Yukon sound recording program

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1 Yukon sound recording program Yukon Economic DEvElopmEnt reelyukon.com To support a sustainable and competitive film and sound recording industry, the Yukon Film & Sound Commission administers the Yukon Film & Sound Incentive Programs on behalf of Yukon Government Department of Economic Development.

2 yukon SounD Scope principles GoalS program restrictions DefinitionS roles and responsibilities program framework accountability framework

3 2 yukon SounD Scope The following are not eligible projects under these programs: Sport broadcasts; Contract driven productions; Talk shows; Game shows; News programming; Awards presentations; Productions that solicit funds; Pornography. principles The Film and Sound Incentive Programs have been designed based on the following general principles. These principles will be used to guide operational decisions. economic SuStainability The private sector is the preferred engine of economic growth for the Yukon economy. balanced interests Funding requirements will reflect a fair balance between financial accountability for the expenditure of public funds and the administrative burden borne by fund applicants. FairneSS and impartiality Government funding shall not alter level playing fields in the business community by fostering unfair competition. All funding applications will be treated in a fair and impartial manner and the processing of applications will be conducted as expeditiously as considerations of due diligence allow. GoalS The goals of all Film and Sound Programs are to: 1. Maintain and ultimately increase the level of total independent film and sound recording production and expenditure in Yukon; 2. Maximize Yukon employment opportunities resulting from film and sound recording production in Yukon; 3. Encourage sustainable growth in the Yukon film and sound recording production sector resulting in a stronger infrastructure of skills and services. program restrictions Program restrictions are intended to: 1. Encourage productions that genuinely benefit the Yukon economy; 2. Encourage sustainable growth in the Yukon film and sound recording production and production services sector; 3. Extend the number of productions that may participate by limiting the access any one production has to program funds; 4. Ensure accountability by requiring a full reporting of Yukon expenditures from each participating production. To ensure that the funds paid out by this program best serve the purposes of the program, the Yukon Film & Sound Commission may, by means of a written statement to the applicant and the Deputy Head, reduce or decline an application on the basis that: A. In the case where there is for whatever reason - a substantial difference between the information provided in the approval process and what later occurred; B. The situation being applied for is in spirit or in specifics clearly different from what the program was intended to accomplish.

4 yukon SounD 3 DefinitionS controlling interest: Controlling interest means having, owning and maintaining throughout the course of the project or production, managerial, financial, logistical and creative influence in all production decisions. Deputy HeaD: Deputy Head means a member of the public service responsible for the Department of Economic Development. minister: An Executive Council member designated as the Minister of Economic Development. yukon expenditure: Monies paid to a Yukon person or business for goods or services related to the Yukon portion of a film or sound production. yukon resident: A person who has resided in Yukon for at least one year (365 days) prior to the date of application and maintains a valid Yukon Health Care Insurance Plan registration. yukon business: The definition of Yukon Business shall be the same as is defined in the Contract Regulations and Contracting Directive. yukon film & SounD commission: The Yukon Film & Sound Commission is a unit within the Department of Economic Development s that seeks to develop indigenous and location filmmaking and sound recording in an environmentally, socially and economically responsible manner. RoleS and ReSponSibilitieS minister of economic Development The Minister may table a copy of the annual report at the next ensuing session of the Legislative Assembly. Deputy HeaD of economic Development: The Deputy Head shall receive from the Yukon Film & Sound Commission, by June 30th each year: An annual report on the status of the Yukon Film and Sound Incentive Programs (including names and number of applicants, project information, approved amount and project status); Recommendations regarding any proposed changes to the Yukon Film and Sound Incentive Programs; The Deputy Head shall receive an appeal regarding a decision made pursuant to this policy. Upon receipt of an appeal, the Deputy Head shall seek the guidance of the Yukon Film & Sound Commission or any professional organization as may be necessary to assist with the decision making. The Deputy Head shall make the decision regarding the appeal and shall give written notice of that decision to the appellant and to the Yukon Film & Sound Commission. The decision of the Deputy Head will be final. yukon film & SounD commission: The Yukon Film & Sound Commission shall administer and maintain the Yukon Film and Sound Incentive Programs. Within the approved policy framework the Yukon Film & Sound Commission shall determine application procedures and time frames for establishing payment procedures for funding under the programs. yukon labour: Dedicated labour by a person who resides in the Yukon and has maintained a valid Yukon Health Care Insurance Plan registration for at least ninety (90) days.

5 4 Yukon SounD ProGram Framework purpose The purpose of the program is to support Yukon sound recording professionals to develop viable careers and businesses by making sound recordings in Yukon for broadcast and commercial release. objectives Assistance for demo and full-length sound recording projects that: Develop domestic sound recording skills and experience required for producing sound recording projects in Yukon; and Support the growth of the Yukon sound recording industry. outcomes Increase in the growth and development of the Yukon sound recording industry. eligible applicants The applicant must be a Yukon resident or a Yukon business for a minimum of one year. The applicant may be: A Yukon sound recording artist Owner of a Yukon sound recording studio Owner of a Yukon sound recording label For artist applications, for duos or groups, a minimum 50% must meet the above Yukon residency requirements. For studio and label applications, consideration will be given to projects involving non-yukon artists if the project can demonstrate benefits to the development of the Yukon sound recording industry. Copyright and/or masters of completed projects must be beneficially and equitably owned by Yukon residents or Yukon companies. Note: If necessary, this requirement may be waived for applicants who demonstrate how the project contributes to the development of the Yukon sound recording industry. Applicants are encouraged to seek other funding sources for the same project, and may be required to demonstrate that they have applied to the Foundation to Assist Canadian Talent on Record (FACTOR) for funding for the same project. Only one application per sound recording project will be considered (i.e. either, but not more than one of, the artist, studio or label may apply on a sound recording project). Applicants are eligible for one demo-length and one fulllength sound recording project per fiscal year, but must complete final reporting requirements associated with each agreement before applying for another. FunDinG GuiDelineS Funding is available for the production of: Professional Sound Recording (Minimum 6 tracks or 20 minutes): Not to exceed $5,000 or 50% of the project cost, whichever is less. Professional Demo Recording (Minimum 2 tracks or 5 minutes): Not to exceed $2,000 or 50% of the project costs, whichever is less. eligible activities The program encourages applications for reimbursement of up to 50% of the actual costs of Yukon-based activities directly related to the sound recording project and may include: Yukon Studio costs Studio Musician fees (may include applicant, Yukon and non-yukon studio musicians) Mixing fees Sound Engineer fees Producer fees Mastering fees Administration costs specific to the recording project (cap - 15% of total production costs before manufacturing)

6 Yukon SounD Supplies and materials specific to the recording Creative design fees i.e. jacket Other activities may be eligible if they are directly related to the sound recording project and the applicant can demonstrate that the activity will result in benefits to the development of Yukon sound recording professionals and to the Yukon sound recording industry. Sound recording projects that have both in-yukon and outof-yukon components will be considered by this program, however, only the in-yukon components will be eligible for reimbursement. For example an artist may choose, or need, to record in an outside studio but a significant amount of the total project budget may relate to in-yukon expenses (i.e. Yukon producer, Yukon studio musicians, Yukon graphic designer etc.) ineligible projects This program is specifically targeted towards activities directly related to the creation of sound recordings and the development of the Yukon sound recording industry and is not meant to address all aspects of sound recording projects. It does not fund: Purchase of non-consumables such as sound recording equipment Duplication, marketing, promotion and distribution Touring Showcasing Attendance at music industry events, conferences or professional development seminars intakes Two intakes per year (i.e. May 1 and November 1) Applications must be complete and include all necessary documentation by the above deadline dates. Applicants are encouraged to discuss their applications with a project officer at any time and submit it well in advance of the deadline date to ensure completeness. Award announcements will occur within 8 weeks of the deadline date. application requirements Application forms are available from the Yukon Film & Sound Commission ( Applicants may use the form or provide an application that includes the following components: Name of Applicant Contact Information: Address, Phone, Fax, Project Description Detailed full project budget that indicates a breakdown of in-yukon expenses and out-of-yukon expenses Itemized list of the activities for which funding is being sought A description of the project s impact on the development of the Yukon s sound recording industry Also, for the adjudication process applicants must provide the following: If applying for Professional Sound Recording Professional-Quality demo with a minimum of two tracks. Two tracks will be adjudicated and each track must be listed if on a multi-track CD. All demo tracks must be on the track list for a proposed album and notes must be provided on changes or improvements that will be made between demo and final product. A marketing plan that clearly states how the product will be taken to the public, including: Radio/media plan Touring plan Showcase plan Distribution options

7 Yukon SounD If applying for Professional Demo Recording Applicant(s) must submit a demo with a minimum of one track. Only one track will be adjudicated and it must be listed if on a multi-track CD. Applicants must state what changes they will make to the submitted song when recorded as a Professional Demo Applicants must submit a clear explanation of what the demo will be used for (i.e. getting festival gigs, shopping the songs for publishing, applying for a full-length album grant, etc.) assessment and approval process The assessment and approval process involves three steps: 1. Eligibility assessment 2. Adjudication through a jury process 3. Approval through allocation of funding Step One: Eligibility Project officers at the Yukon Film & Sound Commission are the first point of contact for all applicants. They will be available year round to provide support and advice on the funding program. Each application will be assigned to a project officer who will work with clients to ensure that all the information has been provided for full project consideration. After each intake deadline date the project officers review all applications to ensure they meet program criteria before the application is forwarded to step two or three of the process. Project officers ensure that: The application is complete Any financial obligations to the Government of Yukon by the applicant are in good standing. The application demonstrates how the project will achieve one or more of the stated objectives of the Sound Production Program; FACTOR application status if the project has already been approved through the FACTOR preliminary jury process within the past 12 months, then the application will proceed directly to step three. Note: This does not apply to applications approved through the FACTOR direct board approval process. Step Two: Qualification Through Adjudication All eligible applications except those already approved through the FACTOR preliminary jury process will be adjudicated. Adjudication is by the jury process. There must be a minimum of three (3) jurors present for any adjudication. Juries are made up of industry professionals from outside the Yukon as arranged by MusicYukon through its jury exchange agreement with other music industry associations in Canada. The composition of the juries will be intended to provide recommendations that are effective and fair in opportunity. The jury reviews the submissions. Recommendations must be unanimous and are forwarded to the Yukon Film & Sound Commission. The jury s results are final and kept confidential until formal approval and announcements are made. Jury comment sheets will be provided to applicants whose application has not been qualified. Step Three: Approval and Funding Distribution Yukon Film & Sound Commission will review budgets, allocate funding and make final recommendations for approval for each intake date. If the allocated dollars exceed the funding required for all qualified applicants then the excess dollars will be reallocated to the next intake within the same fiscal year. If the funding required to fund all the qualified applicants exceeds the allocated funding for that intake, then full funding priority will be given to projects that demonstrate the most benefit to the development of the Yukon sound recording industry. The Yukon Film & Sound Commissioner may convene a panel with membership as appropriate to provide advice regarding the final selection for approval of applications.

8 Yukon SounD 7 accountability Framework administering FunDinG agreements Each successful applicant will be required to enter into and sign a funding agreement with the Government of Yukon. The agreement will detail the activities that are approved for funding and the terms and conditions of that funding. The applicant must have or obtain an appropriate Yukon business license before signing the project funding agreement. Only those costs incurred after the application has been received by Yukon Film & Sound Commission are eligible. The total contribution from all Government of Yukon sources with respect to the same project may not equal more than 75% of the total project costs. 50% of the approved funding will be advanced to the applicant after the project funding agreement is signed with the Yukon Government If the applicant requires it, they may request an interim payment of up to 25% of the funding. In this case the applicant will need to provide accountability for their previous advance and demonstrate significant progress on the project. The remaining 25% - 50% of the funding will be held back until the final project report and financial accountability for funded activities have been submitted. Any funds received by the applicant but not spent on an approved activity must be repaid in full to the Government of Yukon. The Yukon Government may examine a recipient s financial and other records to ensure that the contribution is being, or was, used for its intended purpose. reporting requirements Recipients must give funding credit in the manner prescribed by the Yukon Film & Sound Commission. All funding recipients shall provide a final report that includes: A final financial report for the project that details income and expenses for the entire project and highlights the activities that were approved for funding through the program. Copies of paid receipts for each item that was approved for funding through the program; A CD copy of the finished demo production must be provided to the Yukon Film & Sound Commission within 30 days of its production or A bar coded CD copy of the finished full-length sound recording must be provided to the Yukon Film & Sound Commission within 30 days of its first release. Other reports as identified by the Yukon Film & Sound Commission. The Yukon Film & Sound Commission may conduct internal verifications on projects that receive funding under this program or perform program evaluations. Funding recipients must: Maintain all project financial, personnel, and performance information records for a minimum of three years following the completion of the project. Upon written request, and with appropriate notice, provide authorized representatives of the Yukon Government with access to relevant records for a minimum of three years following the completion of the project. Participate in interviews, focus groups, or other reasonable information gathering activities, in conjunction with a program evaluation of the Sound Production Program. Program information, verification and evaluation reports will be made public subject to the provisions of the Yukon s Access to Information and Protection of Privacy Act.

9 if You have any questions or need addition information, please contact: Yukon Film & Sound Commission Box 2703 (F-3), Whitehorse, Yukon, Canada - Y1A 2C6 P: Toll free in Yukon ext Economic Development Yukon Economic DEvElopmEnt reelyukon.com

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