Distribution List User Guide

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1 Distribution List User Guide How to request an distribution list Go to or, contact the IT Service Desk or to request an list. How to remove or add owner Please provide the name of the owner that you would like to remove or add to IT Service Desk or the information to We will contact the principal or department head for approval. Logging in: Only list owner of that list can log on and make changes. To login, you will need: list name list password To login to your mailman list: Use your browser to load the following page: Enter the list password that you selected when you requested the list Click Let me in button 1

2 Main Screen - Configuration Categories General Options: Passwords: Membership List: Mass Subscription: Mass Removal: Logout: General list personality, see page 3 for details Administrator password and moderator password, see page 4 for details Used for displaying and removing members from the list, see page 5 for details To add member(s) to the list, see page 6 for details To remove member(s) from the list, see page 7 for details Logout of the mailman list 2

3 General Options A terse phrase identifying the list: This description is used when the mailing list is listed with other mailing lists. The description is also used internally to identify the list. An introductory description a few paragraphs about the list: This is for adding a more detailed description of the list. Used when the mailing list is listed with other mailing lists. The description is also used internally to identify the list. Prefix for subject line of list postings: This text will be at the beginning of the subject line for all messages posted to the list. List-specific text prepended to new-subscriber welcome message: This value, if any, will be added to the front of the new-subscriber welcome message. The welcome message will only be sent if the following is set to yes Send welcome message to newly subscribed members? Send welcome message to newly subscribed members?: Turn this on only if you plan on sending a welcome message to new users. Text sent to people leaving the list: Text sent to people leaving the list. If empty, no special text will be added to the unsubscribe message. The goodbye message will only be sent if the following is set to yes Send goodbye message to members when they are unsubscribed? Send goodbye message to members when they are unsubscribed? Turn this on if you want an unsubscribed message sent to users that have been removed from the list. Don t forget to Submit Your Changes. Your changes will not be saved if you don t. 3

4 Passwords - for changing the list owner password To Change password for Administrator: Enter the password for Administrator password Reenter the new Administrator password to confirm Click on Submit Your Changes to save the new password If you do not know what the current password is, please contact IT Service Desk to have it reset. 4

5 Membership List - is used for reviewing, removing and documenting members of the list. Find member(s) To search member(s): Enter address in the Find member field Click on the Search button To view the whole list: Remove the information in the Find member field Click on the Search button Remove member(s) Click on Mass Removal to unsubscribe one or many At the bottom of each , there is a comment space. This comment space can be used for documenting your list. When you are using the Find Member option you can search both by address and what you have in the comment field. To allow member to send to the list Uncheck the box for block address from sending to list To block all Click on Blocked under Additional Member Task, Set all addresses above to: Click Set button ADD a checkmark to BLOCK members from sending to the list. Remove the checkmark to ALLOW members to send to this list. Or you can ALLOW all or BLOCK all by selecting a choice on the left. Don t forget to click SET 5

6 Mass Subscription - is used for adding member(s) to the list One or Many Enter one address per line below : You can cut and paste from a text file or you can enter each address in the box below. If you copy from a file that is not saved as text your list might not work correctly. Don t forget to Submit Your Changes. Your changes will not be saved if you don t. 6

7 Mass Removal - is used for removing members from the list - For One or many Enter one address per line below : You can cut and paste from a text file or you can enter each address in the box below. If you copy from a file that is not saved as text your list might not work correctly. Don t forget to Submit Your Changes. Your changes will not be saved if you don t. 7

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