FOREWORD. Dr Aftab Akbar Durrani Chief Executive

Transcription

1 FOREWORD This job description has been developed for the employees of Hayatabad Medical Complex, which comprises HMC hospital, Khyber Girls Medical College, Pakistan Institute of Community Ophthalmology and the Institute of kidney Diseases. It describes the purpose, duties, responsibilities, tasks, and relationships of different jobs in this institution. Without a job description, it is impossible to hold employees accountable for performing the duties of their positions. The primary purpose of this document is to identify the essential functions of a position i.e. those tasks or functions that are fundamental to a particular position. Knowing the essential functions of the job will aid us in: Determining the eligibility for a particular position Establishing a basis for recruitment, selection, and hiring Determining whether a person is qualified to perform the essential functions Evaluating work distribution and departmental organization Training employees Assisting incumbents in understanding their job better Allowing clear and accurate performance reviews Counseling employees on career opportunities and their vocational interests While every position changes somewhat over time based on the abilities of the incumbent, the description have been written in terms of the position itself, not the capabilities of any individual. It is a document that establishes the baseline which will be utilized for the many reasons listed above, for training new employees, and for various legal purposes. The baseline objective is to provide enough information which is accurate, clear and useful to the employer and supervisors. This document, I am confident will help us improve the efficiency and performance of this institution. Dr Aftab Akbar Durrani Chief Executive 1

2 TABLE OF CONTENTS S.No Name of Post Page No. 1. Chief Executive 5 2. Principal KGMC 7 3. Vice Principal KGMC 8 4. Dean, PGMI 9 5. Medical Superintendent Director Institute of Kidney Diseases Dean, PICO Deputy Dean PGMI Director Finance D.M.S (Admin) D.M.S.( Store) D.M.S( Planning & Development) Resident Medical Officer(RMO) D.M.S (Casualty) D.M.S(Operation Theatre) D.M.S(Litigation) D.M.S.(OPD) D.M.S.(Co-Ordination) Professor(Clinical Sciences) Professor(Basic Sciences) Associate Professor(Clinical Sciences) Associate Professor(Basic Sciences) 32 2

3 23. Assistant Professor(Clinical Sciences) Assistant Professor(Basic Sciences) Lecturer/Demonstrator Senior Registrar Junior Registrar MO/SMO/CMO Trainee Medical Officer House Officer Chief Pharmacist Senior Pharmacist Pharmacist Software Programmer Account Officer HMC, IKD, KGMC Audit Officer Chief Nursing Superintendent(CNS) Principal School of Nursing Head Nurse Charge Nurse Director Research PICO Research Officer PICO Bio-Medical Engineer PICO IT Manager PICO Librarian Faculty Member Academics PICO Establishment Assistant Director 68 3

4 48. Public Relation Officer(PRO) Security Officer Security Supervisor Head Chowkidar Blood Bank Officer Blood Bank Technician Chief Physiotherapist Physiotherapy Assistant Electro Medical Engineer Almoner Clinical Technician Pharmacy Clinical Technician -Surgery Clinical Technician Anesthesia Clinical Technician Pathology Dialysis Technician IKD Lithotripsy Technician IKD Clinical Technician Cardiology Clinical Technician-Radiology Dark Room Assistant Maintenance Supervisor Telephone Supervisor Chowkidar Ward Orderlies / Ward Aya Naib Qasid 98 4

5 Chief Executive The Chief Executive HMC, KGMC, PICO, IKD shall be responsible for general administration and management of the institutions concerned & shall exercise such powers & perform such activities and functions as specified below 1..The Chief Executive shall be the Chairman of MC 2.The Chief Executive shall be the custodian of HMC and all its constituent units like KGMC, PGMI, PICO, IKD funds & properties 3.The Chief Executive shall be the Principal Accounting Officer of the institutions concerned & shall be the DDO of the personnel ledger accounts at the treasury 4.Perform the services of managing the institutions with in the highest standards of professional ethical competence & integrity 5.Ensure provision of health care facilities to the satisfaction of the public 6.Utilize his capabilities to his best to ensure adequate resource building both financial & intellectual for the efficient management of the institution 7.Be accountable for the performance of the institutions 8.The CE shall place the budget before the MC and shall incur expenditure with in the approved budget. He shall be responsible for the efficient & effective use of the total financial resources available 9.The CE shall be responsible to upgrade the health care delivery services constantly, including the equipment, to a level as nearly as possible of international standards 10.The CE shall in the initial 3 months after taking over charge, present a situation analysis report on the performance benchmark status of the institutions to Govt & MC 11.The CE shall be bound to evaluate progress of the institutions on the basis of performance indicators provided to him from time to time by the Govt/MC and shall take appropriate corrective measures in the light of the reports 12.The CE shall organize & assist external & internal audits both financial & performance related on annual & quarterly basis 13.He shall provide to Govt. information, comments & advice on any specific point as may be asked for 5

6 14.He shall perform such other functions & duties as may be assigned to him by MC/ Govt. 6

7 Principal KGMC The principal shall. 1.Report to the Chief Executive on all important matters concerning students & staff 2.Shall be the member of MC HMC. 3.Be responsible for all academic matters 4.Exercise the administrative & financial powers as delegated under the rules 5.Represent Chief Executive / management committee & the college at the university concerned 6.Discharge all academic duties entrusted to him by the MC 7.Work with in the parameters/frame-work laid down by the Chief Executive / MC, besides carrying out any other duties that may be assigned to him from time to time by the CE/MC & shall keep the Chief Executive / MC informed of all important matters and issues 8.Draw up and promulgate the detailed teaching programmes for students in accordance with the recommendations of the College Academic Council & Board of Studies of University concerned 9.Preside over the meeting of the College Academic Council and draw up agenda of the meeting in accordance with the functions assigned to the said Academic Council 10.Sign & issue academic certificates in respect of students 11.Be responsible for the compilation of all medical education & research data relating to his institution and report to the MC about the academic performance of the institution at least on quarterly basis and to take appropriate steps to ensure optimum standards of medical education & discipline among the students of the college 12.Maintain discipline in the college including punctuality, conduct and performance. 13.Take necessary steps on receipt of a complaint or reference from the CE, relating to the member/ staff of the college under intimation to the CE. 14.He will submit a quarterly report to the Management Council, HMC. 15.Any other duty assigned by the CE & MC HMC 7

8 Vice Principal KGMC The Vice Principal shall 1.Coordinate between administration of KGMC and HMC in respect of students teaching. 2.Facilitation of teaching of Medical Students in different units of HMC. 3.Any Administrative issue regarding students during their duties and rotations in various units. 4.Logistic problems like rooms for maternity, transportation from college to hospital. 5.Any other duty assigned by principal KGMC. 8

9 Dean PGMI The Dean shall 1.Report to the Chief Executive on all important matters concerning students and staff. 2.Be a permanent member of Management Council. 3.Be responsible for all academic matters. 4.Exercise the administrative and financial powers as delegated to him under the rules. 5.Represent Chief Executive/Management Council and the College at the University concerned. 6.Discharge all academic duties entrusted to him by the Management Council. 7.Work with in the parameters/frame-work laid down by the Chief Executive /Management Council, besides carrying out any other duties that may be assigned to him from time to time by the management council and shall keep the Chief Executive/ Management Council informed of all important matters and issues. 8.Draw up and promulgate the detailed teaching programmes for TMOs in accordance with the recommendations of the college Academic Council and Board of studies of University concerned. 9.Preside over the meetings of the College Academic Council and draw up the agenda of the meetings in accordance with the functions assigned to the said Academic Council. 10.Sign and Issue academic certificates in respect of TMOs/trainees.. 11.Be responsible for the compilation of all medical education and research data relating to his institution and report the Management Council about the academic performance of the institution at least on quarterly basis and to take appropriate steps to ensure optimum standards of medical education and discipline among the students of the college. 12.Maintain discipline in the college including punctuality, conduct and performance. 13.He will submit a quarterly report to the Management Council HMC. 14.Take necessary steps on receipt of a complaint or reference from the Chief Executive, relating to the member/staff of the college under intimation to the Chief Executive. 9

10 Medical Superintendent The Medical Superintendent shall 1.Report to the Chief Executive on all important matters concerning patients care. 2.Be responsible for all matters relating to hospital management, patient care & shall discharge all duties entrusted to him by the Chief Executive or the MC. 3.Plan & promulgate with the approval of the CE/MC comprehensive patient care & clinical facility programs in the hospital in order to raise & maintain the standard of health delivery. 4.Maintain discipline in the hospital including punctuality, conduct & performance. 5.Sign & issue experience certificates in respect of SR, JR, SMOs/ MOs, House Officers, Nursing Staff & other paramedical staff of the hospital and certify patient care activities performed by the clinical staff up to the senior registrar level. 6.Be responsible for maintaining clinical and administrative data record of the hospital and report to the CE/ MC on quarterly basis and ensure the compliance of appropriate steps proposed by the CE/ MC. 7.Be responsible for maintaining the equipment & machines of the hospital. 8.Work with in the parameters/frame work laid down by the CE/ MC and shall carry out any other duties that may be assigned to him from time to time by the CE/ MC & shall keep them informed about the performance of his functions. 9.Exercise the administrative & financial powers as delegated to him under the rules. 10.Works as secretary of the Management Council. 10

11 Director Institute of Kidney Diseases The Director IKD shall be answerable to the Chief Executive & through him to MC, on all matters related to IKD. 1.Report to the Chief Executive on all important matters concerning patients care. 2.Be responsible for all matters relating to IKD management, patient care & shall discharge all duties entrusted to him by the Chief Executive or the MC. 3.Plan & promulgate with the approval of the CE/MC comprehensive patient care & clinical facility programs in the IKD in order to raise & maintain the standard of health delivery. 4.Maintain discipline in the institute including punctuality, conduct & performance. 5.Discharge all academic duties entrusted to him by the Management Council. 6.Draw up and promulgate the detailed teaching programmes for TMOs in accordance with the recommendations of the college Academic Council and Board of studies of University concerned. 7.Sign & issue experience certificates in respect of SR,JR, SMOs/MOs, House Officers, Nursing Staff & other paramedical staff of the hospital and certify patient care activities performed by the clinical staff up to the senior registrar level. 8.Be responsible for maintaining clinical and administrative data record of the institute and report to the Chief Executive/MC on quarterly basis and ensure the compliance of appropriate steps proposed by the chief Executive/MC. 9.Be responsible for maintaining the equipment & machines of the IKD 10.Work with in the parameters/frame work laid down by the Chief Executive/MC and shall carry out any other duties that may be assigned to him from time to time by the CE/MC & shall keep them informed about the performance of his functions. 11.Be a permanent member of the Institutional Management Committee. 12.Exercise the administrative & financial powers as delegated to him under the rules. 13.Submit a quarterly report to the Management Council HMC through Chief Executive. 11

12 Dean PICO The Dean shall be responsible to the Chief Executive, HMC for the administrative, academic, financial and research activities of the different programmes / projects. 1.He will correspond with the Government departments, donors, and academic & research Institutes. 2.He will issue orders regarding any issue of the Institute in consultation with Chief Executive. 3.Develop, implement, monitor and evaluate programmes / projects after presentation / discussion with the CE or other senior staff of the Institute. 4.Maintain good working relations with staff working in PICO, KIOMS and other offices related to Government, NGOs, and Research Institutes / individuals in the country and abroad and keep meticulous record in the form of hard copies and electronically. 5.Review activities plan of the Institute daily and weekly and inform / direct the relevant sections of the Institute in facilitating their work. 6.Prepare monthly / quarterly and yearly activities plan and reports with the help of the relevant sections for approval and follow up and submission to donors / government through the Chief Executive, HMC 7.Provide feedback on activities plan and progress to the Management Council, HMC 8.He will work according to guidelines provided by Chief Executive & Management Council, HMC. 9.He will be a permanent member of MC HMC. 10.He will submit a quarterly report to the Management Council, HMC. 12

13 Deputy Dean PGMI The job description of deputy dean PGMI shall be 1.To guide and coordinate the PGMI staff in the performance of their duties and seek order of Dean in policy matters. 2.To ensure the attendance of staff of PGMI and punctuality of time. 3.To ensure safeguard of office record, furniture and equipment etc. 4.To ensure working environment for the staff. 5.To make internal adjustment for smooth working of the staff. 6.To promote General welfare of the staff. 7.To coordinate and establish working relation between all the component sections of PGMI i.e TMOs Sections, Establishment Section and Account Section, Libraries etc for smooth function of each organization to yield integrated results on Target Date. 8.To establish liaison with provincial Govt on all matters to safeguard the interest of PGMI. 9.To attend various meetings in other institutions, Health Department and Finance Department representing PGMI. 10.To develop PGMI Policy in close consultation with Dean in matters relating to Establishment and TMOs etc. 11.To work as secretary Academic Council and Secretary Executive Committee. 12.Prepare agenda Minutes of the above Committee Meetings. 13.Prepare working paper for MC Meeting matter related to PGMI. 14.To notify and implement decisions arising from Academic Council & Executive Committee Meetings. 13

14 Director Finance The Director Finance shall be directly answerable to Chief Executive & through him to the MC 1.The DF shall be the member of MC 2.The DF shall be responsible for preparation of financial plans of the institution & its implementation under general supervision & control of the Chief Executive/ MC 3.Coordinate & supervise all the financial accounting matters of the institutions 4.Render advice to the Chief Executive on matters concerning financial implications generally & particularly on investment of institution fund, not immediately required, in profitable schemes, with a view to improve financial sustainability of the institution. 5.Coordinate with the Principal KGMC, Medical Superintendent, Director IKD, Dean PGMI and Dean PICO on financial matters for smooth running of the institution. 6.Be the Chief Accounts Officer of the institution and shall be responsible to keep all the accounts according to the rules & regulations approved by the MC. 7.Be responsible to watch the proper functioning of Budget & Finance Branch of the institution and preparation of budget estimates. 8.Be responsible for coordinating & follow up of the external audit of the accounts on regular basis 9.Prepare the detailed regulations & procedures for the financial management of the institution & get the same to be approved by the MC 10.Shall carry out any other duty assigned to him from time to time by CE/ MC 14

15 D.M.S. (ADMIN) DMS (Admin) will be the staff Officer In-charge, responsible to MS. His Job description is as follows. 1.Discipline, attendance, Uniform, Disciplinary actions, appraisals etc. of Paramedical, Ministerial & auxiliary staff. 2.Planning and facilitating the recruitment of these categories of staff. 3.Job Assignments / Job Descriptions / Performance evaluation of the above mentioned categories of staff. 4.To ensure optimum utilization of the available human resource. 5.Preparation of SNE. 6.Sanitation and hygiene of the Hospital including general areas. 7.Security of the hospital premises. 8.He will be responsible for internal posting of class-iv staff after the approval of MS. 9.He will take disciplinary action against class-iv staff and will give punishment after approval of MS. 10.He will supervise, monitor and ensure implementation / observance of the terms and conditions by the contractors of Car Park, Customer service, Kiosk No.1, Mosque Shops, PCO, Dhobi Ghat and Public toilets. 11.He will address patient complaints and grievances. 12.The administrative authority below Medical Superintendent lies with the DMS(Admin) & is responsible for keeping administrative discipline in the hospital. 13.Ensures that duty Rota of all staff working in various sections is prepared & notified in time. 14.Performs regular routine & surprise round of hospital to ensure that staff is observing official duty timing. 15.He will help the MS in timely utilization of financial resources. 16.He will help the MS in curbing unnecessary expenditure in observance of economy. 17.He can be assigned any other duty by MS / CE. 15

16 D.M.S (Store) Deputy Medical Superintendent ( Store) shall be answerable to Medical Superintendent 1.DMS(store) will act as secretary of institutional purchase committee. 2.DMS(Store) will be the custodian of hospital moveable property & will ensure that hospital property is protected from theft, pilferages & miss use. 3.The job will be full time and residential. 4.Will be the I/C of hospital stores, laundry and CSSD &TSSU. 5.Administratively control all staff working under his control & will supervise & organize their work to ensure high level of performance, discipline & work ethics by all staff. 6.Ensure that duty rota of all staff working in various section is prepared & notified in time. 7.Will ensure the availability of right materials, at the right time, to the right place & at the least cost. 8.Will implement & follow all orders & policies received through MS & CE. 9.Will strictly observe Govt. rules e.g GFR, procurement rules, Treasury Rules etc. 10.Will be responsible to effectively forecast the requirements of the hospital & will do consultation with the requesting department on their requirements & specifications for the equipments & will be responsible to submit need assessment report to the MS in time. 11.Will be responsible to put timely demand for management of fund & will get approval of the competent authority 12.Will be responsible to fulfill all the codal formalities as per procurement policy of the institution 13.Will ensure that at time of delivery of supplies or completion of repair work, it is inspected by the inspection committee & end user as per specifications given in the supply order 14.Will ensure that necessary documentation is carried out by the concerned store keeper after satisfactory receipt, installation & commissioning of equipment as per report of inspection committee & end user 16

17 15.Will be responsible to keep a copy of the service contract & operational manual 16.Will ensure that records of equipment are kept including procurement, equipment failure & defects, maintenance, repairs & disposal. 17.Will be responsible for the maintenance & repair of equipment & furniture etc. 18.Will be responsible for condemnation of equipment as per laid down criteria 19.Will be responsible for conducting regular equipment audit i.e. a regular & routine check of equipments are carried out in accordance with the operational manual & maintenance contract 20.Will be responsible to maintain a log book of all equipment. 21.Will be responsible to carry out physical verification of inventory at least once a year to compare the actual stock at hand versus the number expected as per record 22.Will ensure that items held in stores are issued through indents to user departments on a periodical basis i.e. once a week or fort nightly or as & when necessary 23.Will be responsible to forward contractors bills when the supply or repair work is declared satisfactory by the inspection committee & end user 24.Will carry out all other duties assigned to him from time to time by MS/CE 17

18 DMS (Planning & Development) DMS (P&D) will perform the following duties 1.M&R of the Hospital Building 2.Prepare PC-1 for civil works. 3.Future planning of Expansion of the hospital / residential areas 4.Smooth functioning of the AC plant. 5.Maintenance of Telephone Exchange 6.Smooth functioning of the incinerator 7.Determine the requirement of petty repairs related to his areas of responsibility i.e. Building and the allied services, timely procure and process these requirements through the competent authority. 8.Prepare duty rota of the maintenance staff. 9.Environmental up-gradation. 10.Facilitating the Chief Executive in executing the contracts of Car. 11.Park, Customer services, Kiosk No.1, Mosques, Shops, PCO, Dhobi Ghat and Public toilets. 12.He can be assigned any other duty by MS / CE. 18

19 Resident Medical Officer (RMO) RMO will be the staff Officer responsible to the Medical Superintendent. He will be responsible for the following :- 1.He will maintain up-to date record of hospital clinical statistics and record of corresponding receipt generated. 2.Maintenance of the Hospital clinical records. 3.When Medical Superintendent is not present, RMO has the authority to sign on all correspondences of ordinary & routine nature. 4.Act as RMO for any emergency in the Hospital. 5.Act as authorized Medical attendant for the Hospital Staff. 6.Countersign all the reimbursement Medical bills. 7.RMO resides on hospital premises to confirm his presence round the clock when he is not on leave. 8.Implementation & monitoring of all orders and policies received through MS & Chief Executive. 9.Deal with birth & death Certificates. 10.Deal with Mustaheqeen-e-Zakat patients. 11.Hospital Stationery. 12.I/C Hospital transport. 13.He will be the provost of hostels accommodation for doctors / paramedics 14. I/C Private Room. 15.He can be assigned any other duty by MS / CE. 19

20 D.M.S (Casualty) Job Description of DMS (Casualty) will be as follows: 1.He will ensure efficient and effective utilization of the personnel of the Department including CMOs, Nurses, Para-medics and all other auxiliary staff. 2.Will supervise, monitor and evaluate the performance of all categories of staff of the Department. 3.Will be responsible for preparing duty rotas of all categories of staff including CMOs. 4.Will ensure smooth functioning of A&ESD during closed holidays and crisis situation. 5.Will ensure proper record keeping of medicine / consumables and all other items of store, including equipments / instruments, furniture and Linen etc, stock registers including indent book and expense registers. 6.Will maintain proper record of Patients statistics. 7.Will be responsible for sanitation of the A&ESD premises. 8.Will ensure the availability of life saving medicines / consumables. 9.Will co-ordinate with the DMS (P&D) for maintenance of the department. 10.Will co-ordinate for proper utilization of ambulances with I/C transport. 11.Will ensure proper supervision and maintenance of record in medico-legal cases. 12.He can be assigned any other duty by MS / CE. 20

21 D.M.S (Operation Theatre) DMS OTs will be staff officer to the MS for the OTs related affairs. His job description is given as under: 1.He will remain current on the problems arising in the OTs regarding infrastructure, OT equipments, instruments, sterilization equipments, Linen utilities and hospital / office furniture. 2.He will immediately communicate, in writing, any complaint in the above mentioned areas to the DMS concerned with a copy to the MS and the I/C OT concerned. 3.He will maintain a proper record of problems reported and actions taken by the concerned department. 4.He will co-ordinate with the DMS (Admin) regarding adequate Human Resource availability for the OTs. 5.He will prepare Duty Rota of the paramedical and auxiliary staff of OTs and ensure their availability in the time of duty. He shall report any non-compliance to the DMS Admin immediately. 6.He will co-ordinate with DMS store regarding equipment status of OTs. 7.He will ensure observance of surgical and sterilization protocols. 8.He will ensure adequate and timely supply of medicines, Medical / surgical disposable items to OTS from the main store. 9.He will prepare plan for improvement in the functioning of OTs and implement it methodically. 10.He will maintain a good liaison with all the OTs staff including the surgeons & share his plans of improvement with them. 11.He will ensure that the OTs remain fully functional to receive any emergency in the evening & night shifts, with special reference to the availability of staff, sterilized instruments, sterilized Linen, etc. 12.He will present a comprehensive report of the job assigned to him, in the IAC meetings. 13.He will ensure proper cleaning, washing and fumigation of OTs at least once a week. 21

22 14.He can be assigned any other duty by MS / CE. 22

23 D.M.S(Litigation) 1.He will be the Officer incharge for all litigation affairs of the Hospital. 2.He will maintain diary of court hearings in various cases & will also furnish a copy of it to the Chief Executive & the MS. 3.He will ensure the availability of the relevant record to the authorized attorney of the institution. 4.He will personally attend the courts in all litigation cases along with the authorized lawyer of the institution. 5.He will brief the Chief Executive on all court cases on weekly basis. 6.He can be assigned any other duty by MS / CE. 23

24 D.M.S (OPD) 1.He will be responsible for overall supervision, monitoring & smooth functioning of OPDs. 2.He will ensure: 3.That the OPD timings are strictly observed by all categories of staff, including doctors. 4.That the OPD counters staff & the Auxiliaries working in OPDs maintain good order, discipline & punctuality in their working. 5.That the attitude/ behavior of the OPD staff is friendly & facilitating towards patients. 6.That the OPD counters function properly & patients do not face problems in getting OPD chits for various specialties. 7.He will also supervise & ensure that the satellite labs in OPDs function properly. 8.He will endeavor to improve OPD working through constantly exercising persuasive skills & counseling of the concerned staff. 9.He will maintain effective liaison with all the specialties with reference to their OPD functioning. 10.He will bring into the notice of administration all cases of absentia, indiscipline & any other event detrimental to the objective of good health delivery system. Cases related to paramedics & class III staff will be reported to MS & cases related to Class IV staff will be reported to DMS Admin for disciplinary action. 11.He will ensure the cleanliness of OPD areas. 12.He will also be responsible for the maintenance of instruments / equipments in OPDs and will report the matter to DMS concerned for repair of the equipment if it gets out of order. 13.He can be assigned any other duty by MS /CE. 24

25 D.M.S (Coordination) 1.He will work as Coordinator between various sections of the Administration / units. 2.He will work as coordinating officer of HMC with regard to matters related to the 3.following institutions. o PGMI o IKD o PICO o Nursing School o NGOs and philtonthropists. o KGMC 4.He will be PRO of the Hospital under the guidance of Medical Superintendent and the Chief Executive. 5.He will supervise and monitor the ADP schemes and will prepare SNE and equipments lists for inclusion in the PC-I. 6.He can be assigned any other duty by MS /CE. 25

26 Professor(Clinical Sciences) Professor will report to principal /Dean/Director IKD and through them, to Chief Executive The Job description will be. 1.Develop a program of patient care encompassing patient, out patient and emergency care. 2.Discharging clinical duties in the teaching hospital by conducting ward rounds, OPDs and providing emergency cover. 3.Monitoring and Evaluation of young doctors responsible for patient care. 4.Patient care as per duty roster (Ward rounds, OPDs and on call duties). 5.Advising the institution in developing cost effective patient care. 6.Overall co-ordination of departmental activities including teaching, departmental administration, examination and patient service/care. 7.Overall supervision of undergraduate teaching. 8.To undertake undergraduate and postgraduate teaching. 9.Scheduling and supervising teaching efforts of Associate Professor, Assistant Professors and senior Registrar/Lectures in the department. 10.To chair seminars and club meetings and highlight recent advances and clinical implications. 11.Guide post graduate dissertation work. 12.Holds demonstrations of complicated cases of academic interest. 13.To conduct clinical & Epidemiological research and present papers in conferences or chairing scientific sessions. 14.To participate in conferences at National or International level. 15.To undertake all the academic and administrative work assigned by the Principal/Dean/Chief Executive /Secretary/University/PM&DC/HEC or any other regulatory body. 26

27 16.Supervision and finalization of internal assessment, compilation of marks and timely dispatch to the university. 17.To support and guide students in their curricular or co-curricular activities. 18.Recording and forwarding the leave applications and other official documents to the principal in case of teaching cadre, JR/MO/HO and other staff to MS while in case of TMOs to director academics. 19.To conduct under graduate and post graduate examination. Invigilation of clinical and practical examination, evaluation of answer scripts and setting question papers. 20.To chair committees and participate in college decision-making body i.e. academic council or any forum where asked for. 21.Co-ordinates intra and inter departmental activities. 22.Participating in Heads of the Departments meetings for scheduling, teaching program, syllabus, continuing medical education or meetings by Director Academics, CE or any other. 23.Conduct departmental meetings for smooth functioning of the department. 24.To ensure maintenance of departmental decorum, discipline, conduct and patient service care ensuring morning / evening round by concerned staff. 25.To ensure timely availability of necessary input to the department in the form of equipments, materials, academic or patient care. 26.Maintenance of departmental records documents and accounts. 27.Be a member of committees to inquire adverse events, carry out audits and evaluate performances, thus improving practices/system. 28.Participate in the development of SOPs and treatment guidelines & protocols. 29.Any other duty assigned to him/her by Principal or CE 27

28 Professor(Basic Sciences) Professor will report to principal and through him, to Chief Executive 1.Overall co-ordination of departmental activities including teaching, departmental administration, examination and patient service/care. 2.Overall supervision of undergraduates teaching 3.To undertake undergraduate teaching. 4.To chair seminars and club meetings and highlight recent advances and clinical implications. 5.Guide post graduate dissertation work 6.To conduct Basic Sciences & Epidemiological research and present papers in conferences or chairing scientific sessions. 7.To participate in conferences at National and International level. 8.To undertake all the academic and administrative work assigned by the Principal/Dean/Chief Executive /Secretary/University /PM&DC/HEC or any other regulatory body. 9.Supervision and finalization of internal assessment, compilation of marks and timely dispatch to the university. 10.To support and guide students in their curricular or co-curricular activities. 11.Recording and forwarding the leave applications and other official documents to the principal in case of senior staff working under him. 12.To conduct under graduate and post graduate examination. Invigilation. practical examination, evaluation of answer scripts. Setting question papers in the basic sciences subjects. 13.To chair committees and participate in college decision-making body i.e. academic council or any forum where asked for. 14.Co-ordinate intra and inter departmental activities. 15.Participating in Heads of the Departments meetings for scheduling, teaching program, syllabus, continuing medical education or meetings by Director Academics, CE or any other 28

29 16.Conduct departmental meetings for smooth functioning of the department. 17.Ensure maintenance of departmental decorum, discipline, conduct. 18Ensure timely availability of necessary input to the department in the form of Equipments, materials, academic or patient care. 19.Maintenance of departmental records, documents and accounts. 20.Be a member of committees to inquire adverse events, carry out audits and evaluate performances, thus improving practices. 21.Participate in the development of SOPs and teaching guidelines. 22.Any other duty assigned to him/her by Principal or CE. 29

30 Associate Professor (Clinical Sciences) Associate Professor will report to In-Charge of Clinical Unit and, through him/her, to the Principal/Dean/Director IKD and Chief Executive 1.Help in the development of patient care program encompassing in-patient, out-patient and emergency care. 2.Discharging clinical duties in the teaching hospital by conducting ward rounds, OPDs and providing emergency cover. 3.Monitoring and Evaluation of young doctors responsible for patient care. 4.Patient care as per duty roster (Ward rounds, OPDs and on call duties). 5.Advising the institution in developing cost effective patient care. 6.Overall co-ordination of departmental activities including teaching, departmental administration, examination and patient service/care. 7.Engage in teaching at all levels using relevant teaching methods, e.g. lectures, seminars, tutorial, etc, working as part of the teaching team. 8.Develop and apply appropriate teaching techniques and material, which may be novel or innovative, to create interest, understanding and enthusiasm amongst students. 9.Undertake curriculum design and deliver material across programs of study at various levels, using appropriate teaching, learning support and assessment methods, reviewing and improving as required. 10.Liaise with external partners over all matters relating to the clinically-based elements of teaching. 11.Guiding undergraduate students in their clinical and preclinical work as assigned by the professor. 12.To guide the post graduate students in their clinical work as assigned by Professor. 13.To act as guides, co-guides for clinical dissertation work for postgraduate students. 14.To assist and supervise the postgraduates in their library dissertations, seminars presentations etc, as assigned by the professor. 15.Examination duties: 30

31 o Promptly carry out the examination duties assigned by the supervisor or the university. o Invigilation during examination. o Assisting the examiners in the examination work as clinical experts Valuation of answers scripts. o Conduct practical examination of undergraduate and postgraduate students, setting question papers. 16.To guide and direct subordinate in maintaining cleanliness in the department. 17.Provide first line support for colleagues, referring them to sources of further help if required. 18.Assist the professor in the departmental administrative work which includes: o To ensure overall coordination of duties of all Para medical staff in the department. o Maintenance of patient record in the departments. o Allotment of work to post graduate students. o Record of academically important clinical cases. o Record of stocks in the department. o Patient counseling and departmental public relations. 19.To carry out any other work delegated by the superiors in connection with teaching, examination, administration or patients care. 20.To conduct clinical audit when required. 21.To perform the duties of professor in his absence. 22.Any other task assigned by the higher authorities. 23.Participate in the development of SOPs and treatment guidelines & protocols. 24.Any other duty assigned by incharge of Clinical Unit, Principal & CE 31

32 Associate Professor (Basic Sciences) Associate Professor will report to In-Charge of the department and through him/her to Principal & Chief Executive 1.Advising the institution in developing cost effective patient care. 2.Overall co-ordination of departmental activities including teaching, departmental administration, examination. 3.Engage in teaching at all levels using relevant teaching methods, e.g. lectures, seminars, tutorial, etc, working as part of the teaching team. 4.Develop and apply appropriate teaching techniques and material, which may be novel or innovative, to create interest, understanding and enthusiasm amongst the students. 5.Undertake curriculum design and deliver material across programs of study at various levels, using appropriate teaching, learning support and assessment methods, reviewing and improving as required. 6.Liaise with external partners over all matters relating to improve teaching. 7.Guiding undergraduate students in preclinical work as assigned by the professor. 8.To guide the post graduate students in their pre-clinical work as assigned to the student. 9.Act as guides/ co guides for clinical dissertation work for postgraduate students. 10.Assist and supervise the postgraduates in their library dissertations, seminars presentations etc, as assigned by the professor. 11.Examination duties: o Promptly carry out the examination duties assigned by the supervisor or the university, which may include. o Invigilation during examination. o Assisting the examiners in the examination work. o Evaluation of answers scripts. o Conduct practical examination related to basic sciences. 12.To guide and direct subordinate in maintaining cleanliness in the department. 13.Provide first line support for colleagues, referring then to sources of further help if required. 14.Assist the professor in the departmental administrative work. 32

33 15.To ensure overall coordination of duties of all Para medical staff/technicians in the department. 16.Record of academically important clinical cases. 17.Record of stocks in the department. 18.To carry out any other work delegated by the superiors in connection with teaching or examination, administration or patients care. 19.Performs the duties of professor in his absence. 20.Participate in the development of SOPs and teaching guidelines. 21.Any other duty assigned to him by his/her In-Charge, Principal & CE 33

34 Assistant Professor(Clinical Sciences) Assistant Professor will report to In-Charge of Clinical Unit and, through him/her, to the Principal/Dean/Director IKD & Chief Executive 1.Help in developing a program of patient care encompassing in patient, out patient and emergency care. 2.Discharging clinical duties in the teaching hospital by conducting ward rounds, OPDs and providing emergency cover. 3.Monitoring and Evaluation of young doctors responsible for patient care. 4.Patient care as per duty roster (Ward rounds, OPDs and on call duties). 5.Advising the institution in developing cost effective patient care. 6.Overall co-ordination of departmental activities including teaching, departmental administration, examination and patient service/care. 7.Supervise and co ordinate under graduate teaching by lectures. 8.Taking lecture classes and attends clinics. 9.Monitoring, assessing and marking students work, maintaining accurate records and progress. 10.Demonstrating the various clinical treatment modalities to the students. 11.To schedule and conduct seminars, journal clubs for post graduates. 12.Hands on teaching of complicated or cases of academic interest. 13.To participate in seminars/conferences at national and international level. 14.To conduct clinical and epidemiological research and present papers in conference. 15.To support and guide all students in their curricular and extra curricular activities. 16.Ensuring patient care and conducting morning and evening rounds & ensuring proper documentation of patient data. 17.Participate in the development of SOPs and treatment guidelines & protocols. 18.Assist & coordinate all academic, research & patient care activities in consultation with Assoc. Prof & Professor of the ward. 19.Any other task assigned by Prof. Principal or CE. 34

35 20.Examination Duties. o Promptly carry out the examination duties assigned by the supervisor or the university, which may include. o Invigilation during examination. o Assisting the examiners in the examination work as clinical experts o Evaluation of answers scripts. o Conduct practical examination of undergraduate and postgraduate students and setting question papers. 21.Any other duty assigned by professor/principal/ce. 35

36 Assistant Professor (Basic Sciences) Assistant Professor will report to head of the department and, through him/her, to The Principal & Chief Executive 1.Monitoring and Evaluation of students in their studies. 2.Overall co-ordination of departmental activities including teaching, departmental administration, examination etc. 3.Supervise and co ordinate under graduate teaching by lectures. 4.Monitoring, assessing and marking students work, maintaining accurate records and progress. 5.To schedule and conduct seminars, journal clubs for post graduates. 6.To participate in seminars and conferences at national international level. 7. To support and guide all students in their curricular and extra curricular activities. 8.Participate in the development of SOPs and teaching guidelines. 9.Assist & coordinate all academic and research activities in consultation with Assoc. Prof & Professor of the ward. 10.Any other task assigned by Prof. Principal or CE. 11. Examination Duties o Promptly carry out the examination duties assigned by the supervisor or the university, which may include. o Invigilation during examination o Assisting the examiners in the examination work. o Valuation of answers scripts o Conduct practical examination. o Setting question papers. 36

37 Lecturer/Demonstrator 1.To deliver lectures and arrange practical demonstrations. 2.To train students in practical skills. 3.To assist in record keeping. 4.To perform miscellaneous jobs and relating duties as assigned. 5.Encouraging the students in curricular and extra curricular activities. 6.Any other task assigned by Head of the Department. 37

38 Senior Registrar 1. Reports to his/her Head of Clinical Unit and, through him, to the Medical Superintendent and Chief Executive. 2. His/her job is full-time, residential & non-practicing. However Voluntary Institutional Private Practice(VIPP) will be allowed with the approval of management council & as per mutually agreed TORs 3. Will work under the supervision of Head Of Unit 4. Supervises Registrar, SMOs/MOs, TMOs, House officers, Nurses Staff & other subordinate staff working in the unit. 5. Stays on call for emergency cases and critically ill patients and be immediately summoned to the hospital when required. 6. Makes regular detail morning & evening round of the in-patients as well as surprise visits to ensure that work is being carried out in accordance with instructions of Deptt/ Hospital policy 7. Operates on scheduled & emergency cases independently 8. Assists the Prof., Assoc. Prof & Asstt. Prof in administering the unit, supervise the performance of subordinate staff, delegates to them activities they are qualified & competent to do in accordance with their clinical privileges & approved SOPs 9. Provides out patients consultation, attends to inter departmental references, and examines in patients in morning & evening rounds and more frequently when warranted 10. Independently carries out diagnostic & therapeutic procedures in accordance with his approved clinical privileges 11. Ensures that records of patients treated by his unit are legible, up-date & correctly reflect the patients condition and response to treatment. 12. Prepares & verifies medical reports, death reports & medico legal reports issued by the unit 13. Co-ordinates the clinical audit, teaching & research activities of the unit & assist Prof. in achieving the targets 38

39 14. Carries out all other duties as may be assigned to him by the head of unit, M.S, Chief Executive & Management Council 39

40 Junior Registrar 1. Answerable to Head of Clinical unit and, through him, to the Medical Superintendent of the hospital 2. His job is full time, residential & non practicing 3. Will work directly under the supervision of SR & will report to Prof. I/C through SR. 4. Will assist the SR in supervision of house officers, nurses & other subordinate staff of the unit 5. Will assist the SR & Head of Unit in preparing & notifying the duty Rota of all the staff working in the unit 6. Report & Recommends disciplinary action about any miss conduct on part of any subordinate staff to Head of unit & through him to MS when required. 7. He is generally the senior most doctor on duty in the unit after normal working hours and so takes on-the-spot decision on behalf of the unit, but he is expected to keep his superior on call informed, and immediately call them when warranted. 8. Examines all in-patients in morning & evening and more often when clinically warranted & make the ward ready for morning & evening rounds by Prof. I/C 9. Admits patients from OPD and A&E in accordance with the protocols of the unit. Prepares OT list & operates on scheduled & emergency cases. Is responsible for pre operative & post operative care of surgical patients in consultation with concerned visiting teaching staff. 10. Independently provides routine out patients consultation & attends to routine inter departmental references, but keeps his superior informed of all cases that merit their attention. 11. Initiates interdepartmental in consultation with his superiors 12. Requests for investigations, follows up on results, prescribes medication and assists his superior at diagnostic, & therapeutic procedures 13. Independently performs diagnostic and treatment procedures which he is authorized to do in accordance with his clinical privileges 14. Ensures that all equipments, instruments and appliances are properly maintained, 40

41 repaired, renovated or exchanged & coordinate any such activity with hospital administration through SR & Head Of Unit. 15. Verifies and countersigns discharge certificates prepared by his juniors 16. Prepares medical reports & certificates which requires authentication by his superiors 17. Participates in clinical audit, teaching & research activities of the unit 18. Carries out all other duties as may be assigned to him by the head of unit, MS, Chief Executive & management council 41

42 MO/CMO/ SMO 1. MO /SMO is answerable to Head of clinical unit and, through him, to the Medical Superintendent of the hospital 2. His/her job is full time & non practicing 3. Will work under the supervision of in charge of the unit 4. Will follow the departmental SOPs 5. Any other duty assigned to him by I/C of the unit, MS & CE MO/SMO General OPD Attends OPD, examine patients & either prescribe medicine or refer them to the consultant for expert opinion or admission Casualty Medical Officer 1.CMO will deal with all emergency & medico legal cases of surgical or medical nature irrespective of police station. 2.Will maintain cleanliness of the A& E Deptt. through appropriate staff. 3.Will call staff( Doctors, Administrative staff, nurses, Paramedics & drivers) in mass emergency situation. 4.Will control ambulances attached to A&E for transportation of patients to and from hospital. 5.Will receive in coming telephone calls & will give information to appropriate persons. 6.Will resuscitate patients & either seek the advice of a specialist or the doctor on duty in the concerned unit or will admit the patient for observation in a specific ward according to the nature of the illness. 7.Will maintain record of medico legal cases & will provide information to the police in a timely manner & will also attend the court when ever summoned. MO/SMO on duty in a clinical unit 1.Will be present for the daily ward round. 2.Will document DPR & will review the allotted beds. 3.Will give presentation of his assigned patients in the morning round. 42