2015 OSU Emergency Procurement Guideline

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1 2015 OSU Emergency Procurement Guideline PROCUREMENT, CONTRACTS, AND MATERIAL MANAGEMENT (PCMM) HAS OUTLINED THE FOLLOWING GUIDELINE FOR PURCHASING IN THE EVENT OF A DISASTER An emergency, as defined below, creates an immediate and serious need for supplies and/or services which cannot be satisfied following the normal procurement method due to the element of time. Emergency circumstances are those that involve issues surrounding the safety of students, staff, the public, and/or require the protection of property from further immediate damage. When an emergency is declared, PCMM may issue a blanket emergency exemption for all purchases placed within a certain timeline to support the University needs. Notwithstanding the immediate nature of an emergency, all procurements conducted as emergencies should be made as competitive as possible and cover only the goods and services necessary to meet the requirements and duration of the emergency. Definition of Emergency: OSU Procurement Standard (17) defines an emergency as an unexpected, serious situation that creates a significant risk of loss, damage, interruption of service, or threat to the public health or safety that requires prompt action to remedy the condition. OSU Standards Governing Emergency Procurements: Personal or Professional Services and Goods and Services OSU Standard (4) Emergency Procurement. The Institution President,, or designee may declare an Emergency when such a declaration is deemed appropriate. The reasons for the declaration will be documented and will include justifications for the procedure used to select the Entity for a Contract within the scope of the Emergency declaration. After the Institution President,, or designee has declared an Emergency, the Institution may negotiate a Contract with any qualified Entity for services included in the scope of the Emergency. The Institution will maintain appropriate records of negotiations carried out as part of the contracting process. Capital Construction and Contracting OSU Standard (4) Emergency Procurement. The Institution President,, or designee may declare an Emergency when such a declaration is deemed appropriate. The reasons for the declaration will be documented and will include justifications for the procedure used to select the Contractor or Professional Consultant for a Contract or Public Improvement Contract within the scope of the Emergency declaration. After the Institution President,, or designee has declared an Emergency, the Institution may negotiate a Contract or Public Improvement Contract with any qualified Entity or Professional Consultant for services included in the scope of the Emergency declaration. The Institution will maintain appropriate records of negotiations carried out as part of the contracting process. Processes: In the event of an emergency or disaster, there may be no access to the Financial Information System of Banner, making creation of Banner Purchase Orders impossible. PCMM advises purchasing through use of the following mechanisms: Departments utilize their departmental procurement card where feasible Utilize Direct Pay vendors when applicable Maintain departmental Purchase Orders in hard-copy form and place orders using the hard copy Purchase Order and maintaining record of all purchases. PCMM has Purchase Order templates available as well as OSU Standard Terms and Conditions for both goods and services. OSU s Standard Terms and Conditions for Purchase Orders are available at Prepare a written determination for signature by the agency head or designee indicating the nature of the emergency, the reason for selection of the particular contractor and include such determination with the file. 1

2 Emergency Vendor List Maintenance: To insure the effectiveness and validity of vendor list, PCMM will review and update list on a bi-annual basis. OSU Campus Providers Campus Chemical Spill Campus Information Campus Police Emergency Campus Radiation Hazard Environmental Health & Safety Facilities Services FS FS - IT Medical Emergency OSU Motor Pool Student Health Services Campus Way Telecommunications University Counsel & Psychological Services Univ. Housing and Dining Kerr Admin Bldg. -B Buxton Hall Corvallis, County, State Organizations Benton County Emergency Corvallis Police County Motor Pool SW Avery, Corvallis Samaritan Regional Hosp. State of Oregon Emergency Response (Portland) Emergency Room Emergency Response (Salem) Radiological Disease National Organizations American Red Cross FEMA (Albany) (Regional)

3 OSU Emergency Equipment List Stockroom Supplies Fuel Depots Equipment List: (Contact owning Department for Availability and Scheduling) Equipment Qty Department Location Contact ATV w/winch 1 Rangeland Ecology Eastern Oregon Angela Gorman Boom Lift, 85ft 1 Facilities Various Work Center Box Trucks 3 Housing & Dining Various Patrick Robinson Crane Hydraulic, 35 TN Cap. 1 Civil & Const. Engineering Wave Lab Michael Dyson Crane, Gantry 1 Electrical Engineering Various Stuart Larson Dump Truck 1 Motor Pool Motor Pool Justin Fleming Dump Truck (dump beds) 1 Animal Sciences Various Lindsey Hollinger Forklift 1 Animal Sciences Various Lindsey Hollinger Forklift 2 Civil & Const. Engineering Various Jason Ideker Forklift 7 COAS Various Mary Hitch Forklift 1 Electrical Engineering Various Stuart Larson Forklift 1 Facilities Various Work Center Forklift 2 Forestry Various John Mikkelson Forklift 1 Housing & Dining Maintenance Center Patrick Robinson Forklift 2 Mechanical Engineering Dearborn Brian Jensen Forklift 1 Motor Pool Motor Pool Justin Fleming Forklift 2 Veterinary Medicine Various Steve Lehto , Ryan Mitchell Propane Forklift 1 Printing & Mailing Cascade Hall Fred Veitenheimer Forklift Gas & Electric 2 Business Affairs Property Surplus Rae Delay Gator Utility Vehicles 3 Housing & Dining Maintenance Center Patrick Robinson Gator Utility Vehicles 5 Athletics Reser, Gill Jeff Roy Gen. Auto. & 250KW 3 Veterinary Medicine Various Mac McGuire FS Gator 1 Recreational Sports Dixon Bill Callender E Generator 1 Fisheries & Wildlife Salmon Disease Lab Ruth Milston Generator 1 Fisheries & Wildlife Fish Performance Lab Rob Chitwood Generator, 45 KW 1 Fisheries & Wildlife SARL Generators, Diesel & Tow. 6 Facilities Various Work Center Generator, Trailered Port. 1 Housing & Dining West Dining Patrick Robinson Generators/Misc. 1 Animal Sciences Various Lindsey Hollinger Genie Lift 1 Facilities Various Work Center Lift Man 1 Recreational Sports Various Bill Callender Loader 1 Crop & Soil Science Unit Dan Curry Loader 1 Facilities Various Work Center Minivan 37 Motor Pool Motor Pool Justin Fleming Minivan 2 Zoology Cordley Jerod Sapp Passenger Van 1 Veterinary Medicine Various Chuck Estill Pick-ups 4 Animal Sciences Various Lindsey Hollinger

4 Pick-ups 3 Crop & Soil Science Unit Dan Curry Pick-ups 1 Facilities Various Work Center Pick-ups 10 Forestry Various Roger Admiral Pick-ups 4 Horticulture Unit Scott Robbins Pick-ups 4 Housing & Dining Various Patrick Robinson Pick-ups 1 Memorial Union Memorial Union Sid Cooper Pick-ups 155 Motor Pool Motor Pool Justin Fleming Pick-ups 1 Zoology Cordley Jerod Sapp Portable Generators 3 Athletics Reser, Gill Jeff Roy Quads 1 Animal Sciences Various Lindsey Hollinger Skidsteer w/24 Backhoe 1 Animal Sciences Various Lindsey Hollinger SUV 2 Veterinary Medicine Various Chuck Estill Tractor - Diesel 1 Forestry Peavy Arboretum Carol Carlson Tractor w loader 1 Veterinary Medicine Various Lionel Snyder Tractor w/loader 6 Animal Sciences Various Lindsey Hollinger Tractor w/loader 1 Athletics Reser, Gill Jeff Roy Tractor w/loader 1 Crop & Soil Science Unit Dan Curry Tractor w/loader 2 Facilities Various Work Center Tractor w/loader 1 Greenhouse Operations West Greenhouse Judy Cochran Tractor w/loader 1 Housing & Dining Maintenance Center Patrick Robinson Tractor w/loader 1 Veterinary Medicine Various Lionel Snyder Tractor without/loader 4 Animal Sciences Various Lindsey Hollinger Trencher 1 Facilities Various Work Center Trucks 1 EH&S Various Dan Kermoyan Trucks 1 Facilities Various Work Center Trucks 2 Greenhouse Operations East Greenhouse Judy Cochran Trucks 1 Horticulture Unit Scott Robbins Trucks - Flatbed 1 Animal Sciences Various Lindsey Hollinger Van 1 EH&S Various Dan Kermoyan Van 32 Housing & Dining Various Patrick Robinson Van 111 Motor Pool Motor Pool Justin Fleming Walkie Stackers 2 Printing and Mailing 4700 Research Way Judy Bankson Winch 2 COAS Nypro Bldg Mary Hitch Supplies Stockrooms: Fuel Depots: Chemistry 153A Gilbert Hall Farm Services 550 Gallons, Diesel Facilities Services 102A Adams Hall Dairy Barns 500 Gallons, Diesel Housing & Dining 605 SW 35 th St Motor Pool 10,000 Gallons Gas Printing & Mailing 100 Cascade Hall Motor Pool Propane Student Health Center Plageman Building Dairy Barns 300 Gallons Gas Veterinary Medicine ,

5 Emergency Vendor List: The index below represents a listing of those vendors that may provide services and products during a declared emergency. Vendors/Organizations listed in Bold Print represent Vendors that are presently under Contract with OSU or On Campus entities and should be the first line of defense. COMPANY ADDRESS PHONE NUMBER BOTTLED WATER Culligan 610 SW Queen Ave., Albany, Or Crystal Springs 905 SE Jannsen Rd., Clakamas, Or Emerald Water Supply Upper Camp Creek Rd., Springfield, Or Pepsi - Must be OSU's first contact Pepsi - Earth NE Belvue, Corvallis, Or BRICK/MASON CONTRACTOR Pioneer Waterproofing 1800 SE Water Ave., Portland, Or Western Waterproofing 4950 SE 26th Ave., Portland, Or CEILINGS Oregon Ceilings & Acoustics Prairie Road, Eugene, Or CLEAN UP/JANITORIAL GCA Service Group - Must be OSU's first contact Joe Majeski Dan Larson George Voss Pacific Rug & Furniture 621 SW 11th Street, Corvallis, Or ServiceMaster 720 NE Granger, Corvallis, Or COMPUTER REPAIR Autumn Computer Systems 875 NW Grant Avenue, Corvallis, Or Cascade Computer Maintenance 3240 Commercial SE., Salem, Or Computer Store 140 C NW 3rd St., Corvallis, Or Dell Computers Pacific Electronic Service Center th Ave., Albany, Or REH 561 NW Van Buren, Corvallis, Or CONCRETE CONTRACTORS Ace Concrete Construction Pirtle Drive SW., Albany, Or Double Eagle Construction Co SE Eastgate Circle, Corvallis, Or Eugene Sand & Gravel 3000 Delta Hwy N., Eugene, Or Knife River Old Hwy 34, Tangent, Or L&H Grading Hwy 34 E., Albany, Or Wildish Paving 3600 Wildish Lane, Eugene, Or

6 CONCRETE SAWING Brothers Concrete 1721 Fescue St. SE, Albany, Or Columbia Concrete Sawing 5462 SW Philomath Blvd., Corvallis, Or DEBRIS REMOVAL Republic Service th SE, Salem, Or Republic Service 110 NE Walnut Blvd., Corvallis, Oregon Eugene Drop Box 3980 W. 12th Ave., Eugene, Or Valley Landfill Coffin Butte Road, Corvallis, Or ENGINEERING Balzhiser & Hubbard (Mech/Elec/Plumbing)) 100 W. 13th Ave., Eugene, Or CSE Engineering (Structural) 1600 Western Blvd., Corvallis, Or Degenkolb (Structural) 1000 SW Broadway, Portland, Or Devco Engineering (Civil/Structural/Survey) 245 NE Conifer, Corvallis, Or Foundation Engineering (Geotechnical) 820 NW Cornell Ave., Corvallis, Or KPFF Engineers (Structural) 1201 Oak St., Eugene, Or EXCAVATING Alton Sullivan Construction Mt. Hope Dr., Lebanon, Or E D Hughes Excavating 310 S 9th St., Philomath, Or Eugene Sand & Gravel 3000 Delta Hwy N., Eugene, Or Knife River Old Hwy 34, Tangent, Or L&H Grading, Inc. PO Box H, Corvallis, Or Mid Pacific Enterprises Hwy 99E, Tangent, Or Mid Valley Gravel-Excavation 705 Clemens Mill Rd., Philomath, Or ELECTRICAL Cherry City Electric nd St. SE, Salem, Or E. C. Company Old Hwy 34, Albany, Or RG Smith 5480 SW Philomath Blvd., Corvallis, Or ELECTRIC COMPANIES Consumers Power, Inc SW West Hills, Philomath, Or Pacific Power Locating Underground Cables, Customer Service ELEVATOR Kone Elevator 4265 Se International Way, Milwaukee, Or Otis Elevator 7216 SW Durham Rd., Portland, Or Reliant Elevator Company 814 Se 14th Ave., Portland, Or Thyssen Krupp Elevator NE Airport Way, Portland, Or

7 EMERGENCY AGENCIES American Red Cross Corvallis, Oregon American Red Cross Albany, Oregon FEMA th St. SW, Bothell, Wa EQUIPMENT MAINTENANCE The Remi Group EQUIPMENT RENTAL Fisher Albany Rental 2455 Ferry SW, Albany, Or Fisher Implement Company Old Hwy. 34, Tangent, Or Hertz Equipment Rental Roberts Rd., Eugene, Or Sunbelt Rentals 950 Old Salem Rd. NE, Albany, Or U-Haul 1050 NW 5th St., Corvallis, Or United Rentals 931 NW Reiman, Corvallis, Or FEED DEALERS Del's Farm Supply 2606 Main Street, Philomath, Or Denson Feed & Seed 530 SW 7th St., Corvallis, Or Dallas Feed & Seed 1313 Main, Dallas, Or Orton Farms 6765 Talmadge Rd., Independence, Or FIRE & WATER DAMAGE American Restoration Company rd St. SE, Salem, Or Allstar Construction Ebenger St., Albany, Or Belfor USA Group 587 Shelley St., Springfield, Or Restoration Contractors Co. 565 Union St. NE, Salem, Oregon ServiceMaster 720 NE Granger Ave., Corvallis, Or FOOD McDonald Wholesale 2350 W. Broadway, Eugene, Or Sysco Food Services SW Parkway Ctr Dr., Wilsonville, Or FUEL OSU Motor Pool Can be delivered w/o bridge Carson Oil 308 A Street, Toledo, Or (Diesel & Unleaded) County Motor Pool 360 SW Avery Ave., Corvallis, Or Oberson Oil 1260 SW 3rd St., Corvallis, Or NATURAL GAS Northwest Natural 3123 Broadway, Salem, Oregon (Locating services) GENERAL CONTRACTOR Allen & Laporte 2350 SW. Ferry St., Albany, Or

8 Anderson Construction 940 NW Circle, Corvallis, Or Brown Contracting Airport Rd., Eugene, Or Greenberry Construction 2211 NW Professional Dr., Corvallis, Or T. Gerding Construction 4950 SW. Hout, Corvallis, Or GLASS REPAIR Mid-Valley Glass 2630 W 7th Place, Eugene, Or Smith Glass 125 SW Hopkins Ave., Corvallis, Or Smith Glass 133 Lyon N., Albany, Or HAZARDOUS MATERIALS Atez Hwy 99E, Harrisburg, Or IRS Environmental 777 SW Armco Ave., Hillsboro, Or Pacific Environmental Group PO Box 22306, Eugene, Or Rose City Contracting SW Kinsman Rd., Wilsonville, Or WL Thomas 1170 Anderson Place SE., Albany, Or HEATING & COOLING Beaver Plumbing & Heating 946 NW Circle Blvd., Corvallis, Or Central Valley Heating 3664 SW 3rd Ave., Corvallis, Or Hammerquist, Inc. 249 SW Avery Ave., Corvallis, Or Hendrix Heating Eastgate Circle, Corvallis, Or Middleton Heating 610 SW Washington, Corvallis, Or Mike's heating & AC st Ave. SE, Albany, Or MEDICAL OSU Student Health Center Plageman Hall Corvallis Clinic 444 NW Elks Dr., Corvallis, Or Corvallis Family Medicine PC 2400 NW Kings Blvd., Corvallis, Or Good Samaritan Hospital 3600 NW Samaritan Dr., Corvallis, Or Philomath Family Medicine 1219 Applegate St., Philomath, Or MOLD Allstar Construction Ebenger St., Albany, Or Belfor USA Group 587 Shelley St., Springfield, Or WL Thomas 1170 Anderson Place SE, Albany, Or PLUMBING Beaver Plumbing 946 NW Circle Blvd., Corvallis, Or Gormley Plumbing 1715 NW Lafayette Ave., McMinnville, Or Hammerquist, Inc. 249 SW Avery Ave., Corvallis, Or Judson's Plumbing 939 NW Circle, Corvallis, Or K&R Plumbing SE 152nd Dr., Clackamas, Or MPP Piping W Scio Rd., Scio, Or

9 Servco Plumbing 1200 E. Grant St., Lebanon, Or PORTABLE RESTROOMS Honey Bucket 1685 McGilchrist St. SE, Salem, Oregon United Site Services 3922 Roosevelt Blvd., Eugene, Or ROOFING Anderson Roofing 1860 Hwy Ave., Salem, Oregon Buckaroo Thermaseal 510 NE 109th Ave., Portland, Or Umpqua Roofing 1010 S. Denebo Ave., Eugene, Or SCAFFOLDING ThyssenKrupp Safway 3654 Kathryn Ave., Springfield, Or TELECOMMUNICATIONS At&T Benton Electric Excor Rd., Albany, Or Electrical Construction Co Old Hwy 34 E., Albany, Or Qwest TOWING Bob's Towing 785 NW Cornell, Corvallis, Or B&R Towing 3065 Se. 3rd St., Corvallis, Or Charlie's Towing PO Box 641, Corvallis, Or Wagener's Towing 260 Queen Avenue SE., Albany, Or TRANSPORTATION OSU Motor Pool Hut Airport Shuttle 2500 SW Western Blvd., Corvallis, Or Laidlaw Transit 765 SE Monmouth, Dallas, Or Roadrunner Taxi 635 SW 3rd St., Corvallis, Or WATER ANALYSIS Delta Environmental Services 105 East Hilliard Lane, Eugene, Or Edge Analytical 541 SW 3rd St., Corvallis, Or Waterlab Corp th St. SE, Salem, Or

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