Working in the Cloud

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1 Working in the Cloud

2 Objectives Understand Office 365 and the Cloud Manage and Share Files Explore Office Online Complete a Team Project 2

3 Explore Office 365 and the Cloud The term cloud computing refers to the process of working with files and apps online. Applications such as Gmail and outlook.com are cloud-based, which means that you do not need a program installed on our computer to run them. Office 365 has also been designed as a cloud-based application. 3

4 Explore Office 365 and the Cloud OneDrive (formerly SkyDrive) is an online storage and file sharing service. The term synced means that when you add, change or delete files on one computer, the same files on your other devices are also updated. Office Online provides users with limited versions of Microsoft Word, Excel, PowerPoint, and OneNote that you can access online from your Web browser. 4

5 Explore Office 365 and the Cloud 5

6 Manage and Share Files OneDrive works like the hard drive on your computer. You can save and open files, create folders, and manage files. You can access the files you save on OneDrive from any of your connected devices and from anywhere you have a computer connection. You can also share files with other users. 6

7 Co-authoring Documents You can work with a document, presentation, or workbook simultaneously with a partner: Save the file to OneDrive. Click the FILE tab, click Share, then click Invite People. Enter the addresses of the people you want to work with the file. Click Share. 7

8 Manage and Share Files 8

9 How to Disable Default Saving to OneDrive By default, files are saved to locations you specify on your OneDrive. You can change the default to be a different location: Click the FILE tab, then click Options. Click Save in the left sidebar. In the Save section, click Save to Computer by default check box. Click OK to close the Options dialog box. Enhanced Microsoft Office 2013 Illustrated 9

10 Explore Office Online When you are signed in to OneDrive on your Web browser, you have access to Office Online. Office Online consists of scaled-down versions of four Microsoft Office 2013 programs: Word, Excel, PowerPoint, and OneNote. You can work in Office Online to create and edit documents even if you don t have Office 2013 installed on your computer. Enhanced Microsoft Office 2013 Illustrated 10

11 Exploring Other Office Online Programs Three other Office Online programs are Word, Excel, and OneNote. You can also create an Excel survey and a Plain text document. To familiarize yourself with the commands available in an Office Online program, create a new file and then review the commands on each tab on the Ribbon. Enhanced Microsoft Office 2013 Illustrated 11

12 Explore Office Online Enhanced Microsoft Office 2013 Illustrated 12

13 Explore Office Online Enhanced Microsoft Office 2013 Illustrated 13

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