Using the audience response system

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1 Using the audience response system Last Updated: January 29, 2015 OSBA has purchased a Turning Technologies audience response system. This system uses radio-frequency cards to gather information from an audience and immediately display it on a screen. OSBA has purchased 40 response cards. The system can be checked out on the scheduling software like any other OSBA resource. Installing the software You must first install the software on the computer that will be used for the presentation. Therefore, you must use your own laptop when making presentations. You cannot put the presentation on a flash drive and show it interactively on a computer that does not have the software installed. Create an interactive Powerpoint presentation 1. Double-click the TurningPoint icon on your desktop. Click [PowerPoint Polling]. 2. A standard Powerpoint presentation opens with a TurningPoint menu. 3. Choose your design theme and create your non-interactive slides normally or open an existing presentation. 4. To create an interactive slide: a. From the TurningPoint toolbar click the [New] button. b. From the drop-down list, select the desired slide type. Slides are divided into the following categories: i. Multiple Choice Up to 10 options; can have correct answer; points ii. Short Answer Respond with a phrase; not feasible with cards iii. Numeric Response Respond numeric value. Returns a list of the five most common responses. iv. True/False Respond 1/A (true) or 2/B (false) v. Matching 10 answer choices, submit list # and then choice. vi. Essay 160 characters; not feasible vii. Demographic Assignment Used to create special graphs of other questions. viii. Priority Ranking items ranked by participant ix. Likert used to determine varying levels of agreement or disagreement. x. Ice breaker a slide with an analogy or word scramble question to get the participants involved in the polling presentation. Analogies are automatically generated, but a word must be provided for the word scramble. xi. Moment to Moment used to have participants rate something on a scale of 1 to 5 at regular intervals over a period of time. c. An interactive slide is inserted into your presentation. i. Type your question into the text box Enter question text... ii. Type appropriate response options into the text box Enter answer text... Press <Enter> after each potential response. 5. Save the presentation. Using the audience response system Page 1 of 5

2 Comparative slides You may want to see graph responses to two questions side by side. For instance, ask a question in the beginning of the presentation and then again towards the end and use a comparative links slide to display the results from each time the question was asked. Comparison slides show data from interactive slides, but do not accept answers on them. 1. Create each interactive slide normally. 2. Create a comparative link slide: a. Click the [Tools] button and choose COMPARATIVE LINKS. b. At the prompt: i. In the first drop-down list, choose the first slide to use in the comparison. These are the responses that will be shown as the category divisions. ii. In the second drop-down list, choose the second slide to use in the comparison. These are the responses that will be shown as the values. Demographic Comparisons slides You may also want to ask demographic questions in your presentation and then view results to other questions by those demographics. Comparison slides show data from interactive slides, but do not accept answers on them. In order to create demographic comparison slides, you must first designate one or more slides as demographic slides: 1. You can create the slide as a demographic assignment by clicking the [New] button and choosing DEMOGRAPHIC ASSIGNMENT. 2. You can covert an existing slide as follows: a. Select the desired slide. b. In the Slide Preferences pane, click the [Convert to demographics] button. c. At the prompt for possible data loss, click the [Ok] button. 3. To create the demographic comparison slide: a. Click the [Tools] button and choose DEMOGRAPHIC COMPARISON. b. At the prompt: i. In the first drop-down list, choose the demographic slide to use in the comparison. These are the responses that will be shown as the bar values. ii. In the second drop-down list, choose the question slide to use in the comparison. These are the responses that will be shown as the category values. Using the audience response system Page 2 of 5

3 Add Correct Answer Indicator 1. Select the desired slide. 2. For a True/False slide: In the scoring options of the Slide Preferences pane, select the correct option. (True or False) 3. For other slides: choose Correct from the drop-down list next to the desired answer. 4. Click the [Objects] button and choose CORRECT ANSWER INDICATOR - choose the desired indicator. 5. To change how the indicator appears on the slide: a. Select the indicator object on the slide. b. Click the {Animations} tab. c. Choose the desired effects and options. Countdown timer 1. Add a countdown timer: a. Select the desired slide. b. Click the [Objects] button and choose COUNTDOWN - choose the desired indicator. c. In the Slide Preferences pane, choose the desired number of seconds. 2. To remove the timer: Select the timer on the screen and press the [Delete] key. Hardware setup Insert the TurningPoint receiver into an available USB driver. Gathering data during a presentation 1. If you are using interactive slides, you MUST open the presentation from within the TurningPoint software and not the regular Powerpoint software. 2. Make sure you have selected Live Polling from the drop-down on the TurningPoint tab. 3. Begin the show normally (press <F5>). Display the slides normally. Using the audience response system Page 3 of 5

4 4. When an interactive slide appears, the TurningPoint toolbar appears in the upper right and polling is opened. It may take a few moments for the Polling open status to appear. The question and the possible answers appear on the slide. a. The number of responses collected is also displayed on the toolbar in the upper right. When the number of responses reaches the number available, you can close the poll and display the response graph. b. To close the poll and display the response graph, click anywhere on the slide. c. If you have a countdown timer on a slide, you need to click the slide to start the timer. If you don't have the timer, clicking will close the poll and display the response graph. d. If you have a correct answer indicator on a slide, you need to click the slide after closing the poll and displaying the response graph in order to display the indicator. Working with sessions Once you have created a presentation and gathered responses, you can do the following: Save the session data 1. On the {TurningPoint} tab, click the [Save] button and choose the SAVE SESSION option. 2. At the prompt, type a name for the session data. Open existing session data 1. When you open TurningPoint, a list of existing sessions is displayed. You can select the desired file at this point or you can open the desired PowerPoint presentation and click the [Continue Prior Session] button. 2. At the prompt, double-click the desired session data file. Reset existing session data If you have already gathered responses and need to gather new data for one or more slilces: 1. On the {TurningPoint} tab click the [Reset] button. 2. From the drop-down list choose the appropriate option: a. Selecting SESSION resets the values to zero for every slide in the presentation and clears all of the results from the temporary session file by removing all of the response and participant data. b. Selecting CURRENT SLIDE resets the values to zero on only the currently viewed slide. Using the audience response system Page 4 of 5

5 Reports You can print your responses as follows: 1. Click on the [Reports] button. 2. Choose the desired report type from the drop-down list in the upper right. 3. Choose the desired options. 4. Click the [Print] button and choose PREVIEW or PRINT as desired. Using the audience response system Page 5 of 5

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