Tunbridge Wells Borough Council Decisions taken by the Cabinet on Thursday, 25 June That the report be noted. REASON(S) FOR DECISION:

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1 Tunbridge Wells Borough Council s taken by the Cabinet on Thursday, 25 June 2015 Part A Items considered in public 10 Annual Report on the Use of RIPA by Tunbridge Wells That the report be noted. 11 Quarter 3&4 Complaints Data To demonstrate the Council s compliance with legislation. That the report be noted. 12 End of Year Performance report To enable Cabinet to understand the Council s current performance in relation to complaints handling, to receive an overview on the types of complaints received and the outcome of those which were escalated to the Local Government Ombudsman. 1. That the progress made against each of its political priorities for (our community projects) as set out in appendix B of the report be noted; 2. That the Council s general performance ( ) as set out in appendix C of the report be noted; 3. That the challenges and proposed evaluation of each underperforming indicator within the attached recovery plans at appendix D of the report be noted; and 4. That the Council s achievements against it s West Kent Equality Aims and Commitments and commitments in relation to customer care as set out in appendix E of the report be noted. 1

2 Tunbridge Wells Borough Council s taken by the Cabinet on Thursday, 25 June 2015 To ensure that the Council s performance is in line with its key performance indicators and its political priorities. To identify and scrutinise any areas of underperformance. 13 * Tunbridge Wells Cultural and Learning Hub 1. That, subject to: a. a successful stage 1 bid to the Heritage Lottery Fund b. confirmation of Arts Council capital funding c. asset disposals to ensure that capital reserves are maintained a memorandum of understanding, with Kent County Council on this project, be signed by the Leader on behalf of Tunbridge Wells Borough Council; 2. That the library and adult education buildings, together with all associated land, be purchased from Kent County Council for 2,000,000 plus 80,000 Stamp Duty Land Tax; 3. That a capital contribution of 4,000,000 be agreed towards the costs of building the new hub, and that approval of the final sum be delegated to the Chief Executive in consultation with the Leader of Council and the Portfolio Holder for Finance and Governance; 4. That a reserve of up to 1,000,000 be agreed - to only be spent in the event that the capital grants and/or fundraising targets are not met; 5. That a capital contribution of up to 200,000 be agreed towards the cost of decanting, temporary storage and reinstallation of the museum collection, and that approval of the final sum be delegated to the Head of Communities & Wellbeing in consultation with the Portfolio Holder for Leisure, Tourism and Economic Development; 6. That an initial revenue contribution of 539,000 per annum be agreed toward the running costs of the new hub in 2019/20; and 2

3 Tunbridge Wells Borough Council s taken by the Cabinet on Thursday, 25 June That the Council be recommended that the capital costs of the project be funded from new capital receipts. To deliver a new cultural and learning hub in the centre of Royal Tunbridge Wells. 14 Strategic Risk Register Annual Report 1. That the report be noted; 15 HR/Payroll Shared Service Update 2. That the arrangements for managing strategic risks as set out in the report be approved; and 3. That the Strategic Risk Register be agreed as representing the principal strategic risks for Tunbridge Wells Borough Council. The existence of a meaningful Strategic Risk Register will help Tunbridge Wells Borough Council to achieve its strategic objectives and Corporate Plan. 1. That a shared HR/Payroll service not be taken forward at this time; and 2. That the Finance Director be authorised to procure a new or upgraded HR/Payroll system up to a maximum of 80,000 as earmarked in the ICT Strategy The Council needs an HR/Payroll system that is fit for purpose and enables the use of digital technology that reduces manual input. 3

4 Tunbridge Wells Borough Council s taken by the Cabinet on Thursday, 25 June Quarter 4 Revenue Monitoring Report 1. That the unaudited outturn position for the year and the variances to the revised budget and forecast outturn as at Quarter 3 be acknowledged; and 2. That the establishment of the Parish Enabling Reserve and the Ice Rink Reserve as explained in note 20 of the report be approved. To recognise the unaudited revenue expenditure and impact on reserves for the year ending 31 March Quarter 4 Capital Management to 31 march That the actual gross and net expenditure for the year and the sources of finance, as shown in appendices C to E of the report, be noted; 2. That the proposed variations to the 2014/15 Capital Programme, set out in paragraphs 7 to 10 of the report, be approved; and 3. That the 2015/16 Capital Programme, including amounts brought forward from 2014/15, as set out in paragraphs 13 to 16 of the report, be approved. 1. The amounts carried forward from 2014/15 to 2015/16 delay the withdrawal from earmarked reserves, but not the amounts ultimately required. 2. The overall outturn for 2014/15 is a mixture of overspends and underspends, but the net position shows a lower need for the use of the Council s own resources. 3. New schemes are recommended for both 2014/15 and 2015/16, but there is a net 4

5 Tunbridge Wells Borough Council s taken by the Cabinet on Thursday, 25 June 2015 reduction in the impact on the Council s own resources, and the schemes are in line with the Council s priorities. 4. The sale of surplus pieces of land has made funds available to finance the capital programme, meaning that there has been no call on the Capital and Revenue Projects Initiative Reserve in 2014/ Quarter 4 Treasury & Prudential Indicator Management That the 2014/15 position be acknowledged. 19 Post-Payment Car Park System Under its Financial Procedure Rules the Council delegates responsibility for implementation and monitoring of its treasury management policies and practices to Cabinet. 1. That new Post Payment machines are purchased for Great Hall car park at a cost of 27,000, funded from the invest-to-save car park reserve. 2. That any extension of the scheme to other town centre car parks be brought back to Cabinet for a decision. To contribute to three key objectives: the petitioners requests, the Five Year Plan and the Draft Parking Strategy. 20 Farmsteads Supplementary Planning Document That, subject to the recommended amendments, the Draft Farmsteads Assessment Guidance for Tunbridge Wells Borough be adopted and published as Supplementary Planning Guidance. 5

6 Tunbridge Wells Borough Council s taken by the Cabinet on Thursday, 25 June Debt Recovery Service To assist with the protection and enhancement of farmsteads in planning and other decisions by the Council and to promote wider understanding and care for these important landscape and heritage assets. 1. That, subject to the agreement of Maidstone and Swale Borough Councils, the creation of an in-house debt recovery service for the collection of unpaid council tax, business rates and parking fines be approved; 2. That the Head of Revenues and Benefits Shared Service be authorised to make the necessary implementation arrangements as set out in the report; and 3. That the Finance Director, in consultation with the Portfolio Holder for Finance and Governance, be delegated authority to negotiate and, subject to reaching satisfactory terms, enter into a collaboration agreement with Maidstone and Swale Borough Councils for the delivery of a shared debt recovery service for the collection of unpaid council tax, business rates and parking fines. 1. By introducing an in-house debt recovery service the Council would gain greater control over the delivery of the service, ensuring that it maintains a high rate of collection whilst providing support for vulnerable members of the community. 2. The cost of providing the service would be met through the statutory fees charged, with the surplus to be retained by the Councils. 6

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