TCIL/61/12/IT/ /12/2014. Expression of Interest for Identifying Partner for development and Integration of IT enabled Software Services

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1 TCIL/61/12/IT/ /12/2014 Expression of Interest for Identifying Partner for development and Integration of IT enabled Software Services Introduction TCIL intends to empanel Software OEM bidders to implement IT, HIS and ITES solution at various locations throughout India. TCIL invites applications for Expression of Interest (EoI) from experienced, capable and financially stable Bidder s to provide the entire solution on Turnkey basis. Bidder s having the required capabilities and willing to work on back to back terms and conditions may apply for this EOI. This invitation for EoI should not be constructed as Tender/Request for Proposal (RFP) in any form and would not be binding on the TCIL in any manner whatsoever. Scope of Work The Scope of work primarily involves but not limited to following. The detailed scope of work will be elaborated in the Request for Proposal (RFP) document: I. Supply and commissioning of platform-independent, web-enabled, scalable software package for pay bill management integrated with biometric capturing Aadhar authentication, pension module and TDS software along with supply of biometric attendance devices. II. Medical record management system with digitization of the medical records and capable of generating of various reports as required by end user for quick retrieval of records as per the requirement of users. III. Supply and implementation of web based software, commercial off-theshelf (COTS ready) having following modules: IV. a. File Tracking System b. Dynamic Customer Interface Module c. Customer Communication Module d. Asset Tracking and Management Module e. Stock Management Module f. Contract Management Module g. Facility for NOTTO registration h. Various Data Analytical Reports as required by the end users department Providing man power for managing the above services based on requirement. Other services as may deem fit as required by the end user department.

2 Eligibility Table -1 Sl. No Particulars Yes/No 1 The bidder company should have been registered and incorporated in India under the Companies Act Company should be in existence in IT for the last ten years prior to 01/11/ Experience in software development, IT/Networking business for last 10 years 4 Company Should be an OEM for all the above Software products listed in Scope of Work 5 Company should have an average annual financial turnover of minimum 30 Cr INR and must have annual turnover of 20 Cr INR in each of the financial years ( , , ) If Yes, Ref Document 6 Company should have positive net worth of Rs 30 Cr INR for last three years (To be certified by Company Auditor) 7 Company should have sound financial reserve of minimum Rs 10 Cr in each of the last three financial years 8 Must have executed one single project for software development for minimum order value of Rs 3 Cr and two digitization projects worth of minimum Rs 1 Cr each for Govt. Of India Enterprise ISP 9 Bidder should have successfully executed web based software and services Project worth 1 Cr in last 4 years in India 10 Bidder should not be declared blacklisted / ineligible to participate for bidding during last five financial years by any State/Central Govt. or PSU due to unsatisfactory performance, breach of general or specific instructions, corrupt / fraudulent or any other unethical business practices 11 Company must have ISO certification of 9001 & ISO for the last two years without any discontinuity 12 Bidder must have a functional office (Delhi/NCR region) for the last two years 13 Bidder must submit last three financial years Audited Balance Sheets 14 Bidder should submit a bank solvency certificate for Rs 2 Cr issued by the their banker on or after EOI publishing date 15 Confirm whether you own the software 16 Confirm whether you own the IPR rights for the software 17 Confirm whether you use Open Source Software. Preference will be given for the Bidders using Open Source Software 18 Consortium/Joint Venture/Joint Bidding is Not Allowed 19 Bidder Should have at least 250 employees as on the date of 30/11/2014 on their rolls. Bidder should submit a Certificate 20 Bidder should have minimum of 50 employees in Delhi/NCR region as on 30/11/2014 on their rolls. Bidder should submit a Certificate

3 Format for Submission of Expression of Interest (EoI) Table-2 (Information Sheet) 1 Name of the organization (Bidder ) 2 Year and type of registration of Bidder 3 Contact Person 4 Address of the Registered Office of the Organization (With PIN code) 5 Address of the Offices of the Organization at Delhi NCR Region (With PIN code, specify No. of Years of branch operations) 6 Addresses of the Offices of the Organization other than Delhi NCR Region (With PIN code, specify No. of Years of branch operations) 7 Contact details of the organization (including phone/fax number with STD Code and id) 8 Total number of Years of operation 9 Brief Summary, Organization s vision & Mission (Please describe within 50 words) 10 Organizational Strength (Staff Strength, Position & Distribution Full time & Part time, other facilities) 11 Income Tax Regn. No. under Section 1 2AA Full Time Staff Part Time Details of infrastructures facilitates Office building Training centers, Vehicles Others 12 PAN (Permanent Account No.) of the Organization 13 Details of receipts and payments for last 3 years (as per audit reports). Please provide a copy of Annual turnover of the company along with annual accounts containing Profit & Loss account and Balance Sheet of previous financial year Year Receipts (in Rs.) Payments (in Rs.) a. Total No. of Employees b. Total No. of technically qualified personnel and their qualification. 15 Whether the company has provided similar solutions of comparable magnitude to any Govt./Large Enterprises. Provide copy of agreement, if any with Government/ Large enterprises

4 Table-3 (Documents/Information Checklist) Sl No. Particulars 1 Company Profile and Certificate of Incorporation 2 Audited Annual Report for last 3 years ( , , ). For the year , unaudited will suffice if audited statement is not available. 3 Audited IT Turnover Certificate and Audited Net worth Certificate 4 Sales Tax Registration Certificate and Service Tax Registration Certificate 5 Experience in handling projects to be supported by PO Copies, Completion Certificates/ Auditors Certificates 6 Copy of PAN Card 7 Undertaking to produce evidence of ownership of proposed software and underlying intellectual 8 Funding plan also indicating the BG limit, Credit limits available with your Banker/s. 9 (a) Undertaking to work with TCIL as per EOI/Customer Tender terms and conditions including Warranty & post-warranty services and implementing the project in the event of TCIL winning the contract. (b) Undertaking (on Letterhead) to submit bid security and any other Bank Guarantee (BG/DD from any Nationalized Bank) to TCIL Undertaking to get required certificate & support (warranty & postwarranty) for software in the name of TCIL from the OEM as per customer tender requirement. Undertaking to obtain relevant Statutory licenses for operational activities. 12 Authorization letter to submit the EoI on behalf of the bidder issued on or after the EoI issue date. 13 Willingness to sign MoU/Teaming Agreement with TCIL for addressing the customer tender as per customer s terms and conditions 14 Clause by clause compliance of EoI terms with references to supporting documents. 15 Bank Solvency Certificate for Rs 2 Cr on or after the date of EOI publishing date 16 Manpower details available with bidder indicating the break-up of skill set. 17 Employee count statement signed by HR manager for India and Delhi (NCR) separately 18 Brief Project Approach and Methodology Yes/No If Yes, Ref Document Note 1. Bidder has to submit the bid with all pages duly numbered, indexed, signed and stamped.

5 2. The process of inviting Expression of Interest shall not imply any contractual obligation whatsoever. TCIL reserves the right not to proceed with the Project without assigning any reason thereof. Interested parties to work with TCIL on back to back terms and conditions may kindly forward their consent along with the description of their experience along with Experience Certificates as proof in similar assignments and financial credentials before 16:00 Hrs on (The EOI submission date has been extended from to ) at the following address: Sri. Rajeev Sawhney GM (SW) 2610, 6th Floor, TCIL Bhawan, Greater Kailash I New Delhi Ph: /2639 Fax: &

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