Grand Canyon University Public Health Graduate Program Practicum Manual. College of Arts and Sciences

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1 Phoenix AZ Grand Canyon University Public Health Graduate Program Practicum Manual College of Arts and Sciences Master of Public Health Master of Science in Nursing Public Health HLT 660: Practicum Course

2 Table of Contents Part I: Introduction... 3 Planning Ahead for the Practicum Experience... 3 Selecting a Practicum Site 3 Time Commitments to the Practicum Experience... 3 Using a Current Place of Employment to Complete the Practicum Experience... 3 Practicum Fees... 4 Overview of Course Objectives and Prerequisites... 4 HLT 660: Practicum Course... 4 Part II: Roles and Responsibilities... 4 Role and Responsibilities of the GCU Office of Field Experience Manager... 4 Responsibilities of the Agency.4 Role and Responsibilities of the Preceptor... 5 Responsibilities and Expectations of the Student... 5 Students Responsibilities Related to the Program of Study at GCU... 5 Students Responsibilities Related to the Hosting Agency and Preceptor... 5 Part III: Step-by-Step Directions for Gaining Approval to Begin the Practicum Experience... 5 At Least 16 Weeks Prior to Beginning the Practicum Course and Experience... 5 At Least 8 Weeks Prior to Beginning the Practicum Course and Experience... 6 At Least 6 Weeks Prior to Beginning the Practicum Course and Experience... 6 Two Weeks Prior to Beginning the Practicum Course and Experience... 6 Part IV: Practicum Forms... 6 Practicum Document Submission Cover Page... 8 Practicum Application Public Health Practicum Site Information Form Acknowledgement of Practicum Guidelines Preceptor Information Sheet Weekly Practicum Experience Activities Log Preceptor s Evaluation of Practicum Student Student s Evaluation of Preceptor

3 Part I: Introduction This manual is designed to provide information about the practicum experiences related to the Master of Public Health (MPH) program and the Master of Science in Nursing with an Emphasis in Public Health. This document provides all the guidelines and forms necessary to meet programmatic requirements. It also serves as a Memorandum of Understanding between the student, practicum site, and Grand Canyon University. The practicum experience is an opportunity to develop and use the knowledge and skills acquired in the academic program in a public health agency or other environment in which a public health function is performed (e.g., hospital infection control program, global health organization). This learning experience will allow students to become acquainted with the workplace environment, and will provide networking opportunities that could lead to employment following completion of the program. During the practicum experience, classroom assignments focused on introspection and identifying personal change, professional growth, and self-assessment will document professional development. Examples include the development of policy, the enhancement of communication skills, an understanding of public and private financing mechanisms, and a comprehension of organizational behavior and change. It is each student s responsibility to find, arrange, and complete a satisfactory field experience that fulfills program requirements; the role of the practicum faculty is to guide and advise during the process. Once a completed practicum application has been submitted to the Office of Field Experience (OFE), the MPH program director will review proposed field placements and approve those that are appropriate. Planning Ahead for the Practicum Experience Students should identify an interest area or focus for their practicum and schedule a time to meet with practicum faculty to discuss their options in this area. For assistance in identifying practicum faculty, please contact the Office of Field Experience. In order to have all the required clearances and releases in place to start the practicum course, students must initiate a formal application for the practicum experience with the Office of Field Experience at least 16 weeks prior to the date that they plan to begin the practicum course. The student s first step is to contact their GCU academic counselor to determine the start date of their practicum course. In certain circumstances, students may receive approval for a non-u.s. training site, provided that it has an identified preceptor who is willing to comply with GCU policies and procedures. However, requests for a non- U.S. training site must be submitted in writing to the MPH program director for review. This request must also include a written proposal that contains information about the training site and preceptor information. Selecting a Practicum Site Approved practicum sites may include health departments or other governmental agencies, medical centers, community-based organizations, health-related nonprofit organizations, related private industry, community-based research projects, or research centers. Sponsoring sites designate a qualified member of their staff to serve as the student s preceptor. Preceptors will guide the student s experience on site, helping him or her think critically about the meaning of activities, while facilitating interactions with staff and community members. Time Commitments to the Practicum Experience Students should plan ahead to meet the commitments of the practicum experience. Most host organizations are often limited to daytime and weekdays for providing practicum hours, and if the student does not complete 80 hours of work in the 8-week practicum course, they will not be able to move on to the final capstone portion of the program. Additionally, if students do not complete a minimum of 80 hours of practicum experience during the practicum course, they will have to enroll in additional credits of practicum coursework to complete the degree. Practicum students must complete all of their professional time commitment to the host agency even if they have successfully completed their logged clock hour commitment. Students must discuss, and agree upon, their practicum experience start and end dates with their preceptor. It is important for students to confer with the preceptor on how they will be expected to provide closure to their assigned projects. Using a Current Place of Employment to Complete the Practicum Experience Students planning to use their current place of employment to complete their practicum must inform the Office of Field Experience that this is their intention, and obtain approval from the MPH program director in advance of the start date. If students already have paid employment with a host agency, their hours can be logged only after they 3

4 have been approved and begun a practicum course. Students must be able to define a project for their practicum that is distinct from their day-to-day employment duties, with specific goals and objectives defined. Practicum Fees Generally, the cost of the practicum is the cost of the regular University tuition and fees. All University fees will be collected by the University business office. No fees will be paid to the preceptor or hosting agency. Practicum students are responsible for their own transportation and fees pertaining to any background fingerprint checks which may be required by the host site. Additional fees may be incurred by the student if a site requires vaccinations, chest x-rays, or other medical clearances. Though students are not required to join a professional organization, this practice is encouraged. Overview of Course Objectives and Prerequisites HLT 660: Practicum Course The practicum course is designed to provide students with an opportunity to transition from theory to practice. The student reinforces and integrates concepts, principles, and skills gained during coursework that are essential to professional competency. Students are required to complete a minimum of 80 hours of on-site work, under close supervision, during the practicum experience. The practicum will be performed under the supervision of a faculty member and an on-site preceptor approved by the College or University. Prerequisites for the course are: Completion of all didactic coursework with a passing grade GPA of 3.0 or better Submission of all required practicum documents to the Office of Field Experience Approval of the practicum placement from the MPH Program Director Part II: Roles and Responsibilities Role and Responsibilities of the GCU Office of Field Experience Manager The GCU Office of Field Experience (OFE) manager will determine if students have met all of the application requirements necessary to begin the practicum, and will verify completion of all requirements necessary for graduation. Additional responsibilities of the OFE manager are as follows: Ensure that students pursuing the practicum experience understand the nature of the program and the expectations involved. Provide orientation information to the preceptor. Assist students in the practicum application process if required. Be available to counsel with the student as situations dictate. Review and sign all final activity logs in order to release students for graduation. Communicate with the practicum classroom instructors as necessary. Responsibilities of the Agency Designate a professionally qualified individual to be the preceptor for the student. Provide the student with guidance and related experiences that meet the required number of practicum hours and experiences. Provide the student with an opportunity to learn about the organization s program and management functions, and to develop organizational insight into the mission and activities of the organization. Provide a meaningful orientation for the student regarding the host organization s purpose, services, organizational structure, and operating practices. Provide for student contact with appropriate staff members and clients. Make available space, supplies and other resources needed for carrying out the student s task assignments. Conduct evaluations in accordance with the student s program requirements. Provide a copy to the student and to the Office of Field Experience. Ensure the student operates within the appropriate ethical, organizational, professional, and legal guidelines appropriate to the setting. 4

5 Notify the Office of Field Experience immediately in the event the student s performance becomes unsatisfactory. Role and Responsibilities of the Preceptor Serves as the practice liaison with the student while representing the organization or agency where the practicum is carried out. Provides instruction and guidance related to assigned tasks and projects. Provides support for professional development. Provides feedback to the supervisee that is timely, clear and specific, i.e., feedback is delivered soon after an important event and is based on specific performance criteria. Ensures a safe work environment. Challenges practice which the supervisor judges to be unethical, unwise, or incompetent. Challenges personal or professional blind spots which the preceptor may perceive. The preceptor should also: Orient the student to the work situation and be available on a daily basis for consultation as needed. Participate in the development of the student's plan for the practicum experience. Furnish the student with all the required signatures and documentation necessary to maintain and complete the student's file. Responsibilities and Expectations of the Student Students Responsibilities Related to the Program of Study at GCU The student assumes sole responsibility for meeting all approval requirements to begin the practicum experience. The staff of the Office of Field Experience are willing to consult and may be able to assist with some tasks or issues. Students primary responsibilities include, but are not limited to: Thoroughly completing the practicum application forms located in this document. Complying with all reporting and documentation requirements of the practicum site. o Maintain weekly activity logs, obtain signature of the preceptor, and submit signed copies via fax or e- mail to the Office of Field Experience within 5 business days of the end date of the course. Students should be sure to keep these records as documentation of their hours. o Within 5 business days of the end of the class, each student must fax (or as an attachment) to the Office of Field Experience a completed Preceptor s Evaluation of Practicum Student and Student s Evaluation of Preceptor. Completing the HLT 660 course requirements and earning a passing grade. Students Responsibilities Related to the Hosting Agency and Preceptor Conducting themselves in a professional manner at all times. Practicum students must operate according to site guidelines, procedures, and supervision, and must adhere to governmental regulations of the profession. If a preceptor gives a directive that appears to be in conflict with a student s values or ethics, or creates a personal conflict which cannot be resolved in ordinary communication with the preceptor, the student must immediately contact the Office of Field Experience to set up a telephone conference with the Office of Field Experience manager. Carrying out all responsibilities as specified in the practicum experience duties. Discussing with your preceptor the goals and/or skills you would like to attain. Part III: Step-by-Step Directions for Gaining Approval to Begin the Practicum Experience Each prospective student is responsible for the timely fulfillment of the following application process. At Least 16 Weeks Prior to Beginning the Practicum Course 1. Students must identify one preferred and two alternative sites where they may want to conduct the practicum. Students are responsible for identifying and arranging the location of their own practicum; they should identify an interest area or focus for their practicum and then schedule a time to meet with practicum faculty to discuss their options in this area. The practicum sites must provide appropriate learning opportunities for the application of knowledge (theory, methodology, and research) and skills to practice the development of professional competence. The sites must provide appropriate facilities to 5

6 enhance learning (e.g., adequate workspace, access to telephone and computers for site-related work). If necessary, the Office of Field Experience can help the student make contact with any agencies in which they are interested). 2. Prepare and submit a Practicum Application via fax or to the Office of Field Experience for review. Completion of this form will assist in clarifying the student s needs and goals for the practicum experience and will help identify an appropriate practicum experience placement. 3. Confirm eligibility with the Office of Field Experience and the MPH program director. 4. Prepare resume and cover letter for site interviews. 5. Interview with potential site supervisor(s). Questions that students should ask in the interview include: What is the overall mission of the host agency? (A brochure, mission statement, or purpose statement would be helpful.) What is a brief history of the organization? What is the structure of the organization (e.g., local, national, private, public, nonprofit or profitmaking, church-related, affiliating organizations, if any, etc.)? What is the planning process of the organization? What roles do this agency s employees with graduate degrees in public health have? How is one s performance reviewed? What are the major problems and difficulties encountered by this organization? What, if any, career development opportunities are available? At Least 8 Weeks Prior to Beginning the Practicum Course and Experience 1. Select a site. Once the student has received confirmation that a potential site has agreed to provide the practicum experience, A Site Information Sheet, Preceptor Information Form" and Acknowledgement of Practicum Guidelines should be completed and ed or faxed to the Office of Field Experience by the student for approval of the practicum site. 2. Confirm with the Office of Field Experience that the site is approved. If you change sites you must repeat the site approval process described in this manual. At Least 6 Weeks Prior to Beginning the Practicum Course and Experience 1. Complete any necessary site requirements that might be required by your site (e.g., contracts, vaccinations, fingerprints, chest x-rays). Two Weeks Prior to Beginning the Practicum Course and Experience 1. Confirm start date, times and practicum plan with site supervisor. Part IV: Practicum Forms Practicum students must use the following forms to complete the practicum application process and to document their practicum activities. Most of these forms will also be located in your online classroom. 1. Cover Sheet to be included with all document submissions. 2. Practicum Application Form 3. Site Information Sheet 4. Preceptor Information Sheet 5. Acknowledgement of Practicum Guidelines as stated in the Public Health Practicum Manual. 6. Activity Log 7. Preceptor Evaluation form 8. Student Evaluation of Preceptor form All completed forms should include a cover sheet and be submitted by the method requested: Phone 1: Phone 2: Ext

7 **If you need help with any portion of the practicum process appointment times may be scheduled by calling the Office of Field Experience. 7

8 Phoenix AZ Practicum Document Submission Cover Page To: Office of Field Experience Liaison College of Arts and Sciences Grand Canyon University From: Date: # Pages (including cover): Program of Study: Master of Public Health Master of Science in Nursing with an emphasis in Public Health Practicum Course: HLT 660 Please check the boxes of all documents you are submitting: Practicum Application Acknowledgement of Practicum Guidelines Site Information Sheet Preceptor Information Sheet Preceptor s Evaluation of Practicum Student Weekly Practicum Experience Activities Log Student s Evaluation of Preceptor Other: 8

9 Phoenix AZ Practicum Application To be prepared by the student and electronically submitted to the Office of Field Experience at least 16 weeks prior to registering for the practicum course. Student Name: Student ID#: Address 1: Address 2: City: State: Zip: Alternate Address (other than my.gcu.edu): Phone (H): (W): (Cell): Program of Study: Master of Public Health or Master of Science in Nursing with an emphasis in Public Health Total Semester Hours Completed: Anticipated Start Date of Practicum: (obtained from academic counselor) Name of Preferred Host Agency: Address 1: Address 2: City: State: Zip: Type of Host Agency: Proposed Preceptor s Name: Preceptor s Position: Preceptor s Credentials: Preceptor s Degrees: Preceptor s Phone: Address of Preceptor: Name of Alternative Site #1: Contact Name: Contact Phone: Name of Alternative Site #2: Contact Name: Contact Phone: 9

10 What contacts and or arrangements, if any, have you already made with the preferred host agency? Describe any proposed practicum duties or tasks that you have already discussed with your proposed preceptor (if any). Date Submitted to the Office of Field Experience: 10

11 Phoenix AZ Public Health Practicum Site Information Form Student Name: Student ID#: Program of Study: Master of Public Health or Master of Science in Nursing with an emphasis in Public Health Practicum Course: HLT 660 Site Name: Address 1: Address 2: City: State: Zip: Type of Host Agency: Hours of Operation: Preceptor s Name: Preceptor s Position: address of Preceptor: Phone number of Preceptor: The practicum site must be of a nature and type that is approved for practicum hours toward public health policy development and/or administration. Please describe how this site complies (including the specific policies addressed and the population(s) that it impacts). Describe how the practicum site provides appropriate learning opportunities for the application of knowledge (theory, methodology, research), skills to practice, and the development of professional competence, including appropriate facilities to enhance learning (adequate workspace, access to telephone and computers for siterelated work). 11

12 Phoenix AZ Acknowledgement of Practicum Guidelines as Described in this Public Health Practicum Manual Student: I,have read the guidelines for practicum as stated in the Public Health Practicum Manual and I agree to abide by them. Student Signature: Date: Preceptor: I understand the guidelines for practicum as stated in the Public Health Practicum Manual. have read and Preceptor Signature: Date: 12

13 Phoenix AZ Preceptor Information Sheet Student Name: Student ID#: Program of Study: Master of Public Health or Master of Science in Nursing with an emphasis in Public Health Site Name: Address 1: Address 2: City: State: Zip: Preceptor s Name: Preceptor s Title: Preceptor s Phone Number: Address of Preceptor: Preceptor s Credentials: Number of Years Experience in the Field: Have you Supervised Master s-level Practicum Students in the Past? YES NO If so, for how Many Semesters? Education: Institution and Division/School: Major: Highest Degree Earned: Please attach a copy of the most recent license/certification, if applicable. Year of Graduation: Preceptor s Signature: Date: 13

14 Phoenix AZ Weekly Practicum Experience Activities Log Student Name: Student ID#: Practicum Course: HLT 660 Week # Start Date: End date: Site Name: Preceptor s Name: Describe Duties Mon Tue Wed Thu Fri Sat Sun Total Total Hours for the Week: Required Signatures: Student (signature required each week) Date Preceptor (signature required each week) Manager, Office of Field Experience (Signature required following completion of course) Date Date 14

15 Phoenix AZ Preceptor s Evaluation of Practicum Student This form must be completed by the Preceptor and faxed / ed to the Office of Field Experience within 5 business days of completion of the practicum course. Student Name: Practicum Course: HLT 660 Site Name: Preceptor s Name: Student ID#: Evaluation Start Date: Evaluation End Date: Evaluation Metrics and Scale Not Observed Poor Below Average Average Above Average Superior Understanding of Administrative Processes Understanding of Health Policy Objectives Understanding of Health Policy Considerations Understanding of Health Policy Implementation Understanding of Health Policy Impact Ability to Work With Partners Ability to Work With Clients Ability to Work With Co-Workers Respectful Self-Motivated Emotional Maturity Listening Skills Analytical Skills Verbal Skills Written Skills Ability to Contribute With Meaningful Suggestions Comments: Required Signatures: Student Date Preceptor Date 15

16 Phoenix, AZ Student s Evaluation of Preceptor This form must be completed by the student and faxed/ ed to the Office of Field Experience within 5 business days of completion of the practicum course. Student Name: Practicum Course: HLT 660 Site Name: Preceptor s Name: Did you receive weekly supervision? YES NO Student ID#: Evaluation Start Date: Evaluation End date: Evaluation Metrics and Scale Not Observed Poor Below Average Average Above Average Superior Quality of the Supervision Provided Provided Clear and Consistent Expectations Approachable Professional Ethics Respectful to You Respectful to Clients Respectful to Staff Teaching Ability Overall Supervision Experience What was the most helpful\useful part of your practicum experience? What areas and/or experiences in your practicum could have been better? Additional Comments: Required Signature: Student Date 16

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