on firm s direct roll and percentile. 5. Details of patent held and MOU/agreement with OEM 20 Number of such items and percentile thereof.