Agenda. o Purpose of IT Assessment o Scope of IT Assessment o Deloitte Recommendations o IBM Discussions o Research Data Center o Open Season

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1 Agenda Purpse f IT Assessment Scpe f IT Assessment Delitte Recmmendatins IBM Discussins Research Data Center Open Seasn

2 Purpse f IT Assessment Determine if IT resurces are being utilized efficiently and effectively Enable TAMUS t plan fr and meet grwth expectatins f the System and Member Institutins Ensure adequate technlgy supprt fr educatin, business peratins, and research

3 Scpe f IT Assessment IT Gvernance SCIO, CISO, Shared Services Mdel, Prcurement, Gvernance Mdels IT Security Standardized security rles, risk management, cyber security, & data prtectin IT Netwrk & Infrastructure Data Center cnslidatin, server/strage virtualizatin, clud cmputing, data hsting, standardizatin Applicatin Management FAMIS, BPP, Banner, and Maestr IT Operatins Service desk, service desk management, and incident management IT Demand and Prject Management Alignment f IT prjects with business bjectives and verall visibility f IT prject prtfli IT Staffing and Supprt IT skill, career path prgressin, and training requirements

4 Delitte Recmmendatins # Recmmendatin 1 Reduce risk and increase leadership capability by establishing key System level IT strategic rles 2 Reduce risk, enhance trust and cllabratin, and imprve IT strategic alignment with cmprehensive IT gvernance 3 Imprve efficiency and reduce cst by delivering cmmn IT shared services System wide 4 Reduce risk and increase cnsistency by establishing a cmprehensive IT gvernance framewrk fr System Members 5 Reduce csts and imprve efficiency thrugh strategic surcing fr IT prcurements 6 Enhance infrmatin asset prtectin and efficiency with a cmprehensive Infrmatin Security Prgram and defined security rles acrss the System 7 Increase effectiveness and reliability f IT security via utilizatin f a cmmn risk based apprach t security risk management 8 Increase the level f incident respnse with a System wide cyber security mnitring and reprting strategy 9 Reduce risk thrugh practive implementatin f strategic security technlgies and enhancement f data prtectin capabilities 10 Reduce risk and imprve efficiency by cnslidating t tw Tier 3 data centers 11 Drive cst reductins and lwer risk thrugh System wide virtualizatin and cnslidatin f servers and strage 12 Increase efficiency and flexibility by using clud resurces 13 Increase research wins by deplying a new research data hsting capability 14 Achieve lwer csts and higher reliability by adpting a clud hsted slutin

5 Delitte Recmmendatins # Recmmendatin 15 Financials (FAMIS) Imprve and streamline accunting/financial peratins acrss the System by standardizing the Chart f Accunts, re platfrming the cre FAMIS functinality ff f the mainframe (shrt term), and integrating TEEX, TEES and WTAMU 16 HR & Payrll (BPP) Reduce csts and increase peratinal efficiency by replacing highly custmized, legacy payrll applicatin BPP with an industry recgnized, clud based SaaS slutin, implementing SaaS based HR functinality and retiring shadw payrll technlgies acrss System 17 Student Infrmatin Systems (Banner) Reduce csts and increase reprting efficiency by centralizing Banner services acrss the System 18 Grant Management (Maestr) Cntinue t use Maestr as designed and cmplete rllut t entire System 19 Enterprise Architecture Establish an Enterprise Architecture team that will deliver a cmprehensive enterprise architecture framewrk t supprt current and future business mdels and deliver IT capabilities within the System in a cst effective manner 20 Reduce cst and increase service quality by cnslidating Service Desk peratins acrss the system 21 Reduce risk f unplanned utages and business disruptin by implementing a single, enterprise level, clud based Change Management tl, and standardizing Change Management plicies, prcesses and prcedures acrss the System 22 Streamline incident reslutin and increase custmer satisfactin by implementing a single, enterprise level, clud based Incident Management tl, supprted by standard Incident Management plicies, prcesses and prcedures acrss the System 23 Reduce csts, increase scalability, and eliminate duplicative applicatins and effrt by implementing a single, enterprise level, clud based Service Desk tl acrss the System 24 Imprve visibility int IT prjects and infrastructure needs System wide by implementing demand management and prject apprval prcesses 25 Reduce risk and increase cnsistency in IT prject delivery by establishing a cmprehensive, scalable IT prject delivery framewrk fr TAMUS 26 Reduce risk, imprve System wide visibility int IT prjects and ensure versight f key strategic prjects by creating a PMO functin 27 Imprve prductivity, innvatin and IT effectiveness by establishing a strategy that will allw the System t apprpriately surce required IT skills 28 Create alignment between IT staff and the IT skills and capabilities needed t deliver the future IT envirnment by establishing an IT career path framewrk fr the System 29 Ensure cntinued IT talent develpment thrugh a frmal training and mentring prgram fr all IT staff

6 Overall Cmments n Delitte Recmmendatins Few Radical Ideas Mst f the recmmendatins have been embraced and implemented in bth the private sectr and public higher educatin sectr years ag Yet Radical Change Ahead The implementatin f these recmmendatins will dramatically transfrm the TAMUS infrmatin technlgy landscape Significant Savings The implementatin f these recmmendatins will reduce the TAMUS infrmatin technlgy spend by $30 60 millin a year

7 IBM Discussins IBM agreement is a wrk in prcess (August??) Led by TAMUS Participating System Office, Ge Sciences, Agriculture, and Engineering Over 30 faculty members invlved Includes bth research and technlgy partnerships

8 Research Data Center Centrally managed, secure, and reliable envirnment fr hsting research data Superir cmputatinal pwer and strage needs f cmplex research prjects acrss all TAMUS members Prvide n demand, hsted services at reasnable prices fr PI s Increase cllabratin between PI s acrss TAMUS Reduce duplicatin and better utilize expertise acrss System Increase the ptential t effectively cmpete fr large, multidisciplinary grants Standardize plicies and prcesses (e.g., data security, leading practices) Meet data management and disseminatin requirements as articulated by majr grant prviders and gvernment agencies (e.g, NSF)

9 Research Data Center New equipment Superir cmputatinal pwer Vetted architecture Shwcase facility Attractive fr Crprate investment

10 Open Seasn Leveraging expertise f wrld class researchers? Oversight cmmittee fr assessment? Oversight f new research data hsting facility? Impact f Assessment n research? Details f IBM agreement?

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