RAMAPO CATSKILL LIBRARY SYSTEM Construction Grant Workshop Eligible Projects & M/WBE Review June 18, Page 1

Transcription

1 RAMAPO CATSKILL LIBRARY SYSTEM Construction Grant Workshop Eligible Projects & M/WBE Review June 18, 2015 Page 1

2 Grant Timeline 06/??/15 Online grant application opens? 08/14/15 RCLS MANDATORY Workshop - application review 09/01/15 Grant application due to RCLS 10/12/15 To RCLS Board for approval of award amounts 10/20/15 RCLS submits grants to DLD 01/31/16ish DLD review of grants 02/01/16 to 30 days after grant award letter. Must comply with M/WBE 06/01/16ish DASNY finishes review of grants 06/30/16ish Grant award letters sent (180 days to start project) 08/30/16ish Initial 90% payment processed 06/30/17 One year extension request due 06/30/18 Project must be completed, funds expended and final paperwork submitted. Page 2

3 Eligible Costs Construction or acquisition of a library building Site grading Renovation or rehabilitation of a library building that is owned or has a 10 year lease Purchase and installation of equipment and furnishings within the context of a grant construction project only Supervision of the project Generator & exterior signage Projects which cost $5,000 or more Page 3

4 Ineligible Costs Routine maintenance Architectural and engineering plans Building consultant studies Interest or carrying charges on bond financing Purchase of books and other library materials Landscaping Equipment/computers/furniture not within the context of a grant construction project Page 4

5 Project Eligibility Scenarios 1) Replace sewer main and some interior $6,000? 2) Construct a solar powered carport charging station? 3) A roof replacement project that began 07/01/15 and was completed on 08/25/15 at a cost of $75,000? 4) Replacement of a 56 year old boiler essential to the operation of the library? 5) Last year you received a grant to construct a new meeting room, this year you want a grant for furniture and AV equipment of $10,000? 6) The Project will support the fabrication and installation of custom millwork for the library? Page 5

6 50% or 75% Grant Award RCLS has $591,714 to allocate to libraries. If total grant applications are more than $1,183,428, which is double the allocation amount; then awards greater than 50% will not occur. IF grant applications are less than $1,183,428, RCLS will make the justification for the greater match amount based the National School Lunch Program numbers. Page 6

7 Who Got What in 2014! Page 7

8 Important Updates/Reminders For 2015 A library must have its own Employer Identification Number not shared with the municipality. Libraries using other grant sources of funds as their match MUST have such funds in hand. Certificate of Occupancy required to close out grant if building permit is required. Short Environmental Assessment Form changed to two separate forms now. It still requires two signatures and a map. There is a great new mapping tool. Page 8

9 Important SHPO Updates For 2015 If an applicant is using an exemption from Appendix A, the applicant needs to certify on the application that SHPO has approved the use of the exemption. Applicants should contact SHPO by or phone to request approval of the exemption. The SHPO approval process has been changed to an online process. There is an 11 minute video explaining the process at: Page 9

10 Minority or Women Business Equity Initiative Only on grant awards of $25,000 or more Matching funds not subject to M/WBE Must show 30% of grant award will be spend with M/WBE certified vendors or submit a request for waiver Vendor must appear on the state s M/WBE certification database Impacts on how you get estimates and sign contracts Page 10

11 RCLS Construction Assurance Letter The resolution should look something like this: The grant application and accompanying documents for a public library construction grant to be administered in accordance with the requirements of Education Law 273-a (as Amended by Chapter 148 of the laws of 2014) and Commissioner's Regulations was read and duly adopted, and the conditions outlined in the RCLS Assurance letter have been accepted by the Board of Trustees of the Library. Page 11

12 Important Web addresses DLD General Construction webpage New SHPO Interactive Online Application Portal M/WBE Database webpage Page 12

13 Contact Information Stephen P. Hoefer Fiscal Officer Ramapo Catskill Library System ext. 223 Page 13