Incident Reporting. Suha Arzouni Environmental Health Safety & Risk Management Department

Transcription

1 Incident Reporting Suha Arzouni Environmental Health Safety & Risk Management Department

2 Outline A. Incident Definition B. Incident Reporting C. Recommendations

3 Incident Definition

4 Incident Definition Any event which is not consistent with the routine operation of the University and that adversely affects or threatens to affect the well being of the employees, faculty members, research assistants, students, visitors, casual workers, or property of the University, regardless of whether an actual injury is involved or not.

5 Incident Definition An incident might result in: \ Property damage Personal injury Near miss

6 Near Miss Incidents Are incidents that did not result in an exposure, injury, illness, or damage but had the potential to do so. All near miss incidents should be reported as evaluation can help in preventive measures and safe work environment.

7 Property Damage Motor vehicle accidents Equipment failure Flood/water leakage

8 Personal Injuries Needlestick / Sharps injuries Slip/trip/fall Back injuries Heat stress Biological/Chemical splash Physical trauma Electrical shock

9 Incidents Distribution FY Excluding: Near Miss Excluding Near Miss Incidents Incidents Distribution by Type - Fiscal Year by Type FY

10 Personal Injuries FY Excluding: Near Miss incidents Patient related incidents Theft incidents FY

11 Incident Reporting

12 Everyone is encouraged to report incidents Reporting incidents is in no way used to place blame or to take punitive actions against any individual. X

13 Why Reporting? Provide record of incident and record the facts. Provide base from which staff can further investigate. Analyze data to identify problems areas that need special attention. Identify how similar incidents can possibly be prevented in the future.

14 Why Reporting? Receive the needed medical care in case of bodily injury. Failing to report incidents may deprive employees from eligibility to medical and financial benefits of the Labor Law, Legislative Decree No. 136, which regulates workers' compensation and governs work related incidents in addition to death and disability benefits.

15 Effects of Incident Time factor Emotional factor Treatment Cost

16 Procedure Inform Investigate Treat File Involved person reports incident to supervisor immediately after discovery Supervisor will investigate and fill an incident report form Attending physician will complete the incident report form in case of bodily injury Copy is kept in department and original is sent to EHSRM

17 Responsibilities The involved person shall report all incidents causing injury or property damage, or where there was the potential for such injury or property damage, to the supervisor immediately. Any person in proximity of the incident shall ensure that the injured person receives proper medical care, either at the Emergency Department (ED) or at the University Health Services (UHS), when needed.

18 Responsibilities It is the responsibility of the supervisor for employees and faculty members, and the supervisor of the area where the injury occurred for incidents related to students, contractors, visitors, and property damage to complete the Incident Report Form using the electronic format. In case of several levels of supervision, the head of the department is required to countersign the incident report, acknowledging awareness of the incident.

19 Responsibilities If the incident takes place outside regular working hours and the supervisor is not available, then the most senior person of the concerned department and the Protection Office shall complete and sign the Incident Report Form. The supervisor shall countersign the Incident Report Form on the next working day, acknowledging awareness of the incident.

20 Responsibilities It is the responsibility of the supervisor to investigate any incidents of unsafe conditions or resulting in personal injury. Depending on the severity of the incident, other personnel may be involved. Departments are required to retain copies of the completed Incident Report Forms for their records.

21 Responsibilities In Case of Property Damage Report the damage to any of the EHSRM representatives, if available, immediately. Take photographs. Fill in an incident report and send it to EHSRM with the estimated cost and any other relevant documents.

22 Reporting Contact Information The Environmental Health Safety & Risk Management Department. The incident report to be sent by the Supervisor as soon as possible, but not later than 24 working hours. Extensions: 2360, 2379, open during normal working hours (8:00 am - 5:00 pm). ehsc@aub.edu.lb, sa56@aub.edu.lb

23 Reporting Contact Information The University Health Services (UHS): For Bodily Injury e.g. physical trauma, slip/ fall, biological exposure, chemical exposure, slip Ms. Rita Doudakian Extensions: 3000,

24 Incident Reporting For more details regarding the incident reporting policy, please check the following:

25 Incident Report Form: ocuments/incident_report_form%20(oct.%202010).pdf

26 Documentation Complete all blanks Sign report only if Employee Record facts Record injured statements as direct quotations Make objective statements Do not place blame

27 Documentation An incident report must be completed internally and should not be photocopied or given to external parties. Visitors/Patients are NOT required to sign the form.

28 Recommendations

29 Sharps Injuries To learn about Sharps Safety, please visit the below

30 Preventing Falls

31 Wear Personal Protective Equipment Face shields, gloves, gowns, respirators, etc..

32 Preventing Back Pain Good Body Mechanics while moving patients or carrying heavy objects can prevent most causes of back pain

33 Recommendations Follow safe work practices & standards Comply with AUB policies & procedures Attend required training sessions Report any incident

34 Emergency Contact Information

35 Safety has a price Life is priceless!

36

37 How are you going to react in case of an incident??

38 Questions

39 Thank You