As part of Alliance Data s ongoing efforts to continuously improve quality, efficiency, and service, we

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "As part of Alliance Data s ongoing efforts to continuously improve quality, efficiency, and service, we"

Transcription

1 Dear Valued Alliance Data Supplier, Re: Alliance Data is introducing e-invoicing As part of Alliance Data s ongoing efforts to continuously improve quality, efficiency, and service, we are transitioning to a paperless environment by implementing an electronic invoicing program. As a supplier to LoyaltyOne, Epsilon, ICOM, or Aspen Marketing Services who are subsidiaries of the Alliance Data Group of companies, you are receiving this communication to inform you about this new initiative that will impact the way you currently invoice these companies in a very positive way. With e-invoicing, suppliers will benefit from: A secure and guaranteed invoice delivery within hours, which will allow us to process your invoices more efficiently A net overall cost reduction due to the elimination of stationery, printing, postage, etc. Visibility to invoice and payment status through a vendor portal Elimination of common problems associated with paper invoices data accuracy, lost invoices, etc. We have partnered with OB10, a global leader of e-invoicing network and electronic invoice delivery, and we strongly believe that this new process will prove mutually beneficial to you, our valued provider of goods and services. Currently more than 108,000 world-wide suppliers use the OB10 network to submit their invoices to customers throughout the world. AllianceData is live with OB10 and receiving electronic invoices effective December 1, Your participation in this new process is required. Please be advised that non-compliance through the continued submission of paper invoices will be factored into future sourcing decisions.

2 What Happens Next? In a few days, an OB10 representative will contact you to explain the details of the program, help you select the option that best fits your business needs, and begin the enrollment process. Additional information concerning e-invoicing through OB10, including Frequency Asked Questions and Options Overview, can be found at If you prefer to get started right away, you may contact OB10 directly at (option 2) for assistance or via at Thank you in advance for supporting this critical initiative. We look forward to receiving your invoices via OB10 and providing you with best practice and highest quality of invoice processing services available. Best Regards, Jim Pierce VP, Corporate Administration Todd Holcomb Sr. Director, Procurement & P2P Operations Alliance Data Alliance Data 7500 Dallas Parkway, Suite Dallas Parkway, Suite 700 Plano, TX Plano, TX 75024

3 Supplier FAQ s for submitting invoices to Alliance Data via OB10 What is electronic invoicing? Electronic invoicing (e-invoicing) is a communication methodology that utilizes the Internet to allow Alliance Data to receive invoice information directly from vendors without the need to print and mail paper invoices. Alliance Data has selected OB10 as our e-invoicing provider based on this vendor s leading market presence and the overall value and flexibility that their solution offers to suppliers. Who is Alliance Data? Alliance Data is the USA based parent company of LoyaltyOne (aka Air Miles), Epsilon, ICOM, and Aspen Marketing Services, and provides Purchasing, Accounting, and Accounts Payable systems which are used by these Canadian entities to pay their supplier invoices. Who is OB10? OB10 is the largest global network and e-invoice delivery service provider with more than 108,000 customers world-wide. Their e-invoicing solution enables organizations to electronically deliver invoices from their accounting systems in the structured data format of their choice without the need to install any proprietary hardware or software. OB10 offers two registration options to submit electronic invoices, and you will have the opportunity to choose the method that best fits your business model and structure based on the number of invoices that you submit to Alliance Data and to other customers who may also be using the OB10 network. Why is Alliance Data moving to e-invoicing? This new process will allow for better tracking of invoices, reduce unnecessary errors, and result in a more efficient process for Alliance Data and our suppliers. e-invoicing reduces the cost of manually handling the large volume of paper invoices that we receive daily without the associated costs and complexities of traditional paper methods. From a Suppliers perspective, it also reduces costs

4 associated with printing and mailing paper invoices, and it improves the efficiency of invoice processing in terms of time and accuracy. What e-invoicing options does OB10 offer to suppliers using their network? OB10 offers flexible electronic options for submitting e-invoices that accommodate a variety of supplier sizes, systems, and processing needs. In addition, suppliers do not need to install any hardware or software or change the way their systems are configured. There are two primary methods/options for sending invoices and credit notes through the OB10 network: the Integrated Solution and the Web Form: Integrated Solution: This option is the best fit for suppliers submitting a high volume of invoices and it allows them to send a billing (invoice or credit note) data file from their financial system directly to OB10. Web Form: This option is the best fit for suppliers submitting a low volume invoices and it allows them to create their billing invoices and/or credit notes directly on the on-line OB10 network and submit them electronically to their customers. Is the OB10 electronic invoicing program a requirement for all Alliance Data suppliers? Yes, e-invoicing is an enterprise-wide initiative and therefore, this program applies to suppliers that submit paper invoices to Alliance Data and all of its subsidiaries listed here. Alliance Data Accounts Payable will no longer accept paper invoices from your company unless otherwise expressly provided for in your written agreement with Alliance Data. OB10 will be our preferred method of receiving invoices in the future. This is an important initiative for Alliance Data, and suppliers participation is required. We hope that you will work with us in this initiative, and we strongly encourage you to take this opportunity to improve your own invoice submission method. The new process has full management support within Alliance Data, and non-compliance with this initiative will be taken into consideration when contract renewals with your company take place.

5 If I choose the Web Forms Option, does the OB10 portal accommodate multiple languages? Yes. Through the culture setting, which is controlled by the supplier, the language may be chosen for the Portal display. The choices that are available include: English, French, German, Spanish, Dutch, Italian, American, and Portuguese. What s the difference between the English and American culture setting English culture displays the date in the dd/mm/yyyy format, where as, the American culture displays the date in the mm/dd/yyyy format. Alliance Data Group of Canadian Companies (Subsidiaries) include: LoyaltyOne, Inc. (includes AIR MILES and Direct antidote) LoyaltyOne, Inc. (including divisions - Colloquy, Precima, and L One Consulting ICOM Information and Communications LP (ICOM Canada) Epsilon Interactive Canada (Epsilon Canada) Aspen Marketing Services Will the French version of the Suppliers Communication Pack be available in the Suppliers Web portal? If so, how can I access it? Yes. The Suppliers Web portal will host all of the documents contained in the Suppliers Communication pack in both English and French. Suppliers may access these documents by clicking on the different active links displayed on the Suppliers web page at: What happens if I still send paper invoices? All suppliers are expected to support our e-invoice initiative by registering with OB10. AllianceData has been receiving electronic invoices since December 1, Your organization s nonparticipation can affect our working relationship in the following ways: Future contract award maybe affected Payment terms cannot be guaranteed

6 Processing cycle time will be extended as transacting business on paper invoices will be considered non-compliant with our standard process Supplier performance management score carding process will be impacted Is there a cost to suppliers for submitting e-invoices through OB10? Yes, there are fees assessed by OB10 to suppliers using the OB10 network to submit invoices to their customers. Pricing for the network is set by OB10, and all fees are billed by and paid directly to them by the supplier; however, this cost is minimum compared to the cost currently incurred by suppliers for printing, postage and overnight charges, etc. There are two options available for submitting electronic invoices: the Integrated Solution and the Web Form. If you choose the Integrated Solution there is an annual membership fee plus a transaction fee. If you choose to use the Web Form you are not required to pay a set-up or joining fee to start using this service. You just purchase blocks of invoices. Why doesn t Alliance Data pay the fees? To use the OB10 service, both you and Alliance Data will pay a fee as we will both benefit from the service. In addition, this is an open network and not a private exchange for Alliance Data. At present, Alliance Data does not cover Suppliers costs to produce paper invoices. Please consider that you will save costs for paper, printing, and mailing when moving to e-invoicing. Our analysis shows that moving to electronic invoicing will create savings for suppliers by streamlining their processes and significantly reducing the time in which their invoices are processed for payment. What does the membership fee cover? The membership fee covers the cost to OB10 of setting you up on their network and the general costs of maintaining the network. This is a once a year cost irrespective of the number of customers that you service via the network. When and how do I pay the membership fee? Integrated Solution: Payment of the initial annual subscription fee for Integrated Solution is due upon contract signing. OB10 will not commence Supplier implementation until credit card, ACH or other

7 payment is confirmed. The annual charge(s) includes set-up, mapping, maintenance and support for the service covered. Prices are subject to change with 30 days prior written notice. All fees are exclusive of taxes, which are the sole responsibility of the Integrated Supplier. Web Form: Upon completion of the Web Form registration, each supplier s account will be credited with an initial 12 transactions at no charge. These 12 transactions will be renewed after 12 months from the date of registration, unless they are completely used and additional transactions are needed within the 12 month period. At that time, a batch of 25 will be the minimum quantity you can purchase. Is there a GST/HST applicable to the OB10 membership fee? No, GST/HST is not applicable when paying OB10 supplier membership fees. OB10, Inc. is a USbased entity and therefore, billed fees are not subject to GST/HST. Does the change from paper invoice to this OB10 process change the taxation I currently apply on my paper invoices? No change. Under this new OB10 process (either the Web Form method or the Integrated solution) you will continue to bill Alliance Data s Canadian based subsidiaries (i.e. LoyaltyOne, ICOM, Epsilon, or Aspen Marketing Services), so you will continue to apply and submit the same sales tax amounts that you have been charging on your paper invoices based on the tax rules. Can I send electronic invoices using OB10 to all of my customers? Yes. Once you are subscribed to the OB10 network, OB10 will enable you to send electronic invoices to any other customers that are on the OB10 network. What if I don t have a system capable of creating electronic invoices? You may access the OB10 secure website and create invoices on-line using their Web Form. All you need is an Internet connection and web browser.

8 I already send some invoices to customers via EDI. Can I use this? EDI is just another data format that OB10 can support. However, Alliance Data will not accept EDI format directly from suppliers. Invoices must be submitted through the OB10 network. I can make invoices available to my customer to view via the Internet. Can I use this instead of OB10? The OB10 network ensures that Alliance Data receives the data you send in a format that will automatically upload into our accounting software. Providing an image of the invoice or an option to download the data in a fixed format does not satisfy our business requirement. Do I need to install any software in order to submit my invoices electronically through OB10? No. The OB10 service is non-intrusive. Suppliers can use a standard Internet browser to upload electronic files created by their existing accounting system. What are the minimum system requirements for using OB10? The minimum operating system requirements are: Microsoft Windows XP, Linux or Max OS X*. Minimum browser requirements are: MS Internet Explorer 7 Safari 4 Mozilla Firefox 3.0 What are the Invoice Data Elements required for invoice submission to Alliance Data? See Invoice Data Elements Required for Invoice Submission to Alliance Data by Canadian Suppliers section below. Will I be able to attach any additional documentation to invoices submitted through OB10? Yes. You will be able to attach additional backup documentation at the time you submit your invoice. Please be aware that all attachments must be in PDF format.

9 I am planning to change my invoicing software soon, should I wait before subscribing to OB10? The OB10 network accepts any structured data format. You can join the network and send your invoices now and simply advise OB10 of the changes when you are ready to use your new software. They will make the necessary modifications without interruption of invoice delivery. Will Alliance Data make payments using OB10? No. All payments to our suppliers will continue to be issued by our Alliance Data Corp. Accounts Payable department twice weekly, as we do now. Will I be forced to provide a PO number for all of my invoices or will OB10 accept non-po invoices? Our preference is that all products and services provided to Alliance Data be tied to a valid Alliance Data issued Purchase order; however, you will not be required to have a Purchase Order to invoice us. OB10 will accept both PO and non-po invoices. If you submit a PO invoice, OB10 will validate your PO number against a database of valid AllianceData issued Purchase Orders. PO Invoices received by OB10 without a valid PO # will be rejected. Suppliers will then need to contact their Alliance Data purchasing department to obtain a valid PO# for the products/service that they are invoicing. How can I obtain additional information on OB10 and their e-invoicing service? For additional information you may visit the OB10 website at You may also contact them via at or call our dedicated Supplier Service line at (Option 2).

10 Invoice Data Elements Required for Invoice Submission to Alliance Data by Canadian Suppliers Whether suppliers choose the full integrated solution (e-invoicing) or the Web Form alternative to submit their invoices through OB10, Alliance Data will require the following information for each electronic invoice. These key elements are necessary for Alliance Data to promptly process your invoice and pay you on time. If your invoice is missing any of the following key elements, OB10 will not be able to accept your invoice for delivery to AllianceData but instead will return it to you along with the reason for the failure. PO Invoices No multiple Purchase Orders are allowed on the same invoice. Valid Alliance Data issued Purchase Order Number 10 digit number. Do NOT include the BU (ADS, CAN, etc.) in front of the PO. The Purchase Order line number for each invoice line submitted Quantity of items invoiced by line number Cost per item invoiced Unit of measure for each item invoiced (ex. each, box, pound) Remit to Address, including city, state, and zip code Ship to Location, including address, Department Name/ Contact Name, City, State, and Zip Code Invoice Number Invoice Date Invoice Payment Terms Invoice Currency Invoice Total Amount Tax Registration Numbers ( when these taxes are billed) o GST / HST # (example: RT) o QST (Quebec) # (example: TQ) o Manitoba PST# (example: MT) Tax Amount - if applicable, must be recorded by each line item o GST / HST

11 o QST (Quebec) o Provincial Sales Tax (PST) Freight Amount - if applicable NOTE: Work on the associated product or service must not be initiated until after you receive a purchase order number from Alliance Data. Non-PO Invoices & Credit Notes / Memos Remit to address, city, state, and zip code Ship to Location, including address, Department Name/ Contact Name, City, State, and Zip Code Invoice Number Invoice Date Invoice Payment Terms Invoice Currency Invoice Total Amount Tax Registration Numbers ( when these taxes are billed) o GST / HST # (example: RT) o QST (Quebec) # (example: TQ) o Manitoba PST# (example: MT) Tax Amount - if applicable o GST / HST o QST (Quebec) o Provincial Sales Tax (PST) Freight Amount - if applicable NOTE: All Suppliers submitting Non-PO invoices must include a valid Department Name and a Contact Name in the Ship to address to ensure proper routing of the invoice for processing (coding & approval). Failure to include this information will result in processing/payment delay due to the additional research that will be needed in order to ensure routing accuracy.

12 What Happens Next? A member of the OB10 team will contact you within two weeks to discuss the available e-invoicing options, and help you select the solution to meet your business needs. Additional information concerning e-invoicing through OB10, including Frequently Asked Questions and Options Overview, can be found at You can also contact the AllianceData/OB10 customer support number at (option 2) for assistance or with any questions you may have regarding e-invoicing through OB10. AllianceData is live with OB10 and receiving electronic invoices effective December 1, Your participation in this new process is required. Please be advised that non-compliance through the continued submission of paper invoices will be factored into future sourcing decisions.

Dear Valued AllianceData Supplier, Re: AllianceData is introducing e-invoicing

Dear Valued AllianceData Supplier, Re: AllianceData is introducing e-invoicing Dear Valued AllianceData Supplier, Re: AllianceData is introducing e-invoicing Alliance Data has implemented an electronic invoicing (e-invoicing) program which you will soon be using to submit invoices.

More information

Frequently Asked Questions OB10

Frequently Asked Questions OB10 Frequently Asked Questions OB10 What is einvoicing (electronic invoicing?) einvoicing is a process that allows you to submit invoices electronically without the need to print and mail invoice copies. With

More information

Dear Valued Supplier, Re: Motorola Solutions is phasing out paper invoices AND paper checks!

Dear Valued Supplier, Re: Motorola Solutions is phasing out paper invoices AND paper checks! Dear Valued Supplier, Re: Motorola Solutions is phasing out paper invoices AND paper checks! As part of Motorola Solutions ongoing process to continuously improve quality, efficiency and service, Motorola

More information

Important Information for Invoicing Hewlett Packard:

Important Information for Invoicing Hewlett Packard: Important Information for Invoicing Hewlett Packard: Dear Supplier, Paper invoicing has always been an arduous and cost intensive process for both our Suppliers and HP. Invoices are often lost in transit

More information

Department of Veterans Affairs Financial Services Center 1615 Woodward Street Austin, TX 78772

Department of Veterans Affairs Financial Services Center 1615 Woodward Street Austin, TX 78772 Department of Veterans Affairs Financial Services Center 1615 Woodward Street Austin, TX 78772 Date: January 28 th, 2013 Dear Accounts Receivable Representative & Valued Vendor, President Obama signed

More information

Mondelez International Moves to Electronic Invoicing

Mondelez International Moves to Electronic Invoicing Mondelez International Moves to Electronic Invoicing Dear Sir / Madam As part of Mondelez International ongoing efforts to improve our service, we are phasing out paper processes by moving to electronic

More information

E-INVOICING Action Required: OB10 Registration

E-INVOICING Action Required: OB10 Registration E-INVOICING Action Required: OB10 Registration March 2013 Dear..Sir/Madam, Unilever has taken a strategic decision to encourage all suppliers to migrate towards electronic invoicing. Unilever Europe receives

More information

A Guide to Accounts Payable Supplier Processes

A Guide to Accounts Payable Supplier Processes A Guide to Accounts Payable Supplier Processes The Johnson & Johnson Family of Companies believe in the benefits associated with the efficiencies gained through methods of electronic or paperless invoicing.

More information

Re: Transition to Electronic Invoicing

Re: Transition to Electronic Invoicing Agilent Technologies UK Limited EH30 9YS UNITED KINGDOM +44 (0) 207-868-9232 telephone www.agilent.com Re: Transition to Electronic Invoicing Dear Sir or Madam, Paper invoicing has always been a labor

More information

Nestlé Suisse SA and Nestlé Waters (Suisse) SA are in the process of phasing out paper invoices and moving to electronic invoicing through OB10.

Nestlé Suisse SA and Nestlé Waters (Suisse) SA are in the process of phasing out paper invoices and moving to electronic invoicing through OB10. February 26 th, 2014 Dear Supplier, Nestlé Suisse SA and Nestlé Waters (Suisse) SA are in the process of phasing out paper invoices and moving to electronic invoicing through OB10. We are writing to inform

More information

Suncor Invoice Submission Standard

Suncor Invoice Submission Standard Suncor Invoice Submission Standard This document is intended for North American suppliers that provide materials and/or services to Suncor, and it includes the details suppliers are required to complete

More information

Dear Valued Supplier, Schneider Electric Mexico is phasing out paper invoices!

Dear Valued Supplier, Schneider Electric Mexico is phasing out paper invoices! Dear Valued Supplier, Schneider Electric Mexico is phasing out paper invoices! Schneider Electric Mexico has implemented an electronic invoicing (e-invoicing) program which you will be using to submit

More information

SUPPLIER PAYMENT GUIDE EUROPE

SUPPLIER PAYMENT GUIDE EUROPE SUPPLIER PAYMENT GUIDE EUROPE Expectations and requirements to facilitate accurate and timely payments to suppliers Table of Contents 1) Procure To Pay Cycle 2) Payment Process Overview 3) Payment Due

More information

What's New in Sage 50 Accounting 2013

What's New in Sage 50 Accounting 2013 What s New in Sage 50 Accounting 2013 Sage 50 What's New in Sage 50 Accounting 2013 Sage 50 Accounting 2013 includes the following features: Installation Easier to Install or Upgrade First Step Pro Premium

More information

Supplier Information Kit

Supplier Information Kit Procure to Pay Process Supplier Information Kit 2011 Key Highlights Purchase Order (PO) and PO Change Process Accounts Payable (AP) Outsource and Online Vendor Portal Registration Online access to SLB

More information

isupplier User Guide Supplier

isupplier User Guide Supplier isupplier User Guide Supplier Table of Contents Introduction to isupplier... 3 Requirements/Software Recommendations... 4 Registration... 4 Login... 5 Basic Overview of the isupplier Homepage... 6 Global

More information

SUPPLIER PAYMENT GUIDE

SUPPLIER PAYMENT GUIDE SUPPLIER PAYMENT GUIDE Expectations and requirements to facilitate accurate and timely payment to suppliers Table of Contents 1) Procure-To-Pay Cycle 2) Payment Process Overview 3) Payment Terms 4) Submittal

More information

In partnership with. PO Convert User Guide - Service-Type Purchase Orders

In partnership with. PO Convert User Guide - Service-Type Purchase Orders In partnership with PO Convert User Guide - Service-Type Purchase Orders Imperial College phases out paper invoices with electronic invoicing Imperial College London has implemented a series of changes

More information

SUPPLIER S GUIDE TO PAYMENTS

SUPPLIER S GUIDE TO PAYMENTS SUPPLIER S GUIDE TO PAYMENTS Revision Section Name Reason Date Christine Rogowicz Creation 2005 Dinah Bourne Updating/review 2005 Isablle Demars Review 2009 Christa Eames Update SMF section 2011 Ryan Sanger

More information

This document is designed to help you get started. It also describes the functionality and options available to you.

This document is designed to help you get started. It also describes the functionality and options available to you. Welcome to Suncor Energy s Pay My Bills website. QUICK START Browser requirements: We strongly recommend you upgrade your browser to one of the following browsers for the best user experience on our site.

More information

Ariba einvoicing Supplile i r r P O F lilp i T ra r in i in i g

Ariba einvoicing Supplile i r r P O F lilp i T ra r in i in i g Ariba einvoicing Supplier PO Flip Training Invoicing Mission Streamline Purchase-to-Pay process to save time and costs Direct benefits Reduced invoice (manual) data-entry processes Increased billing and

More information

Change in Submission of Supplier Invoices - Instructions

Change in Submission of Supplier Invoices - Instructions Government of Newfoundland and Labrador Office of the Comptroller General October 15, 2014 Change in Submission of Supplier Invoices - Instructions The Government of Newfoundland and Labrador (GNL) is

More information

Vendor/Supplier Guide. Preparing and submitting invoices

Vendor/Supplier Guide. Preparing and submitting invoices Vendor/Supplier Guide Preparing and submitting invoices California Institute of Technology Payment Services Department 1200 E. California Blvd., Suite 101, MC 103-6, Pasadena, CA 91125 626-395-8900 - Fax:

More information

SnoPAY FREQUENTLY ASKED QUESTIONS

SnoPAY FREQUENTLY ASKED QUESTIONS SnoPAY FREQUENTLY ASKED QUESTIONS GENERAL QUESTIONS What is SnoPAY? SnoPAY allows you to view and pay your bills anywhere you have Internet access anytime you want, within the United States and Canada.

More information

Version 3.0 February 2013. Supplier Invoice Guidelines

Version 3.0 February 2013. Supplier Invoice Guidelines Version 3.0 February 2013 Supplier Invoice Guidelines 1. OVERVIEW... 3 2. GENERAL INVOICING REQUIREMENTS... 4 3. INVOICE SUBMISSION METHODS... 5 4. INVOICE MAILING and EMAIL ADDRESSES... 6 5. CONTRACT

More information

Chrysler Accounts Payable Update. September 18, 2013

Chrysler Accounts Payable Update. September 18, 2013 Chrysler Accounts Payable Update September 18, 2013 2 Procure to Pay Productive Material Three Way Match Accounts Payable Update YTD Payments since launch of PentaSAP: CAP has successfully paid approx.

More information

SYSTEM REQUIREMENTS...

SYSTEM REQUIREMENTS... Contents INTRODUCTION... 1 BillQuick Online Setup Checklist... 3 SYSTEM REQUIREMENTS... 4 Hardware Requirements... 4 Software Requirements... 4 START-UP... 5 BILLQUICK ONLINE ACCOUNT... 5 BILLQUICK ONLINE

More information

Sage Simply Accounting Product Update for Jan 1, 2011

Sage Simply Accounting Product Update for Jan 1, 2011 Sage Simply Accounting Product Update for Jan 1, 2011 Sage Simply Accounting Product Update Install the Correct Product Update... 1 About This Update... 1 When do I install the update?... 1 Where can I

More information

QuickBooks Online Training Workbook for Educators

QuickBooks Online Training Workbook for Educators QuickBooks Online Training Workbook for Educators 0 Contents Introduction to QuickBooks Online... 3 Objectives... 3 Accessing QuickBooks Online in your Internet Browser... 3 Downloading your Browser...

More information

Resource Online User Guide JUNE 2013

Resource Online User Guide JUNE 2013 Resource Online User Guide JUNE 2013 CHASE PAYMENTECH SOLUTIONS MAKES NO WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES

More information

mystanwell.com Installing Citrix Client Software Information and Business Systems

mystanwell.com Installing Citrix Client Software Information and Business Systems mystanwell.com Installing Citrix Client Software Information and Business Systems Doc No: 020/12 Revision No: Revision Date: Page: 1 of 16 Contents Overview... 3 1. Microsoft Internet Explorer... 3 2.

More information

Brinker Invoice Requirements Last Updated: 1/1/05. Policy Guide

Brinker Invoice Requirements Last Updated: 1/1/05. Policy Guide Brinker Invoice Requirements Last Updated: 1/1/05 Policy Guide Brinker International makes payments against valid original invoices. The following Brinker International invoice requirements will ensure

More information

OSP / QuickBooks Web Connector Setup

OSP / QuickBooks Web Connector Setup OSP / QuickBooks Web Connector Setup Overview The OrderStream Pro Business Manager can be integrated in real time with QuickBooks Financial Software. Key data flows automatically between applications as

More information

Hanover EZPay Policyholder Guide & Frequently Asked Questions

Hanover EZPay Policyholder Guide & Frequently Asked Questions Hanover Commercial Lines Hanover EZPay Policyholder Guide & Frequently Asked Questions Getting Started Setting up Hanover EZPay is quick and easy. The Hanover EZPay portal features user-friendly screens

More information

Taulia Supplier Portal User Guide

Taulia Supplier Portal User Guide Taulia Supplier Portal User Guide Version 2.1 Taulia Inc. Taulia GmbH 201 Mission Street, Ste. 900 Gladbacher Strasse 74 San Francisco, CA 94105 Phone +1 (415) 376 8280 40219 Düsseldorf Germany Fax +1

More information

Ariba Network Quick Start Guide for Suppliers

Ariba Network Quick Start Guide for Suppliers Ariba Network Quick Start Guide for Suppliers Table of Contents Managing Roles and Users...3 Creating a Role... 3 Creating a User... 5 Modifying a User... 7 Account Configuration...8 Company Profile...

More information

Conquering Internal Company Challenges in Handling Canadian Taxes and Other VAT

Conquering Internal Company Challenges in Handling Canadian Taxes and Other VAT Conquering Internal Company Challenges in Handling Canadian Taxes and Other VAT DuCharme, McMillen & Associates Canada, Ltd. Darryl Rankin, CPA, CGA, Director, Commodity Tax WestRock Company Panel Members:

More information

Procedure for How to Enroll for Digital Signature

Procedure for How to Enroll for Digital Signature Procedure for How to Enroll for Digital Signature In Online Processing System getting to implement Digital Signature and Electronic Token for security and Authentication Purpose. For that bidder must have

More information

It all Starts with the Invoice

It all Starts with the Invoice It all Starts with the Invoice Speakers Mel Steals Director of Invoice Automation Solutions PNC Bank Amy Rush Shared Services Controller Courtney Caton Finance Manager Westmoreland Coal Company 1 Agenda

More information

VENDOR INVOICING AT UC DAVIS AN OVERVIEW OF KEY TOPICS DECEMBER 14, 2015

VENDOR INVOICING AT UC DAVIS AN OVERVIEW OF KEY TOPICS DECEMBER 14, 2015 VENDOR INVOICING AT UC DAVIS AN OVERVIEW OF KEY TOPICS DECEMBER 14, 2015 Key Components for Purchasing Required Data Payment Terms Line item details Provide copy of PO to vendor Provide PO # to vendor

More information

APPENDIX INVOICE PROCESS & INVOICE EXAMPLES SUPPLIER GUIDE

APPENDIX INVOICE PROCESS & INVOICE EXAMPLES SUPPLIER GUIDE SUPPLIER GUIDE With the introduction of the Purchase Order process for Marketing suppliers, there are new requirements in the invoice process that must be met. This document will summarize these new requirements

More information

Tier-2. A mix of: Paper Documents Electronic Documents Scanned Documents E F F I C I E N C Y

Tier-2. A mix of: Paper Documents Electronic Documents Scanned Documents E F F I C I E N C Y AP Automation Handling unstructured and semi-structured documents have multiple challenges. Account Payable Invoices, HR, Legal and other business documents that fit this definition consume a lot of internal

More information

Finance Tab 6/18/2014 26

Finance Tab 6/18/2014 26 RIFNS Supplier Portal User s Guide Summary This page is where saved invoices and credit memos can be retrieved and worked on. It is also where invoices and credit memos are created and where invoices and

More information

e-invoicing your guide to using with TNT

e-invoicing your guide to using with TNT e-invoicing your guide to using with TNT A For any technical assistance please email Atherstone.Helpdesk@tnt.com or call 01827 711 611 Contents welcome to e-invoicing with TNT 03 registering for e-invoicing

More information

Supplier Frequently Asked Questions

Supplier Frequently Asked Questions Contents Lockheed Martin e-invoicing Policy... 3 1. Why is Lockheed Martin Corporation (LMC) mandating Electronic Invoicing?... 3 2. Why do I have to do electronic invoicing?... 3 3. What are the benefits

More information

IMPORTANT Invoice Instructions for Timely Payment of your Invoices

IMPORTANT Invoice Instructions for Timely Payment of your Invoices IMPORTANT Invoice Instructions for Timely Payment of your Invoices Dear Valued Vendor, We greatly value the business we do together and in 2016 we want to do better! To further strengthen our collaboration,

More information

Open Cloud Store. End-user manual. For

Open Cloud Store. End-user manual. For Open Cloud Store - End-user manual For 1 Version control... 3 2 Introduction to BackupAgent... 4 3 Configuring BackupAgent... 5 3.1 Create a BackupAgent account... 5 3.2 Download and install the BackupAgent

More information

MEAD JOHNSON NUTRITION SUPPLIER

MEAD JOHNSON NUTRITION SUPPLIER MEAD JOHNSON NUTRITION SUPPLIER PORTAL Planned Services Purchase Order January 23, 2015 Version 3.1 Contents 1. Planned Service Scenario Description... 3 2. Key Terms/Acronyms... 4 3. Pre-Requisites...

More information

Supplier Guidance on using Procserve

Supplier Guidance on using Procserve Supplier Guidance on using Procserve Since commencement of the new Low Value Provision (LVP) process, DWP Shared Services have developed the following guidance to assist new suppliers register and transact

More information

IBM TRIRIGA Version 10.3. Procurement Management User Guide. Copyright IBM Corp. 2011 i

IBM TRIRIGA Version 10.3. Procurement Management User Guide. Copyright IBM Corp. 2011 i IBM TRIRIGA Version 10.3 Procurement Management User Guide Copyright IBM Corp. 2011 i Note Before using this information and the product it supports, read the information in Notices on page 192. This edition

More information

Online Bill Presentment and Payment FAQ

Online Bill Presentment and Payment FAQ General Online Bill Presentment and Payment FAQ What are some of the benefits of receiving my bill electronically? It is convenient, saves time, reduces errors, allows you to receive bills anywhere at

More information

QUICK REFERENCE GUIDE

QUICK REFERENCE GUIDE QUICK REFERENCE GUIDE New functionality and Fixes for Electronic Signature Process New Functionality and Fixes Related to Electronic Document Signature Process May 15, 2015 Several updates and fixes have

More information

SnoPAY FREQUENTLY ASKED QUESTIONS

SnoPAY FREQUENTLY ASKED QUESTIONS SnoPAY FREQUENTLY ASKED QUESTIONS GENERAL QUESTIONS What is SnoPAY? SnoPAY allows you to view and pay your bills anywhere you have Internet access anytime you want. You can pay by transferring money directly

More information

Supplier Information Management (SIM) Frequently Asked Questions (FAQs)

Supplier Information Management (SIM) Frequently Asked Questions (FAQs) Supplier Information Management (SIM) Frequently Asked Questions (FAQs) 1. What Is Ariba? Ariba is an SAP company involved in providing online procurement services for companies in various industries.

More information

Vendor Solutions Gateway

Vendor Solutions Gateway Vendor Solutions Gateway Vendor Registration User Guide Because of increasing regulatory requirements within the business environment, a new business requirement is being implemented for all supply partners

More information

Ariba Supplier Mobile App Quick Start Guide

Ariba Supplier Mobile App Quick Start Guide Ariba Supplier Mobile App Quick Start Guide Table of Contents Getting Started...3 Downloading and Authenticating Your App... 3 Using the Ariba Supplier Mobile App...6 Logging In... 6 Setting Up Alerts

More information

Supplier Onboarding and Invoicing Instructions. To provide all suppliers with information on how to invoice Enbridge

Supplier Onboarding and Invoicing Instructions. To provide all suppliers with information on how to invoice Enbridge Supplier Onboarding and Invoicing Instructions To provide all suppliers with information on how to invoice Enbridge Last updated: January 19, 2015 Getting Started Setting up your Supplier account All new

More information

Ohio Tax. Workshop KK. Canadian Commodity Tax Update for U.S.-Based Companies. Wednesday, January 29, 2014 2:00 p.m. to 3:00 p.m.

Ohio Tax. Workshop KK. Canadian Commodity Tax Update for U.S.-Based Companies. Wednesday, January 29, 2014 2:00 p.m. to 3:00 p.m. Ohio Tax Workshop KK Canadian Commodity Tax Update for U.S.-Based Companies Wednesday, January 29, 2014 2:00 p.m. to 3:00 p.m. Biographical Information Darryl Rankin, Director, Commodity Tax, DuCharme,

More information

Supplier Guidance Accounts Payable - Summarized

Supplier Guidance Accounts Payable - Summarized To inspire and nurture the human spirit one person, one cup and one neighborhood at a time. Supplier Guidance Accounts Payable - Summarized Starbucks Corporation, P.O. Box 34067, Seattle, Washington 98124-1067

More information

UHC-iEnroll Offline Software Frequently Asked Questions

UHC-iEnroll Offline Software Frequently Asked Questions UHC-iEnroll Offline Software Frequently Asked Questions Q. How do I know if I am picking the right application from the drop down my paper form doesn t look like this? Please contact the Producer Help

More information

U.S. Bank Secure Email Quick Start Guide

U.S. Bank Secure Email Quick Start Guide Welcome to U.S. Bank s Secure Email Service! US Bank has partnered with Cisco to leverage their secure email solution, Cisco Registered Envelope Service (CRES). This guide will show you the steps for opening

More information

This document provides the first-priority information on Parallels Virtuozzo Containers 4.0 for Windows and supplements the included documentation.

This document provides the first-priority information on Parallels Virtuozzo Containers 4.0 for Windows and supplements the included documentation. Parallels Virtuozzo Containers 4.0 for Windows Readme Copyright 1999-2011 by Parallels Holdings, Ltd. All rights reserved. This document provides the first-priority information on Parallels Virtuozzo Containers

More information

Price List NEW. Watch a 2-minute video: teachtci.com/demo Try us our free 30-day trial: teachtci.com/try-tci. Price List Order Form

Price List NEW. Watch a 2-minute video: teachtci.com/demo Try us our free 30-day trial: teachtci.com/try-tci. Price List Order Form Social Studies Alive! Methods to Transform Elementary Instruction 978--587--5 $40 Bring Learning Alive! Methods to Transform Middle and High School Social Studies Instruction 978--587-- $50 > NEW Meet

More information

PROCURE-TO-PAY TRANSFORMATION FOR CFOs. Achieving Control, Visibility & Cost Savings.

PROCURE-TO-PAY TRANSFORMATION FOR CFOs. Achieving Control, Visibility & Cost Savings. PROCURE-TO-PAY TRANSFORMATION FOR CFOs Achieving Control, Visibility & Cost Savings. Table of Contents Introduction...3 Driving up the Cost of the Procure-to-Pay Cycle...4 5 Ways to Cut Procure-to-Pay

More information

Electricity and Natural Gas Supply Services AUTHORIZATION & APPLICATION FORM

Electricity and Natural Gas Supply Services AUTHORIZATION & APPLICATION FORM Electricity and Natural Gas Supply Services AUTHORIZATION & APPLICATION FORM ELECTRIC AND NATURAL GAS BILLING, PAYMENT HISTORY, ACCOUNT SERVICE DATA, AND CREDIT DATA SUPPIER AUTHORIZATION Customer Location:

More information

Online Presentment and Payment FAQ s

Online Presentment and Payment FAQ s General Online Presentment and Payment FAQ s What are some of the benefits of receiving my bill electronically? It is convenient, saves time, reduces errors, allows you to receive bills anywhere at any

More information

The Johnson Controls Electronic Invoice Management Tool. Paymode-X Documentation for ISP Suppliers Rev: 25-JUL-12

The Johnson Controls Electronic Invoice Management Tool. Paymode-X Documentation for ISP Suppliers Rev: 25-JUL-12 The Electronic Invoice Management Tool Paymode-X Documentation for ISP Suppliers Rev: 25-JUL-12 Table of Contents Topic Page # Invoice Reminders & Contacts for Questions 3 Login to Paymode-X 4-7 Entering

More information

Boost the performance of your Accounts Payable and Treasury departments thanks to the Ariba Network

Boost the performance of your Accounts Payable and Treasury departments thanks to the Ariba Network Boost the performance of your Accounts Payable and Treasury departments thanks to the Ariba Network Franck Dupas, Business Networks Executive / SAP France September 9th, 2015 Optimizing Payables Via Invoice

More information

Release Notes. Infor Supplier Exchange

Release Notes. Infor Supplier Exchange Release Notes Infor Supplier Exchange Version 11.4.7 October 30, 2015 Copyright 2015 Infor All rights reserved. The word and design marks set forth herein are trademarks and/or registered trademarks of

More information

Accounts Payable. Reference Guide

Accounts Payable. Reference Guide Accounts Payable Reference Guide Last Updated: January 19, 2009 About this Guide This Guide is for use by SedonaOffice customers only. This guide is not meant to serve as an operating or training manual,

More information

FedEx Ship Manager TM

FedEx Ship Manager TM FedEx Ship Manager TM Quick Reference Guide Your Meter Number: Technical Support: 1.877.339.2774 FedEx Ship Manager Installation Instructions FedEx Ship Manager is a desktop shipping solution that automates

More information

MailStore Server Specifications. 6 - Technical. Archiving. Supported Email Servers and Internet Mailboxes. Supported Email Clients

MailStore Server Specifications. 6 - Technical. Archiving. Supported Email Servers and Internet Mailboxes. Supported Email Clients MailStore Server Specifications 6 - Technical Archiving Supported Email Servers and Internet Mailboxes Microsoft Exchange Server 2003, 2007, and 2010 (including Windows Small Business Server) Hosted Exchange

More information

8.0.0.0.0 Accounts Receivable. I. Overview Definitions and Abbreviations. Equipment and Supplies Required

8.0.0.0.0 Accounts Receivable. I. Overview Definitions and Abbreviations. Equipment and Supplies Required 8.0.0.0.0 Accounts Receivable I. Overview Definitions and Abbreviations Equipment and Supplies Required Page 1 of 36 Revised October 2015 Version 4 II. Job Position(s) Accounts Receivable Clerk Page 2

More information

Voluntary Scrapie Flock Certification Program Application for Advancement Requirements

Voluntary Scrapie Flock Certification Program Application for Advancement Requirements Administrative Fees: Voluntary Scrapie Flock Certification Program Application for Advancement Requirements An annual enrollment fee of $50/ hour plus HST or GST (depending upon province of residence)

More information

Take control. BancPay. Intelligent Cloud Invoicing.

Take control. BancPay. Intelligent Cloud Invoicing. Take control BancPay. Intelligent Cloud Invoicing. What is BancPay BancPay is an intelligent electronic Cloud service that automates the way invoices are handled. As BancPay operates in the Cloud, you

More information

Accelerating Your Cash Flow

Accelerating Your Cash Flow Accelerating Your Cash Flow Invoices On-Line Invoices On-Line (IOL) from Direct Insite delivers on-demand AP, AR and payments capabilities that are deployed fast, with minimal cost and operational impact,

More information

Invoicing Innovation - Taking Accounts Payable to the Next Level

Invoicing Innovation - Taking Accounts Payable to the Next Level Invoicing Innovation - Taking Accounts Payable to the Next Level INTRODUCTIONS Pieter Sluis Senior Manager Finance Liberty Global Rob Rousou Senior Solutions Consultant Martijn Hemelrijk Director of Product

More information

To join Achilles UVDB, visit www.achilles.com/uvdb, call +44 (0)1235 861118 or email enquiries@achilles.com

To join Achilles UVDB, visit www.achilles.com/uvdb, call +44 (0)1235 861118 or email enquiries@achilles.com UVDB Achilles UVDB FAQ s About Achilles UVDB What is the Achilles UVDB Supplier Information Management Service? Achilles UVDB is the community for the UK utilities industry. It enables the utilities sector

More information

REGISTERING AS A SUPPLIER

REGISTERING AS A SUPPLIER REGISTERING AS A SUPPLIER The Commonwealth of Pennsylvania Department of General Services Bureau of Procurement www.dgs.pa.gov BEFORE YOU BEGIN THE REGISTRATION PROCESS PA Supplier Portal is only compatible

More information

Accounts Payable Invoice Processing Managing PO Exceptions

Accounts Payable Invoice Processing Managing PO Exceptions Accounts Payable Invoice Processing Managing PO Exceptions Note: The application is most effective in the latest version of Mozilla for Windows users and the latest version of Safari for Mac uses. In each

More information

Invoice Inquiry V1.0 11/26/2007

Invoice Inquiry V1.0 11/26/2007 Invoice Inquiry V1.0 11/26/2007 Invoice Inquiry Invoice inquiry is used to search for invoice related information such as status and expected payment date. Using this tool users can search for invoices

More information

formerly Help Desk Authority 9.1.3 Upgrade Guide

formerly Help Desk Authority 9.1.3 Upgrade Guide formerly Help Desk Authority 9.1.3 Upgrade Guide 2 Contacting Quest Software Email: Mail: Web site: info@quest.com Quest Software, Inc. World Headquarters 5 Polaris Way Aliso Viejo, CA 92656 USA www.quest.com

More information

Online Presentment and Payment FAQ s

Online Presentment and Payment FAQ s Online Presentment and Payment FAQ s General What are some of the benefits of receiving my bill electronically? It is convenient, saves time, reduces errors, allows you to receive bills anywhere at any

More information

The Kroger Co. Ariba Purchase Orders and Invoicing rules and requirements

The Kroger Co. Ariba Purchase Orders and Invoicing rules and requirements The Kroger Co. Ariba Purchase Orders and Invoicing rules and requirements The Kroger Co. has implemented a procurement system named epro that will be used for the purchasing of store expense and equipment

More information

Lloyds Banking Group Guide to Receiving Orders and Getting Paid (Version 2.0 June 2015)

Lloyds Banking Group Guide to Receiving Orders and Getting Paid (Version 2.0 June 2015) Lloyds Banking Group Guide to Receiving Orders and Getting Paid (Version 2.0 June 2015) The purpose of this short guide is to: Explain how Lloyds Banking Group uses Purchase Orders (POs) for goods and

More information

Accounts Payable Automation

Accounts Payable Automation Accounts Payable Automation Dataline - a brief history Launched as privately owned company, based in Chatswood, Sydney. Became a leading proponent of distributed non-impact MICR technology We remain the

More information

Return to PST Questions and Answers

Return to PST Questions and Answers Return to PST Questions and Answers Is there a transitional period introduced in the Provincial Sales Tax Act ( PSTA )? When the Harmonized Sales Tax ( HST ) replaced the Goods and Services Tax ( GST )

More information

TERMS AND CONDTIONS Action Web Design Limited

TERMS AND CONDTIONS Action Web Design Limited TERMS AND CONDTIONS Action Web Design Limited 1. General This Agreement details the terms and conditions governing your use of the products and services made available to you by Action Web Design Ltd,

More information

Online Payment FAQ s

Online Payment FAQ s Online Payment FAQ s General What are the benefits of paying a bill online? Paying online with a credit card or electronic check saves time, gives you the flexibility to pay with your desired payment method,

More information

Streamline Accounts Payable Processes with Cloud-Based Electronic Invoicing

Streamline Accounts Payable Processes with Cloud-Based Electronic Invoicing SAP Brief Ariba s Cloud-Based Financial s Ariba Invoice Management Objectives Streamline Accounts Payable Processes with Cloud-Based Electronic Invoicing Achieve touchless invoice processing on a global

More information

CA Clarity Project & Portfolio Manager

CA Clarity Project & Portfolio Manager CA Clarity Project & Portfolio Manager Product Architecture Stack V12.1.0 Second Edition CA Clarity Project & Portfolio Manager v12.1.0 Product Architecture Stack Client s The following client components

More information

Sinclair Dental Home Page

Sinclair Dental Home Page Sinclair Dental Home Page Welcome to our Online Store guide. This guide will walk you through the online ordering process as well as highlight many of the features and benefits of our site. Please go to

More information

Mutual of Omaha Insurance Company

Mutual of Omaha Insurance Company Mutual of Omaha Insurance Company GIRL SCOUTS OF THE USA OPTIONAL INSURANCE ONLINE ENROLLMENT USER GUIDE FOR COUNCIL AUTHORIZED PERSONNEL ONLY M25222_0814 1 CONVENIENT ONLINE ENROLLMENT It s easier than

More information

Online Presentment and Payment FAQ s

Online Presentment and Payment FAQ s General Online Presentment and Payment FAQ s What are some of the benefits of receiving my bill electronically? It is convenient, saves time, reduces errors, allows you to receive bills anywhere at any

More information

Workday AP Questions & Answers (FAQs)

Workday AP Questions & Answers (FAQs) Workday AP Questions & Answers (FAQs) 1 P a g e Q. Will there be I# in Workday? A. No, Workday will replace I# with supplier# which will start with SUPP_INV that generates when you use Create Supplier

More information

Online Presentment and Payment FAQ s

Online Presentment and Payment FAQ s General Online Presentment and Payment FAQ s What are some of the benefits of receiving my bill electronically? It is convenient, saves time, reduces errors, allows you to receive bills anywhere at any

More information

RGILink User s Guide

RGILink User s Guide RGILink User s Guide 1 Table of Contents 1. Introduction... 3 1.1 Introduction to RGILink... 3 2. Getting Started with RGILink... 3 2.1 New User Registration... 3 2.2 Login... 3 2.3 Forgot password...

More information

Online Bill Presentment and Payment FAQ s

Online Bill Presentment and Payment FAQ s General Online Bill Presentment and Payment FAQ s What are some of the benefits of receiving my bill electronically? It is convenient, saves time, reduces errors, allows you to receive bills anywhere at

More information

Going Green with BCBSNE

Going Green with BCBSNE Going Green with BCBSNE Health Network Services March 25, 2014 Blue Cross and Blue Shield of Nebraska is an Independent Licensee of the Blue Cross and Blue Shield Association. Agenda Why electronic submission?

More information