EDI system project for Coca-Cola Hellenic Baltic s. Valdas Pakstys Coca-Cola Hellenic Baltics Business development manager

Size: px

Start display at page:

Download "EDI system project for Coca-Cola Hellenic Baltic s. Valdas Pakstys Coca-Cola Hellenic Baltics Business development manager"

Barbara Austin
8 years ago
Views:

1 EDI system project for Coca-Cola Hellenic Baltic s Valdas Pakstys Coca-Cola Hellenic Baltics Business development manager

2 CCHBC is one of 4 Anchor Bottlers in the World We are the 2 nd largest bottler in revenue and the 3 rd largest bottler in volume in the world We operate in 28 countries, 16 of which are part of the EU including 3 Baltic Countries We address the needs of over 540 million consumers We operate 80 plants Coca-Cola Enterprises Coca-Cola HBC Coca-Cola Femsa Coca-Cola Amatil

are part of the EU including 3 Baltic Countries We address the needs of over 540 million

3 CCHBC Baltics Sales Organisation Jõhvi Tallinn Estonia Pärnu Tartu PLANT Alytus -PET (0.5l, 1.25l, 1,5l & 2.0 L ) Kuldiga Riga Valmiera Latvia 6 BRANCHES 6 SALES CENTRES Klaipeda Panevežys Lithuania Jekabpils Kaunas Vilnius Alytus

0 L ) Kuldiga Riga Valmiera Latvia 6 BRANCHES 6 SALES

4 EDI current situation an possibilities Baltic s Past Current Future Orders MD order-> Order entry to Sales System Orders by s (few Key chains) = Order entry entering to Sales System Full automatic way = from order to order in Sales System Loading documents Paper document Paper document EDI + full electronic document Invoices Paper document from each shop Paper document from each shop Possibility to send summary invoice for the chain by EDI

to order in Sales System Loading documents Paper document Paper document EDI + full electronic document

5 Process for orders/invoices using EDI Operator EDI Customer Operator EDI CCH Customer Coca-Cola Hellenic 1) Customer enter order in own system 2) Translation to universal language EDIFACT or XML 3) Translation to CCH language 4) Order automatically enters CCH Sales System Order pack Order pack Order pack about 20 min. Information about order sent by 8) Invoice ready for Customer payment system Invoice pack 7) Translation to Customer language Invoice pack about 30 min. 6) Translation to universal language EDIFACT of XML Invoice pack 5) Summary Invoice issued in CCH system

6 Electronic Data Interchange in CCHBC Customer CCH Order Dispatch adv. Invoice

7 EDI example Order via EDI operators Customer CCH EDI operator CCH Translation Translation electronic systems & Internet Sales system Customer EDI Operator App. 20 minutes notification

8 EDI central solutions for Baltic s Business Partner 1 Business Partner 2 AS2 connection AS2 connection Coca-Cola Hellenic EDI global platform Baltic countries Other CCH countries Business Partner 3 Business Partner 4 VAN connection

Coca-Cola Hellenic EDI global platform Baltic countries

9 EDI example Order via AS2 Customer CCH Translation Translation electronic systems & Internet Sales system notification App. 10 minutes

10 EDI how to start The following items represents high level preparation task in order to start exchanging EDI messages between parties - Agreement on using standard coding for product (GTIN-EAN) and location (GLN) - Agreement on details related to specifics of document/message coding (EDIFACT, XML,..). This is called MIG (Message Implementation Guideline) - Agreement on used unit of measures (retail unit [bottle], wholesale unit [case]) - Agreement on cooperation during tests and approvals of created documents with clear identification of responsible persons - Agreement on contact/responsible persons to handle all unexpected items during EDI implementation

11 Systems Deliverables Phases Deployment Phases Pre-preparation Preparation Mappings development Decision for implementatio n Business Case based on Completed questionnaires from Country; Project charter and organization; Start date and time-line agreed Customization & Infrastructure set-up Project Go-ahead Requirement Specifications from Business partners; VAN providers evaluation Partner mappings; Process mappings; Customizations to the system; Infrastructure and telecom; Appr. 14 weeks total Tests Integration tests (off-line and online); Acceptance test and Acceptance sign-off; Go-live date confirmed Test Systems EDI/Sales/Invoicing Training & Sign-off Go-live decision Training & Training materials; Business change activities; Intensive Post Regular service Go-live support Post-implementation review Go-live; Period of intensive support; Project Evaluation 3 weeks Service Support Production Systems - Tollgates

mappings; Process mappings; Customizations to the system; Infrastructure and telecom; Appr.

12 EDI benefits CCHBC expected following benefits of EDI: increased satisfaction of the customers saving on the order processing resources. -faster documents delivery versus paper, phone, fax -more accurate data (any manual handling like typing order from fax, or entering invoice details into system from paper is reduced so less risk of mistakes) -less human involvement in documents handling (we have order automatically created in our sales system without anybody's time) - paper reduction (no paper, fax,..)

-faster documents delivery versus paper, phone, fax -more accurate data (any manual handling like typing order from fax, or

13 EDI current disadvantages CCHBC faced following disadvantages of EDI: -Reduced flexibility at order modifications and variations. -Different customers have different EDI providers -Our customers wants from us EDI invoices in addition to paper one For CCHBC is rather additional complication and additional cost (on top of paper we would need to pay for EDI messages)

-Different customers have different EDI providers -Our customers wants from us EDI invoices

What was done so far : Communication channel has been configured between : (1) exite (CCHBC international EDI partner) and Edisoft; (2)

14 EDI CCHBC Baltic s status and plans Nearest future plans: implement electronic orders in fully automatic way, using CCHBC EDI group wide solution. What was done so far : Communication channel has been configured between : (1) exite (CCHBC international EDI partner) and Edisoft; (2) exite and Prisma; XML order conversion to standard EDIFACT format has been developed We have started group wide standard EDI order testing with Statoil, Mego and Prisma of Estonia. We have started to investigate possibilities to implement electronic invoices.

15 Thank You! Q&A

16 Next: EDI Legal Aspects in Estonia Enjoy the day!

E-invoices in Baltic retail: requirements, progress, challenges

E-invoices in Baltic retail: requirements, progress, challenges Hele Hammer / Telema Aleksei Dobrõšman / Edisoft ECR Baltic Forum 2010 11. November 2010 Agenda E-invoices progress and trends (Hele) World,