TRAVEL MANAGEMENT POLICY

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "TRAVEL MANAGEMENT POLICY"

Transcription

1 TRAVEL MANAGEMENT POLICY PURPOSE The purpose of this policy is to ensure that travel approvals are obtained and actual expenses related to travel are submitted according to The University of Texas MD Anderson Cancer Center (MD Anderson s) policy and guidelines in order to be reimbursed in an efficient and timely manner. POLICY STATEMENT It is the policy of MD Anderson to reimburse employees for actual travel and related expenses according to institutional and State requirements. SCOPE The policy applies to all employees, faculty, and official guests of MD Anderson. Compliance with this policy is the responsibility of all faculty, trainees/students, and other members of MD Anderson s workforce. TARGET AUDIENCE The target audience for this policy includes, but is not limited to, employees, faculty, and official guests of MD Anderson. DEFINITIONS Airfare: Describes rules and procedures for coordinating airfare for business travel. Car Rental: Describes procedures for coordinating rental reservations. Ground Transportation: Describes reimbursement rules and procedures when utilizing ground transportation (ex. taxi, shuttle) for business travel. Lodging: Describes allowable lodging and expenses while on business travel. Meals: Describes allowable expenses for meals while on business travel. Mileage: Outlines reimbursement rates and rules for mileage during business travel. Official Guests: Describes procedures to follow for payment and reimbursement for such official guests. Page 1 of 10

2 Registration Fees: Identifies how to pay for business conference/meeting/seminar fees. Travel to Washington D.C.: Describes rules and procedures for coordinating business travel to the area. PROCEDURE 1.0 Authorization 1.1 Official business travel expenses are reimbursable; however, travel advances are not allowed. 1.2 All business travel arrangements are to be made through the institution's designated travel agency or agencies. Airline tickets purchased using the Business Travel Account (BTA) requires fund approval prior to travel and may not be used for personal travel. 1.3 Travel Management Services is responsible for applying the laws, regulations, institutional policies, and institutional procedures regarding travel reimbursements. Reimbursement applies to employee expenditures only. 1.4 The Official Approving Travel or the Official Approving Funds (or their designee) is responsible for reviewing travel expenditures and approving them with regards to departmental rules and procedures, and as pertaining to the appropriateness of the given employee travel. The fund approvers assure that they have given permission for the use of the indicated funds for the travel. 2.0 Foreign Travel Approval 2.1 Foreign travel is defined as any travel outside the United States, its possessions, Canada, the Caribbean, and Mexico on most fund sources. Travel to Mexico on grant funds (Co9) is considered foreign travel and must be approved in advance by Grants and Contracts Accounting. 2.2 All foreign travel must receive appropriate Executive Vice President approval in advance of any foreign travel transportation reservations, lodging reservations, or conference registrations. Requests for EVP approval of foreign travel must be in writing or via ETO and include justification of the business necessity of the foreign travel. 2.3 The Office of the Chancellor or designee must approve foreign travel in excess of 29 days. 2.4 Foreign travel is not allowed on Education and General (E&G) funds (Company 1), Auxiliary Enterprise funds (Company 7), or Plant Funds (Company P). 2.5 Cruise travel for any purpose will not be approved or reimbursed. Additionally, continuing medical education programs that entail recreational activity as a significant component will not be approved or reimbursed. 3.0 General Reimbursement 3.1 Actual expenses incurred and accompanied by original receipts are the basis for travel reimbursement. 3.2 The Traveler (Claimant) is responsible for assuring that the travel was for a business purpose and that no outside sources of funds are available for reimbursement. Page 2 of 10

3 3.3 The Traveler (Claimant) also attests to having used State contracted fares and rates when appropriate to do so. 3.4 For in-city travel, reimbursement for registration, parking, tolls, and mileage are allowed. Expenses incurred prior to the beginning of or after the conclusion of official business are not reimbursable. Employees should check with their Department Administrator or Department Head as to when official business begins and ends. 3.5 Travel Management Services will reimburse the maximum amount requested and payable according to MD Anderson travel policy and guidelines, based on the source of funds indicated and any restrictions noted on the request form. 3.6 The form is online in the Lotus Notes ETO (Employee Travel Online) database. A. To download the ETO database: Open R5 Database Catalog, select ETOv2, then add icon to workspace. 3.7 Travel to Washington D.C. All travel to the Washington D.C. area requires that the traveler register with OSFR (Office of State-Federal Relations) prior to traveling. This applies to employees traveling specifically into Washington National, Washington Dulles, or Baltimore airports. Examples of travel that require prior notification are: A. Professional meetings and training. B. Meetings with federal agencies. C. Meetings with Congress, members of Congress or their staff. D. Testimony to Congress. E. Travel where expenses are reimbursed by non-state agencies (e.g., NIH, NSF). 3.8 These requirements are in force regardless of the source of funds used. Travel forms may be completed electronically at: MD Anderson's three-digit agency code is Mileage A. The State of Texas personal car mileage reimbursement rate is currently $0.445/mile. B. Employees are discouraged from using their personal car for business travel. If a personal car is used, the lesser of State air fare or mileage rate is reimbursed. C. Additional car expenses (such as gas and repairs) are not reimbursable. D. State employees may calculate the number of miles traveled by using their vehicle odometer reading or MapQuest Registration fees A. Registration pre-payment should be made on the departmental Procurement Card. Alternatively, pre-payment may be accomplished via check request. Page 3 of 10

4 B. Reimbursement of registration expenses paid by personal check or credit card must include proof of form of payment and be submitted after travel is complete Airfare A. The Mastercard Business Travel Account (BTA) is a central billing account designed for the charging of business airfare only through our contracted travel agency. Use of the BTA eliminates the need to use a traveler's personal credit card. BTA may be used for employees, visiting lecturers, recruits, conference attendees, grant reviews, and guests. BTA cannot be used if travel is reimbursed outside MD Anderson or for consultants/contractors or personal travel. B. Business Class Travel is permitted for travel to Hawaii or foreign destinations with nonstop flight time of 5 hours or more. Contact for booking assistance. C. Coach Class Travel is provided for flights that do not meet this restriction. Travelers may upgrade using personal frequent flyer miles if he/she wishes to do so as long as MD Anderson funds are not used to accomplish the upgrade The following BTA procedure must be followed: A. Contact Navigant International Travel Agency to make airline reservations for the approved travel, advising the travel agency that BTA will be used. The agency will make reservations and provide pricing, but cannot issue a ticket until they receive BTA authorization from your department. B. Employees should complete ETO BTA request: C. For reimbursement, BTA air tickets should be submitted with the request for the trip even though the BTA portion is not reimburseable. D. Non-employees: Guest Speakers should complete a Visiting Lecturer Request form and fax to Navigant International at Lodging A. Lodging is reimbursed for travel of 50 miles or more from MD Anderson. B. Original hotel receipts in the traveler's name should be submitted with the travel reimbursement so that the hotel expenses, hotel taxes, meals, and miscellaneous items can be properly accounted for per State of Texas requirements. C. Hotel expenses of $300.00/night or more are reviewed by Travel Management services. The traveler will be required to provide justification, and higher level of approval will be required prior to reimbursement. D. MD Anderson is exempt from the State portion of the Hotel Occupancy tax (6%) in Texas, however not from the City or County portion. The traveler should provide the hotel with a Texas Sales and Use Tax Exemption Certification at the time of check-in to exclude occupancy tax from the hotel bill. If the traveler was not able to present the certification, the traveler is eligible for reimbursement of occupancy tax by submitting the original hotel receipt in his/her name as stated above. E. Sharing Rooms: When 2 employees share a room during business travel, they need to ask the hotel to provide split billing upon checkout to submit for reimbursement. Page 4 of 10

5 3.14 Meals A. Meals are only reimbursed with an overnight stay. B. Any meal claimed greater than $25 must have a receipt. C. Meals are reimbursed up to the maximum amounts defined in the Travel Policies Reimbursement Guidelines for breakfast, lunch and dinner. D. Gratuities greater than 20% will be disallowed. E. Alcoholic beverages are not reimbursable as part of travel meal expenses Car Rental A. Contact Navigant for your car rental reservations: B. Rental car rates for March 31, 2004 through December 31, 2006 for the companies below are listed on State Travel Management Program s (STMP) web page at: ADVANTAGE RENT-A-CAR. AVIS RENT A CAR SYSTEM, INC. ENTERPRISE RENT-A-CAR. C. Reimbursement for car rental expenses including gas requires an original receipt Ground Transportation A. Original receipts are required for reimbursement, including parking and tolls. If original receipts are not available, copies with an explanation and original signature will be allowed. B. Taxi service to and from the Houston airports (Bush Intercontinental Airport and Hobby Airport) will be reimbursed in the following amounts without receipt: $30 one-way ($60 round trip) to/from Hobby. $40 one-way ($80 round trip) to/from IAH. C. Full reimbursement of actual expenses is allowed with receipts. Taxi fares to restaurants are reimbursable on Cos 3, 4, 7, and 8. They are not reimbursable on Cos 1, 9 or P. D. Attending meetings in-city or dining in local restaurants does not qualify for taxi reimbursement. E. In lieu of taxi, we have a billing agreement with Class Limousines for car service. If requested, Navigant will book the car service at the same time air reservations are made. The cost is transferred via Interdepartmental Transfer (IDT) to the company center provided. The cost is $60 each way from most areas of Houston to IAH. Other cities costs may vary. Page 5 of 10

6 4.0 Miscellaneous Expenses Reimbursement of Miscellaneous expenses include: 4.1 Internet Access. 4.2 Phone Calls. 4.3 Fax Charges. 4.4 Parking and Tolls. 5.0 Reimbursement Guidelines Refer to the following links for expenditure guidelines: 5.1 E&G, CO 1 GUIDELINES. 5.2 COMPANY 3 & 8 EXPENDITURE GUIDELINES. 5.3 COMPANY CENTER 4 EXPENDITURE GUIDELINES. 5.4 COMPANY 7 EXPENDITURE GUIDELINES. 5.5 COMPANY CENTER 9 EXPENDITURE GUIDELINES. 5.6 CO P EXPENDITURE GUIDELINES. 6.0 Visiting Lecturers 6.1 The Visiting Lecturer Request form is used to inform Administration and Academic Affairs of a department's intention to invite individuals to lecture or to review the work of the inviting faculty member, regardless of whether or not the visiting guest will receive an honorarium payment. A. Visiting lecturers are not consultants, nor are they individuals being recruited for employment. B. The Visiting Lecturer form cannot be used when a trainer leads a seminar at MD Anderson when the individual (or firm) is a business engaged in training. This is a consultant. C. If you are in doubt, please call Gwen Hurst in Travel Management Services, at Requests submitted on the wrong form will be returned. Incomplete Visiting Lecturer Requests will be returned as well. 6.3 The completed Visiting Lecturer form should be sent to Accounts Payable at Unit 199 where it will be reviewed for compliance to MD Anderson administrative regulations. A. The Visiting Lecturer form may be found at Inside MD Anderson Online Forms - SmartWorks. The form name is Consulting Lecturers Form number B. Accounts Payable forwards the Visiting Lecturer Request to Academic Affairs for approval. Page 6 of 10

7 6.4 Administration and Academic Affairs must approve all Visiting Lecturer Requests prior to a Lecturer's visit. 6.5 Check requests for expense reimbursements must be submitted after the visit is complete. A completed and signed W-9 and original receipts should accompany the check request. Check requests for honorariums may accompany the Visiting Lecturer Request form; in this way, the Lecturer may receive their honorarium at the conclusion of their lecture or review. 6.6 Unless there are restrictions imposed by the awarding agency, reimbursements are processed in conformity with the instructions from the individual authorized to use the funds. 6.7 If a BTA airline ticket is desired, a completed Visiting Lecturer Request form must be faxed to Navigant for processing of the Payments to non-resident aliens are subject to withholding tax in accordance with current tax law. Contact Payroll Services for questions in this regard. 6.9 Honoraria (Per PRS guidelines issued September, 2004): A. Limited to $1,000 per visit. B. Up to $1,500 per visit for exceptional speakers or events. C. Amounts above $1,000 require the President s or his designee s prior approval Official Guests and Visiting Lecturers Payments to Non Resident Alien Visitors: A. This policy covers payments made to Non Resident Alien (NRA) visitors at MD Anderson who come as Visiting Lecturers, to lecture, attend Grand Rounds, review research, and other brief endeavors of an academic nature. B. The inviting department must complete a Visiting Lecturer Request (VLR) form prior to the visit. Sufficient time must be allowed for processing or the honorarium check will not be available during the lecturer s visit. C. In those cases where travel reimbursement is requested, the department should obtain original receipts to support the reimbursement request. Expense reimbursements unsupported by receipts are limited to $75 per visit. In those cases where an honorarium is requested, the department should obtain a legible copy of the passport (picture page and all pages containing the visa stamps) and IRS form W-8BEN (may be found on under forms). D. The payment of expense reimbursements or honorarium payments is made by way of a check request that must be accompanied by the approved VLR and supporting documents, as outlined above. E. Taxation Issues Payments to NRA visitors for reimbursement of expenses are not taxable if properly supported by original receipts. Payments to NRA visitors for honoraria are subject to 30% withholding. The department may choose to pay the honorarium less 30% or may choose to gross up the payment. See example below. Page 7 of 10

8 1. The department withholding choice should be indicated on the VLR form and on the check request. 2. The visitor may request a refund of the withholding from the IRS. 3. The visitor will need a US Social Security Number or Individual Taxpayer Identification Number in order to request a refund. Examples: Honorarium Payments with 30% Withholding and with Gross Up of Total Example 1: Pay $1,000 and withhold 30% Check request to pay honorarium to non-resident visitor is sent to TMS. Company Center is charged $1,000. Visitor receives check for $700 ($1,000 x 70%). IRS receives $300 ($1,000 x 30%). Example 2: Pay $1,000 by grossing up the payment so the visitor receives $1,000 Check request to pay honorarium to nonresident visitor. Department requests the amount be Grossed Up so that the visitor receives $1,000. Company Center is charged $1, ($1,000 / 70%). Visitor receives check for $1,000 ($1, x 70%). IRS receives $ ($1, x 30%). F. Travel Management Services will process the check to the visitor and the withholding expense. Travel Management Services will provide withholding information to Payroll Services. G. Payroll Services will pay the withholding to the IRS and mail NRA visitors revenue and tax withholding forms annually. Page 8 of 10

9 ATTACHMENTS / LINKS Company 3 & 8 Expenditure Guidelines. Company 7 Expenditure Guidelines. Company Center 4 Expenditure Guidelines. Company Center 9 Expenditure Guidelines. Co O P Expenditure Guidelines. E&G, CO 1 Guidelines. Travel Policies & Reimbursement Guidelines. RELATED POLICIES None. JOINT COMMISSION STANDARDS / NATIONAL PATIENT SAFETY GOALS None. OTHER RELATED ACCREDITATION / REGULATORY STANDARDS None. REFERENCES RS forms, Texas Mileage Guide, Texas Office of State-Federal Relations (OSFR), Page 9 of 10

10 POLICY APPROVAL Approved With Revisions Date: 12/29/2009 Approved Without Revisions Date: Implementation Date: 12/29/2009 Version: 20.0 RESPONSIBLE DEPARTMENT(S) Accounts Payable & Travel Page 10 of 10

MSTC ADMINISTRATIVE POLICY

MSTC ADMINISTRATIVE POLICY Policy Title: TRAVEL AND EXPENSE REIMBURSEMENT MSTC ADMINISTRATIVE POLICY Policy Section: FISCAL MANAGEMENT This administrative policy identifies the essential activities and responsibilities of the employees

More information

Travel & Expense Resource Guide

Travel & Expense Resource Guide Travel & Expense Resource Guide Rationale As an institution of higher education, the University of Texas at Dallas is committed to complying with all applicable federal and state laws, regulations, UT

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for travel expenses? Employees

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

Policies of the University of North Texas. Chapter 10. Fiscal Management. 2.1.15 Travel

Policies of the University of North Texas. Chapter 10. Fiscal Management. 2.1.15 Travel Policies of the University of North Texas 2.1.15 Travel Chapter 10 Fiscal Management Policy Statement. Travel reimbursements are processed in the Purchasing and Payment Services Department (PPS), HUB Reporting/Entity/Travel

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

ADMINISTRATIVE REGULATION AND PROCEDURE

ADMINISTRATIVE REGULATION AND PROCEDURE ADMINISTRATIVE REGULATION AND PROCEDURE Title: TRAVEL AND EXPENSE REIMBURSEMENT Code: BB0901 Policy Reference: B0901, Travel and Expense Reimbursement The following procedures for travel will be consistently

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

Travel and Expense Training

Travel and Expense Training Presented By Procurement Management 1 2 At the conclusion of this session, participants will: Understand the rationale adhering to travel guidelines Be knowledgeable about air travel and hotel requirements

More information

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013 Truman State University Travel Reimbursement Policy For Travel on or after October 1, 2013 Table of Contents Overview... 4 Responsibility... 4 Purpose of Policy... 4 Prior Approval Required... 4 Taxability...

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for business travel expenses?

More information

TRAVEL & EXPENSE REIMBURSEMENT POLICY

TRAVEL & EXPENSE REIMBURSEMENT POLICY TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred

More information

Corporate Travel Policy. Proposed January 30, 2010

Corporate Travel Policy. Proposed January 30, 2010 Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised January 1, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

TRAVEL, MEAL, HOSTING & WORKING SESSION EXPENSES POLICY

TRAVEL, MEAL, HOSTING & WORKING SESSION EXPENSES POLICY TRAVEL, MEAL, HOSTING & WORKING SESSION EXPENSES POLICY 1. PURPOSE 1.1 To define the AIHS policy for Travel, Meal, Hosting and Working Session expenses. This policy applies to all such expenses incurred

More information

HOWARD UNIVERSITY Travel and Business Reimbursement Policy

HOWARD UNIVERSITY Travel and Business Reimbursement Policy HOWARD UNIVERSITY Travel and Business Reimbursement Policy Introduction This policy is intended to provide guidance for travel and business expenses at Howard University for all employed faculty, staff,

More information

North Dakota State University Policy Manual

North Dakota State University Policy Manual North Dakota State University Policy Manual SECTION 515 TRAVEL - EMPLOYEES SOURCE: NDSU President North Dakota Century Code (NDCC) North Dakota Office of Management and Budget Policy 1. GENERAL PROVISIONS

More information

Disbursement Services Travel Expense Procedures

Disbursement Services Travel Expense Procedures Disbursement Services Travel Expense Procedures For NC State Budget Travel Policies, use address below: https://ncosbm.s3.amazonaws.com/s3fs-public/documents/files/budgetmanual.pdf Completing the Travel

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

UMBC TRAVEL POLICY AND PROCEDURES

UMBC TRAVEL POLICY AND PROCEDURES UMBC TRAVEL POLICY AND PROCEDURES UMBC #VIII-11.00.01 Directory Pre-Approvals Expense Reimbursements Ticketing Hotel Reservations Meals Travel by Car Travel by Private Airplane Travel Advances Recruiting,

More information

Riverside Community College District Policy No. 6900 Business and Fiscal Affairs TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT

Riverside Community College District Policy No. 6900 Business and Fiscal Affairs TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT Riverside Community College District Policy No. 6900 Business and Fiscal Affairs BP 6900 TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT References: Education Code Sections 72423 and 87032 The Riverside Community

More information

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes.

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes. Canisius College Travel and Business Expense Reimbursement Policy General It is understood that College business may require staff/faculty to travel. Individuals should conduct their travel with an awareness

More information

Honorarium A voluntary payment that is given to a person for services for which fees are not legally or traditionally required.

Honorarium A voluntary payment that is given to a person for services for which fees are not legally or traditionally required. Title: Business Expense Policy and Guidelines Prepared by: Controller s Office Administrator: University Controller Created: July 1, 2012 Revised: January 13, 2016 Policy Statement The basic principle

More information

1. Commercial Air Travel

1. Commercial Air Travel Page 1 of 8 Policy ID: ADM-PUR-7 Title: Travel Policy Description: Accountability and the use of budget for university business travel Category: Purchasing Applies to: staff,faculty,department Contact:

More information

WSB Travel Update Meeting

WSB Travel Update Meeting WSB Travel Update Meeting October 1, 2015 A review of the announced travel policy changes 1 Agenda Review of New Travel Rates & Policies Background Authority Are we doing something different? Applicability/Who

More information

Policy Title: Policy Number: Travel Expenses 2.1.6

Policy Title: Policy Number: Travel Expenses 2.1.6 Policy Title: Policy Number: Travel Expenses 2.1.6 Category: Financial Policy applicable for: Anyone traveling on university business Background Effective Date: 04/01/2015 Prior Effective Date: 07/01/2014;

More information

LIVINGSTON COUNTY COUNTY BUSINESS EXPENSE REIMBURSEMENT POLICY

LIVINGSTON COUNTY COUNTY BUSINESS EXPENSE REIMBURSEMENT POLICY LIVINGSTON COUNTY COUNTY REIMBURSEMENT POLICY RESOLUTION # 2015-04-100 LIVINGSTON COUNTY, MICHIGAN APPROVED: 4/27/15 RESOLUTION # 2011-12-344 LIVINGSTON COUNTY, MICHIGAN APPROVED: 12/19/11 PURPOSE The

More information

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13 Table of Contents Conference Request Claim (CRC) 2 Mileage Reimbursement (MRC) 7 Request for Check (RFC) 9 Travel Advances 11 Blanket or Open Purchase Orders 13 FAQ s 14 Conference Request Claim Do I need

More information

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses

More information

New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011

New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011 FINAL DRAFT 4/1/11 New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011 Subject: TRAVEL AND BUSINESS EXPENSE A OVERVIEW The university will

More information

Policy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational

Policy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational Policy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational Division Corporate Services Department Finance Topic Expense Reimbursement Approved By Senior

More information

Governance & Policies

Governance & Policies Governance & Policies Effective: July 1, 2009 Administrative Policy TRAVEL EXPENSE REGULATIONS Approved: September 1, 2009 President s Cabinet General Policy These travel expense regulations are applicable

More information

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE

More information

Failure to comply with these policies and procedures may result in disciplinary action.

Failure to comply with these policies and procedures may result in disciplinary action. POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable

More information

Policy Statement for Travel Advances & Travel Expenses (Last Updated 04/11/07)

Policy Statement for Travel Advances & Travel Expenses (Last Updated 04/11/07) Introduction This document outlines travel policies in general terms. This policy is not intended to cover every possible situation. More restrictive policies may be set at the business unit level. However,

More information

Reimbursement of Travel and Lodging Expenses

Reimbursement of Travel and Lodging Expenses Reimbursement of Travel and Lodging Expenses A. Travel and Lodging Reimbursement Policies 1. The following students are eligible to receive reimbursement for travel and lodging expenses incurred when attending

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised September 15, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

Policy Statement for Travel Advances & Travel Expenses

Policy Statement for Travel Advances & Travel Expenses Introduction This document outlines travel policies in general terms. This policy is not intended to cover every possible situation. More restrictive policies may be set at the department or school level.

More information

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines. Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines

More information

Policy Statement for Travel Advances & Travel Expenses Effective 7/1/2016

Policy Statement for Travel Advances & Travel Expenses Effective 7/1/2016 Page 1 of 11 Introduction This document outlines travel policies in general terms. This policy is not intended to cover every possible situation. More restrictive policies may be set at the department

More information

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with

More information

American Youth Soccer Organization EXPENSE REIMBURSEMENT GUIDELINES FOR THE NATIONAL OFFICE FUNDS AYSO EXECUTIVE MEMBER/VOLUNTEER Updated: 7/1/2014

American Youth Soccer Organization EXPENSE REIMBURSEMENT GUIDELINES FOR THE NATIONAL OFFICE FUNDS AYSO EXECUTIVE MEMBER/VOLUNTEER Updated: 7/1/2014 EXPENSE REIMBURSEMENT GUIDELINES FOR THE NATIONAL OFFICE FUNDS AYSO EXECUTIVE MEMBER/VOLUNTEER Updated: 7/1/2014 The following has been established to provide Executive Members and other volunteers with

More information

Travel, Business Expense, and Relocation Policy. Standard Practices and Guidelines for TJPA Consultants and Subconsultants. Effective October 2009

Travel, Business Expense, and Relocation Policy. Standard Practices and Guidelines for TJPA Consultants and Subconsultants. Effective October 2009 Travel, Business Expense, and Relocation Policy Standard Practices and Guidelines for TJPA Consultants and Subconsultants Effective October 2009 1. Purpose Travel Policy Standard Practices and Guidelines

More information

Fort Bend Independent School District. Employee Travel and Expense Reimbursement Policy DEE (R)

Fort Bend Independent School District. Employee Travel and Expense Reimbursement Policy DEE (R) Introduction Fort Bend Independent School District Employee Travel and Expense Reimbursement Policy DEE (R) Persons authorized to travel for business and educational purposes on behalf of Fort Bend ISD

More information

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010 NUMBER: BUSF 1.00 SECTION: SUBJECT: Business and Finance Travel DATE: August 9, 1991 REVISED: December 15, 2010 Policy for: All Campuses Procedure for: Columbia Authorized by: William T. Moore Issued by:

More information

State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations

State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations Authority: State Finance and Procurement, 10-203, Annotated Code of Maryland.01

More information

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance.

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance. Contents General Information.Page 2 Check Requests.Page 3 Purchase Requisitions.Page 4 Travel Authorizations.page 6 Travel Advance.page 7 Transportation-Air page 9 Transportation-Ground page 10 Lodging.page

More information

Colorado State University Quick Reference Guide to University Travel

Colorado State University Quick Reference Guide to University Travel The following rules and definitions apply to all travel paid with University funds---no matter the source of the funds---and to all individuals engaged in such travel, whether officers, faculty, staff,

More information

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses.

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses. Adopted: July 13, 2009 School Board Review August 25, 2014 (No Change) Contact Person: Executive Director of Finance and Support Services POLICY 412 I. PURPOSE The purpose of this policy is to set expectations

More information

IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES

IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES These guidelines are intended to establish the travel policies and to assist IEEE CASS volunteers with the proper procedures

More information

Travel and Employee Expense Reimbursement Policy & Guidelines

Travel and Employee Expense Reimbursement Policy & Guidelines Augsburg College educates students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed

More information

Sample Corporate Travel Policy

Sample Corporate Travel Policy Sample Corporate Travel Policy Purpose This document defines the specific policy to be followed when traveling on Company business, as well as employee accountability for Company funds. Scope This corporate

More information

TRAVEL EXPENSE POLICY

TRAVEL EXPENSE POLICY TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment

More information

Alabama A&M University

Alabama A&M University Alabama A&M University Procedure Procedure #: 3.4 Title: Travel Effective Date: August 1, 2013 Revised Date: June 1, 2014 Responsible Office: Comptroller s Office Accounts Payable I. PURPOSE/OBJECTIVE

More information

Travel Requirements and Procedures

Travel Requirements and Procedures Eastern Kentucky University Policy and Regulation Library 6.1.3R Chapter 1, Financial Services Section 3, Travel Requirements and Procedures Approval Authority: President Responsible Executive (s): University

More information

SUFFOLK COMMUNITY COLLEGE ASSOCIATION, INC. Student Travel Policy and Procedures

SUFFOLK COMMUNITY COLLEGE ASSOCIATION, INC. Student Travel Policy and Procedures SUFFOLK COMMUNITY COLLEGE ASSOCIATION, INC. Student Travel Policy and Procedures I. PURPOSE The Suffolk Community College Association, Inc. ( Association ) believes that the students of Suffolk County

More information

BUSINESS TRAVEL POLICY

BUSINESS TRAVEL POLICY BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must

More information

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below)

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below) Section 20 Page 1 Travel Expense Report (Yellow Form) (see exhibit B25) and PeopleSoft Travel and Expense Module (see appendix A23) Mileage! Mileage rate effective as of January 1, 2015 is $.575. This

More information

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc.

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc. TRAVEL GUIDELINES AND REIMBURSEMENT The Institute of Electrical and Electronics Engineers, Inc. The IEEE Travel Guideline is intended to assist IEEE Staff and Volunteers with the proper procedures pertaining

More information

Policy Sections... 1 5201.1 IRS Regulations... 2 5201.2 Travel & Business Expense Policy... 2

Policy Sections... 1 5201.1 IRS Regulations... 2 5201.2 Travel & Business Expense Policy... 2 Policy Title: Travel & Business Expense Reimbursement Policy No.: Effective Date: July 2010 Last Revision: 12/9/15 5201 Rev.: N/A Responsible Office: Responsible Office: Business Office Vice President

More information

Travel and Expense Reimbursement Policy

Travel and Expense Reimbursement Policy Travel and Expense Reimbursement Policy Scope of Policy & Rationale Temple University is a state-related institution whose primary mission is to serve its students. As such, the University strives to ensure

More information

CSM Guideline for Completion of TA s and TE s

CSM Guideline for Completion of TA s and TE s CSM Guideline for Completion of TA s and TE s Table of Contents Page Introduction... 2 Travel Authorization Form (TA).. 2 Airline Tickets. 4 Rental Cars.. 5 US Bank VISA Card (CSM Travel Card). 7 Activity

More information

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE Employees shall be reimbursed for reasonable travel expenditures according to the policies and procedures outlined in this document. Prior approval for all out-of-district travel shall be obtained before

More information

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to: [name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of

More information

Travel, Meals, and Entertainment Policy

Travel, Meals, and Entertainment Policy Travel, Meals, and Entertainment Policy Effective Date: February 15, 2010 Approval Date : December 9, 2009 Version.Version Date: v1.02152010 Policy Number: F_AP_01 Responsible Office: Financial and Accounting

More information

REIMBURSEMENTS FOR RECEIPTS AND TRAVEL HOW TO GET IT RIGHT THE FIRST TIME

REIMBURSEMENTS FOR RECEIPTS AND TRAVEL HOW TO GET IT RIGHT THE FIRST TIME REIMBURSEMENTS FOR RECEIPTS AND TRAVEL HOW TO GET IT RIGHT THE FIRST TIME FORMS All the forms for travel and receipt reimbursements can be found on the BEE website or above the mailboxes in the main office

More information

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses Guiding Principles This policy is structured to comply with the Internal Revenue

More information

Council Travel and Conferences

Council Travel and Conferences Policy 7.4.4 Council Travel and Conferences POLICY PURPOSE: It is the purpose of this policy to define the City s expectations of Councilmembers who travel in connection with their work responsibilities

More information

Major Changes & Key Items 3 E-Z Travel Steps 5 Comprehensive Guide 11

Major Changes & Key Items 3 E-Z Travel Steps 5 Comprehensive Guide 11 Table of Contents Major Changes & Key Items 3 E-Z Travel Steps 5 Comprehensive Guide 11 Travel Authorizations 13 Travel Agency, Airlines, Lodging & Rental Car 14 Transportation Allowance 15 Personal Car

More information

EXPENSE REIMBURSEMENT POLICY

EXPENSE REIMBURSEMENT POLICY 1.0 PURPOSE This policy governs reimbursement for expenses incurred in the performance of Toronto Central CCAC duties. Toronto Central CCAC is bound by the Broader Public Sector Expenses Directive issued

More information

Listowel Wingham Hospitals Alliance

Listowel Wingham Hospitals Alliance Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement

More information

Tutor Travel and Expense Claim Policy

Tutor Travel and Expense Claim Policy Athabasca University Procedures Tutor Travel and Expense Claim Procedures Policy Sponsor: Name of Parent Policy: Policy Contact: Procedure Contact: Vice President, Finance and Administration Tutor Travel

More information

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff

More information

South Central College. Travel Policy & Procedure

South Central College. Travel Policy & Procedure South Central College Travel Policy & Procedure This procedure applies to all employees of South Central College including students, authorized to travel and be reimbursed for allowable expenses in conducting

More information

Please review the attached University of Mississippi travel policies concerning Travel Authorization and Travel Reimbursement.

Please review the attached University of Mississippi travel policies concerning Travel Authorization and Travel Reimbursement. Mississippi Judicial College The University of Mississippi Travel Guidelines for Attending The Mississippi Bar Association 2016 Annual Meeting July 13-16, 2016 Hilton Sandestin Beach Hotel, Sandestin,

More information

Expense Reports for Reimbursement

Expense Reports for Reimbursement Expense Reports for Reimbursement Getting Started: Give Debbie and Marilyn AUTHORIZATION to approve your Expense Reports Use the shortcut - https://authhub.wisconsin.edu/?app=sfs which will take you directly

More information

Non-Partner Travel Procedure U.S. & Canada

Non-Partner Travel Procedure U.S. & Canada GOVERNANCE TOOL: Non-Partner Travel Procedure U.S. and Canada AUTHOR: Travel, Meetings and Reimbursements PAGE 1 OF 7 Non-Partner Travel Procedure U.S. & Canada INTRODUCTION Starbucks is committed to the

More information

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel Page 1 of 11 Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES AP 6310.1 District Travel Office(s) of Primary Responsibility: Vice Chancellor of Business Services Controller Vice Presidents

More information

Expense Reimbursement Guideline Checklist

Expense Reimbursement Guideline Checklist Expense Reimbursement Guideline Checklist The objective of the University of Toronto s Policy for Travel and Other Reimbursable Expenses (Travel Policy) is to define and allow for reasonable costs incurred

More information

BUSINESS SECTION COLLEGE TRAVEL AND Cabinet Approval: 02/11/2009 REIMBURSEMENT POLICY Board of Trustees Approval: 02/11/2009 CHAPTER # 2 POLICY # 9.

BUSINESS SECTION COLLEGE TRAVEL AND Cabinet Approval: 02/11/2009 REIMBURSEMENT POLICY Board of Trustees Approval: 02/11/2009 CHAPTER # 2 POLICY # 9. REIMBURSEMENT POLICY Board of Trustees Approval: 02/11/2009 CHAPTER # 2 I. PURPOSE To provide uniform guidelines and standards for the reimbursement of official travel and related expenses incurred by

More information

Pasadena City College Foundation, Inc. Reimbursement Expense Plan

Pasadena City College Foundation, Inc. Reimbursement Expense Plan Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,

More information

BF TRAVEL OVERVIEW

BF TRAVEL OVERVIEW BF 300.1 Travel Overview BF 300.1 TRAVEL OVERVIEW PURPOSE To provide Morehouse College employees with the information that governs traveling on official College business. SOURCE College Policy Related

More information

University Policy: Travel Policy

University Policy: Travel Policy University Policy: Travel Policy Policy Category: Operational Policy Subject: Expenses related to University travel. Office Responsible for Review of this Policy: Office of Finance and Treasurer Procedures:

More information

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.

More information

This document outlines the travel and reimbursement policy for Adrian College employees.

This document outlines the travel and reimbursement policy for Adrian College employees. TRAVEL POLICY This document outlines the travel and reimbursement policy for Adrian College employees. Travel Expenses Institutional related travel expenses will be reimbursed to Adrian College employees

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents. Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher

SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents. Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher Summary of Travel Procedures 1.0 Associated timelines and deadlines

More information

POLICY F-1: Travel and Related Expenses

POLICY F-1: Travel and Related Expenses POLICY F-1: Travel and Related Expenses Policy/Procedure This policy is intended as a guide to reimbursing individuals for business-related travel and expenditures. Dickinson College (the College ) will

More information

Air or Rail Transportation

Air or Rail Transportation Knox College Policy on Travel, Entertainment, and Business-Related Expenses This policy is intended to guide Knox College-related travel, entertainment, and business-related expenditures. It supports the

More information

TRAVEL. Travel Guidelines

TRAVEL. Travel Guidelines TRAVEL The guidelines contained in this policy are designed to ensure the College s insurance requirements related to travel are met and to inform employees of the guidelines for travel. Travel Guidelines

More information

D015 - TRAVEL AND BUSINESS EXPENSE

D015 - TRAVEL AND BUSINESS EXPENSE D015 - TRAVEL AND BUSINESS EXPENSE Revised 07/2008 Reviewed 07/2008 Table of Contents I II III IV V VI VII VIII IX X XI XII XIII XIV XV XVI XVII XVIII XIX XX XXI Introduction Definitions Documentation/Substantiation

More information

GEORGIA SOUTHERN UNIVERSITY FOUNDATION POLICY ON FOUNDATION EXPENSES

GEORGIA SOUTHERN UNIVERSITY FOUNDATION POLICY ON FOUNDATION EXPENSES GEORGIA SOUTHERN UNIVERSITY FOUNDATION POLICY ON FOUNDATION EXPENSES The Georgia Southern University Foundation exists in order to support Georgia Southern University in its endeavors by raising, investing,

More information

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA).

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA). Policy Name: Originating/Responsible Department: Approval Authority: Date of Original Policy: January 1997 Last Updated: September 2011 Travel and Related Expenses Finance Office Senior Management Committee

More information

Policy statement. Procedures. (1) Authorization for travel and business expenses

Policy statement. Procedures. (1) Authorization for travel and business expenses Name of Policy: Travel and business expense reimbursement. Policy Number: 3364-40-03 Issuing Office: Senior Vice President for Finance and Administration Original effective date: March 1, 2010 Responsible

More information

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 GENERAL Receipts... 1 Reimbursable Events... 1 Travel Vouchers... 1 Unallowable Travel Expenses... 2 IN-STATE TRAVEL Meals... 2 Meal Tips...

More information

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director

More information

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January

More information

Travel Policy and Procedures. for the. University of Windsor

Travel Policy and Procedures. for the. University of Windsor Travel Policy and Procedures for the University of Windsor April 2015 I. POLICY... 1 A. Scope... 1 B. Responsibility... 2 C. Authorization... 3 II. PROCEDURES... 4 A. Making Travel Arrangements... 4 B.

More information