BIODEX. ATOMLAB 500/WIPE TEST COUNTER DATA MANAGER SOFTWARE Version 1.10 (and higher). OPERATION MANUAL

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1 ATOMLAB 500/WIPE TEST COUNTER DATA MANAGER SOFTWARE Version 1.10 (and higher). OPERATION MANUAL BIODEX Biodex Medical Systems, Inc. 20 Ramsey Road, Shirley, New York, , Tel: (Int l ), Fax: , FN: Rev C 8/14

2 This manual covers installation and operation procedures for the following product: Software, Data Manager v1.10 and above for the Atomlab 500/Wipe Test Counter This product is suitable for use with the following products: Atomlab 500 Dose Calibrator Atomlab Wipe Test Counter Atomlab 500Plus Dose Calibrator and Wipe Test Counter Need Help? Contact Biodex Software Support at ext 2120, or 2 Biodex Medical Systems, Inc. 2014

3 Table of Contents Introduction... 4 Computer Requirements... 4 Hardware Connections... 4 Software Installation and Setup... 6 Configuring Atomlab Data Manager... 7 Downloading Data... 8 A. Exporting Data using USB Flash Drive... 9 B. Exporting Data using Serial Cable Transfer View Data Updating Data Viewing, Printing and Logging Log all to File About Troubleshooting DATA MANAGER SOFTWARE 3

4 Introduction The Atomlab 500/Wipe Test Counter Data Manager Software for the Atomlab 500, Atomlab Wipe Test Counter, and Atomlab 500 Plus, allows easy downloading of stored QA data via a serial interface / USB Flash drive to a computer for archiving, reporting or export to a CSV file. The program comes complete with the following components: J800, CD, Data Manager Software for the Atomlab 500 ( ), Atomlab Wipe Test Counter ( ) and Atomlab 500 Plus ( ) C12089 Cable, 9 Pin Serial DB9 M/F 10ft C13171 Converter, USB to Serial (includes software drivers) C13441 Cable, 9 Pin Serial DB9 F/F Null Modem Computer Requirements In order to run the Data Manager Software your computer must meet the following requirements: Windows 98, 2000, XP and above Serial Com port and/or USB Browser Internet Explorer version 6.0 and above Hardware Connections For Special Port Use Only (See Figures 1.) Prior to installing the software, one of the following hardware connections must be established for serial port use (not USB Flash drive). Serial port connection on the Atomlab display and USB connection on computer: If no COM port is available on the computer, or you prefer to use a USB connection, then the USB to serial converter must be used. Follow the instructions provided with the USB Serial Converter to install the required drivers on the computer. 4 Biodex Medical Systems, Inc. 2014

5 Use the Null Modem Cable and connect one female DB9 serial connector to the male DB9 connector on the back of the Atomlab display. Connect the other female DB9 to the available serial connector on the computer. Figure 1. DATA MANAGER SOFTWARE 5

6 Software Installation and Setup (See Figures 3 to 8) 1. Insert the disk in the computer s CD/DVD drive. Double-click on the file named: <setup.exe>. 2. A series of prompts will guide you through the installation process. After all the files have loaded, you may need to restart your computer as prompted to complete the installation. Figures 3-8 show step-by-step through the installation screens. Figure 3. Figure 4. Figure 5. Figure 6. Figure 7. Figure 8. 6 Biodex Medical Systems, Inc. 2014

7 3. After the successful installation to run the program, double-click on the <Atomlab Data Manager> icon. The Main screen should now be displayed. (No data is displayed the first time this screen is accessed.) See Figure 9. Figure 9. Main screen (with no data for the first time). Configuring Atomlab Data Manager (See Figure 10) Click on the Atomlab Data Manager icon on your Desktop. On Main screen of Atomlab Data Manager, click on the Settings button to access the Program Settings screen. The Program Settings screen allows the user to select a COM Port, Set Acceptance Variances and choose a Multiple Record CSV File Format. COM Port: For serial port use only (not for USB Flash drive option). This section allows user to Enable or Disable the port selection. Port can be selected when the Port Enable is checked. Available COM ports are automatically listed in the COM Port list (i.e COM1, COM2, COM3 etc). In order to configure the COM port to export data serially from Atomlab 500 Dose Calibrator display follow the steps: 1. Click in the box next to Port Enabled 2. Then select the desired Port from the list (COM1/ COM2/ COM3 ) 3. Click <Ok> button to save the configuration DATA MANAGER SOFTWARE 7

8 Set Acceptance Variance: Acceptance Variance values for constancy, Geometry, Accuracy, Linearity/Decay, and Linearity/Attenuators can be set by selecting the desired parameter and then selecting from the list of values displayed. This criteria will be used on reports to determine the acceptability of the measurements. Multiple Record CSV/File Format: This setting affects Log All To File, determining if a single record per line or multiple lines per records will be saved. Figure 10. Settings Screen After configuring the Atomlab Data Manager, click on the Ok button to save the configuration and to return to the Atomlab Data Manager main screen. Downloading Data There are two ways to export data from the Atomlab 500 Dose Calibrator units one is to use Serial cable data transfer and another one is to export data from the USB Flash drive. To export data from the Atomlab 500 Dose Calibrator screen (via USB or Serial) follow the steps below: (See Figure 11). 1. From the Main Menu of Atomlab 500 Dose Calibrator screen press <Utilities>. 2. Press <System Maintenance>. 3. Press <Data Management>. 4. Enter the password for the AL 500 and press <Enter>. 5. Then Press <QA Data Management>, which brings up the list of items in the QA DATA PROGRAM on the Atomlab 500 Dose Calibrator. This includes both Dose Calibrator and Wipe Test Counter information. 8 Biodex Medical Systems, Inc. 2014

9 6. Press the <Export> button to open the QA DATA EXPORT screen. 7. You can set your option that you want to send, whether it is ALL, TODAY, PRIOR TO, TO/ FROM, FROM or ONLY NEW. The QA Data sets can be ALL or specific data sets. It also allows filtering the data to export by test type-accuracy, Background, Calicheck, Calibration, Chi-Square, Constancy, Decay, Geometry, HV Adjustment, Lineator, Wipe Constancy, Wipe Data or All. 8. Once you have these set, press the <EXPORT PREP> button. 9. You now choose whether you want to export through the Serial Cable or export to a USB Flash drive. Figure 11. Exporting data from Atomlab 500 Dose Calibrator screen. Note: The procedure above is also available in the Atomlab 500 Dose Calibrator display firmware version v1.3x. Older versions follow the procedure mentioned in the Atomlab 500 manual. A. Exporting Data using USB Flash Drive (See Figure 12) Prior to importing data from the Flash drive, data has to be exported to the Flash drive from the Atomlab 500 Dose Calibrator display unit. Follow the steps below: 1. Connect the USB Flash drive to the Atomlab 500 Dose Calibrator USB port. 2. Click on the <Export USB> button of the Atomlab Data Manager software. 3. When copy is complete a message is displayed on the Atomlab display that Export to USB is complete. The display then returns to the Export Prep screen. 4. Remove USB flash drive from the Atomlab 500 Dose Calibrator and insert to your computer (PC) USB Port. 5. Click on the <Import> button on the bottom Menu bar of the Atomlab Data Manager Screen. DATA MANAGER SOFTWARE 9

10 6. Select the Flash drive and click on the folder BioData. Now click on the AtomlabData folder. 7. Click <OK> to continue. 8. The data is now transferred. It will be displayed on the list. (See figure 13.) In the upper section of the screen it will also display the information of All xx Records Listed (xx is the total number of records imported). Figure 12. Export data from USB Flash Drive. B. Exporting Data using Serial Cable Transfer Follow the steps below: 1. Make sure the equipment is connected correctly. 2. From the Atomlab 500 Dose Calibrator Display, press the Export Serial button. 3. On the Atomlab 500 Dose Calibrator Display it will start exporting the data and will show the progress of the export process. On the Atomlab Data Manager screen, the green serial communication bars will start scrolling, which indicates the serial export is in progress. 4. Wait for the completion of process. Once all data is imported to Atomlab Data Manager, the green signal blinking will stop and all the data will be visible on the main screen of Atomlab Data Manager. 5. The data is now transferred and will be displayed on the list. See figure 13. In the upper section of the screen it will also display the information of All xx Records Listed (xx is the total number of records imported). 10 Biodex Medical Systems, Inc. 2014

11 View Data (See Figure 13) Once data has been imported in the Atomlab Data Manager program, data is displayed on the Main Screen of the Atomlab Data Manager. Figure 13. The Main screen with data displayed. It can be presented or sorted in a variety of ways to make viewing and maintenance more convenient. Filtering Options Data can be viewed applying some filter options. The different filtering options are provided in the top left section of the Atomlab Data Manager main screen under the List Options heading. Each of the filtering options is described below: Data Type On the Main screen with the data displayed, select Data Type to view from the List Options window. Click on the Data Type drop down menu. Select from: All, Accuracy, Background, Calicheck, Calibration, Chi-Square, Constancy, Decay, Geometry, HV Adjustment, Lineator, Wipe Constancy and Wipe Data. Chamber S/N Chamber serial numbers are automatically gathered by the program and displayed. From the drop down menu select any individual chamber to view the data for that specific chamber, or select <All> to view data for all chambers. DATA MANAGER SOFTWARE 11

12 Technologist Technologist names are automatically gathered by the program and displayed. From the drop down menu select any individual technologist name to view the data for that specific technologist, or select <All> to view data for all technologists. Sorting Records displayed on the QA Data List can be sorted in a variety of ways by selecting the column header -QA Data Type, Chamber S/N, Date/Time and Technologist. It will toggle between ascending or descending listing. Updating Data (See Figure 14) Records can be removed using the Update feature from the Atomlab Data Manager main screen. To remove a specific record displayed in the QA Data List: 1. Highlight any record displayed in the QA Data List. 2. Select <Delete>. The selected record is immediately deleted from the QA Data List. NOTE: You will not be prompted to confirm that you want to delete the record. To remove all records displayed in the QA Data List: 1. Select <Delete All>. 2. Respond <Yes> to the Delete All? prompt. 3. All records in the QA Data List will now be deleted. Figure 14. Updating Data 12 Biodex Medical Systems, Inc. 2014

13 Viewing, Printing and Logging (See Figures 15, 16, 17) Records can be viewed in detail by either double-clicking on the desired record, or highlighting the record and then selecting <View Detail>. With this option, specific details of the record including measurements and calculations, technologist, etc., are displayed on the screen. Figure 15. Use the <View Detail> option to display specific records in detail. To print a Detail Report: 1. Select <Report>. The detailed report is displayed in a browser window. 2. Print or save the report as per the browser in use. 3. To close the Report window, select <X> on the browser. 4. To close the View Detail window, select <Close> and return to the Data Manager screen. DATA MANAGER SOFTWARE 13

14 Figure 16. Detailed reports are displayed in an internet browser. To log a View Detail Report to a.csv File: 1. Select a test result from Atomlab Data Manager main screen. Then click the View Detail button. 2. Select <Log To File>. The Save As window is displayed with a default file name. 3. Save the record per the screen instructions. If desired, modify the file name and folder before saving. Figure 17. Test results exported to a.csv file. 14 Biodex Medical Systems, Inc. 2014

15 Log all to File The <Log all to File> button on the main screen of Atomlab Data Manager allows user to log all test results to a single file. All the listed records can be saved to a.csv file. The.csv file can be directly loaded into Microsoft Excel for review or manipulation, or to import into a separate administration program. About (See Figure 18.) 1. On the Main screen of Atomlab Data Manager Select <About> to view the current version of the Atomlab 500 Data Manager software. 2. Select <OK> to close the About screen. Figure 18. About screen. Troubleshooting Problem #1: Data is not being exported via serial export. Possible Solution: A successful export of data from the Atomlab 500 Dose Calibrator will result in the green serial communication bars scrolling. Check to make sure the serial com indicator is green. Red indicates there is a problem with the configured com port. Another program may have the com port allocated. If the indicator bars are green and there appears to be no communication, check the cable connections. Refer to the Hardware Connections section of this manual for information on Serial to Serial or Serial to USB connection. In some cases the computer may have to be restarted with the device connected. Problem #2: Report is viewed on screen, but will not print. Possible Solution: The report is viewed using Window s Internet Explorer. Printing problems are most likely related to the printer set-up. Check to make sure that the correct printer is selected and installed in the Windows program and check the cable connections of the printer to the computer. If the printer was not connected to the computer when you powered-up the computer it may be necessary to restart the computer with the printer connected. DATA MANAGER SOFTWARE 15

16 BIODEX Biodex Medical Systems, Inc. 20 Ramsey Road, Shirley, New York, , Tel: (Int l ), Fax: , Biodex Medical Systems, Inc. 2014

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