Programme timeline. may. may. may. mar. mar. mar. nov. nov. nov. aug. aug. aug. sep. sep. sep. dec. dec. dec. feb. feb. feb. jun jul. jun jul.

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1 jan feb mar apr may award award new service jun jul aug sep oct nov dec jan feb mar apr may jun jul aug sep oct nov dec jan feb mar apr may jun jul new service aug sep oct nov dec Programme timeline children Services Adult services PRE PROCUREMENT PROCUREMENT MOBILISATION

2 Community Health Services Procurement Project Plan - Children week commencing Lead in work CCG GB to confirm services are to be procured 25th Map current services, commissioners and finance arrangements Model potential impact of potential new service - feasibility and affordability Governance Develop and agree project scope Design and approve project structure, authorisation levels, boundaries Agree formal reporting structure and key sign off points Set in place project structure Set project working groups meeting dates Report to Bristol CCG Governing Body 24th 29th Report to Partnership Group 9th 6th 3rd Meeting with North Somerset to be assured of progress Meeting with South Glos to be assured of progress 25th 13th Project Team Establishment Confirm SWCS support roles - time and cost Identify individual posts/roles within project team Appoint to project team posts meeting requested 10th Project Documentation PID Risk log/assurance Update risk / issue logs sign off stages and process Benefits Realisation Develop specification Legal Advice Scope out anticipated leagl advice required and when Tender for legal advisosrs (as BB probably not appropriate) Procurement Set out timescales Plan a "Warm the Market" event Hold warm the market event MP Project Management KH Risk log updated Issue Log updated Action Log updated Prepare paper for BNSSG Partnership Board Project Group Meetings 14th 28th 11th 25th 9th 23rd 6th 20th warm the market' event

3 week commencing complete planned overdue Task Lead GP Engagement I Shepherd Bristol CCG members event K Handford 8th Bristol GP members event planning K Handford South Glos CCG engagement L Gee 8th North Somerset CCG engagement D Sidebottom 9th GP focus groups 17th Stakeholder engagement I Shepherd Meetings set up Publicity and invites circulated Meetings take place Feedback written up Events Professional engagement Tackling Health Inequalities, Hamilton House 4th Children with Complex Health needs and child development, Cleve Rugby Club 7th Child Health and Development, Hamilton House 15th 24th Emotional Health and Wellbeing, Cleve Rugby Club 14th 22nd Safeguarding and Child Protection (including looked after children), Hamilton House 23rd North Somerset Events D Sidebottom 10th 15th Consultation with Health and Social Care Professionals Plan how consultation will happen once service model approved

4 week commencing complete planned overdue Public Engagement Set up working group and regular meeting dates PPI working groups Progress report to programme board Confirm outline vision and guiding principles for engagement Group current services into categories to describe to public/patients Identify key groups - representing interested parties Identify public patient champions (Healthwatch) Agree engagement programme Agree dates/venues of all engagement events and target audience Launch event 1st Consult with (groups listed below) rows Basement studios Mentality Claremount school Ilminster children centre Briarwood school parents workshop BME forum Bristol Youth Council Children's Hospital Young people Forum Young carers Listening partnership Shadow safeguarding board Forward Youth Group Hillfields youth centre Vinney Green Young Mothers Group Childrens hospital youth Forum Children in Care Council Sensory support youth group Existing services users of specific specialist services NEET young people Womens group - Full Circle Girls club - Full Circle Bristol south Banardos Group Young womens and girls group Filton youth club - young disabled people group Briarwood school youth council Boys club Docklands Meriton School Charlotte keal health visiting Knowle Clinic Health Visiting John Crow health Visiting Long Cross early birds Out and about - hartcliffe Out and about - Hillfields ADHD parent support group Juciey Bitz Write up reports/summaries briefings of all events Initiate public patient communication plan BREHP event: 19th Agree outreach work specification with 2morrow2day planning meetings 3rd 11th 17th Interviews on Radio Ujima 12th & 15th Write up sharing data Consult with current providers to inform/triangulate outcomes of engagement Finding meeting Share with stakeholders (Events) Ratify consultation output Outsource feedback evaluation Young Healthwach Publicise group Design sessions - sign off by project board Meeting data North Somerset Events D Sidebottom 10th 15th

5 week commencing complete planned overdue Equalities N Burns Governance Prepare paper setting out the legal requirements Plan training sessions for project team Circulate potential traing dates Deliver training sessions to project team Commence EIA - initial screening First draft EIA EIA development Equality Analysis data Activity per protected characterisitc 1. Race Partake in BREHP conference Review communication plans and progress to ensure proporionate level of BME involvement 2. LGB&T Contact with LGBT Bristol to discuss procument and their involvement in relation to children over the age of 13 years Ensure PPI activity reflects LGB&T discussion where appropriate Review communication plans and progress to ensure proporionate level of involvement 3.Disability Sensory impairment - initial contact with Local Authority Establish focus group Review communication plans and progress to ensure proporionate level of involvement 4. Religion and belief Review communication plans and progress to ensure proporionate level of involvement 5.Sex Consider gender specific events if required Review communication plans and progress to ensure proporionate level of involvement 6. Age Consider age appropriate events if required Review communication plans and progress to ensure proporionate level of involvement Inclusive communication Review communication plan to ensure that the approach is inclusive and meets needs of the populaiton of Bristol

6 Clinical Reference Group and Quality week commencing complete planned overdue Task Lead Clinical Reference Group Establish a core group IS updated Arrange meeting dates IS 4th 2nd 30th Share learning/research on needs and outcomes? Public health Produce feedback report Workstream Progress report for Programme Board Workstream Update to Project Group Quality Group Identify national guidance on all quality measures for children's CHS Review current quality indicators and their value Build a set of indicators that will ensure best patient care? PH all IS/RC

7 Communication week commencing complete planned overdue Communication Neil Aldridge Deliver communication plan for current providers revised Deliver communication plan for public and patients revised Deliver communication plan for partner organisations revised Deliver communication plan for potential providers (pre procurement) Help organise the launch event on the 1st April. Manage registration for the event and develop materials/presentations. All the feedback from the event uploaded to the Bristol CCG website under the 'Get Involved' section of the website. Visitors to the website are current invited to submit feedback via and our Facebook page. Devise communications strategy for the re-commissioning of CCHS. Neil Aldridge Set up Communications Working Group Meetings. First meeting took place on the 6th May, fortnightly thereafter 6th 4th 17th Progress report to programme board Identify all key links/stakeholder database. Draft stakeholder mapping exercise complete and awaiting comments from Annabel and the PPI leads for South Gloucestershire and North Somerset to ensure that all target audiences are captured. To be discussed on Tuesday 6th May at the Communications working group meeting Additional web content including link to parents and carers survey to be uploaded to all CCG websites Neil Aldridge Additional web content including link to young people survey to be uploaded to all CCG websites Neil Aldridge Additional web content including link to professionals survey to be uploaded to all CCG websites Neil Aldridge Flyers and posters designed and printed for all CCGs signposting people to complete the surveys, circulated to GP practices, children's centres, libraries etc Neil Aldridge Newsletter format drafted and first edition circulated. To be circulated monthly. Screen slides designed and circulated for GP surgery TV screens signposting people to compete the surveys Neil Aldridge CCG social media channels used for promotion of consultation activity Central address set up for handling enquiries and requests during the recommissioning

8 Finance/Activity week commencing complete planned overdue PROGRAMME BUDGET Set up programme budgets Vicky Maintain programme budgets Vicky Periodic reporting of programme budget to programme managers Vicky Arrange regular monthly meetings with Project manager to review position and final forecast against budget Vicky/ Highlight major variations from budget to Programme Director SERVICE BUDGETS & CO-COMMISSIONER FINANCE WORK Initial meeting with finance reps of co-commissioners Set up finance group meetings (fortnightly); circulate relevant papers before and after meeting Vicky Hold finance group meetings (fortnightly) Provide written minutes of the meeting to circulation list Vicky/Pad ma Monitor on going actions from finance group meeting Complete and provide Project Team with regular finance work stream project report to inform of latest risks, issues and progress to Project Team Update current funding sources spreadsheet 14/15 with information from finance leads on group Vicky Highlight any risks and challenges to 'Current Commissioner Funding' model to Project Team Disaggregate the funding of the main contract NBT contract - RA of South Glos & DB of CSU leading on this work. Create spread sheet to work through the funding adjustments and transfers which would have taken effect with main contract provider since the change of organisation responsibilities to establish starting figures for current funding by commissioner for agreement. Arrange meeting with YOT to establish the funding envelope within current pooled budget which are in scope. Finalise current funding envelope Agree what is in scope for procurement FINANCE GROUP ADMINISTRATION SPECIFICS Establish Terms of Reference of finance group Take ToR for finance group to Project Group Amend ToR with Project Group recommendations Agree ToR with Finance Group members FUTURE FUNDING ARRANGEMENTS Obtain agreement from each commissioner on future funding over 5 years for contract Agree future funding envelope with co-commissioners LINK WITH CSU & CURRENT PROVIDER (IF REQUIRED) Liaise with CSU whether we need and when we need financial information; e.g. post 14/15 contract signing Revisit requirement for further info from CSU Explore need to obtain any financial info from current provider Revisit requirement for seeking further info from current provider FUNDING ENVELOPE FOR FUTURE SERVICE MODEL Once basic service model is available, map affordability to current financial envelope Obtain activity from other work streams Identify population base and trending for future cost mapping Identify growth in current servce use perdict future activity requirements Utilise activity information to model future budgets based on service models Test total model for affordability Prepare assurance document for Project Team Report back to Project Team with necessary assurances PROCUREMENT PROCESS PQQ STAGE Set up initial templates for PQQ stage Prepare questions for PQQ stage Agree finance questions for PQQ stage with Project Team Finalise questions for PQQ stage with Procurement ITT/ISOP/ISDP STAGE Set up initial templates for ITT stage Prepare questions for ITT stage Vicky/Pad ma liaise with RA & Vicky/Pad ma liaise with RA & DB Vickywork with WW of BCC and Inge of Bristol CCG 1st attempt

9 Ascertain weights for finance questions for ITT stage Agree finance template for ITT stage Agree finance questions for ITT stage with Project Team Finalise questions for PQQ stage with Procurement Do a dry run of questions for ITT stage Ask an independent finance colleague to do a dry run of numbers to check any formulaic errors

10 Estates week commencing complete planned overdue Contact Propco for NHS estate details Meet with NHS Property Services Request CSU support/met Ben Bennett Meeting with Capita and CSU Review list of estates in use Identify risk which may arise from unexpired leases etc Identify all non NHS estate in use Meet with Capita re initial landscaping report

11 IM&T week commencing complete planned overdue Meet and scope work required and support from IM&T CSU to respond with plan and costs Map current networks, software and development plans of current providers Identify current national/local IT development projects which link to CHS Map key deliverables required by IT systems and links/interfaces Identify national IT developments/requirements

12 HR week commencing complete planned overdue

13 week commencing complete planned overdue Task Lead Meet with programme director to discuss specification Working meeting to discuss engagement feedback and potential model Sign off of model / specification Specification to project group Sepecification to progamme board Specification to Governing body Specification to Healthwatch