BIBLIOGRAPHICAL INFORMATION RESOURCES CENTRE

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1 GUIDE FOR BIBLIOGRAPHICAL REFERENCES INFORMATION RESOURCES CENTRE

2 All papers, thesis, dissertations, must contain their information sources. For better understanding the bibliographical references must respect the NP 405 (portuguese rules 405). The elements should be removed from the document itself, and mainly from the first page of the book. If this is not possible, you should see the first and last pages, last page of the book, cover, spine, preface, etc.. In Portugal there are a set of rules supplied by the Portuguese Institute of Quality. We Will present the standard NP 405. NOME DO CURSO 2

3 Information and Documentation (1) - monographs. (total/parts/volumes/contributions.) NP 405 1/ periodical publications Information (total/parts). t t and - articles of periodical publications. Documentation - thesis, dissertations and other academic examinations. - minutes of meetings, conferences, seminars. NOME DO CURSO 3

4 Information and Documentation (2) NP 405 1/1994 Information and Documentation -scientific and technical reports. - legislative and judicial documents. - religious documents. - patents. - standards. NOME DO CURSO 4

5 Materials not book (1) NP 405-2/ 1998 Materials not book - Iconic documents (posters, pictures, postcards and cards stereographic). -movies (movie reel, e movie loop ) - microforms (microfiche and microfilm) - multimedia. NOME DO CURSO 5

6 Materials not book (2) NP 405-2/ 1998 Materials not book -video recordings (video tapes and video discs. - sound recordings (compact discs, records and tapes). - objects (toys, models, etc.). - visual projections (slides and transparencies) NOME DO CURSO 6

7 Unpublished Documents NP 405-3/2000 Unpublished documents - monographs, periodical publications, letters, official letters, circular letters. - manuscripts, handwritten music, cartographic materials and materials not book NOME DO CURSO 7

8 Electronic Documents NP 405-4/2002 Electronic documents - monographs (electronic book or other monographic document). - databases. - programs, parties and contributions of these documents. - periodical publications, articles and other contributions. - BB(s), news groups, discussion lists and messages. NOME DO CURSO 8

9 APLICATION OF NP 405 STANDARD 9

10 Elements of the Bibliographical References Transcription - The information is transcribed as described in the publication; - Typographic presentation in bibliographies, to highlight titles and their complements, may be used: underlined, italic or "; - Abbreviations: - names of authors if they become clearly identified, ex: KOTLER, P. - títles of publications in series, ex: Harvard Business Review HBR - words and current terms used in the bibliographical references, ex: ed., p., vol., anot., trad., compil., S.l., S.n. NOME DO CURSO 10

11 Elements of the Bibliographical References Transcription (2) - Use of capitals: -according to the orthographic rules of each language; -first letter of each zone; -surname of the author, when at the beginning of the bibliographical references, ex: FARINHA, Jorge; -names of institutions, where at the beginning of the bibliographical references, ex: UNIVERSITY OF PORTO. EGP-UPBS; -initials of titles of periodicals, ex: Executive Digest; -initials of the names of institutions (if not main entries), ex: International Monetary Fund. NOME DO CURSO 11

12 Elements of the Bibliographical References Author - from 1 to 3 authors all are referenced, separated by; ex: DORNBUSCH, Rudiger; FISCHER, Stanley; STARTZ, Richard - more than 3 authors refer just the first one followed by [et al.] ex: BORGES, António [et al.] - author unknown starts by the title, if you find that information then use straight brackets ex: [HADERT, H.] - authors with official i positions Presidents of the Republic, Ministers,etci t ex: PORTUGAL. Presidente da República, NOME DO CURSO 12

13 Elements of the Bibliographical References Author (2) - spanish authors: ex: COSTA GARCIA, Mercedes; GALEOTE MUÑOZ, María del Pilar; SEGURA GÁLVEZ, Mariana Negociar para convencer: método, creatividad y persuásion en los negocios. Madrid: McGraw-Hill, cop ISBN author institution when the author belongs to ministries, legislative bodies, courts, etc.., follow this example: ex: PORTUGAL. Ministry of Finance - author collectivity group eventual congresses, seminars, symposiums, etc. must be this way: name, number, local and date. ex: CONFERENCE OF LOGISTICS OF THE PORTUGUESE ASSOCIATION OF LOGISTICS, 6th, Lisbon, NOME DO CURSO 13

14 Elements of the Bibliographical References Author (3) - literary editors, compilers, annotators, etc. If they appear highlighted on the first page, must be considered as authors, adding to the name, the abbreviations of functions preceded by a comma. ex: KINSEY, James, ed. lit. NOME DO CURSO 14

15 Elements of the Bibliographical References Títles - title or multiple titles in various languages -If they have the same printing relief, consider the title which appears on the first place; - transcribe the complementary title for a better understanding; - titles or title complement may be shortened (not at the beginning i of the title) as long as do not lose essential information. Any omissions should be mentioned by reticence; - titles with initials or acronyms are developed like complementary title. NOME DO CURSO 15

16 Elements of the Bibliographical References Secondary responsibility The names of persons or groups with secondary responsibility and its functions, may appear after the title or the complementary title, in the same order that appears in the document: Ex: BREALEY, RichardA.; MYERS, Stewart C. Principles of Corporate Finance. Trad. Maria do Carmo Figueira; tec. rev. J.C. Rodrigues da Costa. NOME DO CURSO 16

17 Examples of Bibliographical References Summary (1) We present below a few examples of bibliographical references of documents used more often, if you have any questions, please contact the IRC (Information and Resource Centre). I want to quote: - book (technical term: monograph) - part or volume of monograph - contributions in monographs - journal (technical term: publication in series) - article of review - article of newspaper (technical term: publication in series) NOME DO CURSO 17

18 Examples of Bibliographical References Summary (2) - thesis or other academic test - academic work minutes of metings, conferences, seminars legislative and judicial documents - movie, documentary, etc. in vídeo (technical term: register video) - articles of electronics documents: reviews, newspapers, etc. - website - on-line databases - Power point presentation NOME DO CURSO 18

19 Examples of Bibliographical References Monographs SURNAME, first names Títle: supplementary title (highlighted, italic, bold). Secondary responsibility. Edition. Place of publication: Publisher, year of publication. physical description. (Series). Notes. ISBN Examples: CAPPELLI, Peter Talent on demand. Boston: Harvard Business Press, cop p. ISBN HELLER, Robert Como comunicar com clareza. Trad. Ana Maria Pinto da Silva. [Porto] : Livraria Civilização, p. (Manuais Práticos do Gestor) X. NOME DO CURSO 19

20 Examples of Bibliographical References Monographs - PART OR VOLUME AND CONTRIBUTIONS IN MONOGRAPHS: SURNAME, firstnames Títle of volume or part. In SURNAME (author of the monograph), first names (author of the monograph) Title of the monograph (highlighted). Edition. Place of publication: Publisher, year of publication. ISBN. Location in monograph. Examples: Part BURDA, Michael; WYPLOSZ, Charles Inflation and business cycles. In Macroeconomics: a european text. 1st ed. New York: Oxford University Press, ISBN Part IV. NOME DO CURSO 20

21 Examples of Bibliographical References Monographs Volume BRUNER, Gordon C. Marketing Scales Handbook. Chicago: American Marketing Association, cop ISBN vol. II. Contributions in monographs (when an author contributes in a chapter) BLASS, Walter P. Organizing for planning In GARDNER, James R., ed. RACHLIN, Robert, ed.; SWEENY, H.W. Allen, ed. Handbook of strategic planning. New York: John Wiley & Sons, cop ISBN p NOME DO CURSO 21

22 Examples of Bibliographical References Article of review/ newspaper SURNAME, first names Títle of article. Title of publication in series (highlighted). Place of publication. ISSN. Vol, n.º (Year of publication curved brackets), p. Examples: Article of review HAMEL, Gary Management innovation. Harvard Business Review. Boston: Harvard Business School. ISSN Vol. 84, n. º 2 (2006), p Article of newspaper TAIT, Nikki Taskforce calls for regulatory overhaul. Financiali Times. (26 Feb. 2009) 2 NOME DO CURSO 22

23 Examples of Bibliographical References Thesis or other academic test SURNAME, firstnames-títle (highlighted). Place of publication: Publisher, year of publication. Note further (Thesis of). Example: PINTO, Luísa Helena Ferreira - International assignments: policies and practices related to the internationalization of Portuguese firms. Porto: University of Porto, Porto Business School, Master s s thesis. NOME DO CURSO 23

24 Examples of Bibliographical References Academic work SURNAME, first names Títle (highlighted). year. Physical description. Notes (Paper done by students of º year from the Faculty/School, on ambit of discipline. Available at Place, Country). Example: RAMOS, António; CORREIA, Luís us Multivariate atestatistical: case study s. Work made for students of 1st year of Logistics Master of Porto Business School, on ambit of Multivariate Statistical discipline. Acessíble in EGP-UPBS, Porto, Portugal. NOME DO CURSO 24

25 Examples of Bibliographical References Minutes of metings, conferences, seminars The order and the elements of the bibliographical references are the same as the monographs. Example: AMERICAN MARKETING ASSOCIATION, Washington, 1965 Marketing and economic o c development. e e Illinois: AMA, NOME DO CURSO 25

26 Examples of Bibliographical References Legislative and judicial documents The order and the elements of the bibliographical references are the same as the monographs, part or volume and contributions in monographs, chapters and pages of monographs, publications in series and articles of publications in series. Examples: ACORDO entre a Comunidade Económica Europeia e a República Portuguesa. Lisboa: Fundo de Fomento da Exportação, 1972, p.20-22; 22; REIS, José Alberto dos, anot. Código do processo civil anotado. 3.ª ed. Reimp. Coimbra: Coimbra Editora, DECRETO-LEI n.º 192/89. D.R. I Série. 131 ( ) NOME DO CURSO 26

27 Examples of Bibliographical References Movie, documentary, etc. in vídeo SURNAME, firstnames-títle (highlighted). [Register video]. Director of Edition. Place of publication: Publisher, year of publication. Specific name of the material. Extension. Example: PIKE, Bob - Seven attitudes of high-performing managers. [Register video]. Colorado: Krestcom Productions, cop vídeo tape (VHS) (20 m.): color, son. NOME DO CURSO 27

28 Examples of Bibliographical References Articles of electronics documents: reviews, newspapers, etc. SURNAME, first names - Títle. Title of publication in series (highlighted). [Type of material]. Volume, Number (year of publication), Pages. Date of update or revision. [Accessed Date]. Availability and access. ISSN. Example: BORDONABA JUSTE, MªVictoria; LUCÍA PALACIOS, Laura; POLO REDONDO, Yolanda - Proceso de entrada y salida del mercado: análisis del mercado de la franquicia. Cuadernos de Estudios Empresariales [on line]. Vol. 15 (2005), p actual. 25 Ago [Accessed 25 Ag. 2006]. Available on internet: <URL: d=cese NOME DO CURSO 28

29 Examples of Bibliographical References Website The name of the responsible of the site Website name (highlighted). [on line]. Local: Name of the author's site, date of update site. [Accessed Date]. Availability and access. Example: LONDON O BUSINESS SS SCHOOL London Business School [on line]. London: LBS, act [Accessed 25 Aug. 2006] Available on internet <URL NOME DO CURSO 29

30 Examples of Bibliographical References On-line databases Author - Títle (highlighted). [on line]. Place: Publisher, date. [Accessed Date]. Availability and access. Example: PORTUGAL. Biblioteca Nacional Porbase [on line]. Lisbon: BN, [Accessed 25 Aug. 2006]. Available ab on internet et <URL: pt/ NOME DO CURSO 30

31 Examples of Bibliographical References Powerpoint slides presentation SURNAME, first names - Títle (highlighted). [visual projection]. [year]. N.º slides: color or b&w. Notes. Accessibility. Example: FARINHA, Jorge Time Value of Money: concepts [visual projection]. [2005]. 62 slides: b&w. Communication on ambit of the Magellan Course. Available at Porto Business School (IRC). NOME DO CURSO 31

32 References used NP , Informação e Documentação Referências bibliográficas: documentos impressos. Monte da Caparica: IPQ. 49 p. NP , Informação e Documentação Referências bibliográficas: parte 2: materiais i não livro. Monte da Caparica: IPQ. 27 p. NP , Informação e Documentação Referências bibliográficas: parte 3: documentos não publicados. Monte da Caparica: IPQ. 15 p. NP , Informação e Documentação Referências bibliográficas: parte 4: documentos electrónicos. Monte da Caparica: IPQ. 26 p. NOME DO CURSO 32

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