ATTENDEES Officers. Directors Glenn County Office of Ed.

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1 ATTENDEES Officers Tri-County Schools Insurance Group Executive Committee Meeting Friday, June 19, :30 am Sutter County Superintendent of Schools Board Room 970 Klamath Lane, Yuba City, CA Sutter Union High School Dist. Ryan Robison President Pierce Joint Unified Daena Meras Vice President Yuba County Office of Ed. Cindy Sutfin Secretary Directors Colusa County Office of Ed. Feather River College Glenn County Office of Ed. Lake Tahoe Community College Maxwell Unified School Dist. Plumas Lake Elementary School Dist. Red Bluff Union High School Dist. Sierra Plumas Joint Unified Sutter County Sutter County Supt. of Schools Tahoe-Truckee Unified School Dist. Tehama County Department of Ed. Yuba City Unified School District Yuba Community College Dist. Jennifer Boone Shelley Hansen Danielle Wilson Ajit Kang DeAnn Grames Sue Roberts Jim Arkens Gail Atwood Tom Gemma Roxy Williams Robert Shemwell Employee Benefits Advisory Committee Sutter County Public Health Sutter Union High School Dist. Lori Texeira Consultants Crystal Clear RX Delta Dental of California Delta Health Systems Envision Rx Evans, Wieckowski & Ward USI Insurance Services Woodruff-Sawyer Staff Executive Director Finance Officer Recorder Upcoming Executive Director Tom Thomas Ryan Neese Mary Kluegl Carolyn Sarkisian Matt Evans Steve Freeman, Ana Uson Mike Krill Richard Hare Lynn Whitlock Dianna DeLashmutt Dr. John Preston Visitors None 1

2 A. CALL TO ORDER President Robison called the meeting to order at 9:30 a.m. He noted that a quorum of the Executive Committee was present. B. COMMENTS FROM VISITORS None D. 1. PRESIDENT S REPORT President Robison reordered the agenda to introduce Dr. John Preston, the new Executive Director for TCSIG. He listed his credentials and thanked the Executive Director Search sub-committee made up of Jacques Whitfield, Cindy Sutfin, Daena Meras, Gail Atwood, Matt Evans, and himself for a job well done. C. CONSENT AGENDA 1. APPROVAL OF MINUTES FOR APRIL 17, APPROVAL OF PAYMENTS FOR APRIL, MAY 2015 A motion was made by Robert Shemwell to accept the minutes and payments. Gail Atwood seconded the motion. The motion was approved unanimously by the members present as noted above. REPORTS D 2. EXECUTIVE DIRECTOR S REPORT Richard Hare reported: o He appreciated everyone who came out Thursday night to wish him well in his retirement at the Dancing Tomato in Yuba City. He also commended the Executive Committee for their commitment and willingness to work together for TCSIG. E. INFORMATION AND DISCUSSION ITEMS 1. ENVISION Rx UPDATE Carolyn Sarkisian, Account Manager for Envision Rx Options reviewed the presentation that she brought regarding the status of TCSIG and the pharmacy program. She reviewed the changes since TCSIG adopted the Performance Formulary and talked about adding two intervention programs, Medication Adherence Program (MAP) and Therapy Care Gaps. Ms. Sarkisian announced: There is a new member resource available for members with Smart Phones. It is a mobile app available for both the iphone and Android phones. She will information to TCSIG for the newsletter and website. Upcoming change for mail order is Orchard Compounding Pharmacy will be available soon for members to utilize. Unlike other Compounding Pharmacies, Orchard will be using only FDA approved drugs to make the compounds. Ms. Sarkisian will notify us once this benefit is in place. 2

3 Rite-Aid Corporation acquired Envision Rx, but Ms. Sarkisian assured the Executive Committee that the philosophy of service to TCSIG that Envision RX has will remain the same. Richard Hare asked about a new class of drugs, Bio-Identical and Bio-Similar. Ms. Sarkisian will research how Envision Rx will deal with these new drugs and what kind of recommendation Envision Rx can make for TCSIG. 2. DELTA DENTAL PROGRAM UPDATE Ryan Neese, Account Manager from Delta Dental of California reported on his presentation regarding Delta Dental of California and the benefits for TCSIG members. He explained the Delta Dental type of programs, Premier and PPO and the differences between them. F. ACTION ITEMS 1. ADOPT RESOLUTION EC FOR EXECUTIVE COMMITTEE 2016 MEETING CALENDAR Richard Hare asked the Executive Committee if they had reviewed the attached draft calendar in the meeting packet and if there were any changes needed. There were not any changes needed. A motion was made by Danielle Wilson to adopt Resolution EC for the Executive Committee 2016 meeting calendar. Sue Roberts seconded the motion. The motion was approved unanimously by the members 2. CONSIDER EAST NICOLAUS APPLICATION FOR MEMBERSHIP IN TCSIG MEDICAL,DENTAL, AND VISION PROGRAMS Richard Hare reviewed the report. He stated that East Nicolaus is already in the TCSIG Property/Casualty program and now want to join TCSIG s Medical, Dental and Vision programs as of October 1, Mr. Hare stated that the actuary reported that this location s demographics are similar to the other members we serve. Mr. Hare indicated that participants will be contributing into the claims fluctuation reserve through the plan rates and it is recommended that membership of this group be granted without any Buy-in required. Gail Atwood made a motion approve East Nicolaus s application for membership in TCSIG Medical, Dental and Vision programs with no buy-in as presented. Tom Gemma seconded the motion. The motion was approved unanimously by the members 3

4 3. TERMINATION OF SERVICE AGREEMENT WITH USI FOR PROPERTY/CASUALTY SERVICES Richard Hare stated that USI Insurance Services, our vendor for property and casualty insurance announced they were closing the Grass Valley office and moving the operation to Portland Oregon. Mike Krill, who was with USI Property/Casualty, ceased working for USI on Tuesday, June 16, He is now with Woodruff-Sawyer. Mr. Krill told the Executive Committee that Woodruff-Sawyer has been in business for 100 years and is a reputable company to work with. He said that the Grass Valley office has changed names but the quality of service has stayed the same. Mr. Hare explained that it is Staff s recommendation that Tri-County Schools Insurance Group exercise its right under the termination clause to terminate USI s service contract with Tri-County Schools Insurance Group. A new contract will be executed with Mike Krill s new company for the insurance services on property and casualty insurance. Under the terms of the USI contract there is a ninety day transition period and during that transition period the Grass Valley office of USI insurance services will be managing our claims. A motion was made by Robert Shemwell to follow Staff s recommendation that Tri-County Schools Insurance Group exercise its right under the termination clause to terminate USI s service contract with Tri-County Schools Insurance Group. A new contract will be executed with Woodruff Sawyer, Mike Krill s new company, for the insurance services on property and casualty insurance. Secretary Sutfin seconded the motion. The motion was approved unanimously by the members President Robison called for a break at 10:35 a.m. G. CLOSED SESSION President Robison called the meeting into Closed Session at 10:45 a.m. Attendees: President Robison, Vice President Meras, Secretary Sutfin, Jennifer Boone, Shelley Hansen, Danielle Wilson, Ajit Kang, DeAnn Grames, Sue Roberts, Jim Arkens, Gail Atwood, Tom Gemma, Roxy Williams, Robert Shemwell, Matt Evans, John Preston and Richard Hare. 1. Personnel Pursuant to Section 54957(b) and Section Negotiator: Richard Hare, Executive Director and Dr. John Preston H. OPEN SESSION President Robison called the meeting into Open Session at 11:15 a.m. Attendees: President Robison, Vice President Meras, Secretary Sutfin, Jennifer Boone, Shelley Hansen, Danielle Wilson, Ajit Kang, DeAnn Grames, Sue Roberts, Jim Arkens, Gail Atwood, Tom Gemma, Roxy Williams, Robert Shemwell, Matt Evans, Mary Kluegl, Carolyn Sarkisian, Ryan Neese, John Preston, Richard Hare, Lynn Whitlock and Dianna DeLashmutt. President Robison reported that the Executive Board adopted the 60th percentile salary table compiled by Ralph Anderson and Associates. They authorized Dr. John Preston to evaluate and place Staff on steps on the 60th percent salary table and give his recommendations to the Executive Committee at the August 21, 2015 meeting. President Robison stated that the adoption passed with all members as listed above present during closed session having voted AYE, except for Jim Arkens who abstained. 4

5 I. ITEMS FOR NEXT AGENDA 1. Salary step recommendation by Dr. John Preston 2. Collaborative Wellness Center with Butte County J. ADJOURNMENT President Robison called for a motion to adjourn the meeting. Danielle Wilson moved to adjourn the meeting. Vice President Meras seconded the motion. The motion was approved unanimously by the members The meeting was adjourned at 11:19 a.m. Respectfully submitted, Dianna DeLashmutt 6/19/2015 5

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